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Microsoft Project 2010

Tutorial1:
PlanningaProject
XP XP XP
InTutorialSection1.1
youwill:
Learnprojectmanagementterminology
Understandthebenefitsofproject
management
ExploretheProject2010window
Checkandchangedefaultsettings
Entertasksandsaveaproject
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InTutorialSection1.2
youwill:
Openandexploreanexistingproject
Examinedifferentprojectviews
ComparetheGanttChartandNetwork
Diagramviews
Useprojecttimescaleandcalendar
UseBackstageviewandPageSetupdialogbox
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IntroductiontoProject
Management
ProjectManagement: processofinitiating,
planning,executing,controlling,andclosinga
project
ProjectGoal isthedesiredoutcome
Shouldbeshortandsimple,yetclearly
communicatescope,timeframe,andbudget.
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IntroductiontoProject
Management,Cont.
AProcessGroupisaseriesofstepsto
completeinordermoveontothenextphase
ofaproject.
Thereare5ProcessGroupsinProject
Management
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ProjectManagementProcess
Groups
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Initiating
Settingtheprojectgoal
Identifyingstartorfinishdates
Identifyingtheprojectmanager
Identifyingprojectbudgetandquality
considerations
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Planning
Enteringprojectinformation
Identifyingprojectsubdivisionsandmilestones
Documentingresources
Enteringrestrictions
AssigningResourcestotasks
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Executing
Producingworkresults
Requestingchanges
Recommendingimprovements
Creatingprojectrecords,reports,and
presentations
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Controlling
Updatingproject
Managingresourcesandtasks
Meetmanagementtiming,resource,andcost
objectives
Changingproject
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Closing
Enteringfinalstatusoffinishedproject
Printingfinalreports
Reviewandanalyzeperformanceofthe
project
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ProjectManagementTerminology
Understandingkeyprojectterminologyis
fundamentaltoyoursuccessasaproject
manager:
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Task
Duration
StartandFinishDates
Predecessorand
Successor
Resources
ProjectManager
Scope
Quality
Risk
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BenefitsofProjectManagement
Betterunderstandingofoverallprojectgoals
Betterunderstandingofalignmentwith
businessobjectives
Moreorganizedandstreamlinedwayto
manageaproject
Moreaccurateandreliableprojectstatus
information
Moreefficientuseofprojectresources
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BenefitsofProjectManagement,
Cont.
Bettercommunication
Fasterresponsetoconflictingprojectgoals
Greaterawarenessofprojectprogress
Fasterprojectcompletion
Lowerprojectcosts
Fewerprojectfailures
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HowProject2010Supports
SuccessfulProjectManagement
MSProject2010
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ChartandDiagramTools
TheGanttChartandNetworkDiagramaretwo
importantprojectmanagementtoolswithin
Project2010.
TheGanttChartprovidesagraphical
visualizationoftheproject.
Tasksareshownashorizontalbars
Illustratestaskdependencies
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BasicGanttChart
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ChartandDiagramTools,Cont.
TheNetworkDiagramsprimarypurposeisto
showthecriticalpathoftheproject.
Tasksaredisplayedasboxes,callednodes.
Dependenttasksarelinkedtogethervialinklines.
Thecriticalpathistheseriesoftasksthatdictates
theearliestcalculatedprojectfinishdate.
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BasicNetworkDiagram
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GettingStartedwithProject2010
StartingProject2010
ViewBar
EntryTable
GanttChart
Timeline
Timescale
Amajorscale(theupperscale)
Aminorscale(thelowerscale)
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MicrosoftProjectWindow
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ViewBarandViewTab
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EntryTable
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GanttChartandSplitBar
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TheTimeline
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TheTimescale
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GettingStartedwithProject2010,
Cont.
CurrentDate
WorkingDaysandNonworkingDays
SettingAutomaticScheduling
SettingProjectStartandFinishDates
EnteringTasks
SavingaProject
ClosingaProject
OpeninganExistingProject
SavingaProjectwithanewname
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SettingtheSchedulingMode
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SettingProjectStartandFinish
Dates
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ChangingtheCurrentDate
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EnteringTasks
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TwoTasksEntered
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SavingaProject
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WorkinginDifferentViews
ChartorGraphic: representationofdatausing
bars,boxes,lines,andimages
Sheet: Aspreadsheetlikerepresentationof
datainrowsandcolumns
Form: viewofmanypiecesofinformationto
focusonthedetailsofonetask
Combination: viewofmanytasksatthetopof
thescreen,viewoftaskdetailsbelow.
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CommonProjectViews(Task
Views)
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CommonViews
GanttChartView
NetworkDiagramView
CalendarView
TaskInformationDialogBox
NotesTab,NotesIndicator
RelationshipView
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NetworkDiagramView
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Calendarview
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TaskInformationDialogBox
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NotesTab
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NotesIndicators
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RelationshipDiagramView
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CommonViews,Cont.
EntryTable
ScheduleTable
SplitView
ZoominginandOut
TimescaleDialogBox
Changingthetimescale
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EntryTable
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ScheduleTable
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SplitView
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ZoomingInandOut
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TimescaleDialogBox
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ChangingtheTimescale
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SuccessfulPrinting
Thekeyaspectsofsuccessfulprinting:
Zoomingtoanacceptablemagnificationlevel
Printpreviewingyourwork
Usingthepagesetupdialogboxtomakechanges
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GanttChartinPrintPreview
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PageSetup
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