New Bristow Village Homeowners Association, Inc.

Monthly Meeting of the Board of Directors

New Bristow Village Community Center
Monday, July 14, 2014 6:45 P.M.
Agenda
I. Call to Order 6:45 p.m.

II. Executive Session 6:46 p.m.
1. Review of the delinquency status report as of June 25, 2014 Tab 1
2. Review of delinquency spreadsheet as of June 30, 2014 Tab 2
3. Architectural violation report as of June 27, 2014 Tab3
4. Review of Architectural Control Comprehensive Inspections report as of June 24, 2014 Tab 4
5. Review of CMC Management Contract Tab 5
6. Review Legal Recommendation - Collections Resolution Tab 6
7. Review of Resident Correspondences to the Board Tab 7
8. Review of Covenant Applications Tab 8
9. Prince William County Route 28 Project Discussion Tab 9

III. Board makes Executive Session Motions 7:30 p.m.

IV. Explanation of Meeting Protocol Mark Johnson Director, Sergeant at Arms 7:32 p.m.

V. Resident Open Forum (15 Minutes) 7:35 p.m.

VI. Management Report Tab 10 7:50 p.m.
1. Action item list
2. Annual calendar
3. Financial reports (April & May 2014)

VII. Committee Reports - Tab 11 7:55 p.m.
1. Activities and Youth Group Committee
2. Building and Grounds Committee
3. Covenants Committee
4. Goose Committee
Review of Inactive Committees
o Communications Committee
o Neighborhood Watch Committee

VIII. Matters for Board Decision 8:00 p.m.
1. Approval of prior Board Meeting Minutes May 12, 2014 Tab 12
2. Review / Approval of Sound Wall Survey Results Tab 13
3. Review / Approval of Clubhouse Janitorial Contract Tab 14
4. Review / Approval of Dam Engineering Services Tab 15
5. Review / Approval of CD reinvestment Tab 16
6. Review / Approval of Video Monitoring System in Common Areas Tab 17
7. Review / Approval of funds for National Night Out Event Tab 18
8. Review / Approval of Annual Meeting place, date & time Tab 19
9. Review / Re-motion of Social Media Services Tab 20

IX. Matters for Board Information/Discussion/Review 8:45 p.m.
1. Discussion Lasting Impressions Tab 21
2. Discussion Vending Machines Tab 22
3. Discussion Prince William County Zoning Approval (ARB) Tab 23
4. Discussion Pool Resolution Adult Swim Tab 24
5. Discussion Pond Maintenance Services Tab 25

X. New Business 8:55 p.m.

XI. Adjournment 9:00 p.m.
The above listed times are tentative and may be changed at any time at the discretion of the Board of Directors Distribution:
Lyndon Johnson President Jenny Osborn Vice President Dennis Felhoelter Treasurer Sorrano Littleton-Jones Secretary
Mark Johnson Director Lionel Raymond Director Geoffrey DeBeauclair Director
Carlos Cepeda, CMCA, AMS - CMC On-Site Community Manager, Crystal Partin, CMCA, AMS - CMC Portfolio Manager, Jan Ward, CMCA, AMS, PCAM CMC HOA Division Director
Prepared by: Carlos Cepeda, CMCA, AMS CMC On-site Community Manager.
For compliments or complaints, you may reach my direct supervisor, Crystal Partin, at 703-230-8593 or via e-mail at: cpartin@cmc-management.com