Business Warehouse Reporting

Business Warehouse Reporting

Demo 1: Creating a Basic Ad Hoc Query
Demo 1: Creating a Basic Ad Hoc Query Demo 1: Creating a Basic Ad Hoc Query
Washington State HRMS Business Warehouse (BW) Washington State HRMS Business Warehouse (BW)
BW Power User Workshop Materials BW Power User Workshop Materials
General Topics General Topics BW Power Users BW Power Users
BW Power User Workshop BW Power User Workshop - - Demo 1: Creating a Basic Ad Hoc Query Demo 1: Creating a Basic Ad Hoc Query 2 2
Demo 1: Creating a Basic Ad Hoc Query
Demo 1: Creating a Basic Ad Hoc Query
The following demonstration will show how to create a basic ad h The following demonstration will show how to create a basic ad hoc query in BEx Query Designer. This oc query in BEx Query Designer. This
demonstration will create a query that includes: demonstration will create a query that includes:
Number of Employees by Personnel Area Number of Employees by Personnel Area
Number of Employees by Ethnic Origin Number of Employees by Ethnic Origin
Number of Employees by Challenge Indicator Number of Employees by Challenge Indicator
Filter by Employment Status (Active) and Personnel Area (1110) Filter by Employment Status (Active) and Personnel Area (1110)
Concepts covered in this demonstration include: Concepts covered in this demonstration include:
I. I. Accessing BEx Query Designer Accessing BEx Query Designer
II. II. Creating a New Ad Hoc Query Creating a New Ad Hoc Query
III. III. Adding Key Figures Adding Key Figures
IV. IV. Adding Characteristics and Attributes Adding Characteristics and Attributes
V. V. Adding Free Characteristics Adding Free Characteristics
VI. VI. Adding Filters Adding Filters
VII. VII. Adding Variables Adding Variables
VIII. VIII. Saving the Ad Hoc Query Saving the Ad Hoc Query
IX. IX. Running the Ad Hoc Query Running the Ad Hoc Query
X. X. Ad Hoc Query Results Ad Hoc Query Results
Demo 1: Basic Ad Hoc Query Results Demo 1: Basic Ad Hoc Query Results
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I. Accessing BEx Query Designer I. Accessing BEx Query Designer
Demo 1: Creating a Basic Ad Hoc Query
Demo 1: Creating a Basic Ad Hoc Query
1. 1. Logon to the HRMS Business Warehouse via SAP GUI as described in Logon to the HRMS Business Warehouse via SAP GUI as described in the Business Explorer (BEx) the Business Explorer (BEx)
module. module.
2. 2. Double Double- -click the click the Start the Start the
Business Explorer Analyzer Business Explorer Analyzer
link. link.
It may be necessary to click on the
User Menu icon to display the user
menu screen.
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Demo 1: Creating a Basic Ad Hoc Query
Demo 1: Creating a Basic Ad Hoc Query
I. Accessing BEx Query Designer, Cont I. Accessing BEx Query Designer, Cont
3. 3. Click the Click the Business Explorer Business Explorer menu item. menu item.
4. 4. Select Select Tools Tools . .
5. 5. Click Click Query Designer Query Designer . .
OR OR
3. 3. Click the Tools icon on the BEx Query Analyzer Click the Tools icon on the BEx Query Analyzer
toolbar. toolbar.
4. 4. Click Click Query Designer Query Designer . .
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Demo 1: Creating a Basic Ad Hoc Query
Demo 1: Creating a Basic Ad Hoc Query
I. Accessing BEx Query Designer, Cont I. Accessing BEx Query Designer, Cont
Result: BEx Query Designer will be opened. Result: BEx Query Designer will be opened.
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1. 1. Click the New Query icon from the BEx Query Click the New Query icon from the BEx Query
Designer toolbar. Designer toolbar.
Demo 1: Creating a Basic Ad Hoc Query
Demo 1: Creating a Basic Ad Hoc Query
II. Creating a New Ad Hoc Query II. Creating a New Ad Hoc Query
2. 2. Click on the Click on the InfoAreas InfoAreas tab, if necessary. tab, if necessary.
3. 3. Expand the Human Resources Expand the Human Resources InfoArea InfoArea from the from the
New Query New Query Select InfoProvider Select InfoProvider screen. screen.
4. 4. Expand Personnel Administration. Expand Personnel Administration.
5. 5. Select the Headcount and Personnel Select the Headcount and Personnel
Actions InfoProvider. Actions InfoProvider.
6. 6. Click OK. Click OK.
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Click the Technical Names icon to toggle the Technical
Names of the Infobjects on.
Demo 1: Creating a Basic Ad Hoc Query
Demo 1: Creating a Basic Ad Hoc Query
III. Adding Key Figures III. Adding Key Figures
1. 1. Expand the Key Figures section by clicking on Expand the Key Figures section by clicking on
the Expand icon. the Expand icon.
2. 2. Drag&Drop Number of Employees from the Key Drag&Drop Number of Employees from the Key
Figures section to the Columns section of the Figures section to the Columns section of the
query. query.
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Demo 1: Creating a Basic Ad Hoc Query
Demo 1: Creating a Basic Ad Hoc Query
IV. Adding Characteristics and Attributes IV. Adding Characteristics and Attributes
1. 1. Expand the Personnel Area Expand the Personnel Area
Characteristics. Characteristics.
2. 2. Drag&Drop the Personnel Area Drag&Drop the Personnel Area
Characteristic from the Personnel Characteristic from the Personnel
Area Dimension to the Rows section of Area Dimension to the Rows section of
the query. the query.
3. 3. Drag&Drop the Ethnic Origin Attribute Drag&Drop the Ethnic Origin Attribute
from the Employee Dimension to the from the Employee Dimension to the
Rows section of the query. Rows section of the query.
Country Grouping will also be added to the Query Country Grouping will also be added to the Query
Designer since it is a Compound Characteristic of Designer since it is a Compound Characteristic of
Ethnic Origin. This Characteristic will be deleted in Ethnic Origin. This Characteristic will be deleted in
the next step since it is not necessary in the ad hoc the next step since it is not necessary in the ad hoc
query results. query results.
4. 4. Delete the Country Grouping Delete the Country Grouping
Compound Characteristic from the Compound Characteristic from the
query by right mouse query by right mouse- -clicking and clicking and
selecting Delete. selecting Delete.
An item can also be dragged & dropped from the query to
the InfoObjects list to remove it
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Demo 1: Creating a Basic Ad Hoc Query
Demo 1: Creating a Basic Ad Hoc Query
V. Adding Free Characteristics V. Adding Free Characteristics
1. 1. Drag&Drop the Challenge Drag&Drop the Challenge
Indicator Attribute from the Indicator Attribute from the
Employee Dimension to the Employee Dimension to the
Free Characteristics section of Free Characteristics section of
the query. the query.
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Demo 1: Creating a Basic Ad Hoc Query
Demo 1: Creating a Basic Ad Hoc Query
VI. Adding Filters VI. Adding Filters
The Filter does not have a value at this
time. It must be restricted or a Variable
must be added. See the next section
(section VII Adding Variables) for steps to
add the Filter variable for Employment
Status.
1. 1. Drag&Drop the Employment Drag&Drop the Employment
Status Characteristic from the Status Characteristic from the
Employment Dimension to the Employment Dimension to the
Filter section of the Query Filter section of the Query
Designer. Designer.
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Demo 1: Creating a Basic Ad Hoc Query
Demo 1: Creating a Basic Ad Hoc Query
VII. Adding Variables VII. Adding Variables
1. 1. Expand the Characteristic Value Expand the Characteristic Value
Variables section of the Employment Variables section of the Employment
Status Characteristic in the Status Characteristic in the
Employment Dimension. Employment Dimension.
2. 2. Drag&Drop the Drag&Drop the Employment Status Employment Status
(Optional) (Optional) variable on top of variable on top of the the
Employment Status Characteristic in Employment Status Characteristic in
the Filters section of the query. the Filters section of the query.
3. 3. Drag&Drop the Drag&Drop the Personnel Area Personnel Area
(Optional) (Optional) Variable from the Variable from the
Personnel Area Characteristic in the Personnel Area Characteristic in the
Personnel Area Dimension on top of Personnel Area Dimension on top of
the Personnel Area Characteristic in the Personnel Area Characteristic in
the Rows section of the query. the Rows section of the query.
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Demo 1: Creating a Basic Ad Hoc Query
Demo 1: Creating a Basic Ad Hoc Query
VIII. Saving the Ad Hoc Query VIII. Saving the Ad Hoc Query
1. 1. Click the Save Query icon from the Click the Save Query icon from the
BEx Query Designer toolbar. BEx Query Designer toolbar.
2. 2. Enter the query Description in the Description Enter the query Description in the Description
listbox listbox of the Save Query prompt (in this of the Save Query prompt (in this
example, example, Demo Basic Query Part 1 Demo Basic Query Part 1 ). ).
3. 3. Enter the query Technical Name (in this Enter the query Technical Name (in this
example, example, A1110_DEMOBASICQUERYPART1 A1110_DEMOBASICQUERYPART1 ) )
4. 4. Click Save. Click Save.
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Demo 1: Creating a Basic Ad Hoc Query
Demo 1: Creating a Basic Ad Hoc Query
IX. Running the Ad Hoc Query IX. Running the Ad Hoc Query
1. 1. Click the Display Query on the Web icon Click the Display Query on the Web icon
from the BEx Query Designer toolbar. from the BEx Query Designer toolbar.
2. 2. Enter report Variables. Enter report Variables.
3. 3. Click Execute. Click Execute.
If prompted, enter your BW User Name and If prompted, enter your BW User Name and
Password. Password.
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Demo 1: Creating a Basic Ad Hoc Query
Demo 1: Creating a Basic Ad Hoc Query
X. Ad Hoc Query Results X. Ad Hoc Query Results
Employment Status Filter with
Employment Status (Optional)
Prompt
Personnel Area (Optional)
Variable Value
Challenge Indicator Attribute
Free Characteristic
Personnel Area Characteristic
Number of Employees Key
Figure
Ethnic Origin Attribute
Click here to expand/collapse
the Navigation block
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Demo 1: Creating a Basic Ad Hoc Query
Demo 1: Creating a Basic Ad Hoc Query
X. Ad Hoc Query Results, Cont X. Ad Hoc Query Results, Cont
Query Results with Challenge
Indicator Free Characteristic
Click Drilldown in Rows to
add the Challenge Indicator
Free Characteristic to the
query results