Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432, on May 29, 2014 @ 5:00 p.m.

TO: EUFAULA CITY COUNCIL MEMBERS

FROM: SELINA JAYNE-DORNAN, MAYOR

TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING REGULAR SESSION

DATE & TIME: MONDAY, JUNE 02, 2014 @ 5:00 P.M.

LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM 48
MEMORIAL DRIVE, EUFAULA, OK 74432

THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISNT
POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS
ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.


AGENDA

01. Invocation

02. Roll Call/ Attendance

CONSENT AGENDA

All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one
motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the
Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and
will be considered at that time.

03. Approval of the Regular Session Minutes for the Eufaula City Council for May 5
th
, 2014

04. Approval of the Treasurers Report ending 4/30/2014.

05. Acceptance of Reports:

a. Fire Chief Cliff Shatswell
b. Chief Don Murray
c. PWA Director Todd Warren
d. Legal Update By City Attorney Kay Wall

06. Approval for Paying Of Claims: City Of Eufaula

07. Approval of Mehlburger Brawley Invoice No. EUF-11-01-07 for the Southpoint Lake
Access Improvements in the project in the amount of $5,0575.00

08. Approval of Change Order No. 2 adding $13, 521.84 to the Contract Amount and 8 days
to the Contract time for the Southpoint Lake Access Improvements project EUF-11-01

09. Approval of Katcon Inc.s pay Estimate No. 2- Final for the Southpoint Lake Access
Improvements project EUF-11-01-07 in the Amount of $166,251.75

10. Acceptance of the Southpoint Lake Access Improvements project as complete with the
one year warranty period beginning on the effective date of completion, May 27, 2014.


11. Approval of the Renewal of the KIOBOIS Community Action Foundation, INC. contract
with the City.

12. Approval of Resolution No. 14-6-1: Approving the City of Eufaula, Oklahoma Policy for
Lapsing of Appropriations at the end of the Citys Fiscal Year.


ITEMS REMOVED FROM CONSENT AGENDA

SCHEDULED BUSINESS

13. Hearing Of Citizens Related To Listed Agenda Items.

14. Consider and Act Upon the agreement Between Eufaula Chamber of Commerce and the
City of Eufaula for Replacement of City Hall Marquee For An Electrical Marquee. (Jay
Hunn, Chamber President)

15. Consider and Act Upon New Phone System for City Hall and Police Department and
Agreement with UT Phone. (Jason Ledlow, President)

16. Consider and Act upon a Contract to hire a Judge and a Prosecutor to hear the Sellers
Case In District Court. (Kay Wall, City Attorney)

17. Consider and Act Upon the Renewal of a Concession Agreement on the Marina with
Eufaula Partners, LLC. (Art South, Al Sahli)

18. Consider and Act Upon The McIntosh County Board of Commissioners proposed Lease on
the Fair Grounds. (James Dawson)

19. Consider and Act Upon the Rule of 80 with the Oklahoma Municipal Retirement Fund.
(Donna Hysell, City Clerk)

20. Consider and Act Upon a Notice of Award for a Cemetery Mowing Contract to Allen Tree
Service for 2014/ 2015 mowing season. (Todd Warren, Public Works Director)

21. Consider and Act Upon the Purchase of CIC Software for Cemetery Records With
Perpetual Funds. (Mayor Dornan)

22. Discussion of an Amendment to Ordinance 15-659: Golf Cart and Similar Vehicles
Regulated. (Vernon Hysell)

23. Council Members Report from Constituents In Their Respective Wards.

24. Mayors Update.

25. Other Business

26. Announcements.

27. Motion to Adjourn City Council Meeting.



SELINA JAYNE-DORNAN, Mayor

Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432, on May 29, 2014 @ 5:00 p.m.

TO: EUFAULA PUBLIC WORKS AUTHORITY MEETING
FROM: CHAIRMAN SELINA JAYNE-DORNAN

TYPE OF MEETING: EUFAULA PUBLIC WORKS AUTHORITY REGULAR SESSION
DATE & TIME: MONDAY, JUNE 02, 2014 @ 5:30 P.M. (Or at conclusion of City Council
Meeting)
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM 48
MEMORIAL DRIVE, EUFAULA, OK 74432

THE EUFAULA PUBLIC WORKS AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A
PUBLIC MEETING ISNT POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO
SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.


AGENDA

28. Members Attendance.

29. Approval Of The Minutes of the Eufaula Public Works Authority for May 5
th
, 2014


CONSENT AGENDA

All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one
motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the
Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and
will be considered at that time.

30. Motion To Approve Or Disapprove Paying Of Claims: Eufaula Public Works Authority

31. Approval of Mehlburger Brawley Invoice No. EUF-14-02-01 for the Surveying for the
Corps of Engineers Utility Easements project in the Amount of $1,000.00

32. Approval of Mehlburger Brawley Invoice No. Euf-12-01B-16 for the ODOT Utility Relocate-
Sewer project in the amount of $14,940.00

33. Approval of T. McDonald Construction, Inc.s Pay Estimate No. Four (4) Final for the
CDBG Sewer Collection Improvements Project in the Amount of $108,036.86

34. Acceptance of the CDBG Sewer Collection Improvements Project as complete with the
one year warranty period on the effective date of completion, May 12, 2014.

35. Approval of Jerrys Excavation, Inc.s Pay Estimate No. Two (2) for the ODOT Utility
Relocate- Water Project No. EUF-12-01A in the Amount of $2,850.00.

36. Approval of Jerrys Excavation , Inc.s Pay Estimate No. Two (2) for the ODOT Utility
Relocate- Sewer Project EUF-12-01B in the Amount of $164,034.60.

37. Approval Final Invoice from Millie Vance for Administrative Services on CDBG 2012
Sewer Rehab Project in the amount of $10,000.00.

38. Approve and Authorize the Mayor to Sign Closeout Documents for the FY-2012 CDBG
Sewer Grant Project.


ITEMS REMOVED FROM CONSENT AGENDA


SCHEDULED BUSINESS

39. Consider, Discuss and Take Action on Notice of Award to Jim Davis for the Water Meter
Contract Phase II in the amount of $9,960.00.

40. Motion to Adjourn Public Work Authority Meeting.








SELINA JAYNE-DORNAN, CHAIRMAN