Relay For Life Tucson/Vail

May 16
th
to 17
th

Empire High School

REGISTRATION
Everyone MUST be registered and pay $10 registration fee
Registered prior to day-of just needs to check-in
Not registered by day-of will need to go to registration table
Register online to avoid lines day-of.
Registration table will temporally close from 5:30pm to 6:15pm during Opening
Ceremonies ***those needing to register during this time will have to wait until the end of
Opening Ceremony.

MONEY
Money can be turned in at registration table
Donations need to be in an envelope labeled with team name, the individual it will be
accredited to and the amount to be allocated.

T-SHIRTS
The Rising Star event t-shirts are guaranteed to all participants who raised $100 or the
members of teams that have fundraised an average of $100 per team member by the
deadline: April 4
th

Participants and teams who met the deadline will get their t-shirts at Bank Night
Participants or teams who were close to the $100 average April 4
th
and reaches $100 goal
after deadline can pick up t-shirt at Bank Night
Participants or teams who were close to $100 average April 4
th
and reaches $100 goal
after Bank Night may be able to get a shirt at registration May 16
th
while supplies last.

TEAM CAMPSITE
Team captains can pick campsite location on Bank Night
Teams will pick sites in order of the amount fundraised
Teams who do not attend Bank Night will be randomly assigned a site by the committee
Team campsites will be marked with team name and site number
A large map of the campsites will be at the field entrance

CHECK IN/SET-UP
Check in and set-up begins at 4:00pm at Empire H.S. May 16
th

Park in front lot after 4pm (cannot park in front lot until 4pm)
If you want to set up earlier than 4pm you need to use the back entrance and move your
car after 4pm to front lot
Turn in last remaining luminaria information sheets to Luminaria Tent
Survivors check in at Survivor Tent

OPENING CEREMONY (5:45pm)
At 5:30pm start moving to sit on the bleachers
Survivors and Caregivers will have reserved seats

SURVIVOR/CAREGIVER LAP AND DINNER (immediately following Opening Ceremony)
When cued, survivors will move to track
Participants will line the inside of the track to cheer for survivors
Survivors complete the first lap, caregivers join them the second lap
After second lap, survivors and their caregivers exit the track and move to library for
Survivor/Caregiver dinner

ALL TEAM LAP STARTS RELAY

LUMINARIA (9:15pm)
Purchasing and decorating bags at Luminaria Tent available until 8:00pm
All names of those being honored or memorialized need to be turned into Luminaria Tent
by 7:30pm if you want names to appear in PowerPoint
Put team name on the bottom of each bag sold by the team so it can be returned
Team captains come to Luminaria Tent 8:00pm to pick up one glow stick per bag sold and
one glow stick per participant on you team.

FOOD VENDORS (ONGOING)
We will have several food vendors at the event that will provide a variety of dinner, snack and
beverage choices. All vendors donate a large portion of the proceeds back to our Relay. ***Bring
cash to purchase and support

ON-SITE FUNDRAISING/SURVIVOR GIFTS (ONGOING)
As soon as your team decides what they want to do for on-site fundraising, let Entertainment
committee know so we dont have duplication. We are encouraging each team to sponsor a gift
for our Survivors. If your team is sponsoring a gift for survivors that information needs to be
given to Survivorship committee by May 9
th
so the coupon book can be made. ***Bring cash to
participate in other teams fundraising activities at their campsites.

CLOSING CEREMONIES/BREAKDOWN
Please join us for a complimentary continental breakfast provided by Vail community Services at
6:00am. Fight Back Ceremony (Closing Ceremony) will be at 6:30am ending with our last lap.
Your team is responsible for breaking down your site in the morning. Please do not
breakdown your campsite until after sunrise. If your team is not staying the whole night,
then please leave decorations and furniture at you campsite and have a team member return in
the morning to retrieve items.

CONTINUING FUNDRAISING
You can continue your teams fundraising past May 17
th
. You can start early for next years
Relay. Your team can get involved in the upcoming Bark For Life event in November. If you are
interested in helping on the planning committee or participating in Bark For Life contact Jennifer
Fishencord at jk.fish@yahoo.com. Participation in Bark For Life will count towards your teams
fundraising goals. Lets keep the FUNdraising going.