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Isc Sample Create and Use Databases Using Access2010
Isc Sample Create and Use Databases Using Access2010
Isc Sample Create and Use Databases Using Access2010
Access 2010
(with Windows 7)
Written by Annette Thompson
Association for the Blind of WA Guide Dogs WA
Number of tables
Table names
Field names
Field data types
Field descriptions
Field properties including:
o Size
o Format
o Default Values
o Validation Rules
o Required
o Indexing
o Lookup Lists and Tables
o Input Masks
Primary and Foreign Keys
Column width to display data
Relationships
Set on Close
Forms
Queries
Reports
Table of Contents
Use the table of contents below to navigate within this document.
Press Up or Down Arrow to locate the required topic and then place the cursor within
the line of text and then press Enter to move directly to that topic. To return to the
Table of Contents, press Alt Left Arrow, (ZoomText users will need to pass through
by pressing Alt Pause).
Introduction............................................................................................................. 11
Assistive technology versions ............................................................................... 11
Before you start ..................................................................................................... 11
How to get the best from the training manual........................................................ 11
Files used in this Training Manual ......................................................................... 12
Files used in Review Exercises ............................................................................. 12
Conventions used in practical and review exercises ............................................. 12
Time to get started ................................................................................................ 13
Chapter 1. Database Design ............................................................................... 15
What is a Database ............................................................................................... 15
Computer Databases ............................................................................................ 15
Database Terminology .......................................................................................... 16
Database Design .................................................................................................. 18
Case Study: The Get Fit Recreation Centre .......................................................... 20
Use the Database Design Sheet ........................................................................... 24
Case Study: Sporting Life Store ............................................................................ 25
Quick List Keystrokes............................................................................................ 32
Chapter 2. Whats New in Microsoft Access 2010 ............................................ 33
Start Microsoft Access .......................................................................................... 33
Whats New in Microsoft Access 2010? ................................................................ 34
Maximise the View of the Access Window ............................................................ 38
File Format ............................................................................................................ 39
Retrieve Databases .............................................................................................. 39
Pin/UnPin Databases to the Recent List ............................................................... 39
Read Only Protected View .................................................................................... 40
Quick List Keystrokes............................................................................................ 41
Chapter 3. 2010 and Compatibility Mode ........................................................... 43
Features Available in Each Mode ......................................................................... 43
Convert a Database to Access 2010 Mode ........................................................... 44
Save 2010 Mode Databases to Pre 2010 Versions .............................................. 44
Quick List Keystrokes............................................................................................ 45
Chapter 4. Help in Windows and Access........................................................... 47
Help in Windows 7 ................................................................................................ 47
Help in Microsoft Access 2010 .............................................................................. 48
Get Help for Specific Features .............................................................................. 48
Quick List Keystrokes............................................................................................ 48
Chapter 5. Open and Explore an Existing Database ........................................ 49
Open an Existing Database .................................................................................. 49
Retrieve a Previously Opened Database .............................................................. 49
Screen Layout ....................................................................................................... 50
Navigate Within a Database.................................................................................. 51
CHAPTER 5
OPEN AND EXPLORE AN EXISTING DATABASE
This chapter explains how to open and navigate within an existing database. On
completion of this chapter you should be able to:
Get Fit
4.
3.
End of Instructions
Screen Layout
Title Bar
The top line of the screen is the title bar which displays the program name.
When a database is open the name of the database is not displayed on the title bar.
When an object is open and the object window is maximised, the name of the object
is displayed on the title bar.
However JAWS will read the database name and the object name by pressing
Insert T.
Ribbon
The Ribbon is located directly under the Title Bar.
Navigation Pane
The Navigation Pane is situated on the left hand side of the screen. This allows you
to open the various database objects: tables, forms, queries and reports that are part
of the database. There are several ways to view the database objects in the
navigation pane. The most accessible is known as All Access Objects. This setting
must be changed for each database, it is not an Access setting.
By changing the view to All Access Objects all the tables are grouped together, then
all the queries are grouped together, then all the forms are grouped together, then all
the reports are grouped together. They are listed one under the other and it is clear
which object you are moving to as each group has the object heading.
This allows you to open the correct object as sometimes you may have a table, form
and report with the same name and if the view of the navigation pane has not been
changed then everything is grouped by the name and it is hard to identify which
object it is.
10
Open a Table
11
Ensure the Get Fit database is open and the Customers table is displayed
Press Right Arrow to move through the first record fields and continue to the
second record
Press Left Arrow to move back through the fields in the second record and
then to the first record
Press Control End to move to the last field in the last record
Press Home to move to the first field in the last record
Press End to move back to the last field in the last record
Press Control Home to move to the first field in the first record
Press Right Arrow until the focus is located in the Surname field
Press Page Down to move to the Surname field in the last record
Press Right Arrow to locate the Telephone field in the current record
Press Page Up to move to the Telephone field in the first record
Leave the Customers table open for the next practical exercise
12
Ensure the Get Fit database is open and the Customers table is displayed
Press Control Home to move to the first field in the first record
Press Shift Spacebar to select the record
Cancel the selection
Move to the record for Customer ID 10, Mr Baker
Move across to the Address field
Press Shift Right Arrow three times to extend the selection to Suburb,
Postcode and Telephone
Cancel the selection
Move to the Surname field for Customer ID 10
Press Shift Down Arrow five times to select the next five surnames
Cancel the selection
Move to the Postcode field for Customer ID 10
Press Control Spacebar to select the whole column or field of data
Cancel the selection
Press Control A to select all records
Cancel the selection
Leave the Customers table open for the next practical exercise
13
Close an Object
To close any database object: table, query, form or report, and leave the database
open press Control F4.
It is good database practice to close one object before opening another. This allows
the database to save each object before another is opened. Therefore if one object,
for example a query, is reliant on a table, if the table is closed and therefore saved,
the query can perform its task when opened.
1.
2.
3.
Open a Query
Queries are objects which use data contained in the tables to:
14
1.
2.
3.
4.
5.
6.
7.
8.
1.
2.
3.
Exit Access
To exit Microsoft Access press Alt F4.
15
Exit Access
Complete Review Exercises 4 and 5 are which are located in the Review
Exercise folder.
Open Objects
Enter
Close Objects
Control F4
Close Database
Alt F then C
Exit Access
Alt F4
16
Windows 7
Internet Explorer
17