Welcome and I ntroductions

A
Brief
I ntroduction
Of
ERP
What is ERP?
ERP covers the techniques and concepts
employed for the integrated management of
business as a whole, from the viewpoint of the
effective use of management resources, to
improve the efficiency of an enterprise.ERP
software packages are integrated covering all
enterprise business functions.
Why do we need ERP?
To enable improve business performance
Cycle time reduction , Increased business agility ,Inventory reduction , Order
fulfillment improvement
To support business growth requirement
New products/product lines, new customers ; Global requirements including multiple
languages and currencies.
To provide flexible, integrated, real-time decision
support.
Improved responsiveness across the organization.
To eliminate limitation in legacy systems
Century dating issues ,Fragmentation of data and processing ,Inflexibility to change,
Insupportable technologies.
To take advantage of the untapped mid-market
Increased functionality at a reasonable cost,Client/server open systems technology,Vertical
market solutions.
Advantages Of ERP !
The indirect advantages include:
Better corporate image.
Improved customer goodwill.
Customer satisfaction.
The direct advantages include:
Improved efficiency.
Information integration.
Better decision making.
Faster response time to customer queries.
Business Integration.
Flexibility
Better Analysis and Planning Capabilities
Use of Latest Technology.

The cost of ERP Software, planning,
customization, configuration, testing,
implementation, etc is too high.
There maybe additional indirect costs like new IT
infrastructure, upgrading the WAN links, etc.
Migration of existing data to the new ERP systems
is always difficult to achieve as with integrating
ERP systems with other stand alone software
systems.
Disadvantages Of ERP !
Basis
ABAP/4 Programming
PS (Project Systems)
FI (Financial Accounting)
CO (Controlling)
HR (Human Resource)
SD (Sales and Distribution)
Logistics Information System
MM (Materials Management)
PM (Plant Maintenance)
PP (Production Planning)
QM - Quality Management
BW (Business Warehousing)
CRM (Customer Relationship Management).
Modules Of SAP !
History Of SAP
Click This File I con For Details
Three-Tier
ERP
(SAP)
Hierarchy
Three-Tier ERP (SAP) Hierarchy
Access to Database:
(Read / Write data)
Database
Application
Presentation
Processing of data
using application logic
Presentation of the
processed data to
the user
Input / Output
of data to users
Central Database
(Storage of all data)
Client/Server Overview
Client
Server
LAN/WAN
TCP / IP
Client/Server Overview
(Logical Structure)
Presentation
Data Storage
Application
Logic
Client
Server
What does an R/3 Database Contain?
What is a client?
A client is an autonomous unit in the R/3 System with regards to commercial
law , organization and data.
Common Client Roles
Additional Client Roles
Sample SAP System Landscape
Development Testing Production
Databas
e
Servers
Applicatio
n
Servers
Presentation
Servers
Object Migration
Program A
Table A
Screen A
Program A
Table A
Screen A
Program A
Table A
Screen A
Development
QA Testing
Production
Corrections and Transport
Object Migration
Program A
Version 1
Program A
Version 2
Program A
Version 3
Program A
Version 1
Program A
Version 2
Program A
Version 3
Originals
Development QA Testing
Corrections
and
Transport
?
?
Geography-based Clients
R/3
America
R/3
Europe
R/3
Japan
America Client 010
Japan Client 030
Europe Client 020
Client Copies
Configuration
Development
Interface Testing
Quality Assurance
User Training
ASAP
METHODOLOGY
ASAP METHODOLOGY
A=Accelerated
This methodology explains steps & procedures to
follow for successful implementation of SAP in
Companies

SAP Partner & SAP Customer
SAP Partner means SAP Consultancy firm
responsible for implementation of SAP.
SAP Customer means the company where
SAP being implemented.
ASAP METHODOLOGY
1. Preparation
2. Business Blueprint
3. Configuration/Realization
4. Final Preparation
5. Go-Live & Support
6. (For all stages, Documentation is
MUST.)
ASAP METHODOLOGY
(Pictorial Representation)

Project Manager
|
|
Team Leaders
|
Functional Consultants , Technical Consultants,
Support Consultants
PREPARATI ON
Agreement between SAP Partner and SAP Customer
Scoping Types & No. of SAP Consultants required to
execute the Project
Formation of Steering Committee (Top most authorities of
Customer & Partner as Members of Committee) for
smooth functioning of Project execution
Kick-Off Meeting (First Meeting of Project Team)
BUSI NESS BLUEPRI NT
Module-wise
100% Information about
Customer
Preparation of Flow Cycle
Several Workshops to
understand Business
Process
Gap Analysis: AS IS & TO
BE
AS IS: List-out Business
Process and output of
current system
TO BE: Mapping AS IS in
SAP. Any Gap, List.
Rectify Gap through ABAP
Consultant
Questions & Answers
Database (Checklist)
CONFI GURATI ON/REALI ZATI ON


As per Business Blueprint Configuration
Baseline Configuration

FI NAL PREPARATI ON
Additional Configuration work which was
not highlighted in Business Blueprint
Legal System Migration Work-uploading
data from non-SAP to SAP
Testing Configurations
Training End Users
Planning & preparation of Cut-over
activities-lock SAP system not to make any
changes

GO-LI VE & SUPPORT
Deciding Go-Live
UAT-User Acceptance Test (should be
prepared for all modules and sub-
modules): Sign-off by End users certifying
that no Support Issues/Remarks.
User Acceptance Test format (G L Entries)
Sl.
No
T-Code Input Expected
Output
Remarks/
Issues
OK Sign-Off
1. F-02 Rent A/c Dr
To Bank A/c
Display
Journal
entry &
post to
GLs
No amount
tolerances
Issues
to be
solved
Once it is
solved,
End user
will sign
as OK
ASAP Methodology
It is Life Cycle Implementation
Exposure/Experience
SAP
I mplementation
Different Phases Of SAP
I mplementation
Pre evaluation Screening
Evaluation Package
Project Planning
GAP analysis
Reengineering
Team training
Testing
Post implementation
How should we implement ERP
systems

Obtain the right mix of
People ,
Processes
Technology !!
People
Project Structure
Should be aligned to processes.

Process
Implementation Process (outlined in detail)
Adapt your processes to those of the ERP.

Technology
Hardware
Software
Integrated Systems

Critical Factors For Successful ERP
I mplimentation
Commitment from Top-Management.
A Good Project Leader.
Strong Project Management.
End-User Involvement.
Team.
A Positive Attitude & Open-Mindedness.
Pre-selection Process
Package Evaluation
Project Planning
Gap Analysis
Re-engineering Configuration
Implementation
Team Training
Testing End- user Training
Going Live
Post implementation
Phase
SAP implementation Life Cycle
Pre Evaluation Screening
Decision for perfect package
Number of ERP vendors
Screening eliminates the packages that are not at
all suitable for the companys business processes.
Selection is done on best few package available.

Package Evaluation
Package is selected on the basis of different
parameter.
Test and certify the package and also check the
coordination with different department
Selected package will determine the success or
failure of the project.
Package must be user friendly
Regular up gradation should available.
Cost
Project Planning
Designs the implementation process.
Resources are identified.
Implementation team is selected and task
allocated.
Special arrangement for contegencies.
Re-Engineering
Implementation is going to involve a significant
change in number of employees and their job
responsibilities.
Process become more automated and efficient.
Team Training
Takes place along with the process of
implementation.
Company trains its employees to implement and
later, run the system.
Employee become self sufficient to implement the
software after the vendors and consultant have
left.
Testing
This phase is performed to find the weak link
so that it can be rectified before its
implementation.

Going Live
The work is complete, data conversion is done,
databases are up and running, the
configuration is complete & testing is done.
The system is officially proclaimed.
Once the system is live the old system is
removed.
End User Training
The employee who is going to use the system are
identified and trained.
Post I mplementation
This is the maintenance phase.
Employees who are trained enough to handle
problems those crops up time to time.
The post implementation will need a different set
of roles and skills than those with less integrated
kind of systems.
An organization can get the maximum value of
these inputs if it successfully adopts and
effectively uses the system.

Pitfalls
Pre-implementation Around Post Go
Live
Post Go Live
ERP
I ntegration
Integrate people, data and business processes
within and between organizations.
Collaboration, non-redundancy, consistency
and internal process optimization.
Procurement Process
Outline
Agreement
Demand
Purchase
Requisition
Vendor
Purchase
Order
Goods Receipt
& Inventory Mgmt.
Accounts
Payable
Invoice
Verification
Scheduling
Agreement
Production Process
Goods Issue
Shop Floor
Goods Receipt
Order Settlement
Schedule/Release
Sales Process Trading Goods
Customer Order Picking
Goods Issue
Billing Accounts Receivable
Packing
Sales Process Finished Goods
Customer Order
Availability
Check
Goods Issue
Billing Partial Payment
Final Payment
Sales Process Finished Goods
Customer Order
Availability Check
- Insufficient -
Independent
Demand
MRP Run
Production
Scheduling
Purchasing
Dependent
Demand
Process Flow
Goods Issue
to Shop Floor
Goods
Receipt

Production
Goods Issue
Billing Accounts Receivable
SAP
Project System
(SAP PS)
SAP Project System (SAP PS)
Project System provides tools to track project milestone, costs
and resources. SAP's Project System module contains tight
integration to the Controlling, Human Resources, and
Logistics modules. It utilizes personnel records from HR,
rolls costs into Controlling and links to materials or
customers in the Logistics modules.
Two key objects that define the Project in SAP are:
Work Breakdown Structure - defines tasks and assign resources to those tasks
Network - defines the dependencies within the Work Breakdown Structure (WBS)
Common processes in Project System include:
Tracking costs against WBS elements. These costs can either be from personnel
time charged against the project or from materials and/or services procured to
support the project.
Tracking milestones against key dates defined in the project.
This is brief review of the components and processes
associated with the SAP PS module.The following diagram
illustrates the hierarchy of objects within an SAP Project:
CRM
Overview
CRM Overview :CRM Components
Marketing
People-Centric UI
Mobile Client
Applications
I nteraction Center
Sales
Service
Analytics
CRM Solution Map
-64-
CRM Holistic view
Where does a CRM solution fit?
Who
Sales Service Marketing Executives
What Service
Transact
Fulfill
Engage
Which way
Internet Mobile Telephony
How
Operational Collaborative Analytical
Workplace
Use a CRM
Solution to
complete
the Cycle
CRM Component Landscape
OLTP
R/3 System
BW
APO
Mobile Clients
Internet
mySAP.com
Portal Users
As one big
logical box
CRM System





Telephone
Callers
CRM I nternet Sales
B2C Scenario Consumer
BBP Scenario Business Partner
B2R Scenario Reseller
Internet-
selling
Enterprise
Marketing
Covers mainly activities, like
Lead Generation
Customer Segmentation
Campaign Management
External List management
Product Proposals.
Sales
Processing of the sale from inquiry, quotation and order
through to invoice creation
Here territories can be maintained
Incentive & Commission Management

Service
Service Planning & Forecasting
Customer Service & Support
Resource Planning & Optimization
Service Operation Management.
Service module within CRM
Service Planning
Proactively engage customers with the correct resources at the most beneficial
times
Customer Care
Provide customer with 24/7 accessibility from all communication channels with
precise and consistent informationon
Installed Base Management
Maintain an accurate, up-to-date record of a customers products and installations
to facilitate service and anticipate customer requirements


Examples where CRM is used
Interaction Center- Call Center
Mobile Client App. Laptops
People-Centric UI - Portal



Click above two icons to get additional details about CRM
Sales
And
Distribution
Overview
The R/3 Sales and Distribution system is
a complete solution for handling sales,
shipping and billing tasks in any
industry, and is a fully integrated
component of the R/3 System.
Click the above icon to go through the
complete S & D Presentation for
additional information.
Sales and Distribution Processing
M

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F I N A N C I A L A C C O U N T I N G
Sales
activity
S

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I

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F

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M

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S

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Sales Support
Sales
Shipping
Billing
Subsequent
delivery free
of charge
Inquiry
Quotation Contract
Delivery
free of
charge
Sales
order
Returns
Scheduling
agreement
USD
Delivery
Invoice Debit memo Credit memo
SAP R/3 Integration Model
Sales &
Distribution
Production
Planning
Materials
Management
Finance &
Controlling
Customer
Vendor
Sales Order
Shipment
Receivable Accounts / Cash Receipt
Credit Limit
Transfer of Requirements
Goods Issue
Accounts Payable
Invoice
Accounting Document
Production Cost
Production Order
Production Order Receipt
SAP HR
Overview
Sub-modules in HR
Personnel Management
Personnel Administration
Recruitment
Personnel Development
Benefits Administration
Compensation Management
Personnel Cost Planning
HR Funds & Position Management
Management of Global Employees
Payroll
Training & Events Management
Organizational Management
Time Management
Shift Planning
Administration
Incentive Wages
Time Sheet
Travel Management
Personnel Administration
Hire employees with or without integration to Recruitment
and Organizational Management Component
Central repository for employee master data which can be
accessed by all other sub-modules of HR
Other employee actions like transfer, promotion,
confirmation, leaving etc.
Automatic creation of employee actions using dynamic
actions
Integration with all other sub-modules of HR
Employee self service to view / modify certain employee
master data.

Personnel Development
Development planning for individual position / employee as
well as for a department
Qualifications catalog repository to store skill sets required
and existing in the organization.
Career planning of an employee considering criteria like
qualifications, preferences of employee, potentials,
designations and even dislikes
Design predefined career paths which can also be used in
individuals career plan
Profile matching with requirement
Integration with training sub-module
Recruitment
Web application for employment opportunities with
application status check
Employee self-service on employment opportunities with
application status check for internal applicants
Create and process vacancies with / without integration to
organizational management
Central repository for applicant master data
Hold proposed pay-scale information for applicants
Sequential follow up of applicant activities / automatic
creation of applicant activities
Bulk processing of applicant master data depending on
applicant status
SAP Business Workflow for recruitment processes
Transfer applicant master data of selected applicants to
employee master data in HR- PA administration as employee
master data.
Applicant correspondence by mail or letters
Check for previous applicant
Integration with HR-PA administration for internal
applicants
Recruitment (Contd.)
Benefits Administration
Benefits Enrollment & Administration
Eligibility monitoring of employees for benefits enrollment
Different benefit plans : enrollment to plans and termination
Benefits USA
Benefits Asia
Integration with SAP's international payroll module
Cost Summary (employer and employee) of benefits
enrollments
Data transfer to service provider
Standard Employee Self Service functionality for employees
to enroll for benefit plans.

Personnel Cost Planning
Planning and administration of personnel costs based on
either projected pay, actual basic salary of employees or
payroll results
Planning with various scenarios and comparison between
scenarios
Integration with Controlling module of Accounting


Model the functional and reporting structure of an enterprise
in organizational management.
Organizational Plan and Manpower plan with various Plan
versions and statuses.
Creation of vacancies in integration with PA - Recruitment
module
Graphical representation of Organizational structure
Organizational reassignment of an employee.
Integration with PA Personnel Administration, Personnel
development, Cost planning.
Organizational Management
Time Management
Recording and maintaining of
time data for an employee.
Interface with selected external
time recording systems as well as
flat file transfer, or manual time
recording directly in system.
Processing attendance and
absence data.
Shift Planning for organizational
units considering employee
preferences.
Calculation of incentive wages
depending on time data entered
for e.g. piecework wages and
time wages.
Travel Management
Travel Planning
Trip Data
Approval of Trips
Accounting business trips
Reporting results of trip cost accounting


Payroll
Payroll Process
Payroll Data
Country Grouping
Payroll Area
Processing Payroll Run
Payroll log
Retroactive Accounting
Remuneration Statement
Bank Transfer
Posting to FI
Training and Events Management
External & Internal Training Events.
Resources taken into consideration while planning.
Attendee pre-booking, booking, cancellation, rebooking
for a particular training event.
Appraisals for Training event and Attendee both.
Follow up of Training Event.
Internal cost allocation and billing.
Other features like - broacher, mail notification to
attendees.


Enterprise structure.
Organizational structure.
Personnel structure.
Payscale Structure.
Wagetype Structure.


HR Structures
HR Structures
Personnel Structure
External
Independant
Contractant ext.
Intrimaire
Retiree
Active
Hourly Worker
Monthly worker
Executive
Manager
Senior Manager
Student
Expatri
Sorti
Organizational Structure
Hourly Worker
Monthly worker
Executive
Manager
Senior Manager
Student
Executive
Manager
Senior Manager

Hourly Worker
Monthly worker
Executive
Manager
Senior Manager
Student
Enterprise Structure
HR Structures: Syntax
Organizational Personnel Enterprise
Organizational
unit (O)
Position (S)
Job (C)
Person (P)
Employee group
(activ, externe, )
Employee subgroup
(employ, Exe, )
Pers. area (New
York, Cali, )
Pers.subarea
(Sales, Service)
SAP FI CO
Overview
External reporting of
General ledger
Accounts receivable/payable
Sub-ledger accounts
with a user-defined Chart of Accounts
Key elements
General ledger
Accounts payable
Accounts receivable
Asset Management
Special Purpose Ledger (FI-SL)
Legal consolidation
Accounting Information System
Module FI Financial Accounting
Consolidation
Extended General Ledger
Payables
Receivables
Bank
accounts
General Ledger
Cash management
and forecast
Foreign exchange
management
Management
of secureties
and loans
Finance information
system
Bank
Invoice
verification
Accounts
payable
Credit
management
Accounts
receivable
Financial Accounting
Represents the flow of cost and revenue
Instrument for organizational decisions
Key elements of the CO application module include :
Cost center accounting
Product cost Planning
Product Costing
Profitability analysis
Profit center accounting
Activity based costing
Enterprise controlling

Module CO Controlling
Guidelines To Create Account And Get
Hands On Experince Of SAP
Read Article for instructions to create account
http://ierp.us/sap/ides/free-online-sap-ides-ecc-6-0-access/
Then Go to following links to get your account created
Go to http://www.ides.consolut.eu/user_request
It will redirect you to
http://www.ides.consolut.eu/sap/bc/gui/sap/its/zuser_req
Any Questions
Bonus !!!!!
SAP Project System
(SAP PS)
Bonus !!!!!
Few More
SAP Module
Explanation
I n Brief
SAP MM
Overview
Supports
Procurement
Inventory
Key elements
Materials procurement (purchasing)
Inventory management
Invoice verification
Material valuation
Vendor evaluation
External Services management
Purchasing Information System (PurchIS)
Inventory Controlling Information system
Module MM Materials Management
Materials Management
Service /
spare parts
Material
Special stock
Batch
Vendor/one-time
customer
Purchasing
info record
Service
specifications
Workflow
Optical archive
Texts
Mail
Communication
Classification
Documents
Conditions
BASIC DATA
P
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Purchase requisition
PURCHASING
MRP
Direct requisition
Release procedures
RFQ/Quotation
Material/service
Price comparisons
Price comparison list
Purchasing
Purchase orders
Outline agreements
Scheduling agreements
Goods receipt/issue
Transfer posting
Quantities and values
Physical inventory
Storage bins
Check and post
Price update
INVENTORY MANAGEMENT
INVOICE VERIFICATION
SD
PP
PM
QM
FI
AM
CO
PS
Third-party
order
Requirements
Inspection lot
Fixed assets
Cost center /
Budget
Project
G/L accounts
Cash management
and forecast
Service/
Spare Parts
SAP PP
Overview
To plan and control the manufacturing activities
Key elements
Bill of Material (BOM)
Routings
Work Centers
Sales and Operations planning (SOP)
Master Production Scheduling (MPS) Capacity Planning
Materials Requirement Planning (MRP)
Shop Floor Control (SFC)
Production orders
Product costing, activity-based costing
Work in process
Kanban
Production planning for process industries (PP-PI)
Repetitive Manufacturing
Module PP Production Planning
FI CO
HR
Cost
accounting
Financial
accounting
Human
resources
Project
Networks
Maintenance
Repairs
Plant
maintenance
Inbound Raw
Material

Finished
Goods
Sales and Operations
Planning
Demand management /
MPS
Material requirements
planning

Detailed Schedeling and
Planning
Capacity planning
Shop floor control
Costing
Information system
Purchasing
Warehouse
Invoice
verification
Sales
Shipping
Billing
Customers
Vendors
SD PP
SD SD
SD MM SD QM
SD PM
SD
PS
Production Planning
SAP QM
Overview
Supports
Quality planning
Inspection
Control for manufacturing
Costing
Procurement
Key elements
Quality planning
Quality during procurement, production, distribution
Quality Management Information - Quality inspection
Information System (QMIS)
Module QM Quality Management
SAP WF
Overview
To integrate SAP R/3 with cross-applications
Support tool for all modules
Automates business process
As events occur that trigger a process, the Workflow manager initiates a
Workflow item
Using the process logic, data and documents are incorporated at each step
Using the processing rules, the Workflow manager routes the item to the
appropriate role (location, person, unit, etc....).
Example:
Posting a PO will trigger automated mail to sales support for customer
service.
Module WF Work Flow
SAP I S
Overview
Combines SAP R/3 application modules to additional
industry-specific functionality

Result of the research by industry Centers expertise
(ICOE)
I S I ndustry Solutions
SAP SRM
Overview
SRM Solution Map
Key Components of mySAP SRM
mySAP SRM eProcurement mySAP SCE
Supplier Collaboration Engine
Enterprise Buyer Prof 3.5
Business Inf. Whouse 3.0B
Requisite Bugs Eye 3.5
Requisite eMerge 3.5
Enterprise Portal 5.0
Supplier self services 1.0
Bidding Engine 3.5
User Management 3.0
Exchange Infrastructure Content Integrator
Key Components of mySAP SRM
Strategic Sourcing
Sourcing analytics: Helps provide analytics based on supplier location, line of
business
Supplier evaluation: Helps you evaluate the supplier base within the organization
systems and external market places to identify and select supplier to ensure reliable
& uninterrupted supply
Request for quotation and auctions: Provides electronic auctioning and bidding tools
to compress sourcing cycle times
Contract management: Helps create and manage value and quantity contracts
Operational Procurement
Self-service procurement: Enables decentralizing procurement process within
organization, without diluting the control
Plan-driven procurement: Enables automatic purchase order generation for stock
materials across the integrated supply chain
Services procurement: Enables service procurement process to be managed online
Key Components of mySAP
SRM.Contd.
Supplier Enablement
Supplier portal: Provides portal features for suppliers to manage their product data
and orders
Supplier connectivity: Provides capability to connect multiple suppliers through
XM_-based document exchange
Content Management
Content consolidation: Provides capability to consolidate product and vendor
information
Catalog content management: Provides capability to manage OCI compatible
catalog with tools for data import, data edit and a search engine

SAP SCM
Overview
-119-
SCM Solution Map
mySAP SCM
SAP APO (Advanced Planning and Optimizing)
Flexible and Adaptive Planning, Integration with CRM, SRM and PLM
SAP ICH (inventory Collaboration Hub)
Collaboration with Suppliers
SAP EM (Event Management)
Monitor, alert and resolve exceptions
Core Interface
Typical SAP SCM Solution-scape
SAP R/3
Dominant source of
Master Data in SAP
SCM, destination of
transaction data like
planning outputs or
Availability Checks for
Execution systems
Planning system where
selective Master data
maintained and sourced
from R/3
SAP SCM
Planning Outputs include
Forecasts, SNP or PPDS
Planned Orders, Stock
Transfers and
Production Orders
Module includea Demand
Planning, SNP &
Deployment, PPDS,
GATP, TPVS and TLB
Transaction Data
Master Data
Legacy
Systems
BAPI
SAP CRM,
SAP SRM
and
SAP PLM
Core interface
SAP PLM
Overview
PLM Solution Map
Bonus !!!!!
I f want to go for SAP ABAP as a
developer...

Click the following I con....

SAP Screen Shots

And

Their Meanings With Explanations
!!!
Logging Onto SAP (Accessing SAP)
Step 1.1
Double-click on the icon shown below to
launch SAP via the shortcut on your
desktop
How to login to SAP
Step 1.2
Enter the information in the fields listed below
when logging on to SAP
Client
User ID
Password
Language
The information provided after
logging on to SAP creates an
audit trail. SAP records who,
what, where and when
information is entered.
How to login to SAP (continued)
Client
At go live, there will only be one client number for Egypt. However, during the
project there are multiple clients; one for development, one for testing, and one for
training. Before you commence testing, you will be advised of which client to use.
User ID
At go live, each end user will have their own personal user id to log onto SAP.
However, during the project you will be given temporary user ids to participate in
testing.
Password
At go live, each end user will be given a generic password which they will need to
change when they first log on to the system. However, during the project,
temporary passwords will be issued along with the temporary user ids.
Language
The chosen language for the SAP system in MEA is English.

How to change password
Step 1.3
Change Password
You can change your password every time you log-on to the system. To change the
password, select the New password button. A pop-up window will appear in which
you have to enter your new password twice. Then select the button transfer.
How to log off
Step 1.4
Click on the X
button
Click on Yes
1
2
The SAP screen
consists of two main
areas the Screen
Header and the
Menu/Main Area
The Screen Header
contains:
Menu Bar
Standard Toolbar
Title Bar
Application Toolbar
The Menu/Main Area
This area of the screen
contains a drill-down
menu enabling you to
quickly move to a task
in SAP.
User interface Components
Screen Header
Menu/Main Area
The SAP Screen Screen Header
The Screen Header
contains four
sections: menu
bar, standard
toolbar, title bar,
and the
application
toolbar
Menu Bar
Standard Toolbar
Title Bar
Application Toolbar
The SAP Screen: Title Bar and
Application Toolbar
The Title Bar displays
the name of the SAP
screen that the user is on
at any given time
The Application Toolbar
is located below the title
bar. The application
toolbar buttons allow the
user to access functions
quickly and easily, such
as:
Adding a Favorite
Using a different menu view
Title Bar
Application Toolbar
The SAP Screen: Standard Toolbar
and Command Field
The standard toolbar contains two elements: a command field and a row of buttons
for working on a screen and navigating between screens
It is known as the standard toolbar because it appears with the same buttons on
every SAP screen, regardless of the current transaction
Command Field To hide/unhide the command field, click
Command Field
SAP screens can all be identified by a transaction code (T-code), which is usually
a four or five character code, but is sometimes more than 10 characters (e.g.,
IW39 or S_PH0_48000513)
T-codes are commonly used to access transactions in SAP
The SAP Screen Standard Toolbar
The buttons found in the standard toolbar execute common tasks, such as entering
data, saving data, and printing
Enter
Save
Back
Exit
Cancel
Print
Find
Find Next
First Page
Previous Page
Next Page
Last Page
Create New Session
Create Shortcut
Help (F1)
Layout Menu
The SAP Screen Status Bar
The Status Bar is located at the bottom of the screen. The status bar display
messages to the user.
System messages are represented by three different icons at the beginning of the
message:
= error message

= all other types of messages

= warning message
Navigating in SAP
Accessing Transactions
There are multiple ways to initiate a
transaction
Transaction Codes
Menu path and trees
Favorites
Accessing Transactions (continued)
To go to a transaction using the command field:
Enter the alpha-numeric transaction code
Click to initiate the transaction

To go to a different transaction from another screen
besides the SAP Easy Access screen:
Enter /n followed by the alpha-numeric
transaction code
Click to initiate the transaction
Navigating between Transactions
To go from an existing transaction code to another transaction code AND create a
new session:
Enter /o followed by the
alpha-numeric transaction code
Click to initiate the transaction

Other /x functionality provides the following capabilities:
/n Returns to the SAP Easy Access screen from any screen
/nend Logs you off the system
/i Ends session
/o Opens a new session to the SAP Easy Access screen
Displaying transaction codes
The default setting in SAP does not show the transaction codes beside each
transaction name
To add the transaction code (i.e., CJ20N or OKENN) to the transaction name, follow
these steps:
Click on Extras
from the menu
Click on Settings
Select Display technical names
Click [Enter]
1
2
3
4
Working with Favorites
Favorites are used to quickly access the
most frequently used transactions
There are two methods for adding a
Favorite
The drag and drop
feature
The Menu Path (described
in the next slide)
Working with Favorites (continued)
To add a Favorite transaction:
Highlight the transaction in the menu
structure
Click
To delete a Favorite:
Highlight the Favorite
Click
To change a Favorite:
Highlight the Favorite
Click
Update text
Click
To move a Favorite:
Highlight the Favorite
Click or to move the
Favorite
Add to Favorites
Delete Favorites
Change Favorites
Move Favorite Down
Move Favorite Up
Searching in SAP : Matchcode
Since there are often multiple values which can be used in any particular field, it is
important to learn how to search effectively in SAP
when searching, it is important to restrict values by your company code or profit
center to make the search relevant to you.
For most fields in SAP, you have the option of displaying a list of values by clicking
on Matchcode .
Matchcode
Working with Matchcode (continued)
Matchcode is used for searches when
there is a large number of possible
entries for a field
For example, if you click in the
Material field to find a material number,
a new window pops up, prompting you
to enter search criteria (as shown on
the right)
NOTE: Use the asterisk (*) as a
wildcard to help search for data
(more details on the next slide)
Fields and Data : Field Types
Display Fields
Example: Period
Required Fields
Example: Company Code
Default Fields
Example: Posting Date
Optional Fields
Example: Document Number
Fields and Data : Data Types
Within SAP, there are three levels of data. This data is the foundation
of any transaction performed in SAP.

ORGANIZATIONAL
DATA
MASTER
DATA
TRANSACTION
DATA

ORGANIZATIONAL
DATA
MASTER
DATA
TRANSACTION
DATA
Fields and Data : User Profile
In SAP, you can set
defaults for the date
format, the decimal
notation, etc.
Defaults can be set from
the Maintain User Profile
screen
From the SAP Easy Access
screen, go to: System >
User profile > Own data
Fields and Data:User Profile Address
There are three tabs in your
user profile:
The Address tab shown on this
page contains your name and
contact information
The Defaults tab contains date
format, decimal format, default
printer and time zone
The Parameters tab allows you
to create defaults for fields; the
default value is then used on all
SAP screens containing that
field
Fields and Data:User Profile Defaults
Below are the defaults that can be customized to
your own personal preference:
Personal Time
Allows you to select
the appropriate time
zone in which you
are working
Decimal Notation
Allows you to
customize how
the values that
use decimals are
set
Date Format
Allows you to change the
way your dates are
formatted and displayed
Output Controller
Allows you to set up a
default printer and
delete the print job
after it has been
printed
Logon Language
Allows you to choose
the language
Start Menu
Allows you to
select the user-
specific or
standard menu
Fields and Data:
User Profile-Parameters
Printing in SAP
The print function is available on most SAP screen
Click , and verify that the following two fields are
appropriately filled out before printing the selected
document:
Output Device The
printer to which your
document will be sent
Print Immediately
This allows for your
print job to print
immediately instead of
waiting to print in a
batch