SGS Audit Document List (internal) Page 1 of 5 June 2008

Factory: Date:
Client: Auditor:
A
(1) Factory License / Establishment License / IEC
(2) Approved Building Layout Plan and Municipal Corporation permit
(3) Stability Certificate
(4) Certificate of Registration (if applicable)
(5) Contractors License
(6) Contract Agreements of all contractors / Canteen / Security agencies
(7) Attendance on the day of Audit
(8) Diesel Generator Permit and or annual inspection records
(9) Diesel Storage Permit / Flammable liquids storage permit
(10) Fire NOC
(11) Boiler Permit
(12) Boiler Operator License
(13) Consent / NOC from Pollution Control Board (Air, Water, Noise)
(14) Standing Order
(15) All company social policies (including Health & Safety Policy), SOPs, WIs
(16) Minimum wages notification of the State Govt.
(17) Organization Chart
(18) List of other offices/factories:
(19) List of Holidays
(20) Shift Permission
(21) Canteen Staff Health certificates
(22) Spotter health certificates
(23) Health certificate of persons involving hazardous processes
(24) Canteen Hygiene Certificate
(25) Compressor, Lift, Hoist Inspection Report
(26) Process flow chart of the activities of the company
(27) Accident and injury registers (under Factories Act / ESI Act)
(28) List of Chemicals used
(29) Material Safety Data Sheets for chemicals used in the factory
(30) Drinking water inspection records (internal & external) / Testing Certificate
(31) List of First Aid boxes, floor wise and area wise.
(32) First aid content list
(33) First Aid Training Records/Ambulance/Trained nurses:
(34) Fire safety training records:

SGS Audit Document List (internal) Page 2 of 5 June 2008
(35) Fire fighting drill records:
(36) List of fire Extinguisher and equipments such as hose reel, sprinklers, fire
buckets etc. (Floor wise and area wise)
(37) List of machinery (including generators, boilers, ETP, DC, Embroidery etc.)
(38) Collective Bargaining Agreement/ Settlement Agreement
(39) Client Production details
(40) Control of sub-contractors, suppliers policy, procedure, evaluation records,
selection records, monitoring records, other agreements
(41) List, Name, Address, Contact Details, Process sub-contracted (if sub-
contractors used)
(42) Employment ID card.
(43) Minutes of Meetings of: Safety Committee, Works Committee, Canteen
management Committee, Sexual Harassment Committee, others
B
(44) Employees personal files
(45) Time records, Attendance records
(46) Overtime Records
(47) Wage Records
(48) Production records for piece-rate workers
(49) Pay Slips
(50) Leave Records (EL, CL & SL)
(51) PF challan, Returns, F-5 & F-10, Full and Final settlement with workers
(52) ESI Challan, Returns
(53) Bonus Gratuity Records
(54) Advance Register
(55) Fine Register
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