Rankin County Board of Supervisors

Regular Board Meeting ~ Minutes ~

Monday, April, 7, 2014 9:00 AM

211 East Government Street Brandon, MS 39042 www.rankincounty.org Larry Swales Chancery Clerk

Rankin Board Room

I.

Call to Order
9:00 AM Meeting called to order on April 7, 2014 at Rankin Board Room, 211 East Government Street, Suite A, Brandon, MS. . Attendee Name Jared Morrison Wood Brown Greg Wilcox Walter Johnson Jay Bishop Craig Slay J K Stringer Larry Swales .. Title Supervisor District 1 Vice President President Supervisor District 4 Supervisor District 5 Board Attorney County Administrator Chancery Clerk Status Present Present Present Present Absent Present Present Present Arrived

II.

INVOCATION
Board Attorney Craig Slay

III.
A. B. C. D. E. F. G. H.

PUBLIC COMMENTS AND RECOGNITION

Shirley Hall - Voter ID (Representing Secretary of State) Recognition of AMR - Emergency Medical Technicians (EMT Jonathan Blackwell and EMT Eva Parfait) Robert Simmons (541 Jerusalem Church Rd, Brandon, MS 39042) addressed the Board regarding the Multi-Purpose Pavilion Chancery Clerk Larry Swales & Richard Greenlee with Medir Government Solutions - Presentation on Online Records/E-Recording Jeff North - addressed the Board regarding Vector Control and offered a recap on the Westnile Virus Deborah Tucker - addressed the Board regarding the economic side of the Multi-Purpose Pavilion Dr. Jim Anderson, residing at 1014 Shiloh Rd - also spoke regarding the Multi-Purpose Pavilion Donny Powers - representing Univar Pest Control & Chemical Supply

IV.
A.

OLD BUSINESS
Minutes Approval: 1. March 17, 2014
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Walter Johnson, Supervisor District 4 Jared Morrison, Supervisor District 1 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

Rankin County Board of Supervisors

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Regular Board Meeting

Minutes

April 7, 2014

V.

CONSENT AGENDA
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Wood Brown, Vice President Jared Morrison, Supervisor District 1 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

1.

APPROVAL OF THE FOLLOWING: Financial

A.

Approval of budget amendment to increase the Circuit Clerks Postage $41,200.00 from board action on February 18, 2014, to contract with Circuit Clerk for Voter Registration Approval of budget amendment to transfer between line items from 692 to 502 for Inmate Commissary Fund (Not an increase)
Animal Variance

B.

C.

Approval of Animal Variance for Shaun Harmon and Alice Harmon at 226 Rankin Hill Place, Brandon, MS 39042
Grants

D.

Approval to apply for the Solid Waste Clean Up Collection Grant for competitive in the amount of $90,000.00 and non competitive funds in the amount of $32,640.00 for a total of $122,640.00 Approval for the Board of Supervisors to apply for the Mississippi Department of Environmental Quality Solid Waste Planning Grant in the amount of $70,300.00 with at 50% match from the county in the amount of $35,150.00
Other

E.

F. G.

Approval of Rankin County School District bus turn around Authorization for Road Manager to conduct work requested in writing from the Pearl Public School District to clean brush off the fence lie at the bus shop pursuant to Miss. Code Ann. 19-3-42(4) Acknowledgment of Receipt of Standing Order of City of Pearl Youth Court Judge John Shirley Regarding the Housing of City of Pearl Youth Court Detainees at the Rankin County Juvenile Detention Center. The document satisfies the requirement of the Office of the Mississippi Attorney General as set forth in its Official Opinion dated November 15, 2013 and codified at 2013 WL 6780278 Approval to accept or reject the disallowance of certain Homestead Exemptions for 2013 Acknowledgement of receipt of Quit Claim Deed transferring private road, Ironwood Dr., to Rankin County for public maintenance
AUTHORITY TO ISSUE CHECKS: Dues and Training Conferences

H.

I.

J.

2.

A.

Request authority to pay 2014 Southwest District Secretarial Association dues in the amount of $40.00 for Kim Wilson (County Extension Employee)
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Rankin County Board of Supervisors

Regular Board Meeting B.

Minutes

April 7, 2014

Request authority to pay 2014 membership dues to MCDEMA for Bob Wedgeworth and Scott Davis in the amount of $25.00 each Request authority for Bob Wedgeworth and Scott Davis to attend the 2014, Mississippi Preparedness Summit in Biloxi, Mississippi on May 27-29, 2014 at the Mississippi Gulf Coast Coliseum and Convention Center and issue check for lodging in the amount of $316.00 and pay any travel related expenses (No registration cost and lodging cost will be reimbursed to county; Required Conference by MEMA) Request authority to pay registration fees in the amount of $55.00 each for Bob Wedgeworth, Brett Ishee and Brian Grantham to attend the Mississippi Fire Chiefs and Firefighters Conference on May 29 June 1, 2014, at the Courtyard Marriott in Gulfport, Mississippi, pay lodging in the amount of $366.24 each at the Courtyard By Marriott for three nights and pay any travel related expenses Request authority for Rachelle Richardson to attend the Spring Prosecutors Conference on April 23-25, 2014, in Biloxi, Mississippi at the IP Resort & Casino (All expenses paid by Attorney Generals Office) Request authority to pay registration/membership fees for Paul Bowen and Katrina Phillips in the amount of $25.00 each to attend the Court Administrators Association 2014 Spring Conference on April 22-15, 2014, in Bay St. Louis, Mississippi at the Hollywood Casino (All other expenses paid by the Mississippi Judicial College) Request authority to pay registration fees in the amount of $100.00 each for Sheriff Bryan Bailey, Chief Investigator Raymond Duke, Deputies Steve Godfrey, Dan McClendon and Walter Tucker to attend the FBI National Academy Associates Mississippi Chapter Spring Conference on April 24-25, 2014, at the Mississippi Law Enforcement Officers Training Academy and Holiday Inn Trustmark Park in Pearl, MS Request authority for Investigator Kristen Barton to attend the CPS Peer 2 Training on April 22-25, 2014, in Biloxi, Mississippi at the IP Resort & Casino and pay for travel, meals and lodging (No registration cost) Request authority to pay registration fees in the amount of $395.00 each for Joshua Martin and Brian Kilburn to attend the 40hr. Basic Telecommunication Certification Course on April 7-11, 2014 (Reimbursed through the state)
Other

C.

D.

E.

F.

G.

H.

I.

J.

Acknowledgment of receipt of request from East Metro Corridor Commission for payment by Rankin County to East Metro Corridor Commission (or other appropriate public entity or agency) of balance of initial $3,000,000 commitment by Rankin County as pro rata funding for planning/engineering/construction, etc. of East Metro Corridor Project, said balance being in the amount of $166,420.02, and authority to issue check Authority to issue check to CDWG in the amount of $280.33 for an invoice dated February 20, 2012, on loaner equipment Authority to reimburse Craig Slay in the amount of $49.18 for purchase of software for a dictation system and app for cell phone

K.

L.

Rankin County Board of Supervisors

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Regular Board Meeting M.

Minutes

April 7, 2014

Authority to issue check to Mandy Kennedy Westbrook in the amount of $200.00 for rental refund on the Reservoir Community Center Request authority to issue checks to instructors upon completion of Fire Training Classes taught and the upcoming Fire Classes to be taught to the County Fire Departments (See attached list)
AUTHORITY TO APPROVE THE INVENTORY CHANGES: (See attached)

N.

3. A.

Authority to approve the following Inventory Changes: A. Approval to add and remove equipment from the County Inventory (See attached)
AUTHORITY TO APPROVE THE FOLLOWING PERSONNEL RECOMMENDATIONS:

4. A.

Authority to approve the following Personnel Recommendations: Sheriff's Department - Michael Z. Byrd (Adult Detention Officer) at Step 242; Andrew T. Goldman (Adult Detention Officer) at Step 242; Ronnie D. Harrell (Adult Detention Officer) at Step 242; Chancery Clerk - Taylor Sullivan (Part-time Position) at Step 187
RECORD VARIOUS DOCUMENTS TO BE MADE A PERMANENT PART OF THE MINUTES A. Record Various Documents to be Made a Permanent Part of the Minutes
1. 2. 3. 4. 5. 6. 7. 8. 9. a b c d e f g h i Vardoc Animal Burials Feb. 25 - March 17, 2014 Vardoc Bonds, Oaths, & Certificates(PDF) Vardoc Claims Docket January 16 - February 15, 2014 (Proof) (PDF) Vardoc December 16, 2013 - January 15, 2014 (Proof) (PDF) Vardoc Executed Election Systems & Software Services Agreement (approved March 17, 2014 (PDF) Vardoc Letter of Credit No. 151004505616 Huntington Lake Phase III Contingency approved on Mrach 17, 2014 (PDF) Vardoc Minutes February 18, 2014 (Proof) Vardoc Minutes February 27, 2014 (Proof) Vardoc Minutes March 3, 2014 (Proof) (PDF) (PDF) (PDF) (PDF) (PDF) (PDF) (PDF)

5.

10. j 11. k 12. l 13. m 14. n 15. o 16. p

Vardoc Notice of Tax Increase Household Collection Disposal of Garbage (Proof) (PDF) Vardoc Notice of Zoning Hearing Coty Hamilton (Proof) Vardoc Notice to Bidders Household Hazardous Waste Collection (Proof) Vardoc Request Routine Road Maintenance at Pearl Public Schools Vardoc RFO Architectural Design Services (Proof) (PDF) (PDF) Vardoc Notice to Bidders Mosquito Control Products & Services (Proof) (PDF) Vardoc Veterans Service Officer Monthly Activity Report March 2014

VI.
A.

JUDY FORTENBERRY, TAX COLLECTOR

Request to void 2012 Tax Receipt and refund tax payer for Parcel Number: D05-61-1530 (Property matured to the State and should not have had a Tax Receipt generated)
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Jared Morrison, Supervisor District 1 Wood Brown, Vice President Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

B.

Request to void 2011 and 2012 tax sales and refund any tax sale purchaser(s) for PPIN 76895 (Property was in bankruptcy and should not have gone through land sale)

Rankin County Board of Supervisors

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Regular Board Meeting RESULT: MOVER: SECONDER: AYES: ABSENT:

Minutes ADOPTED [UNANIMOUS] Wood Brown, Vice President Jared Morrison, Supervisor District 1 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

April 7, 2014

VII.
A.

JOHN SULLIVAN, TAX ASSESSOR

Petition for change of assessment on 2013 Real and Personal Property Assessments
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Wood Brown, Vice President Jared Morrison, Supervisor District 1 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

B.

Petition to adjust 2013 Homestead Exemption Supplemental Roll

RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Jared Morrison, Supervisor District 1 Wood Brown, Vice President Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

C.

Request to void original tax statements and request that the Tax Collectors Office generate a new tax receipt for 2012 and 2013 tax years on Parcel Number: E4N 7 (PPIN 6714) on the value of the lot only
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Jared Morrison, Supervisor District 1 Wood Brown, Vice President Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

D.

Request to void 2012 and 2013 Tax Sale and refund any tax sale purchaser(s) for Parcel Number: E4-5-100 (PPIN 49720); property should have been coded Tax Exempt
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Jared Morrison, Supervisor District 1 Wood Brown, Vice President Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

E.

Request to void 2012 tax sale and refund any tax sale purchaser(s) for Parcel Number(s): P10E 35 (PPIN 47984); E9F 6-20 (PPIN 54682); C4Q 15 (PPIN 896) property should have been coded tax exempt
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Jared Morrison, Supervisor District 1 Wood Brown, Vice President Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

F.

Request to void 2013 tax sale and refund any tax sale purchaser(s) for Parcel Number: E7K 6-30 (PPIN 7966) (inadvertently transferred with incorrect name Change and land value)
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Rankin County Board of Supervisors

Regular Board Meeting RESULT: MOVER: SECONDER: AYES: ABSENT: G.

Minutes ADOPTED [UNANIMOUS] Jared Morrison, Supervisor District 1 Wood Brown, Vice President Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

April 7, 2014

Request to void 2011, 2012 and 2013 Tax Sale and refund any tax sale purchaser(s) for Parcel Number: I8A-7-10 (PPIN 76710); property should have been coded Tax Exempt
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Jared Morrison, Supervisor District 1 Wood Brown, Vice President Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

VIII. BRIGETTE HERRING, PURCHASING AGENT

A.

Bid Opening - Collection of Household Hazardous Waste

RESULT: MOVER: SECONDER: AYES: ABSENT: TAKE UNDER ADVISEMENT [UNANIMOUS] Jared Morrison, Supervisor District 1 Wood Brown, Vice President Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

B.

Bid Opening - Bid #14-266-01 Mosquito Control Products and Services

RESULT: MOVER: SECONDER: AYES: ABSENT: TAKE UNDER ADVISEMENT [UNANIMOUS] Walter Johnson, Supervisor District 4 Jared Morrison, Supervisor District 1 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

C.

Action on Bid #14-220-02, Upgrade of Tower Control Panels in Old Jail *Awarded to PrimeLogic in the amount of $150,500.00
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Walter Johnson, Supervisor District 4 Jared Morrison, Supervisor District 1 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

IX.
A.

DALE WESTBROOKS, ROAD MANAGER

Road Work Accomplished for March 2014
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Jared Morrison, Supervisor District 1 Walter Johnson, Supervisor District 4 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

B.

Road Work Scheduled for April 2014

Rankin County Board of Supervisors

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Regular Board Meeting RESULT: MOVER: SECONDER: AYES: ABSENT:

Minutes ADOPTED [UNANIMOUS] Jared Morrison, Supervisor District 1 Walter Johnson, Supervisor District 4 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

April 7, 2014

X.
A.

CHARLES PARKER, COUNTY CONSULTING ENGINEER

Shiloh Road Retaining Wall - Approval of Pay Request No. 1 and Final to England Enterprises, Incorporated in the amount of $86,253.00 and authority to issue check
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Walter Johnson, Supervisor District 4 Wood Brown, Vice President Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

B.

HPP-7331-00(005)/104626801 Old Fannin Road Reconstruction Approval of Partial Pay Request 16 to Southern Rock, LLC in the amount of $152,922.09 and authority to issue check
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Jared Morrison, Supervisor District 1 Walter Johnson, Supervisor District 4 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

C.

2013 Bridge Rehabilitation and Bank Stabilization - Approval of Pay Request No. 5 in the amount of $64,178.69 to Quinn Contracting, Incorporated and authority to issue check
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Greg Wilcox, President Jared Morrison, Supervisor District 1 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

XI.

CRAIG SLAY, BOARD ATTORNEY

PUBLIC HEARINGS:

Public Hearing for Stephanie Purvis Dimensional Variance request 210 Kitty Hawk Circle
Mr. Craig Slay, Board Attorney, opened the public hearing. comment, Mr. Slay closed the public hearing. A. Hearing no public

Action on Stephanie Purvis

RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Wood Brown, Vice President Walter Johnson, Supervisor District 4 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

Public Hearing for Keisha White Dimensional Variance request at 213 Kitty Hawk Circle
Mr. Craig Slay, Board Attorney, opened the public hearing. comment, Mr. Slay closed the public hearing. Hearing no public

Rankin County Board of Supervisors

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Minutes

April 7, 2014

Action on Keisha White

RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Wood Brown, Vice President Jared Morrison, Supervisor District 1 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

SET PUBLIC HEARINGS: C.

Set Public Hearing for May 5, 2014, at 9:00 a.m. for Ronald Evans, Conditional Use request at 110 Kirby Dr.
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Walter Johnson, Supervisor District 4 Jared Morrison, Supervisor District 1 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

XII.
A.

J.K. STRINGER, JR., COUNTY ADMINISTRATOR

Authority to accept bids on fire trucks that have been declared surplus through inventory on board minutes in accordance with 197-5 and 17-25-25
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Jared Morrison, Supervisor District 1 Wood Brown, Vice President Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

B.

Authority to relocate Tornado Siren from the location of Highway 471 and Grants Ferry Road to 492 Ebenezer Road, Richland, MS 39218 (due to annexation by Brandon)
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Jared Morrison, Supervisor District 1 Wood Brown, Vice President Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

C.

Authority to replace ceiling in concession area of the Multi-Purpose Pavilion at an approximate cost of $4,000.00
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Jared Morrison, Supervisor District 1 Walter Johnson, Supervisor District 4 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

D.

Authority to approve April 15, 2014 as start date of Vector Control Spraying (See attached list)
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Walter Johnson, Supervisor District 4 Jared Morrison, Supervisor District 1 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

E.

Motion to add "Request authority for Judge Broome and Paul Bowen to attend the Reclaiming Futures - Leadership Institute 2014 in New
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Rankin County Board of Supervisors

Regular Board Meeting

Minutes

April 7, 2014

Orleans on April 8 -11, 2014 and authority to pay for any travel related expenses (registration fees, if any, not included)" to the agenda (removed from consent agenda)
RESULT: MOVER: SECONDER: AYES: ABSENT: F. ADOPTED [UNANIMOUS] Walter Johnson, Supervisor District 4 Jared Morrison, Supervisor District 1 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

Request authority for Judge Broome and Paul Bowen to attend the Reclaiming Futures - Leadership Institute 2014 in New Orleans on April 8 -11, 2014 and authority to pay for any travel related expenses (registration fees, if any, not included)
RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Jared Morrison, Supervisor District 1 Wood Brown, Vice President Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

XIII. ADDITIONAL BUSINESS TO BE DISCUSSED

None

XIV. Motion to Recess Until, April 15, 2014, at 9:00 a.m.

RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Jared Morrison, Supervisor District 1 Walter Johnson, Supervisor District 4 Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson Jay Bishop

This the 7th Day of April, 2014

GREG WILCOX, PRESIDENT RANKIN COUNTY BOARD OF SUPERVISORS

LARRY SWALES, CLERK OF THE BOARD

Rankin County Board of Supervisors

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