CITY OF OAKLAND

AGENDA REPORT Z OIH r J(J|_ - f pfl j. eg

TO: Office of the City Administr ator
ATTN: Debor ah A. Edger ly
FROM: Public Wor ks Agency
DATE: July 13, 2004
RE: RESOLUTION AUTH ORIZ ING AMENDMENT TO TH E AGREEMENT
WITH KIMLEY-H ORN AND ASSOCIATES TO CONDUCT AVERAGE
DAILY TRAFFIC COUNTS AND RADAR SPEED Z ONE STUDIES FOR
AN ADDITIONAL AMOUNT NOT-TO-EXCEED $25,000 (TOTAL
CONTRACT AMOUNT NOT-TO-EXCEED $270,790) AND A TIME OF
PERFORMANCE EXTENSION FROM JUNE 30, 2004 TO DECEMBER
31, 2004
SUMMARY
A r esolution has been pr epar ed author izing the City Administr ator or her designee to amend the
existing pr ofessional ser vices agr eement with Kimley-H or n and Associates (KH A) to conduct
Aver age Daily Tr affic (ADT) counts and Radar Speed Z one Studies (SZ S) for an additional
amount not-to-exceed $25,000 (total contr act amount not-to-exceed $270,790) and for a time of
per for mance extension fr om June 30, 2004 to December 31, 2004. The or iginal time of
per for mance had pr eviously been extended fr om June 30, 2003 to June 30, 2004.
Additional pr oducts and ser vices not included in the or iginal wor k scope necessitated this
amendment to incr ease the budget and extend the schedule.
The pr oject is consistent with the following Mayor /City Council goals and citywide objectives:
Make Oakland a Safe City by impr oving the per ception of safety.
Impr ove Oakland Neighbor hoods by impr oving tr affic, bicyclist, and pedestr ian safety.
FISCAL IMPACT
The or iginal agr eement had a not-to-exceed contr act amount of $245,790. To date, a total
contr act amount of $240,506 has been expended, leaving a balance of $5,284.
The r equested additional cost of $25,000 is for additional pr oducts and ser vices not included in
the or iginal wor k scope. Below is a br eakdown of the add-on wor k:
i
Item #:_
Public Wor ks Committee
July 13, 2004
PWA-Tr anspor tation Ser vices Division Page 2 of 3
Aver age Daily Tr affic Counts and Radar Speed Z one Studies
Pr oduct Estimated Cost
-Maps displaying posted speed limits, r ecor ded speeds,
accident r ates, and r oadway conditions (182 maps total) $14,575
-Additional dr aft submittals $2,280
-Additional SZ S and ADT counts $1,250
-Contingency S6.895
Total $25,000
The ur gent need to slow down tr affic by way of r adar enfor cement r equir es the expedient
completion of this pr oject; ther efor e, a contingency is included to cover any unanticipated
additional wor k to avoid fur ther delay. Funds ar e available in the following coding blocks:
Tr affic Counts 2002-2003, C159910, Gas Tax Fund (2230), in the amount of $14,863
Speed Sur vey 2002-2003, C160010, Gas Tax Fund (2230), in the amount of $36,030
No gener al funds will be r equir ed for these pr ojects.
BACKGROUND
On May 7, 2002, the City Council appr oved Resolution No. 77109 author izing an agr eement
with KH A to conduct ADT counts and r adar SZ S for a not-to-exceed amount of $245,790. The
time of per for mance was fr om July 1, 2002 to June 30, 2003. The Notice to Pr oceed was issued
late on September 3, 2002. The or iginal wor k scope did not include the cr eation of summar y
maps that cover all 114 str eets in the r adar SZ S. The maps, 182 sheets in total, would ser ve to
summar ize visually the posted speed limits, r ecor ded speeds, accident r ates, and r oadway
conditions for the sur veyed str eets. They pr ovide clar ity to law enfor cement and the tr affic cour t.
By adding the 182 summar y maps and mor e ADT counts, speed studies, and dr aft submittals to
the or iginal scope, the contr act has to be incr eased by $25,000. The time of per for mance, which
was extended fr om June 30, 2003 to June 30, 2004, has to be extended to December 31, 2004.
KEY ISSUES AND IMPACTS
The Califor nia Vehicle Code (CVC) r equir es that str eets on which r adar is used to enfor ce speed
limits need a r adar SZ S no mor e than ten year s old. Out of the 114 str eet segments in Oakland
wher e r adar is used to enfor ce speed limits, 59 have expir ed SZ S, and the r emaining 55 have SZ S
that will expir e within thr ee year s. Without updated SZ S, the police cannot legally use r adar ,
which is the most effective way of speed limit enfor cement.
SUSTAINABLE OPPORTUNITIES
Economic: Updated SZ S will enhance speed limit enfor cement and incr ease citations.
Envir onmental: None.
Item #:
Public Wor ks Committee
July 13, 2004
PWA-Tr anspor tation Ser vices Division
Aver age Dailav Tr affic Counts and Radar Speed Z one Studies
Page 3 of 3
Social Equity: Updated SZ S will enhance speed limit enfor cement wher e engineer ing measur es
to contr ol speeding ar e limited by r esour ces, community pr efer ence, or r oad conditions. The
ability to enfor ce speeding will impr ove the livability of communities impacted by this pr oblem.
DISABILITY AND SENIOR CITIZ EN ACCESS
Not applicable.
RECOMMENDATION AND RATIONALE
Staff r ecommends that the existing agr eement be amended to incr ease the contr act cost for an
amount not-to-exceed $25,000, and to extend the time of per for mance to December 31, 2004.
ACTION REQUESTED OF TH E CITY COUNCIL
Staff r ecommends that Council appr ove the r esolution.
Respectfully submitted,
RAUL GODlNEZ JI, P.E.
Dir ector , Public Wor ks Agency
Reviewed by:
Wladimir Wlassowsky, P.E.
Tr anspor tation Ser vices Manager
Pr epar ed by:
Joe Wang, P.E.
Super vising Tr anspor tation Engineer
APPROVED AND FORWARDED TO
TH E PUBLIC WORKS COMMITTEE:
OF TBE~CITY ADMINISTRATOR
Item #:
Public Wor ks Committee
July 13, 2004
i- I
OAKLAND CITY COUNCIL OF F ICE OF * TH E " CITy CLE R K
R E SOLUTION NO. C.M.S.
INTR ODUCED BY COUNCILME M8E R
R E SOLUTION AUTH OR IZING AME NDME NT TO TH E AGR E E ME NT WITH
KIMLE Y-H OR N AND ASSOCIATE S TO CONDUCT AVE R AGE DAILY
TR AFFIC COUNTS AND R ADAR SPEED ZONE STUDIES FOR AN
ADDITIONAL AMOUNT NOT-TO-E XCE E D $25,000 (TOTAL CONTR ACT
AMOUNT NOT-TO-E XCE E D $270,790) AND A TIME OF PE R F OR MANCE
E XTE NSION FR OM JUNE 30, 2004 TO DE CE MBE R 31, 2004
WH EREAS, Council Resolution No. 77109 C.M.S. author izing an agr eement with Kimlcy
H or n and Associates (KH A) to conduct Aver age Daily Tr affic (ADT) counts and r adar Speed
Z one Studies (SZ S) for a not-to-exceed amount of $245,790 was appr oved on May 7, 2002; and
WH EREAS, the or iginal time of per for mance was extended by the City Administr ator fr om
June 30, 2003 to June 30, 2004 due to staff shor tage in the Tr anspor tation Ser vices Division
(TSD); and
WH EREAS, additional pr oducts and ser vices not included in the or iginal wor k scope
necessitated an incr ease in the budget and a second extension of the schedule; and
WH EREAS, the additional pr oducts and ser vices wi ll benefit law enfor cement and the
tr affic cour t in the r adar enfor cement of speed limits; and
WH EREAS, the City Council finds that the pr oducts and ser vices pr ovided pur suant to the
agr eement author ized her eunder ar e of a pr ofessional, scientific or technical natur e and ar e
tempor ar y in natur e; and
WH EREAS, Council finds that this contr act shall not r esult in the loss of employment or
salar y by any per son having per manent status in the competitive ser vice; now, ther efor e, be it
RESOLVED: That the City Administr ator , or her designee, is her eby author ized to amend
the agr eement with KH A to conduct ADT counts and r adar SZ S for an amount not-to-exceed
$25,000 (for a total contr act amount not-to-exceed $270,790) and a time of per for mance
extension fr om June 30, 2004 to December 31, 2004; and be it
FURTH ER RESOLVED: That the City Administr ator , or her designee, is her eby
author ized to appr ove any subsequent amendments to or extensions of said agr eement with the
exception of those r elated to an incr ease in the total dollar amount of the agr eement, pr ovided
that such amendments or extensions shall be filed with the Offi ce of the City Cler k; and be it
&
PUBLIC WCWKS CMTE
Out, 1 3 2004
-2-
FURTH ER RESOLVED: That a copy of the agr eement will be appr oved for for m and
legality by the Office of the City Attor ney and will be on file in the Office of the City Cler k.
IN COUNCIL, OAKLAND, CALIFOR NIA, , 20_
PASSE D BY TH E F OLLOWING VOTE :
AYE S- BR OOKS, BR UNNE R , CH ANG, NADE L, QUAN, R E ID, WAN AND
PR E SIDE NT DE LA FUENTE
NOE S-
ABSE NT-
ABSTE NTION-
ATTE ST:
CE DA F LOYD
City Cler k and Cler k of the Council
of the City of Oakland, Califor nia