This document provides instructions for polling officers on election day procedures. It outlines:
1. Collection of polling materials and checking equipment before the station opens.
2. Assigning duties to polling officers and preparing the EVM before commencement of voting.
3. Procedures to be followed during voting hours, including dealing with special cases.
4. Closing procedures after polling ends, including sealing the EVM and election paperwork.
This document provides instructions for polling officers on election day procedures. It outlines:
1. Collection of polling materials and checking equipment before the station opens.
2. Assigning duties to polling officers and preparing the EVM before commencement of voting.
3. Procedures to be followed during voting hours, including dealing with special cases.
4. Closing procedures after polling ends, including sealing the EVM and election paperwork.
This document provides instructions for polling officers on election day procedures. It outlines:
1. Collection of polling materials and checking equipment before the station opens.
2. Assigning duties to polling officers and preparing the EVM before commencement of voting.
3. Procedures to be followed during voting hours, including dealing with special cases.
4. Closing procedures after polling ends, including sealing the EVM and election paperwork.
This document provides instructions for polling officers on election day procedures. It outlines:
1. Collection of polling materials and checking equipment before the station opens.
2. Assigning duties to polling officers and preparing the EVM before commencement of voting.
3. Procedures to be followed during voting hours, including dealing with special cases.
4. Closing procedures after polling ends, including sealing the EVM and election paperwork.
1. Appointment Order Identification of Polling Station Familiarizing the Polling Team Send SMS to given number in the format A<LACNO>P<PSNO>MR to 54242
2. Collection of Polling Materials (Some of the Important Materials are given below) and EDC No Item No Item 1 EVM (CU and BU) 10 Copy of specimen signature of candidate / Election agent 2 Marked copy of Electoral Roll 11 Paper Seal (6Nos) 3 Register of Voters (17 A) 12 Strip Seal (3Nos) 4 Voters Slip (1600Nos) 13 Special Tag(3Nos) 5 Indelible Ink (2 Bottles) 14 Address tag 5 for CU & 4 for BU 6 Tendered Ballot Paper (20Nos) 15 Presiding Officers Diary, Declaration etc 7 Arrow Cross Mark 16 Sample of EVM Balloting Unit 8 Self Inking Pad 17 Copy of Order No.51/8/7/2008/EMS (Inst.II) dt.11.8.08 9 Metal Seal 18 16 Point Report as per Annexure XV NB: A detailed list of polling materials incorporated in Annexure V of Presiding Officers Hand Book. 3. Check list (compare with the check list) 4. Check the EVM At the Polling Station 5. Arrangement of the Polling Station (Set up of Polling Station, Set up of Voting Compartment, Display Notice showing the Polling Area and details about Voters, Display copy of the list of Candidates) 6. Appointment of the Polling Agents Appointment letter in Form No.10 Issue pass for Polling Agents 7. Fill up relevant details in Forms
II. BEFORE THE COMMENCEMENT OF THE POLL
1. Assignment of Duties to Polling Officers 1 st Polling Officer 2 nd Polling Officer 3 rd Polling Officer In charge of Marked Copy of the Electoral Roll Verification of Identity of Electors Read out serial No and entry of the elector in the electoral roll Marking in the Photo Electoral Roll In charge of Indelible Ink In charge of Register of Voters Obtain Sign or Thumb impression of each voter Issue of Voters Slip In charge of Control Unit Ensuring Indelible ink mark Collect the Voters Slip Issue the Ballot (Button)
2. Preparation of EVM Connect Balloting unit and Control unit with connecting cable Switch on power 3. Mock Poll (6 A.M) - Mock Poll in the presence of Polling Agents 4. Prepare the Mock Poll Certificate 5. Declaration by the Presiding Officer 6. Sealing of EVM
These duties can be performed by the presiding Officer, where the number of Electors is small. III. DURING THE POLL 1. Commencement of Poll - Admission into the Polling Station - Enforcement of Election Law 2. Maintain the Presiding Officers Diary ( 9 AM, 11 AM, 1 PM, 3 PM, 5 PM) 3. Deal with Special Cases i. Challenge to a Voter (Form 14, Receipt for Challenge Fee, Letter to the SHO Police) ii. Voting by Minors iii. Voting by Blind or Infirm Voters (Form 14 A) iv. Voters deciding not to vote (Remarks in 17 A :- Refused to Vote) v. Tendered Votes (17 B and 17 C) vi. Breach of Secrecy of Voting vii. Disorderly Conduct viii. Adjournment of Poll 4. SMS Based Poll Monitoring NO Message format Description Example 1 A###P###MR Mobile Registration / Phone Validation A105P125MR Refers to LAC 105 and Polling Station 125 2 MA Materials Arrived MA 3 PP Polling Party arrived PP 4 ##MC Mock Poll Conducted 10MC - Mock Poll conducted with 10 Agents 5MC - Mock Poll conducted with 5 Agents 5 Y/N MO Micro Observer YMO - Micro Observer Available NMO - Micro Observer Not Available 6 PS Poll Started PS 7 M###F###T###VC Vote Count M124F115T1VC - Male 124, Female 115 and Transgender 1. Vote count has to be send periodically as per the time gap 8 ###PQ People in Queue at 5 PM 24 PQ 9 M###F###T###FC Final Count M124F115T1FC - Male 124, Female 115 and Transgender 1. Final Count after close of Poll 10 PD Poll Party Departed PD 11 RC Reached Reception Centre RC Vote Count (Message No.7) has to be sent at 9.00 AM, 11.00 AM, 1.00 PM, 3.00 PM and 5.00 PM 12 E/L/M PI Poll Interrupted EPI - Interrupted due to EVM LPI - Interrupted due to L and O MPI - Interrupted due to Miscellaneous reasons 13 PR Poll Resumed Poll Interrupted and Poll Resumed (Message No.12 and 13) should be send only if Poll is interrupted. If poll interrupted message is send, then it compulsory to send the Poll resumed message. 5. Issue Slips at 5 PM IV. AFTER THE POLL
1. Close and Seal the Voting Machine i. Declaration after the sealing of the voting Machine 2. Complete Form 17 C (Account of Votes Recorded and Paper Seal Account) i. Declaration at the end of the poll ii. Give attested copies of Form 17 C to the Polling Agents 3. Complete the Presiding Officers Diary 4. Sealing of Election Papers in Packets Forms to be submitted along with EVM Cover containing 17 C Account of Votes Recorded and Paper Seal Account Cover containing Declaration of Presiding Officer Before the Poll, During the Poll & After the Poll Cover containing POs Diary 16 Point Observers Report, Visit Sheet and Aquittance PACKET NO: 1 (Green) - STATUTORY COVERS 1. Sealed Cover containing Marked copy of electoral roll 2. Sealed Cover containing the Register of Voters (17 A) 3. Sealed Cover containing Voters slips 4. Sealed Cover containing Unused tendered ballot papers 5. Sealed Cover Containing the Used Ballot Papers and the list in Form 17 B PACKER NO: 2 (Yellow) NON STATUTORY COVERS 1. Electoral Roll other than Marked copy 2. Appointment of Polling agents in form No.10 3. Election Duty Certificates (EDC) in Form 12 B 4. The SEALED cover containing the List of Challenged votes in form No.14 5. List of Blind or Infirm voters in form No.14 A and the declarations of the companions. 6. Declarations obtained from electors as to their age and list of such electors (Annexure XI) 7. Receipt Book of challenged votes and the amount collected (if any) 8. Unused and damaged Paper seals. 9. Unused Voters Slip 10. Unused and damaged Special Tags 11. Unused and damaged strip Seals PACKET NO: 3 (Brown) 1. Handbook of the Presiding Officer 2. Manual of Electronic Voting Machine 3. Indelible Ink set 4. Self Inking Pads 5. Metal seal of the Presiding Officer 6. Arrow Cross Mark Rubber stamp 7. Cup holding Indelible ink PACKET NO:4 (Blue) ALL OTHER ITEMS