Skills For EFFECTIVE PRESENTATION

Not all Great speakers are born.. .some are trained too.
Presenting is a Skill Developed through training, practice, and experience.

EXERCISE Myself
Each Participant Gets 5 mins to prepare a speech on Myself

5 minutes preparation 2 minutes Delivery Final Feedback

Evaluation: Content 25% & Presentation Skills 75% This can be used as a quick Pre-Training Evaluation for gauging participants level

THE 4 Ps of PRESENTATION
WHY

PLAN
WHO

PREPARE PRACTICE PRESENT

WHAT

HOW WHEN

WHERE

PLAN -The Core Message

Why????
Reason For Presentation Impact on Audience What Action

REMEMBERYOUR 3Es
EDUCATE ENTERTAIN EXPLAIN

PLAN -The Core Message

Who???? - Assess Your Audience
Success depends on your ability to reach your audience. So Pitch to your audience: Size Demographics Knowledge Level Bias Motivation

REMEMBER:
Talk to Your Audience, rather than at them

PREPARE - Research
What
Excerpts Web Newspaper Testimonials And any sources that could add to your presentation

REMEMBER TO GRADE INFORMATION:

MUST KNOW SHOULD KNOW NICE TO KNOW

PREPARE - Structure
INTRODUCTION
Tell them what you are going to tell them

BODY
Tell them

Tell them what you told them

SUMMARY

INTRODUCTION
Tell them what you are going to tell them

I N T R O

- Interesting - Need - Title - Range - Objectives

MAIN BODY
Tell Them

Structure the Theme 5 Need to know statements 5 Key words 5 Mini speeches / Excerpts Check Focus

SUMMARY
Tell them what you told them

Tell them what you told them Draw conclusions capitalize Point way forward Closing statement -impressive Give time for questions

PRACTICE Give a Mock

How????????? practice, practice, practice
Strong Opening Clear Point Logical Flow So What test? Strong Ending Reduces nerves Improves performance Helps judge timing Get familiar with aids Avoid over rehearsing

PRACTICE Delivery
Vary Voice : Voice Modulation to express emotion and emphasize point Body Language: eye contact and articulation Other aids: Slides, OHP, Handouts Timing: Not too long, Not too short Edit Pace : Fast enough not to bore, slow enough to be grasped

PRACTICE Objection Handling

An objection is anything the prospect says or does that is an obstacle to smooth closing. i.e. interruptions, questions, point oppositions, doubts, clarifications.

They happen when.

All or part of the presentation was misunderstood Prospect is not convinced Hidden reason (stall)

OBJECTION HANDLING FACTS

Learn to Accept Objections as a Challenge Which, When Handled Correctly, Will benefit you and Your Prospect. If You Fear Objections You Will Fumble Your Response Often Causing You to Fail. Prospects that are usually convinced, are the once that have 58% more objections, so if you can handle them and are prepared for them then you are on your way to being a winner

Tips for Objection Handling

Listen Carefully before you say anything. Confirm your Understanding of Objection Acknowledge their point of View. Base your technique of answering on:
The prospect's behavioral style Phase of the presentation The prospect's mood The number of times that this objection came up The type of objection

Answer the Objection Attempt to close

Answer Based on Concrete Evidence

Case history or Testimonials, Demonstration, Guarantee/Warrantee, Pre- Worked Cost derivatives, etc
,,,,,,,,,,,And these can only be done if the objections are foreseen and prepared for in advance while practicing

And Finally Go up there and GIVE IT YOUR BEST!!

PRESENT- On The D Day

Introduce Yourself Why Should They Listen Get Attention, Build More Rapport, Introduce Topic
Humor Short Story Starling Statistic Make Audience Think Invite Participation

Get Audience Response

Completing the Opening

Clearly Defining Topic If Informative

Clear parameters for content within time

Overview

REMEMBER TO: Gauge your audiences to match your delivery style with their temperament and be more receptive.

3 Steps to being a great Speaker

1.

Vocal Techniques
Loudness Pitch Rate Pause

2.

Body Language
Eye Contact, Gestures, Posture

3.

Use of Space
Can Everyone See You? Movement

5 Presentation Tips
1. Smile 2. Breathe 3. Drink Water 4. Notes 5. Finish On Or Under Time

Keep Your Eyes on

Verbal fillers
Um, uh, like Any unrelated word or phrase

Movements that show nervousness

Swaying, rocking, and pacing Hands in pockets Lip smacking Fidgeting

Failure to being audience-centered

Always Remember that..

Visual Aids are merely to Enhance Understanding Add Variety Support Claims Create Lasting Impact When they are used poorly they only serve to be
A DistractionDeliver Ineffective Presentation Reduce impact of topic

Polishing Presentation Skills

Voice Modulation Express Better Body Language Kinetics

USE THE NEXT EXERCISE TO EMPHASIZE ON VOICE MODULATION DURING PRESENTATION

Voice Modulation
Friends, Romans, countrymen, lend me your ears; I come to bury Caesar, not to praise him. The evil that men do lives after them; Task: Ask about 7 -8 participants read this aloud without
telling anything about Voice Modulation.

Learning: You will notice, each one speaking in different tones,

pauses etc. Only to convey various meanings.

Questions:
Why did every one have a different tone for the same sentence? What did each tone deliver? Uses of Tone as Non-Verbal communication?

USE.
Voice projection Meaningful Pauses Pitch Consonants, Vowels Speak S L O W L Y .

Kinetics
Stance Dress Facial Expression
Pleasant grin

Clean-cut, pleasant dress

Firmly planted feet, square with shoulders

Typical Eye Movement

Upper left Upper right Lower left Lower right

Correct Eye Movement

Into the Eyes of the Audiences talking to them through expressions while gauging them through their expressions

Do you know what you are saying?

Remember.
While Preparing your Time resources, ideally must be divided between

60%
Content Development Objection handling

40%
Tone / Pitch Body Language AV / aids for Presentation

Revise Your Learning..

4 Ps of Presentation
Plan Prepare Practice Present

3 Steps to Being a Great Speaker 5 Presentation Tips Keep Your Eyes On

ASSIGNMENT / CAMERA PRESENTATION

Divide them into pairs. Ask Each Pair to talk on a topic of their choice / give random topics. Arrange for presentation with camera recording, so they can see themselves after they present on screen and learn while feedback is given.