FAO TECHNICAL COOPERATION PROGRAMME

(TCP)
STANDARD PRO1ECT DOCUMENT FORMAT
Technical Cooperation Department
June 2007
INTRODUCTION
The TCP project format proposed below is based on the annotated guidelines: Standard Project
Document Format, Guidelines for Project Formulators but focuses on the requirements for TCP
projects onl! "hile the presentation of a constructed #ogframe $presented in %nne&' is facultati(e
in TCP project documents) its logic and terminolog should be used for clarit and communication
purpose!
% TCP project document has se(eral purposes and audiences! The purposes include:
accountabilit framewor* for the recipient institutions and +%,
planning and monitoring tool for +%, and recipient
legal framewor*
implementation framewor* and wor* plan for project implementers
funding framewor* for all partners $beneficiar and +%,'
The degree of detail required depends on the project-s comple&it! The decision on what le(el of
detail is appropriate depends on the judgement of the project formulator) in consultation with the
+%, units concerned!
+%,.s /o(erning 0odies ha(e decided upon a series of criteria that go(ern the use of TCP resources
$see chapter 111 of the TCP guidelines'! 2(er request for TCP assistance is therefore appraised
against these criteria in order to determine its eligibilit! Project documents must build up a
con(incing case for the project to be financed from TCP resources and pro(ide all the information
required to conduct the appraisal against TCP criteria!
1n addition) in order to strengthen the qualit of +%,-s field programme and to ensure that all
projects contribute towards achie(ement of the "orld +ood 3ummit objecti(es and the 4illennium
De(elopment /oals) a number of complementar criteria ha(e been adopted b +%,! +ormulators of
TCP project documents must carefull consider the criteria when designing a project! The criteria
with which all +%, projects should compl are:
5! Synergy: ensure adequate interaction between the ,rgani6ation-s normati(e and field based
acti(ities so that these are mutuall supporti(e!
2! Comparative advantage: identif the ,rgani6ation-s comparati(e ad(antage and draw
ma&imum benefit from such ad(antage for the project!
7! Sustainability: ha(e a positi(e sustainable impact on) or lead to) conditions fa(ouring food
securit and po(ert reduction and contribute to en(ironmental conser(ation and sustainable
rural de(elopment!
8! Capacity building: build and9or reinforce national capabilities to ensure continuit of
action) promote sustained self:reliance and strengthen public institutions!
;! Gender equality/equity: promote gender equalit and equit through the sstematic
compliance with +%,-s stated commitment to and polic on mainstreaming a gender
perspecti(e into its normati(e wor* and field acti(ities!
<! Partnerships - alliances: promote broader partnership) alliance) and participation as well
as complementarit with rele(ant multilateral and9or bilateral assistance!
7! National and/or beneficiary institution ownership: promote go(ernment responsibilit
and ownership of project results!
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TCP Guidelines for National Stakeholders: Standard Project Document Format
STANDARD PRO1ECT DOCUMENT FORMAT

STANDARD PRO1ECT DOCUMENT FORMAT.............................................................................................1
COVER PAGE.......................................................................................................................................................4
EXECUTIVE SUMMARY.....................................................................................................................................5
T%0#2 ,+ C,=T2=T3 $,PT1,=%#'!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!;
%C>,=?43 $,PT1,=%#'!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!;
SECTION 1. BACKGROUND ...........................................................................................................................5
5!5 /2=2>%# C,=T2@T $,PT1,=%#'!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!;
5!2 32CT,>%# C,=T2@T!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!;
1.2.1 Development priorities, World Food Summit objectives and MDGs....................................................6
1.2.2 M!PF and "D#F ...........................................................................................................................6
5!7 32CT,>%# P,#1C? %=D #2/13#%T1,= $,PT1,=%#'!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!<
SECTION 2. RATIONALE .................................................................................................................................6
2!5 P>,0#2439133A23 T, 02 %DD>2332D!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!<
2!2 3T%B2C,#D2>3 %=D T%>/2T 02=2+1C1%>123!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!<
2!7 P>,J2CT JA3T1+1C%T1,= !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!<
2!8 P%3T %=D >2#%T2D ",>B $,PT1,=%#'!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!7
2!; +%,-3 C,4P%>%T1D2 %DD%=T%/2 $,PT1,=%#'!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!7
SECTION 3. PRO1ECT FRAMEWORK .........................................................................................................7
7!5 14P%CT !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!7
7!2 ,ATC,42 %=D ,ATPAT3!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!7
7!7 3A3T%1=%01#1T? !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!E
7!8 >13B3 %=D %33A4PT1,=3 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!E
SECTION 4. IMPLEMENTATION AND MANAGEMENT ARRANGEMENTS .....................................9
8!5 1=3T1TAT1,=%# +>%42",>B %=D C,,>D1=%T1,= !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!F
8!2 3T>%T2/?942TC,D,#,/? !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!F
8!7 /,D2>=42=T 1=PAT3 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!F
1$ Prior obli%ations and prere&uisites 'optional$........................................................................................1(
2$ Financial and)or contributions in *ind .................................................................................................1(
8!8 +%, C,=T>10AT1,=!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!50
SECTION 5. OVERSIGHT, MONITORING, MANAGEMENT INFORMATION, AND REPORTING
.................................................................................................................................................................................12
;!5 4,=1T,>1=/ %=D B=,"#2D/2 3C%>1=/!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!57
;!2 C,44A=1C%T1,= %=D D13101#1T?!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!57
;!7 >2P,>T1=/ 3CC2DA#2!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!57
PRO1ECT BUDGET............................................................................................................................................15
THE LOGICAL FRAMEWORK........................................................................................................................16
START HERE (NOT WITH THE ACTIVITIES!) THE LOGICAL
FRAMEWORK FIGURE 1..............................................................................................................................18
TERMS OF REFERENCE..................................................................................................................................20
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TCP Guidelines for National Stakeholders: Standard Project Document Format
COVER PAGE
FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS
TECHNICAL COOPERATION PROGRAMME
Country:
Project title:
Project symbol:
Starting date:
Completion date:
Government Ministry responsible
for project execution:
Budget covering FAO contribution: A3G !!!!!!!!!!!!!!!!!!!!
3igned: !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 3igned: !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
1acques Diouf
Director:/eneral
$on behalf of the go(ernment' $on behalf of the +ood and %griculture
,rgani6ation of the Anited =ations : +%,'
Date of signature: !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! Date of signature:!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
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TCP Guidelines for National Stakeholders: Standard Project Document Format
EXECUTIVE SUMMARY
The purpose of the e&ecuti(e summar is to pro(ide essential information about the project to
high:le(el decision ma*ers in both the donor and the beneficiar countr9ies as well as for +%,
management! 1t should be prepared in a straightforward narrati(e stle) presenting : i' the conte&t)
rationaleH ii' the e&pected output$s' and outcome) andH iii' a snthesis of +%,-s contribution!
"hene(er possible) partnership arrangements and the contribution of the project to a specific national
programme should be highlighted! The e&ecuti(e summar should be clear) concise and limited to one
page in length! 2&amples can be pro(ided b TC,T) the >egional93ubregional ,ffices or the +%,
>epresentati(e!
Table of Contents (optional)
%s the length of the document without anne&es should not e&ceed ten pages) a table of content is
not mandator!
Acronyms (optional)
1n case ample use of acronms is foreseen) a complete list of all acronms used within the te&t
can be pro(ided! ote: the first time a term is introduced in the te&t it must be spelled out in full
followed b the brac*eted acronm $e+ample, Millennium Development Goal 'MDG$$.
SECTION 1. BACKGROUND
This is the opening section of the project document and ser(es as the introduction and platform
upon which to present the general and sectoral conte&t within which problems e&ist that the project
will be addressing! 1t is important that the bac*ground information pro(ided lead to the issue of the
project! This section should not e&ceed 2;0 words) or half a page!
Three sub:headings are recommended to define the conte&t within which the project will
operate: General -onte+t) Sectoral -onte+t) and Sectoral Polic. and /e%islation! ,f these) onl the
Sectoral -onte+t section is mandator) while the other two should onl be pro(ided if
rele(ant9essential! Beep it clear and concise) drawing on the most recentl a(ailable data) rele(ant
project outputs) and lessons learned! The underling theme which should start in this section and be
carried throughout the project document is that of national o0ners1ip!
1.1 General Context (optional)
This is the general introduction and should pro(ide a brief o(er(iew of the issues as well as
the phsical) social) and economic conte&t within which the project will operate! The section is
optional and onl to be pro(ided if of specific rele(ance to the focus of the project!
1.2 Sectoral Context
Ander the sectoral sub:heading) define go(ernment responsibilit within the sector)
de(elopment planning) =ational 4edium Term Priorit +ramewor* $=4TP+') Anited =ations
De(elopment %ssistance +ramewor* $A=D%+') 4D/s) Po(ert >eduction 3trateg $P>3') national
and regional food securit programmes! This section will show how TCP criteria 2 and 7) #ims and
Purpose and -ountr. or 2e%ional Priorities) are met b the project!
The sectoral conte&t can be presented in two sub:sections:
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TCP Guidelines for National Stakeholders: Standard Project Document Format
1.2.1 Development priorities, World Food Summit objectives and MDGs
Ander this heading identif national de(elopmental and sectoral priorities as well as their
relationship to the "+3 objecti(es and the 4D/s) as rele(ant for the project! 1ndicate o(erall
donor in(ol(ement in sector and priorities! Discuss rele(ance9lin*ages to an regional programmes!
1.2.2 NMTPF and UNDAF
Describe the relationship between the issues that the project will be addressing and the
medium:term priorities for /o(ernmentI+%, collaboration agreed in the =4TP+ $if an' and the
more general A= assistance priorities foreseen in A=D%+! Describe the major focus of the A=
sstem in the countr and mention rele(ant programmes9projects financed b donors and donor
coordination mechanisms!
1.3 Sectoral Policy and Legislation (optional)
2&plain the go(ernment-s polic and long term planning! #ist the rele(ant pieces of legislation
in place and describe whether the are considered satisfactor in the conte&t of the go(ernment-s
proposed policies and plans! ,utline what legislation is pending or proposed and what legislation will
be needed to implement the go(ernment-s policies! Describe whether +%, polic and legal assistance
is deemed desirable or necessar in this conte&t! The section is optional and onl to be pro(ided if of
specific rele(ance to the focus of the project!

SECTION 2. RATIONALE
3ection 2 pro(ides the platform to present the problems to be addressed) the target
beneficiaries) the locall identified priorities) project justification) and the de(elopment conte&t within
which the project will operate! >ationale is often based on a needs $or damage' assessment
underta*en b +%, jointl with the go(ernment and9or other A= agencies9donors! 1n this section)
consider carefull the PP>C criteria and highlight +%,-s comparati(e ad(antage as well as an
snerg with regional or subregional programmes! This section should not e&ceed three pages!
2.1 Problems/Issues to be Addressed
Clearl define the problem9s that the proposed project will address including scope) histor
and causes of the problem9s! 2&plain how the problem9s relates to o(erall sector de(elopment with
reference to go(ernment de(elopment priorities! 3ndicate 1ere 1o0 !-P criterion 4, -ritical Gap or
Problem, is met b. t1e project.
2.2 Stakeholders and Target Beneficiaries
1dentif the sta*eholders $agencies) organi6ations) groups or indi(iduals' which ha(e a direct
or indirect interest in the project! 1dentif the target beneficiaries $groups or indi(iduals' for whom the
project is being underta*en! Project planning) de(elopment and implementation should be done in a
participator and gender:sensiti(e manner with the sta*eholders and target beneficiaries) including)
whene(er possible) local representati(es of potential donors! #lso note !-P criteria 5 and 1(, Gender
Sensitivit. and Partners1ips and Participation and relevant PP2- criteria, %ender e&ualit.)e&uit..
2.3 Project 1ustification
2&plain wh the go(ernment requires e&ternal support through a project to address the
problems9issues! 2&plain wh it is needed here and wh it is needed nowH and what the consequences
would be without the project! 2&plain clearl what is the root cause of the problem to be addressed!
0riefl present the strategic9capacit building approach that the project will use to address the defined
problem and how it will enable the sta*eholders to achie(e their objecti(es! ote !-P criteria 6 and
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TCP Guidelines for National Stakeholders: Standard Project Document Format
5, -apacit.78uildin% and Gender Sensitivit., and relevant PP2- criteria, capacit. buildin% and
%ender e&ualit.)e&uit..
2.4 Past and Related Work (optional)
Pro(ide concise information on the focus of other A= and9or go(ernment9donor projects or
acti(ities that are acti(e $or ha(e been' within the sector and9or related to the project being
implemented) which are not part of those to be included in section 5!2!2 =4PT+ and A=D%+! %lso
note all past or current related +%, acti(ities! 1f the proposed project is e&pected to interact with
other projects) define the mechanisms for coordination and information sharing to ensure
complementarit and build sustainable partnerships for lasting impact! ote relevant !-P criteria 1(
and PP2- criteria, partners1ips 9 alliances.
2.5 FAO`s Comparative Advantage (optional)
1f of particular rele(ance) clearl define the rationale for +%,-s in(ol(ement as partner of the
go(ernment $i!e! comparati(e ad(antage' for implementation of this project! Consider: bod of
e&perience) lessons learned) best practices and *nowledge networ*s as well as prior cooperation with
potential donors! ote relevant PP2- criterion, comparative advanta%e.
SECTION 3. PRO1ECT FRAMEWORK
1n this section) the project framewor* is presented) i.e. the proposed o(erall impact $goal') the
outcome and the planned outputs! The framewor* is basicall a results chain whereas activities lead to
outputs which lead to an outcome which leads to impact! +or the sa*e of clarit within the project
document) specific acti(ities should be presented onl in the anne& $logical framewor* and9or wor*
plan'! The de(elopment of the logical framewor* is not mandator for TCP projects) but can be
pro(ided as an %nne& following the format pro(ided in %nne& 2! +ormulators must clearl understand
the difference between an acti(it and an output) an output and an outcome) an outcome and an impact
$see definitions in %nne& 2'! +or TCP projects this section should not e&ceed two pages!
3.1 Impact
Clearl present the 1mpact $De(elopment /oal' to which the project will contribute!
/enerall this will relate to national or international de(elopment objecti(es and9or the 4illennium
De(elopment /oals!
3.2 Outcome and Outputs
Present the specific outcome that the project will wor* to achie(e! ,utcome is what had
pre(iousl been termed Jimmediate objecti(e9sK) howe(er the current approach is to ha(e onl one
outcome defined in one succinct statement! ,utcome is the result of outputs which are the result of
acti(ities! 1n this section onl present the planned outcome and outputs:
,utcome LLLLLLLLLLL
,utput 5! LLLLLLLLLLL
,utput 2! LLLLLLLLLLL
,utput 7! LLLLLLLLLLL
,utcome and outputs should be formulated in (er clear terms that are qualitati(el and
quantitati(el (erifiable so that rele(ant indicators can be easil deri(ed for monitoring and e(aluation
purposes!
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TCP Guidelines for National Stakeholders: Standard Project Document Format
Tpical e&amples of TCP outputs include: polic and9or strateg document drafted or
endorsed b rele(ant institutionH laws) regulations drafted and9or (oted or enacted uponH in(estment
plan or plan for mobili6ing resources prepared and9or endorsed9fundedH specific programme to follow
up on TCP project prepared and funded or implementedH institution strengthened $specif in what
wa'H established database) *nowledge networ*) communication sstemH etc! Particular attention will
be gi(en to describing those acti(ities and outputs that will ensure sustainabilit of project outcome
and ma&imi6e the li*elihood of cataltic effects and follow:up) such as: i' mobili6ation of financial
resources as a result of the project $specif amounts e&pected in A3G and sources) including from
national budget') andH ii' outputs of training acti(ities
5
: number and tpe of persons trained $farmers)
rural dwellers) go(ernment staff) =/,9C3, staff) etc!') title) content and duration of training sessions!
3.3 Sustainability
Present here the e&pected end of project situation! 2&plain what resources) infrastructure)
capacit) processes etc! are in place to ensure continuit! 2&plain how and wh the outcome of this
project will be sustainable and how impact will be achie(ed after the project! Define what partnerships
are to be established during project implementation that can contribute to the sustainabilit of project
acti(ities and outputs! 1n particular) define lin*ages with other nationall or donor:funded
programmes) partnerships with Ci(il 3ociet ,rgani6ations $C3,s' and =/,s! 2&plain what is being
put into place to ensure a smooth transition $e&it strateg' when project resources are finished! Define
how lessons learned b the project or *nowledge generated can be shared with a broader audience!
+ormulators of projects must consider how information generated is disseminated and should plan for
this in acti(ities9outputs!
Given t1e scope and limitations of !-P assistance t1is section is *e. to t1e eli%ibilit. of all
re&uests. !1e section needs to s1o0 1o0 !-P criteria :, ; and 6, Sustainable 3mpacts, Government
-ommitment and -apacit.78uildin%, are met b. t1e project. #lso note relevant PP2- criteria,
sustainabilit. and capacit. buildin%.
3.4 Risks and Assumptions
>is* assessment and management are essential in project planning! The important point is not
necessaril to a(oid ris*s but to plan for them and to mitigate their impact on the project! 1n this
section identif the ris*s which could jeopardi6e the reali6ation of the project outcome and describe
how the project will mitigate these percei(ed ris*s:
outline the *e ris*s assessing their impact and probabilit $preferabl in matri& form I see
Table 5'H
describe how the ris*s will be monitoredH
e&plain whether there is a credible programme e&ternal to the project that addresses these
ris*s $e!g! to impro(e public sector standards and sstems'H
outline steps proposed within the project to address these ris*s and indicate if these steps
ha(e been agreed with project partnersH and
address ris*s that ma be due to delas in project appro(al and9or commencement of
acti(ities resulting in changed circumstances and9or requirements through mandator
project re(ision!
!able 1, 2is* Matri+
5
The training acti(ities considered here co(er organi6ed and sustained communication acti(ities
$meetings) seminars) stud tours) fellowships and other educational e(ents') designed to impro(e s*ills)
with clear aims and objecti(es that are made e&plicit in ad(ance and are supported b selected learning
materials! ,pportunities for assessment of progress are built into the training process!
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TCP Guidelines for National Stakeholders: Standard Project Document Format
Risk Impact Probability Mitigation
5!
2!
%ssumptions are basicall the conditions needed to achie(e results after the ris*s ha(e been
managed and are included within the optional logical framewor* $presented in %nne& 2'!
SECTION 4. IMPLEMENTATION AND MANAGEMENT ARRANGEMENTS
The pre(ious sections ha(e defined J01.< the project is needed and J01at< the project is
going to do! This section defines Jhow the project will do it! This section should not e&ceed three
pages.
4.1 Institutional Framework and Coordination
Present here which go(ernment ministr is responsible for what within the sector and how the
project will be located within or relate to the concerned ministr! Define which specific organi6ational
unit or section will be responsible for the project and how the project will be managed therein!
Discuss what other ministries and9or organi6ations should be in(ol(ed) in what capacit $steering
committee) etc!' and how the contribute or benefit from the project!
1n case the project is part of a larger programme in(ol(ing other projects) this section should
clarif the relationship with them) consultati(e mechanisms) and identif the national coordinating
mechanism in place or to be established!
1f applicable) e&plain how the project can strengthen cross:sectoral collaboration! !-P
criteria 1( Partners1ip and Participation and PP2- criterion, partners1ips 9 alliances.
4.2 Strategy/Methodology
2(er project needs a clear strateg and a well planned methodolog to successfull achie(e
its outcome in a timel and efficient manner! 1n this sub:section) discuss the strateg behind this
project and e&plain how it will contribute to the larger de(elopment programme $national9 regional'!
2&plain clearl how the project will be implemented in the field! Define what methodolog will be
used to ensure sta*eholder participation and ownership! Discuss an other methodologies that will be
used to ensure that the defined acti(ities are successfull reali6ed! 1f necessar) define who will do
what) when) where) and wh! This can be presented briefl here and in more detail in a wor* plan to
be placed in anne& of the project document! The le(el of detail pro(ided is to be decided b the
project formulator and discussed within the project tas* force!
3ufficient detail should be pro(ided in this sub:section to illustrate how the project will be
successfull implemented! Cowe(er) the strateg and methodolog should not be rigid but
sufficientl fle&ible so that both ma adapt and change if necessar as e&periences are gained and
lessons learned from the field! Projects often Jlearn b. doin%K and this approach must be
accommodated within the project document! 2&plain how those responsible for project
implementation can learn and adjust during implementation! ote !-P criteria ;, 6, 5, and 1( and
relevant PP2- criteria capacit.7buildin%, %ender e&ualit.)e&uit., and national o0ners1ip.
4.3 Government Inputs
This section is completed in close consultation with the recipient go(ernment!
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TCP Guidelines for National Stakeholders: Standard Project Document Format
1) Prior obligations and prerequisites (optional)
These are the actions required b the recipient go(ernment prior to project implementation!
/enerall) actions which are necessar not onl to ensure smooth project implementation) but also for
starting up the project) should be considered as prior obli%ations to be fulfilled before signature of the
project document! Prere&uisites are those conditions which must be in place prior to commencement
of acti(ities in order to ensure smooth project implementation. ,bligations and prerequisites should
be listed here and e&plain how the will be addressed!
2) Financial and/or contributions in kind
3ubsequentl) present the contributions in *ind $facilities) resources and ser(ices' and
financial resources that the go(ernment will pro(ide to ensure timel and effecti(e implementation of
the project! This includes office space) equipment) staffing) coordination) leadership $=ational Project
Coordinator)) 3teering Committee) etc!') customs clearance for equipment) clearance of international
personnel) etc!!
1n projects where beneficiaries are e&pected to pro(ide a contribution in order to benefit from
the project-s outputs) the modalities should be e&plained!
The underling fact is that all projects should belong to programmes which are part of the
national de(elopment strateg of a specific countr! The concept of national responsibilit and
ownership must be clearl e&pressed within the project document and put into practice in the course of
subsequent implementation! =ote !-P criterion ;, Government -ommitment and PP2- criterion,
national o0ners1ip.
4.4 FAO Contribution
"ithin the budget $to be placed in #nne+ 1 of t1e project document') define what inputs are to
be pro(ided) when and how! The ,racle budget lines $0#' under which the inputs should be budgeted
are shown in brac*ets in the following description! "hen co:financing arrangements are en(isaged
with other donors) this section should e&plain the inputs that will be pro(ided through other funding
and rele(ant management arrangements! 1n such cases and to the e&tent feasible) projects should be
designed as modules both for inputs and outputs) pro(iding clear identification of what has been
funded b the different funding sources) and clear accountabilit for results!
5! Personnel services
This section lists the different tpes of personnel input that will be pro(ided b the project and) for
each indi(idual) his9her area of e&pertise) total duration9timing of assignment and number of missions!
Detailed terms of reference must be pro(ided in an anne&) indicating the qualification required) tas*s
to be performed) e&pected outputs) reporting responsibilities) duration9timing of assignment) number
of missions and dut station$s'!
1nternational e&perts will preferabl be recruited under +%,-s Partnership Programmes $TCDC9TCCT
e&perts and retired e&perts') whene(er suitable e&pertise at the required le(el is a(ailable under these
programmes!
: International experts under the Partnership Programmes (i.e. TCDC/TCCT or retired
experts)! The le(el of their remuneration is based on the standard terms and conditions of the
Partnership Programme) as agreed between +%, and the member countries that are signatories of the
TCDC9TCCT agreements! 1ndependent international e&perts can also be recruited as TCDC9TCCT) if
accepting the related contract conditions $0# ;;88) honorarium and 0# ;<E<) international and in:
countr tra(el and dail subsistence allowance) D3%'! The same D3% rates appl as for international
e&perts at A= honorarium rates!
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TCP Guidelines for National Stakeholders: Standard Project Document Format
: Other international experts! The le(el of their remuneration is established on the basis of
A= pre(ailing rates for the tpe of e&pertise required! The standard costs include honorarium $account
line 0# ;;82') estimated international and in:countr tra(el costs and the D3% $0# ;<E8' applicable
to the countr and in:countr specific areas! The recruitment of international e&perts at A=
honorarium rates requires the appro(al of +%, senior management based on a justification pro(ided
b the Director of the #ead Technical Di(ision) clarifing efforts made in see*ing alternati(e
candidates under Partnership Programmes!
: FAO Technical Support Services $T33' are ser(ices pro(ided b +%, technical officers
based at +%, >egional ,ffices) 3ubregional ,ffices or headquarters! +ormulation of project
agreements can be reimbursed under this component! The costs for T33 include honorarium $0#
<520' calculated at the standard rate for +%, ser(ices established b the ,rgani6ation) and estimated
international and in:countr tra(el costs and the D3% $0# ;<F2' applicable to the countr! 1n cases
where +%, cannot pro(ide the technical staff to underta*e the T33 wor*) +%, staff can be replaced)
at the initiati(e of the +%, technical di(ision concerned) b an e&ternal e&pert! 1n such cases) the
honorarium of the e&pert is paid b the +%, technical di(ision) which is reimbursed b claiming the
T33 $0# <520') while the tra(el and D3% costs are charged to the project under T33 tra(el $0#
;<F2'! 1n addition) standard amounts are to be budgeted for processing the terminal statement or
concluding letter $0# <555'!
: National experts! The are selected b +%,) and cannot be on the go(ernment paroll at the
time of their assignment with +%,) nor be recruited from the national implementing agenc! The le(el
of their remuneration $0# ;;87' is based on pre(ailing local conditions and in line with rates applied
b the A= sstem as well as go(ernment rates! +%, retains the responsibilit for the technical
guidance and super(ision of these e&perts and re(iews their performance!
: South-South Cooperation professionals. The le(el of their remuneration is based on the
terms and conditions of the 3outh:3outh Cooperation agreement signed b +%, and the member
countries $0# ;;8<) honorarium and 0# ;<EE) international and in:countr tra(el and D3%'!
: United Nations Volunteers (UNVs). The le(el of their remuneration $consisting of an all:
inclusi(e monthl li(ing allowance' is established according to pre(ailing local conditions and can be
obtained from A=DP countr office $0# ;;87'! 1nternational tra(el is generall budgeted in 0# ;<EF!
: Administrative support $non:professional national project personnel such as secretarial
support) interpreters) dri(ers) casual labour) etc!' will be pro(ided onl on an e&ceptional basis and
onl in support of the project.s acti(ities $0# ;<;2'!
2! Other travel! The budget line dut tra(el $0# ;<<5' ma co(er tra(el of the +%, >ep and
%ssistant +%, >ep to project sites! 1n e&ceptional cases) if required for project implementation)
national staff from the implementing agenc or from a *e partner institution ma be entitled to
reimbursement of their tra(el e&penses related to the project within the limits of go(ernment
reimbursement rates $0# ;<FE'!
7! Contracts, letters of agreements or contractual service agreements $0# ;<;0' for
speciali6ed technical ser(ices! 4i&es of ser(ices and inputs can be co(ered under contracts or letters of
agreements with speciali6ed institutions! The itemi6ed ser(ices or inputs to be pro(ided) and the
e&pected results and conditions that such contractual arrangements entail) must be clearl specified in
an anne& to the project agreement! % contract can not be established with the project-s national
implementing9beneficiar institution to offset what should be part of counterpart contribution!
8! Materials, supplies and equipment. +%,.s commitment is limited to the suppl of the
quantities specified in the project agreement) up to the budgetar allocation! This section will pro(ide
a list of e&pendable and non:e&pendable equipment with a reasonable le(el of specification! This
component should not e&ceed ;0 percent of the budget!
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TCP Guidelines for National Stakeholders: Standard Project Document Format
: Expendable materials and supplies $0# <000'! 1f total costs e&ceeds A3G50 000)
specifications) ma&imum phsical quantities and related ma&imum amounts allocated in A3 dollars for
the indi(idual e&pendable items must be stated in an anne&!
: Non-expendable equipment $0# <500'! 1f total costs e&ceed A3G50 000) the preliminar
specifications of non:e&pendable items) with pro(isional itemi6ed cost estimates) should be pro(ided
in an anne& to the project document! The procurement of (ehicles requires prior clearance b TC,T!
;! Training. 1f training represents an important project component) an anne& should gi(e the
details of the training sessions) such as: title) technical content) training approach) targeted participants
$b gender and occupation') host institution and place) project staff responsible for deli(ering training)
en(isaged number of trainees and duration) as well as detailed cost estimates!
% distinction should be made between external training (study tours)) in-country training
(workshops and seminars) and regional workshops. The cost) rationale and purpose of each stud
tour) wor*shop and seminar should be well justified and detailed!
: Study tours for nationals should be *ept to the absolute minimum $ma&imum two trainees per
beneficiar countr and ma&imum two countries (isited per trainee'! 1n e&ceptional circumstances) the
trainees can be accompanied b an interpreter! The cost of the stud tour includes tra(el and D3% $at
A= rates' $0# ;<F8' and ma also include a fee to the recei(ing institute9centre $0#;F20'! 1f board
and accommodation are included in the fee) the D3% is reduced to 20 percent! %cademic training is
e&cluded! ,nl under e&ceptional circumstances will a fellowship for a ma&imum of three months be
included!
: The budget for in-country workshops $0# ;F20' for national participants should co(er onl
the cost required for setting up the wor*shops and for the preparation and reproduction of the training
materials) as the go(ernment is e&pected to co(er the cost of the participation of its nationals!
Cowe(er) in e&ceptional circumstances) e&penses for internal tra(el and accommodation for
participants needing to tra(el to attend the training course ma be included! The per diem should be
calculated at A= or go(ernment rates) whiche(er is lower!
: Regional workshops! The project co(ers $0# ;<F8' costs related to international tra(el and
D3% of participants in regional wor*shops! %d hoc project arrangements are encouraged with a (iew
to reduce o(erall costs for trainees- participation in regional wor*shops) in particular through the
pro(ision of board and accommodation b the host institution and9or the definition of an ah:hoc dail
allowance!
<! General operating expenses (GOE) $0# <700' to co(er miscellaneous e&penses required in
the field for the operation of the project) such as telephone communications) photocop paper) etc! $not
more than ; percent of the total budget minus the D,C'!
7! Direct operating costs (DOC) $0# <55E' to co(er +%,-s administrati(e and operational
costs related to the implementation of the project $currentl 7 percent of the project e&penditures'
SECTION 5. OVERSIGHT, MONITORING, MANAGEMENT INFORMATION, AND
REPORTING
This section pro(ides the o(ersight for the project to ensure that it is being implemented
properl and is on course to reali6ing defined outputs and outcome in a timel manner! This section is
also where the formulator details what internal monitoring arrangements will be put into place to assist
project management with ensuring efficient and effecti(e project implementation! %lso herein)
communication and (isibilit needs should be planned and budgeted! +inall reporting of results must
52
TCP Guidelines for National Stakeholders: Standard Project Document Format
be defined!
ote, !1is section s1ould not e+ceed t0o pa%es.
5.1 Monitoring and Knowledge Sharing
Define how monitoring $and9or participator monitoring' will be reali6ed during project
implementation) i!e! identif who is responsible) how it is planned) timed and budgeted for! 2&plain
how impact assessment) findings and lessons learned will be reali6ed and utili6ed in future
planning9de(elopment acti(ities!
2&plain how the project will be monitored within the countr and how the information will be
used! 1dentif who will do monitoring $participator monitoring and e(aluation b target
beneficiaries) or project staff) or a steering committee) or the +%, >ep) etc!') when it will be done and
how and with whom the results will be shared! 2&plain how e&perience generated b the project will
be made a(ailable through +%,-s corporate Bnowledge +orum and collections of e&plicit *nowledge
$e!g! Corporate Document >epositor') and through the use of e&isting or tailor:made J*nowledge
networ*sK!
5.2 Communication and Visibility
+or most projects) communication of results is essential to meet donor9go(ernment
requirements as well as to strengthen sustainabilit of actions and results! %s e&perience is gained and
Jlessons learnedK) this information must be shared with partner organi6ations and with others to
strengthen o(erall programme de(elopment! Communication aspects should be considered for all
projects and be planned9budgeted for where appropriate!
Communication is closel related to the issue of (isibilit as the ad(ertising aspect of what is
being done) who is paing for it) who is doing it! This must be considered in project design9budgeting
$noted to be quite important in emergenc relief9 rehabilitation projects'!
5.3 Reporting Schedule
2ach international or national consultant) including +%, personnel pro(iding technical
support ser(ices has to prepare a mission report containing the main results) conclusions and
recommendations of his9her missions!
The final project reporting requirement is a terminal statement) presenting the main results
and conclusions of the project in addition to +%,-s recommendations to the go(ernment! 1t is the
responsibilit of the +%, technical unit charged with technicall supporting the project to ensure that
this terminal statement is issued in a timel manner and is of a suitable qualit!
The preparation of the terminal statement ma be assigned to the lead technical consultant)
and has to be specified in his9her T,>! 1n some cases) a short and concise concluding letter indicating
that the project has deli(ered the inputs and achie(ed its purposes will be sufficient as a record of
project accomplishments! Terminal statements or concluding letters are transmitted b the +%,> to
the highest technical authorit in the go(ernment) normall the 4inister for %griculture!
ANNEXES 'to t1e project document$
The standard anne&es to the TCP project document are:
0udget $see standard format in %nne& 5'
#ogical +ramewor* $optional I see %nne& 2'
57
TCP Guidelines for National Stakeholders: Standard Project Document Format
Terms of >eference $see sample in %nne& 7'
"or* Plan $see sample in %nne& 8'
%dditional anne&es ma be required to pro(ide technical specifications for materials and equipment)
details on training or contracts) etc! Project formulators should use their best judgement and when in
doubt I add the anne&!
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TCP Guidelines for National Stakeholders: Standard Project Document Format
#nne+ 1
PRO1ECT BUDGET
Country: !!!!!!!!!!!!!!!!!!!!!!!
Project title: !!!!!!!!!!!!!!!!!!!!!!!!
Project symbol: TCP 9!!!!!!! 9 !!!!!!
Budget line Component Description Sub Comps. Main Comp.
;057 Consultants -
;;82 Consultants : 1nternational :
;;87 Consultants I =ational :
;;88 Consultants : TCDC9TCCT :
;;8; Consultants : >etired 2&perts :
;;8< Consultants : 3outh 3outh Cooperation :
;;87 Consultants : A= Dolunteers
;058 Contracts -
;<;0 Contracts 0udget :
;020 Locally Contracted Labour -
;<;2 Casual #abour : Temporar %ssistance :
;025 Travel -
;<<5 Dut tra(el others $+%, staff onl' :
;<E8 Consultants : 1nternational :
;<E; Consultants I =ational :
;<E< Consultants : TCDC9TCCT :
;<E7 Consultants : >etired 2&perts :
;<EE Consultants : 3outh 3outh Cooperation :
;<EF Consultants : A= Dolunteers :
;<F5 Consultants : ?oung Professionals :
;<F2 Tra(el T33 :
;<F8 Tra(el I Training :
;<FE Tra(el non staff $counterparts'
;027 Training -
;F20 Training Budget :
;028 Expendable Equipment -
<000 2&pendable 2quipment :
;02; Non Expendable Equipment -
<500 =on 2&pendable 2quipment 0udget :
;027 Technical Support Services -
<555 >eport Costs
<520 Conorarium T33 :
;02E General Operating Expenses -
<700 /eneral ,perating 2&penses 0udget :
;02F Support Cost -
<55E Direct ,perating Costs :
Grand Total -
5;
TCP Guidelines for National Stakeholders: Standard Project Document Format
#nne+ 2
THE LOGICAL FRAMEWORK
The Jlogical framewor*K refers to a planning9management tool which has been used in
(arious forms for project planning o(er the past se(eral decades! The logical framewor* $or log
frame' is simpl a table or matri& which is used to facilitate project planning b clearl presenting a
hierarch of project elements with associated indicators) means of (erification and important
assumptions! The initial stages of log frame preparation are identification of sta*eholders) problem
analsis and formulation of options to address the problems:
Phases of the logframe approach
Stakeholder analysis identify who has an interest
and who needs to be involved
Objectives analysis identify
solutions
Problem analysis identify key problems, causes
and opportunities; determine causes and effects
Activity scheduling set a
workplan and assigning responsibility
esourcing determine human
and material inputs
!eveloping the logframe
define project structure, logic, risk and
performance management
Options analysis identify and
apply criteria to agree strategy
"hen options are defined and agreed to) the log frame matri& is de(eloped with the following
hierarch:
Design Summary Indicators/Targets Data Sources Assumptions
1mpact
,utcome
,utputs
%cti(ities
3mpact is now the accepted term for what pre(iousl was termed the ,(erall De(elopment
,bjecti(e or /oal! This is uppermost le(el of the log frame matri& and should refer to go(ernment
de(elopment priorities and9or 4D/s! The ne&t le(el $2' is outcome! ,utcome represents what had
pre(iousl been called the immediate de(elopment objecti(e9s howe(er in the new harmoni6ed
approach) onl one outcome is presented for a project! The ne&t le(el $7' is outputs which are reali6ed
through activities at the 8th and final le(el! %t times there is confusion between what is an acti(it
and what is an output! %n activit. in(ol(es action and should be stated clearl as something to be
done) such as: will train ten school teachers in!!!!!) (ersus an output which is something accomplished)
such as: ten school teachers trained in !!!
Completion of the Matrix:
5<
TCP Guidelines for National Stakeholders: Standard Project Document Format
%s seen abo(e the log frame matri& is comprised of 8 columns: 5' desi%n summar.)
2' indicators) 7' data sources) and 8' assumptions! "hen completing the log frame refer to +igure 5
and +igure 2! Column one $design summar' and column four $assumptions' are completed together
as in +igure 5! %ssumptions represent the conditions necessar at each le(el for achie(ement of the
objecti(es9results!
%ssumptions relate to objecti(es at the 3%42 le(el
Design 3ummar %ssumptions
1mpact
Then we should
contribute to this
1mpact!
%nd these
conditions pertain!
,utcome 1f we achie(e this
outcome!
Then we should
achie(e this
outcome!
%nd these
conditions pertain!
,utputs 1f we deli(er these
outputs!
Then we will
deli(er these
outputs!
%nd these
conditions pertain!
%cti(ities 1f we carr out these
acti(ities
Then we will carr
out these acti(ities!
3T%>T C2>2
1f these pre:
conditions pertain!
,nce the elements under Design 3ummar and the assumptions are defined) the 2
nd
and 7
rd
columns are completed as per +igure 2! +or each le(el) and for e(er acti(it9output) indicators should
be pro(ided in Column 2 to ser(e as benchmar*s upon which to measure achie(ement! +or each
indicator) pro(ide the means of (erification or data source in Column 7 with which to measure the
indicator!
% completed log frame not onl clearl presents a project but it pro(ides the project
implementers a tool for guiding implementation and subsequentl pro(ides project e(aluators a tool
for e(aluation!
1n the file below) there is an e&ample of a complete logframe!

sample_logframe.d
oc (77 KB)


57
TCP Guidelines for National Stakeholders: Standard Project Document Format
Start here (NOT with the Activities!) THE LOGICAL FRAMEWORK FIGURE 1
Prior Steps "se appropriate and
proportionate processes before startin%
on t1e lo%frame itself e.g. sta*e1older,
problem, objectives and options anal.ses.
Design
Summary
Indicators
/ Targets
Data
sources
%ssumptions
Step 7 Re-check the design logic e.%. if t1e
conditions are in place and 0e do t1e activities, 0ill
0e deliver t1e =utputs> #nd so on up -olumns 1 and
4. Move on to Step 6 overleaf.
Step !efine the "mpact#$oal
!o 01at national or sector level priorities are 0e
contributin%> W1at lon%7term benefits on t1e lives of
t1e poor 0ill 1appen partl. as a result of t1e project>
Several interventions ma. s1are a common Goal.
1mpact ,utcome to
1mpact
conditions
Step %d
Wit1 t1e outcome
ac1ieved, 01at
conditions are needed
to contribute to t1e
impact)%oal>
!o a ro&ust risk
anal'sis.
#t eac1 level, identif.
ris*s b. as*in% 01at
can stop success.
For eac1 ris*,
evaluate its
seriousness and
probabilit.? and
identif. miti%ator.
measures.
(anage the risks b.
addin% miti%ator.
measures planned
0it1in t1e project to
-olumn 1 'mainl. as
activities, possibl. as
an output$. !1e
conditions t1at
remain are t1e
#ssumptions in
-olumn 4.
#void mi+in%
#ssumptions and
2is*s.
Step ) !efine the *utcome
W1at immediate c1an%e do 0e 0ant to ac1ieve> W1.
is t1e intervention needed> @o0 0ill ot1ers c1an%e
t1eir be1aviour as a result of t1e use, upta*e or
implementation of t1e outputs> @o0 0ill development
conditions improve on completion of t1e =utputs>
/imit t1e outcome to one succinct statement.
,utcome ,utput to
,utcome
conditions
Step %c
Wit1 t1e outputs
delivered, 01at
conditions are needed
to ac1ieve t1e
outcome>
Step + !efine the *utputs
W1at 0ill be t1e measurable end results of t1e
planned activities> W1at products or services 0ill t1e
project be directl. responsible for, %iven t1e
necessar. resources>
,utputs %cti(it to
,utput
conditions
Step %&
Wit1 t1e activities
completed, 01at
conditions are needed
to deliver t1e outputs>
Step , !efine the Acti-ities
W1at needs to be actuall. done to ac1ieve t1e
outputs> !1is is a summar. 'not detailed 0or*plan$
s1o0in% 01at needs to be done to accomplis1 eac1
output.
%cti(ities Pre:conditions
Step %a
W1at conditions need
to be in place for t1e
activities to be done
successfull.>
Step . /heck the -ertical logic &ack up /olumn
#ppl. t1e 3f)t1en test to c1ec* cause and effect. 3f t1e listed #ctivities are carried out,
t1en 0ill t1e stated =utput result> 3s 01at is planned necessar. and sufficient> #re 0e
plannin% to do too muc1 or too little> #nd so on up -olumn 1.
Step % !efine the assumptions at each le-el
Do a robust ris* anal.sis to determine t1e #ssumptions in t1e
project desi%n.
5E
TCP Guidelines for National Stakeholders: Standard Project Document Format

Step 0 !efine the Performance "ndicators and !ata Sources#E-idence
-omplete bot1 columns to%et1er

FIGURE 2
Design
Summary
Indicators/
Targets
3ndicators are means? !ar%ets are ends. Start b.
definin% 3ndicators? onl. set !ar%ets 01en t1ere is
enou%1 baseline data and sta*e1older o0ners1ip. Set
3ndicators and !ar%ets in terms of Aualit., Auantit.
and !ime.
Bvidence is usuall. in t1e form of documents, outputs
from data collection. Some reliable sources ma.
alread. be available. 3nclude data collection planned
and resourced in t1e project as #ctivities in -olumn 1.
Data sources Assumptions
1mpact Step 0a "mpact indicators#targets
W1at 0ill indicate t1e impact c1an%es t1at are
1appenin%)0ill 1appen to 01ic1 t1e project 1as
contributed> 3nclude c1an%es t1at 0ill 1appen
durin% t1e lifetime of t1e project, even if onl. earl.
si%ns.
Step 0a "mpact data sources
W1at evidence 0ill be used to report
on impact c1an%es>
W1o 0ill collect it and 01en>
,utcome Step 0& *utcome indicators#targets
#t t1e end of t1e project, 01at 0ill indicate 01et1er
t1e outcome 1as been ac1ieved> !1is is t1e *e. bo+
01en t1e project is evaluated on completion.
Step 0& *utcome data sources
W1at evidence 0ill be used to report on
outcome c1an%es>
W1o 0ill collect it and 01en>
,utputs Step 0c *utput indicators#targets
W1at 0ill indicate 01et1er t1e outputs 1ave been
delivered> W1at 0ill s1o0 01et1er completed
outputs are be%innin% to ac1ieve t1e outcome>
!1ese indicators)tar%ets define t1e terms of
reference for t1e project.
Step 0c *utput data sources
W1at evidence 0ill be used to report on
output deliver.>
W1o 0ill collect it and 01en>
%cti(ities Step 0d Acti-it' indicators#targets
W1at 0ill indicate 01et1er t1e activities 1ave been
successful> W1at milestones could s1o0 01et1er
successful #ctivities are deliverin% t1e outputs> #
summar. of t1e project inputs and bud%et 0ill also
be one 'but not t1e onl.$ entr. 1ere>
Step 0d Acti-it' data sources
W1at evidence 0ill be used to report on t1e
completion of activities>
W1o 0ill collect it and 01en> # summar.
of t1e project accounts 0ill be one
'but not t1e onl.$ entr. 1ere.

Do not include too muc1 detail in t1e lo% frame. # detailed 0or* plan and bud%et 0ill follo0 as separate, attac1ed documents.
5F
TCP /A1D2#1=23: /2=2>%# P>,D131,=3 ANNEX 3
Example #nne+ C
TERMS OF REFERENCE
International Coffee Processing/Quality Marketing Specialist
Duty Station: CREC, Pakxong and Vientiane

Duration: two person/months in four missions
Ander the o(erall super(ision of the 0udget Colder and the technical super(ision of the +%,9>%P
1ndustrial Crops %gronomist and the +%,9>%P 3enior %groprocessing Post Car(est 3pecialist and in
close cooperation with other consultants and counterparts the 1nternational Coffee Processing9Mualit
4ar*eting 3pecialist will underta*e the following duties:
First Mission (15 days - year 1, month 3):
Celp the team re(iew the plan of acti(ities and the wor* programme!
0egin collecting data for re(iewing strategies and policies for de(eloping the enabling en(ironment
for the emerging 3pecialt Coffee 1ndustr!
%ssist the other consultants and >%P staff with clarifing the roles of the Coffee >esearch 2&tension
Centre and the relationships between =%+23 and =%+>1 at pro(incial and district le(els!
>e(iew with other consultants the equipment needs of the project and pro(ide recommendations
specifications and prices for procurement!
20