Hamilton Academical Supporters' Society

Board Accies Trust Board Minutes

Tues 20 Oct 2009
24 Lilac Wynd, Cambuslang, G72 7GJ

Present: Alistair Brown

Paul Daly
Alan Hutcheson
Darren Jameson
Ian Kelly
David Ogg Chair
Apologies Donald Anderson
Graeme Brown
Craig Rankin
Euan Simpson
Absent Tommy Jordan

Serial Item Action

1a. Previous Minutes.
1. Board Members accepted the previous minutes as accurate, with
thanks to the outgoing Sec, Donald Anderson.
1b. Matters Arising from the previous minutes.
1. David noted that nothing had been heard from Tommy, but that
Alistair was present for this meeting. David asked the Board to
agree the co-option of Graeme Brown (webmaster) and Euan
Simpson to the Board. Agreed Unanimously. The Board agreed to
continue to seek to additional Board Members. All
2. Craig had agreed to accept the post of Secretary, on the basis
that the meeting elements of the post were separated from
maintaining the membership database. David had agreed to provide Craig,
assistance to Craig where needed. David
2. Financial Update.
1. Ian presented a financial update to the Board. This is attached
at Annex A to these minutes. The annual account had been finalises
as at 31 Aug 09 and the Accounts would now be audited. Ian
agreed to deliver the accounts for audit to Alan on 23 Oct 09. Alan
had secured the services of an auditor for the Trust. There Ian, Alan
remained the question of some form of income stream for the Trust,
which would be discussed under membership.
2. Darren agreed to report on the 2014 Big Lottery Grant, as
discussed last month, at the next meeting. Darren
3. Programme for 2009/10 season.
1. Richard McBrearty from the Scottish Football Museum would

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 speak to members on 19 Nov 09. Venue to be agreed – David to
action. David would write to Richard to get bio details and to get David
hooks for advertising. It was agreed to distribute leaflets about the
event prior to the Motherwell game on 7 Nov. Alan would ask a
Forum member to design a leaflet. It was agreed to charge non- Alan, All
members £2 for this event. Members would be admitted free. Paul available
agreed to investigate alternative venues if the Club Function suite
was unavailable. Paul
2. Eddie Smith from the SFA Referees would address the Trust on
18 Feb 10. David would arrange a venue, hopefully the Function
Suite at the Club. Further details would be discussed at a future All
meeting.
3. The AGM would be arranged for mid-Jan. Post meeting note:
David has agreed a date of Tuesday 19 Jan 10. The meeting will be
held in the Club Function Suite and will be followed by a meeting David
addressed by Les Gray, HAFC Vice Chairman.
4. David also reported that he was currently in discussions to bring
a senior Police Office with match commander experience to talk
about Football match policing. Date and venue to be confirmed. David
4. Website.
Graeme was unable to be present to update Board members on
progress with the website. David expressed the thanks of the Board
to Graeme for the excellent work completed on the website in the
last few months.
5. Membership.
1. The Board agreed that some form of annual subscription was
essential to generate an income stream. David had checked a
number of other Trusts’ websites and found a range of subscriptions
from £5 to £15. It was agreed to charge a £5 annual subscription
for Accies Trust membership, the membership to run for a calendar
year, from 1 Jan 10. Alistair suggested that it might be better to
have it running as per the season (Sep – Aug) and it was agreed All
that this might be something to consider for the future.
2. David had obtained a quote for membership cards, but had not
designed the card yet. He agreed to do that in the next month or
so. Issuing a membership card adds to a sense of belonging for David
Trust members.
3. David was in the process of creating a membership list to aid
communication with members (having failed to open the files
supplied by Donald!). He was not sure whether AGM notices could
be issued by email, as the majority of members had agreed to have
correspondence by email wherever possible. (Post meeting note: David
Check with Supporters Direct – seems fine, as long as we comply
with voting and timing of meeting regulations.)
6. Board Membership.
1. David outlined his vision for the future of the Board in that each
Board member would have specific responsibilities and would
operate with a degree of autonomy in how they carried out their
remit. Plans would be initially directed and agreed by the Board
with responsible Board members reporting back to Board meetings
on progress and completion. Examples of specific responsibilities
include publicity (Alan), Club liaison, membership liaison, small All to
business liaison and winter programme co-ordinator. consider
7. 1. Alan would progress the publicity effort for the forthcoming
meeting with Richard McBrearty. Local Press, radio and leafleting

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 were avenues discussed. Alan
8. 1. The requirement for the FSA return was noted. David would
check the previous return in preparation for completion of the latest
one. Ideally the return should be completed by the end of the
calendar year. Ian and David would liaise on the completion of this David, Ian
important document.
9. Any Other Business.
1. Trust member David Hamilton had been in touch with David Ogg
about using the Trust as a vehicle for a memory bank of Accies
supporters’ memories of the Club. Board members present were
most enthusiastic about this proposal and generated much
discussion. David Ogg would contact David Hamilton with the
Trust’s agreement to explore the idea further. David
2. Shirt Sponsorship. It was noted that none of the current Board
members knew where the team shirts the Trust had sponsored last
season were. Paul agreed to contact the Club’s commercial Paul
department to ascertain details.
Post meeting note: Paul reported that the Club had sent the shirts
to the previous Chair. Further investigation reveal that neither he
nor his local deputy had received the shirts. Investigations into this David
loss are ongoing.
10. Date of next meeting.
It was agreed that the next meeting would be held on Mon 7 Dec 09. All
Time and venue to be confirmed.

David I Ogg
Chair
23 Oct 09

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