HOW TO COMPLETE YOUR TIME SHEET CORRECTLY

Please put Sundays date in the Date of Week spot. Please record time totals in decimal figures. (Example: 3 hours and 15 minutes = 3.25 hours) Record time to the nearest 15 minutes. Round down for up to 7 minutes after (Example: 7:52 will be entered as 7:45). Round up for 8 minutes after (Example: 8:08 will be entered as 8:15). Your daily schedule should be arranged by 15-minute increments (Example: Start service at 7:45 daily, take lunch at 12:15 daily, finish service at 6:00 daily). For example, you will NOT begin work at 7:35 daily and take lunch at 1:03 daily. All site and community service project times should be recorded on the front Direct Service side. During weekdays, account for all morning and afternoon slots before submitting time sheet to site supervisor. If you were not working during a normal workday, morning or afternoon, please write OFF or reason for absence. All training session and public relations activity times should be recorded on the back Training and Community Relations Activities side. Always total each column on your time sheet, even when the amount is zero. Submit time sheets even if you served zero hours during the week. (If you are taking vacation, are sick or on leave, you must continue to submit your completed timesheet.) Please double-check your math before submitting time sheet to Local Facilitator.

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WHERE TO RECORD ACTIVITIES

Direct Service (front side)
Hours at Site: Planning mentor sessions Implementing Mentor Sessions Reporting Mentor Sessions After-school mentoring Field trips Parent, teacher, counselor, social worker follow-up Supplemental Time Sheet (Green) for additional direct service or work site. Service-Related Activities: Community service projects Volunteer recruitment Project planning time Community collaborative meetings Paperwork (Must receive approval beforehand, indicate the nature of the paperwork, and be able to produce completed work) Supplemental Time Sheet (Pink) for off-site service projects. No Fundraising activities allowed* Community Relations: Speeches Public information activities Parades Display boards

Training & Community Relations (back side)

Training: AmeriCorps training Site training Other approved training Team meetings Conferences and workshops Performance evaluations Meetings with staff regarding performance Exit interviews

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MENTORING SITE SUPPLEMENTAL TIME SHEET GREEN SHEET

Add into SUBTOTAL COLUMN #1 Purpose: Use the green supplemental time sheet if you are serving as a mentor at a site that is not your primary work site. This secondary site may be at a school or at a facility, such as Boys & Girls Club, PAL Center, or a housing project, where you are involved in sustained mentoring. Examples: You mentor at a middle school, but go to a community center for two hours in the afternoon to mentor some of your target youth. You would have the supervisor at the community center sign your green supplemental time sheet and add these hours into the SUBTOTAL COLUMN #1 on your buff colored time sheet. You mentor youth in the morning during summer school but go to a migrant labor camp to serve in a special summer program in the afternoon. You would have the supervisor at the migrant site sign your green supplemental time sheet and add these hours into the SUBTOTAL COLUMN #1 on your buff colored time sheet. After your primary site supervisor has signed off and verified your hours at your primary site, transfer your GREEN Supplemental timesheet hours onto your buff colored timesheet on the line where it reads: TOTAL Supplemental SITE Hours (Green Sheet), total all rows into SUBTOTAL COLUMN #1 on your buff colored time sheet.

Staple your green sheet to the back of the buff colored time sheet on the left hand side.

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MENTORING SITE SUPPLEMENTAL TIME SHEET PINK SHEET

Add into SUBTOTAL COLUMN #2 Purpose: Use the pink supplemental time sheet if you are working on a service project at a site for multiple days. A supervisor at the agency you are serving will sign the pink sheet to verify the time you worked with the agency. In most cases, the service project will have an official AmeriCorps sign-in sheet and you will not need a pink sheet. However, there may be exceptions, as described below. Examples: During Winter break, you serve Monday through Thursday at a homeless center providing activities to the youth living there. You would have the supervisor at the homeless center sign the pink supplemental time sheet, add these hours into the SUBTOTAL COLUMN #2 on your buff colored time sheet. You help Habitat for Humanity build a house over twelve successive Saturdays. The Habitat supervisor will sign a pink supplemental time sheet each Saturday; these will be different sheets if the days fall on different weeks. Add these hours into the SUBTOTAL COLUMN #2 on your buff colored time sheet. You fold and sort clothes donated to a Family Service Center during the week after your primary site hours are completed and then help distribute them on Saturday. These times will be recorded on the pink supplemental time sheet and signed by your project supervisor, add these hours into the SUBTOTAL COLUMN #2 on your buff colored time sheet. Transfer your PINK Supplemental timesheet hours onto your buff colored timesheet on the line where it reads: TOTAL Supplemental SITE Hours (Pink Sheet), total all rows into SUBTOTAL COLUMN #2 on your buff colored time sheet.

Staple your pink sheet to the back of the buff colored time sheet on the left hand side.

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