Support and Exhibit Contract Bucks County Health and Fitness

Fair
Bucks County Health and Fitness Fair
7400 Barclay Road
April 17-18, 2010 Cheltenham, PA 19012
Bucks County Conference and Expo Phone: 215.635.3016
Center at the Sportsplex in Fax: 215.635.3016
Feasterville, PA www.LiveWellExpos.com

Please
print
or
type:
 Description
of
organization,
products
or
services
for
attendee

_______________________________________________
 guide.

First
and
Last
Name


_______________________________________________
 

Company
Name/Institution
Name

_______________________________________________

 

Street
Address

 

_______________________________________________
 Exhibits
and
Supplemental
Packages


City
State
ZIP
 Exhibits
Only

❑ Number
of
10’x10’
booths
___


____________________

__________________________

X
$450
per
booth
=

 
 
 
 




$_______________


Work
Telephone















Work
Fax



 
 
 
 
 Subtotal:
$_______________


_______________________________________________
 Premium
Exhibit
Packages

E‐mail

 ❑ $600
Premium
Package

 
 
 




$_______________



 ❑ $800
Gold
Package

 
 
 




$_______________


The
undersigned
hereby
authorizes
the
Bucks
County

Health
and
Fitness

❑ $1000
Platinum
Package

 
 
 





Fair
(BCHFF)
to
reserve
exhibit
space
and/or
sponsorship
package
for

use
by
the
above
company
or

organization.
The
undersigned
hereby
 $_______________


agrees
to
abide
by
the
Rules
and
Regulations
printed
on
the
reverse
side
 
 
 
 
 
 Subtotal:
$_______________


of
this
contract,
and
to
all
conditions
under
which
exhibit
space
is
leased
 

to
the
BCHFF
and
sponsorship
packages
are
permitted.the
undersigned

acknowledges
that
space
assignments
shall
be

acceptable
unless
the

Support
Opportunities


BCHFF
is
notified
in
writing
within
fifteen
(15)
days
of
the
date
of
 ❑ Attendee
Guide
Advertising
 (see
attached
insertion
order)
 
 

assignment
notification.

The
undersigned
specifies
that
the
descriptions
 ❑ Attendee
Bag
Inserts
@
100
 
 




$_______________


of
products
or
services
listed
on
this
contract
are
those
to
be
displayed.

 ❑ electrical
drop
in
booth
@75
 
 




$_______________


Support
and
exhibit
opportunities
packages
are
awarded
on
a
first‐ 

come,
first‐
served
basis
beginning
at
a
date
and
time
determined
by
 Sponsor
Opportunities


BCHFF.
A
BCHFF
staff
member
will
contact
supporters
and/or
exhibitors
 Contact
BCHFF
for
customized
sponsorship
programs

to
make
specific
arrangements.


BCHFF
retains
the
right
to
accept
or
reject
any
exhibit
or
offer
of
 ❑ $8000
Platinum
Sponsor


 
 




$_______________


support.


 ❑ $5000
Gold
Sponsor
 
 
 




$_______________



 ❑ $5000
Show
Bag
Sponsor
 
 




$_______________


_______________________________________________
 

Signature








































































Date

 
 
 
 
 
 Subtotal:
$_______________


_______________________________________________ 

Name
(Print
or
Type)

 










Total
Exhibits
and
Support
Packages:
$_______________



 

Payment

 Mail
a
copy
of
this
contract
with
full
payment
to:


Payment
in
full
in
U.S.
dollars
must
accompany
application.

 Traci
Browne

❑
Check
enclosed,
payable
to:

 BCHFF
Support
and
Exhibit
Manager


Red
Cedar
Publicity
and
Marketing
 c/o
Red
Cedar
Marketing

❑
VISA





❑MasterCard
❑American
Express

 7400
Barlcay
Road


 Cheltenham,
PA
19012

–––––––––––––––––––––––––––––––––––––––––––––––––––
 Phone:

215.635.3016


Print
Name
(as
it
appears
on
card)


Fax:

888.620.6712


–––––––––––––––––––––––––––––––––––––––––––––––––––
 traci@red‐cedar.com

Credit
Card
Number




























Expiration
Date
(mm/yy)

 FOR
OFFICE
USE


____________________________________________________ 

Signature
Date

 TT/SO
ASSIGNED
_________________


TOTAL
DUE
_________________


____________________________________________________
PAYMENT
RECEIVED
_________________

Billing
Address
(if
different
than
above)




Buck’s County Health and Fitness Fair www.bucksfitfair.com 215.635.3016
 Exhibit Rules and Regulations

1.
ACCEPTABILITY
OF
EXHIBITS:
All
exhibits
shall
serve
the
 signs,
solicitation
or
distribution
of
promotional
material.
Exhibits,
signs

interests
of
the
attendees
of
the
BCHFF
and
shall
be
operated
in
 and
displays
are
also
prohibited
in
any
of
the
public
areas
or
elsewhere
on

a
way
that
will
not
detract
from
other
exhibits
or
from
the

 the
premises
of
the
meeting
facilities
or
hallways
of
the
expo
center.



Exhibition.

Exhibit
Management
determines
acceptability
of
 Operation
of
sound
devices
is
allowed
if
the
exhibitor
complies
with

persons,
things,
conduct,
and/or
printed
matter
and
reserves

 Exhibit
Management
discretion
on
volume.
Any
firm
or
organization
not

the
right
to
require
the
immediate
withdrawal
of
any
exhibit,

 assigned
exhibit
space
will
be
prohibited
from
soliciting
business
at
the

which
is
believed
to
be
injurious
to
the
purpose
of
the
event.
In
 Exhibition.


the
event
of
such
restriction
or
eviction,
BCHFF
is
not
liable
for

11.
CONSTRUCTION
OF
EXHIBITS:
Exhibits
shall
be
constructed
and

any
refund
of
exhibit
fees,
or
any
other
exhibit‐related
expense.


arranged
so
that
they
do
not
obstruct
the
general
view
of
any
other

2.
APPLICATION
FOR
SPACE:
Application
for
space
shall
be
made
 exhibit.


in
writing
on
the
official
application
form.


12.
CARE
OF
EXHIBITS:
Nothing
shall
be
posted
on,
nailed,
screwed,
or

3.
ASSIGNMENT
OF
SPACE:
Exhibit
space
is
assigned
on
a
first‐ otherwise
attached
to
columns,
walls,
floors
or
other
parts
of
the
building

come,
first‐served
basis.
BCHFF
will
attempt
to
honor
all
 or
furniture.
Distribution
of
promotional
gummed
stickers
or
labels
is

requests
for
exhibit
space.
Notwithstanding
the
above,
BCHFF
 strictly
prohibited.
Any
property
destroyed
or
damaged
by
an
exhibitor

reserves
the
right
to
change
location
assignments
at
any
time,
as
 must
be
replaced
or
restored
to
its
original
condition
by
the
exhibitor
or
at

it
may
in
its
sole
discrimination
deem
necessary.

 the
exhibitor’s
expense.


4.
PAYMENT:

Full
payment
is
required
with
the
contract.

 13.
CONFLICTING
EVENTS:
The
exhibitors
attending
the
BCHFF
will
be

required,
as
a
condition
of
their
participation,
not
to
sponsor
conflicting

5.
CANCELLATION:

BCHFF
must
be
notified
in
writing
in
the

events.
Conflicting
events
are
educational
or
social
events
that
are

event
of
cancellation
or
space
reduction.
If
cancellation
of


scheduled
during
the
same
time
frame
encompassed
by
the
BCHFF.



exhibit
booth
occurs
prior
to
January
12,
2010,
the
exhibitor
will

be
refunded
50%
of
the
payment
received.
After
January
12,

 14.
FIRE
REGULATIONS:
All
fabrics
and
other
materials
used
for
decorative

2010,
no
refunds
will
be
made.

 purposes
must
be
flameproof.
Each
exhibitor
must
have
a
certificate

showing
that
display
material
has
been
treated
by
a
fireproofing

6.
FAILURE
TO
OCCUPY
SPACE:
The
exhibitor
will
forfeit
space

compound
approved
by
the
appropriate
governmental
agency.
All
packing

not
occupied
by
the
close
of
the
exhibit
installation
period
and

and
decorating
material
must
not
be
packed
in
paper,
straw
or
excelsior.

this
space
may
be
resold,
reassigned,
or
used
by
Exhibit

Any
merchandise
packed
in
flammable
material
cannot
be
brought
into

Management.

Exhibit
Management
reserves
the
right
to
assign

the
show.
All
empty
cartons
and/or
crates
must
be
removed
from
the

labor
to
set
up
any
display
that
is
not
in
the
process
of
being

exhibit
hall.
Governmental
fire
department
regulations
relating
to
exhibits

erected
by
the
given
deadline.
The
exhibitor
will
be
billed
for
all

and
supplied
to
each
exhibitor
will
be
strictly
enforced
and
are
part
of
the

charges
incurred.


exhibit
contract.


7.
EXHIBIT
BOOTH
FEE:



15.
SECURITY:
Peripheral
security
guard
service
is
provided
by
Exhibit

•

$450
USD
per
10’
x
10’
booth


Management.
However,
it
is
the
responsibility
of
each
exhibitor
to
protect

•

Four
complimentary
registrations


display
material
from
loss
or
damage.
Please
be
certain
that
all
small

•

Company
identification
sign


display
and
personal
items
are
secure
before
leaving
the
display—even

•

Draped
back
wall
and
side
rails


temporarily.


•

Access
to
exhibitor
lounge

•

General
security
and
cleaning
(excluding
booths)

 16.
UNIONS
AND
CONTRACTORS:
Exhibitors
agree
to
abide
by
the
Rules

•

Final
Program
listing/Web
site
listing
and
link

 and
Regulations
having
agreements
with
the
Exposition
facility
or
with

authorized
service
contractors
employed
by
Exhibit
Management.
Only

8.
FLOOR
PLAN:
All
dimensions
and
locations
shown
on
the
 the
Official
contractors
designated
by
Exhibit
Management
will
be

official
floor
plans
are
believed
to
be
accurate.
Exhibit

 permitted
in
exhibit
areas
unless
authorized
by
Exhibit
Managers.


Management
reserves
the
right
to
make
such
modifications
as
 17.
COMPLIANCE:
The
exhibitor
agrees
to
abide
by
and
comply
with
the
rules
and

may
be
necessary
to
meet
the
needs
of
the
exhibitors
and
the
 regulations
including
any
amendments
that
Exhibit
Management
may
make
from

exhibit
program.

 time
to
time.
Exhibitor
further
assumes
all
responsibility
for
compliance
with
all

pertinent
laws,
ordinances,
regulations
and
codes
of
duty
authorized
local,
state

9.
CANCELLATION
OF
MEETING
AND
EXHIBITION:
If
BCHFF
 and
federal
governing
bodies
concerning
fire,
safety,
and
health
as
well
as
the
rules

should
be
prevented
from
holding
the
Exhibition
by
reason
of
 and
regulations
of
the
operators
of
and/or
owners
of
the
property
where
the

any
cause
beyond
its
control
(such
as,
but
not
limited
to
damage
 Exhibition
is
held.


to
buildings,
riots,
labor
disputes,
acts
of
government
or
acts
of
 18.
INSURANCE:

The
exhibitor
assumes
all
responsibility
for
any
and
all
loss,
theft

God)
or
if
it
cannot
permit
the
exhibitor
to
occupy
the
space
due
 or
damage
to
exhibitor’s
displays,
equipment
and
other
property
while
on
Expo

to
causes
beyond
its
control,
then
BCHFF
has
the
right
to
cancel
 Center’s
premises,
and
hereby
waives
any
claim
or
demand
it
may
have
against
the

the
Exhibition
with
no
further
liability
to
the
exhibitor
other
 Bucks
County
Health
and
Fitness
Fair,
the
Bucks
County
Conference
and
Expo

than
a
refund
of
space
rental
less
a
proportionate
share
of
 Center
and
the
Sportsplex
or
its
affiliates
arising
from
such
loss,
theft
or
damage.
In

Exhibition
expenses.

 addition,
the
exhibitor
agrees
to
defend
(if
requested),
indemnify
and
hold
harmless

the
Bucks
County
Health
and
Fitness
Fair
and
the
Bucks
County
Conference
and

10.
RESTRICTIONS
ON
USE
OF
SPACE:
No
exhibitor
shall

sublet,
 Expo
Center
and
the
Sportsplex
and
their
respective
parent(s),
subsidiary(ies)
and

assign,
or
share
any
part
of
the
space
allocated
without
the
 other
related
or
affiliated
companies
from
and
against
any
liabilities,
obligations,

written
consent
of
BCHFF.
Solicitations
or
demonstrations
by
 claims,
damages,
suits,
costs
and
expenses,
including,
without
limitation,
attorney’s

fees
and
costs,
arising
from
or
in
connection
with
the
exhibitor’s
occupancy
and
use

exhibitors
must
be
confined
within
the
bounds
of
their
assigned

of
the
exhibition
premises
or
any
part
thereof
or
any
negligent
act,
error
or
mission

space.


Aisle
space
shall
not
be
used
for
exhibit
purposes,
display
 of
the
exhibitor
or
its
employees,
subcontractors
or
agents.


Buck’s County Health and Fitness Fair www.bucksfitfair.com 215.635.3016