MS Access

KEMENTERIAN PELAJARAN MALAYSIA KEMENTERIAN PELAJARAN MALAYSIA
Self Access Learning

Self Access Learning
Module
Module

Database
Database
ICT Literacy for ICT Literacy for
Secondary School Secondary School
Programm Programm
e e
ICTL For Secondary School - Database
Module
PUSAT PERKEMBANAGN KURIKULUM
KEMENTERIAN PELAJARAN MALAYSIA
2
ICTL for Secondary School - Microsoft
Access Module
MODUL I
INTRD!"TIN T MI"RS#T
INTRD!"TIN T MI"RS#T
A""ESS $%%&
A""ESS $%%&
Curriculum Development Centre
Ministry of Education
1
Access Module
Name of Module: Introduction to Microsoft Access 2003
Learning Outcomes: Students sou!d "e #"!e to$
#% st#te te us#&e of #''!ic#tion
"% !ist e(#)'!e *ic #''!ic#tion of d#t#"#se is used
c% st#te te function of te fe#tures in d#t#"#se
d% cre#te # ne* d#t#"#se
Knowledge and !ills:
#% Students +no*n te )e#nin& #nd us#&e of d#t#"#se
"% St#rt Microsoft Access 2003
c% ,re#te- N#)e #nd S#.e d#t#"#se fi!e
d% /'en e(istin& d#t#"#se
e% E(it d#t#"#se #''!ic#tion
Module ummary:
At te end of te )odu!e- students sou!d "e #"!e to o'en-
n#)e- s#.e fi!e #nd c!ose d#t#"#se%
"ctivity ummary: Acti.ities in tis )odu!e in.o!.ed$
#% St#rtin& Microsoft Access 2003
"% N#)in& #nd s#.in& fi!e d#t#"#se
c% /'enin& e(istin& d#t#"#se
d% E(ercises
Meaning of data#ase
2
" data#ase is t$e computer e%uivalent of an
organi&ed list of information' (ypically) t$is information $as a common
su#*ect or purpose) suc$ as t$e list of employees) p$one#oo! guide or
a classmates address #oo!'
Microsoft "ccess +,,- ."ccess +,,-/ is a data#ase system
management .data#ase programs/' It can store) manage) manipulate)
analy&e) retrieve) display or pu#lis$ information from data#ase'
Access Module
"ctivity 0: tarting Microsoft "ccess +,,-
Tere #re t*o )etods to st#rt 0 !#unc 1our Mircosoft Access 2003%
Met$od 0:
2% 3ou"!e c!ic+ on te Mircrosoft /ffice Access 2003 sortcut on te 4indo*s
des+to' 5see "e!o*6%
Met$od +:
2% ,!ic+7on te St#rt "utton- ten c!ic+7on Pro&r#)s- ten c!ic+7on Microsoft Access
2003 58i&ure 26
2% Te fo!!o*in& Access
2003 Gettin& St#rted T#s+ P#ne *i!! #''e#r on
te ri&t side of 1our Access 2003 screen% 5refer
fi&ure 26
2% In te /'en #re# of te Access 2003 Gettin&
St#rted T#s+ P#ne- c!ic+ te !eft )ouse "utton on
,re#te # ne* fi!e%
"ctivity +: (o Name and ave Data#ase 1ile
2% Te Ne* 8i!e )enu screen on te to' *i!! #''e#r
*en 1ou c!ic+ te !eft )ouse "utton on ,re#te #
ne* fi!e%
2% ,!ic+9on B!#n+ d#t#"#se% 58i&ure 36
8i&ure 2
Sortcut icon MS Access 2003
8i&ure 2
3
Access Module
A 8i!e Ne* 3#t#"#se )enu screen- si)i!#r to te one "e!o*- *i!! "e on 1our
screen% 4e:!! #.e to do se.er#! ;tin&s< to set7u' tis screen to s#.e 1our
d#t#"#se% 5 8i&ure = 6
-' ,!ic+7on te s)#!! do*n #rro* on te ri&t% ,oose M1 3ocu)ents to s#.e "1
dou"!e c!ic+in& on te fo!der% Your se!ection sou!d no* #''e#r in te S#.e in $
#re#% 5Ste' 26
2' Ne(t c!ic+7in te #re# to te ri&t of 8i!e N#)e% T1'e7in te *ord students
profile #s so*n #t te "otto) of te #"o.e i)#&e% 5Ste' 26
3' No* c!ic+7on te ,re#te "utton% 5Ste' 36
Te fo!!o*in& Students Profi!e$ 3#t#"#se )enu screen *i!! #''e#r%
5 8i&ure > 6
4
8i&ure =
8i&ure 3
Ste' 2
Ste' 2 Ste' 3
Clic! $ere
Access Module

4' ,!ic+ File #nd c!ic+ Exit to end tis session #nd to c!ose Ms Access 2003%
"ctivity -: Open E5isting "ccess Data#ase
Tere #re t*o )etods to o'en e(istin& d#t#"#se%
Met$od 0:
1. Re'e#t Acti.it1 2 to o'en Ms Access 2003% /nce 1ou #.e cre#ted # d#t#"#se-
1ou *i!! see 1our d#t#"#se in te /'en 'ortion of te T#s+ P#ne%
2. ,!ic+ students profile' 5refer 8i&ure ?6
Met$od +:
5
8i&ure >
8i&ure ?
Clic! students
profile
Access Module
2% ,!ic+ 8i!e in te Menu B#r- ten c!ic+ /'en% 5refer fi&ure @6
2% 4en te /'en )enu screen #''e#rs- c!ic+ te s)#!! do*n #rro* to te ri&t
of te Loo+ in #re# #nd se!ect M1 3ocu)ents%
3% Ten c!ic+ te n#)e of 1our d#t#"#se 5e%&% students 'rofi!e%)d"6 #nd ten c!ic+
/'en%
Note:
You *i!! notice in te tudents 6rofile: Data#ase )enu screen- in te !eft "order
consist of o"Aects "#r$ (a#les) 7ueries) 1orms) 8eport) 6ages) Macros and
Modules'
6
8i&ure @
"ccess window
title #ar
Data#ase window
menu #ar
Data#ase tool#ar
Data#ase window
tool#ar #ar
elect My Documents
Clic! students profile
Access Module
Tere #re = i)'ort#nt o"Aects #s st#ted in te t#"!e "e!o*%

O#*ects 9ar 1unction
(a#le
A co!!ection of records t#t identif1 # c#te&or1 of d#t#- suc #s
,usto)ers- /rders- or In.entor1% 3#t# inside # t#"!e is #rr#n&e
"1 co!u)n n#)e field #nd ro* n#)ed 8ecord%
8ie!d 9 A sin&!e c#r#cteristic or #ttri"ute of # 'erson-
'!#ce- o"Aect- e.ent- or ide#%
Record 9 A set of re!#ted fie!d .#!ues%
1orm
Use to enter ne* infor)#tion- to edit or re)o.e e(istin&
infor)#tion or to !oc#te infor)#tion%
7uery
Used to !oc#te infor)#tion- to .ie*- c#n&e or #n#!1Be it in
.#rious *#1s% A select %uery retrie.es d#t# fro) one or )ore
t#"!es #nd dis'!#1s te resu!t in d#t#seet% A se!ect Cuer1 c#n
"e used to &rou' record #nd c#!cu!#te su)s- counts- #.er#&es
#nd oter t1'es of tot#!s%
8eport
T1'ic#!!1 used to su))#riBe- or&#niBe #nd #n#!1Be infor)#tion
in order to e('ress # '#rticu!#r 'oint of .ie* to s'ecific
#udience%
=% ,!ic+ File #nd Exit to sto' tis session%
At te end of tis #cti.ities- 1ou #d !e#rned o* to$
i% ,re#te # d#t#"#se
ii% ,!ose # d#t#"#se
iii% /'en #n e(istin& d#t#"#se
In te ne(t )odu!e 1ou *i!! !e#rn o* to desi&n t#"!e #nd insert d#t#%
E5ercises
7
Data#ase window
title #ar
O#*ects #ar
:roups #ar
Data#ase window
Access Module
7uestion 0
Gi.e t*o e(#)'!es of d#t#"#se t#t 1ou +no*%
7uestion +
,re#te # d#t#"#se n#)ed Te#cers Profi!e% S#.e tis fi!e in My Document
director1%
MODULE +
(UDEN( 68O1ILE
8
Access Module
Curriculum Development Center
Ministry Of Education Malaysia
9
Access Module
Name of Module: Students Profi!e
Learning Outcomes: Student sou!d "e #"!e to cre#te # t#"!e- define 'ri)#r1
+e1 #nd insert d#t#%
2% Students +no*n o* to differenti#te field- record #nd
table
2% Students +no*n #!! t1'es of d#t#
3% ,re#tin& t#"!e%
=% 3efine 'ri)#r1 +e1
>% Insertin& te d#t# in te t#"!e%
Module summary:
At te end of tis )odu!e- t#"!e "e!o* *i!! "e cre#ted "1
students%
"ctivities summary:
Tis )odu!e in.o!.ed # fe* #cti.ities suc #sD
2% ,re#tin& t#"!es%
2% Insertin& te d#t# in te t#"!e%
3% E(ercise%
10
Information and Communication Technology iteracy !or "econdary# $ata %a&e 'odule
"ctivity 0: Creating (a#le
Ne(t 1ou *i!! "e cre#tin& te fie!ds t#t )#+e u' # d#t#"#se% Tis is si)i!#r to
cre#tin& # "!#n+ 'ersonne! for) 5on '#'er6 t#t *i!! "e Efi!!ed7inE for e#c
e)'!o1ee 5N#)e- Address- Pone Nu)"er- etc 9 #re c#!!ed fields in #
d#t#"#se6% Tis EformsE #re c#!!ed records in # d#t#"#se% Tere *i!! "e #
record- or for)- for e#c e)'!o1ee% A!! te for)s- to&eter- )#+e u' # T#"!e
5d#t#"#se6%
8or e(#)'!e- students profiles ta#le #s so*n "e!o*% 58i&ure 26
Te t#"!e #"o.e content four records% E#c records #.e four fie!ds *ic #re
nu)"ers fie!d- students n#)e- #ddress #nd ic nu)"er% At te end of tis
)odu!e- students *i!! cre#tin& # d#t#"#se *ic is consist # t#"!e n#)e
;students 'rofi!e<%
11
8ie!d 3
5#ddress6
8ie!d 2
5nu)"ers6
record 2
8ie!d 2
5n#)e6
8ie!d =
5icno6
1igure 0
Information and Communication Technology iteracy !or "econdary# $ata %a&e 'odule
teps Creating (a#le
2% /'en MS Access 2003 soft*#re 5Refer )odu!e 2- if needed6%
2% ,!ic+ 8i!e- c!ic+ /'en- find students profiles d#t#"#se fi!e ten c!ic+ /'en
"utton% 5refer 8i&ure 26

3% 3#t#"#se *indo* students profile: Data#ase *i!! #''e#red #s so*n "e!o*
58i&ure 36 ten c!ic+ New "utton #t d#t#"#se *indo*s too!"#r% Te di#!o& "o( in
8i&ure = *i!! #''e#r%
12
1igure +
1igure -
,!ic+
Ne*
Access Module
=% ,!ic+ Design ;iew - ten c!ic+ /K to &et Datas$eet view #s so*n #t 8i&ure >%
>% At 1ield Name co!u)n- t1'e in num#ers #nd #t Data type co!u)n- c#n&e .#!ue
(e5t to Num#er% 5refer 8i&ure ?6
13
,!ic+ tis "utton to .ie* te !ist of
d#t# t1'e- ten c!ic+ nu)"er
1igure 2
3esi&n
Fie*
8i&ure ?
Access Module
Tere #re 20 t1'es of d#t# #s st#ted in te t#"!e "e!o*D
(ypes Data 1unction
(e5t
You )#1 t1'e in #n1 #!'#"etic#!0nu)eric#! d#t# t#t 1ou
desire7u' to # )#(i)u) of 2>> c#r#cters% As indic#ted-
tis is # te(t fie!d- so 1ou c#nGt do )#te)#tic#!
c#!cu!#tions% E(#)'!es of Te(t d#t# #re$ n#)es-
#ddresses- stoc+ nu)"ers- roo) nu)"ers- Bi' codes- etc
Memo
Tis fie!d is for !ots of te(t% You c#n #.e u' to 32-000
c#r#cters%
Num#er
Tis fie!d is for nu)"ers *ere 1ou *#nt to #dd- su"tr#ct-
)u!ti'!1- di.ide- #.er#&e- #nd do nu)eric#! c#!cu!#tions%
Tis fie!d c#n "e # .er1 !#r&e siBe- so *en *e &et to
8ie!d Pro'erties- *eG!! t#!+ #"out EsiBin&E tis fie!d so it
doesnGt t#+e u' too )uc Es'#ceE in stor#&e%
Date<(ime
3#tes #nd Ti)es% You )#1 for)#t tis !#ter- #s 1ou )#1
desire%
Currency
3o!!#r 5H6% You )#1 for)#t tis !#ter- #s 1ou )#1 desire%
8or e(#)'!e Rin&&it M#!#1si# 5RM6
"utoNum#er
Tis fie!d is #n E#uto)#ticE counter t#t #ssi&ns # nu)"er
e#c ti)e 1ou 'ut d#t# into # ne* fie!d%
=es<No Tis is # ETrue08#!seE or EYes0No- 002< t1'e of fie!d%

OLE O#*ect
Tis )e#ns E/"Aect Lin+ E)"eddin&E *ic indic#tes 1ou
c#n insert # &r#'ic- 'icture- sound- etc% Prett1 ne#t to 'ut
# 'oto&r#' in # 'ersonne! record or # 'icture of #n
in.entor1 ite) in te stoc+ record 5#d.#nced stuff6%
>yperlin!
A 1'er!in+ is # 'ointer fro) one o"Aect to #noter% Te
destin#tion is freCuent!1 #noter 4e" '#&e- "ut it c#n #!so
"e # 'icture- #n e7)#i! #ddress- # fi!e 5suc #s #
)u!ti)edi# fi!e or Microsoft /ffice docu)ent6- or #
'ro&r#)% Te 1'er!in+ itse!f c#n "e dis'!#1ed #s te(t or
#s # 'icture%
Loo!up ?i&ard
Tis *iB#rd cre#tes # !oo+u' co!u)n- *ic dis'!#1s # !ist
of .#!ues 1ou c#n coose fro)%
14
Access Module
@% Insert d#t# in te 1ield Name- Data Types for e#c fie!ds #s dis'!#1s 58i&ure
@6% Students c#n )o.e to te ne(t co!u)n "1 'ress ;T#" +e1<%
Note: P!#ce te cursor #t te address inside te Field Name- ten c#n&e Field
Size .#!ue fro) >0 to 0,,%
I% ,!ic+ num#ers #t fie!d n#)e co!u)n- c!ic+ #t Edit menu #ar- ten c!ic+
6rimary Key or icon Primary Key % So*n #t fi&ure I%
15
1igure @
68IM"8= KE= )e#ns te .#!ue in te 'ri)#r1 +e1 fie!ds is
need to uniCue!1 identif1 e#c recordD t#t:s no record c#n
#.e te s#)e .#!ue in tis fie!d%
Pri)#r1 +e1 icon
c!ose icon
1igure A
2% ,#n&e 8ie!d SiBe
.#!ue to 0,,
2% P!#ce te cursor
#t address
Access Module
J% ,!ic+ Close icon #s so*n #t fi&ure I to c!ose te cre#tin& t#"!e session%
Ten di#!o& "o( in fi&ure 20 dis'!#1ed%
20% ,!ic+ Yes. 3i#!o& "o( Save s in fi&ure 22 dis'!#1ed%

16
1igure 0,
1igure 00 Key in ta#le name $ere
1igure B
Access Module
22% T1'e students profile #t !able Name #nd ten c!ic+ "K #t di#!o& "o( #s so*n
in fi&ure 22. No* 1ou #d finised cre#tin& one t#"!e n#)ed ;students
profile:data#ase< #s so*n "e!o*% 58i&ure 226
"ctivity +: Inserting data in t$e ta#le
Te students profile t#"!e t#t cre#ted "efore- not cont#ins #n1 d#t#% Ste's "e!o*
c#n "e used to +e1 in te d#t#%
2% ,!ic+ #t tudents 6rofile ta#le ten c!ic+ o#en #t d#t#"#se *indo* too!"#r%
58i&ure 236
17
students 'rofi!e
t#"!e cre#ted
1igure 0+
Access Module
2% 3#t#seet .ie* tudents 6rofile : (a#le #s so*n in fi&ure 2= dis'!#1ed%
3% Ke1 in d#t# #t te students 'rofi!e d#t#seet%
At te first ro*- t1'e nu)"er K2: #t num#ers co!u)n% Ten- T1'e n#)e "#dul
8a$man #' Idris #t name co!u)n% Ne(t- t1'e #ddress #nd ic nu)"er #t address
#nd icno co!u)n%
18
1igure 0-
1igure 02
Access Module
=% Insert #!! d#t# in te t#"!e "1 re'e#tin& te s#)e 'rocess #"o.e% As # resu!t-
students *i!! &et te t#"!e "e!o*%
>% ,!ic+ icon s#.e to s#.in& fi!e% tudents 6rofile t#"!e no* cont#ined fi.e
records%
?% ,!ic+ icon c!ose to c!ose te insertin& d#t# session%
@% E(it te Microsoft Access 2003 Soft*#re%
E5ercises
2% Bui!d one of 1our friends 'rofi!e t#"!e% N#)ed te t#"!e ;,o7curricu!u) 3#t#<%
T#t t#"!e )ust #.e fie!ds #s st#ted "e!o*$

Nu)"ers
Student N#)e
19
1igure 03
1igure 04
Access Module
,!#ss
,!u"
S'orts
Unifor)s Unit
2% Insert 20 record in t#t t#"!e%
MODULE -
UIN: 8ECO8D IN D"("9"E
20
Access Module
Name of Module: Usin& Record In 3#t#"#se
Learning Outcomes: Students sou!d "e #"!e to use #nd )#ni'u!#te records in
d#t#"#se%
#% Students sou!d "e #"!e to use record in d#t#"#se%
"% #dd records
c% #dd fie!d
d% edit records
e% find records fro) T#"!e
Module ummary:
At te end of tis )odu!e- t#"!e "e!o* *i!! "e cre#ted "1
students%
21
Access Module
"ctivity ummary:
Acti.ities in tis )odu!e in.o!.e$
2% #dd records
2% #dd fie!d
3% edit records
=% find records fro) T#"!e
"ctivity 0: "dd 8ecords
2% /'en Microsoft Access 2003
2% ,!ic+ /'en #n E(istin& 3#t#"#se- ten c!ic+ fi!e students profile #nd c!ic+ /K%
3% In te d#t#"#se *indo*- dou"!e c!ic+ students profile in te (a#les '#ne to
o'en te t#"!e in 3#t#seet .ie*- #s so*n in fi&ure 2%
=% To #dd ne* record- c!ic+ on icon Ne* Record t#t c#n "e seen #t
d#t#"#se too!"#r or #t te "otto) of d#t#seet *indo*% 5refer fi&ure 26%
22
1igure 0
Icon New Record
Access Module
>% Add fi.e )ore record #s "e!o*% 5refer t#"!e 26
name address icno
A!i#s " Mo#)#d No% >- J#!#n 3es# K#1#n& 3- 3es# +#1#n&- 02000
K#n&#r%
J>0J2I7027>>33
Mod S#id " Mod
So)
No% 3J- T#)#n T#'#- J#!#n P##n& 3>000 T#'#-
Per#+%
J>0J2270>7>322
Nooru!7Aini "t A)"#+ No 2>- J#!#n Li)#u K#sturi- =0=A =0000 S# A!#)-
Se!#n&or%
J>02227227>?@I
Noor Asi# "t L#+#ri# Lot 2?=?- K& Si)'#n& Ti&#- Bt ? 30=- >3200
Go)"#+- Se!#n&or
J>0=0270=7>>??
8#sit# "t% M#nsor No% 3?- J!n% Me!#ti- T)n% Me*#- 32000 B#tu G#A#-
Per#+
J>0?0?7037>=32
S#.e record%
?% ,!ose students 'rofi!e $ T#"!e%
"ctivity +: "dd 1ields'
Met$od 0: "dd field after t$e last field'
2% ,!ic+ Design "utton #t d#t#"#se too!"#r *indo*s tudents 6rofile: Data#ase-
to dis'!#1 #!! te fie!ds%
2% ,!ic+ fie!d "e!o* icno 5refer 8i&ure 26
3% T1'e in email inside te Field Name #nd se!ect te5t #s te 3#t# T1'e%
=% S#.e te record%
Met$od +: "dd new field in #etween t$e two fields
2% ,!ic+ Design "utton #t d#t#"#se too!"#r *indo*s tudents 6rofile: Data#ase-
to dis'!#1 #!! te fie!ds%
2% ,!ic+ te #ddress fie!d 5 te ro* *i!! "e i&!i&t 7refer 8i&ure 3 6
23
(a#le 0
1igure +
Access Module
3%
,
!ic+ Insert #t )enu "#r- ten c!ic+ rows% A ne* ro* *i!! "e #dded%
5refer 8i&ure =6
=% Put cursor in "et*een fie!d name #nd fie!d address.
>% T1'e in se5 inside te "!#n+ 8ie!d N#)e #nd se!ect te5t #s te 3#t# T1'e.
5refer 8i&ure >6
?% S#.e students 'rofi!e%
24
1igure -
1igure 3
1igure 2
Access Module
@% ,!ic+ to c!ose students 'rofi!e $ T#"!e%
"ctivity -: Edit 8ecord'
2% /'en tudents 6rofile t#"!e%
2% To edit record- c!ic+ inside te se!ected fie!d% 5se5 #nd email6
3% Insert in #!! te record for se5 field #nd email field% 5refer T#"!e 26
num#ers name se5 a
d
email
2 A"du! R#)#n "% Idris )#!e #"dMN1#oo%co)
7 2 Jo#n# "t% Mu#))#d fe)#!e Ao#n#Not)#i!%co)
3 8#rid# "t A"du!!# 8e)#!e &etBN1#oo%co)
= Rosn#ni "t% Se)"o+ 8e)#!e rosn#niNot)#i!%co)
> O#ss#n "% 4#id M#!e #ss#nN1#oo%co)
? A!i#s " Mo#)#d M#!e #!i#sN1#oo%co)
@ Mod S#id " Mod
So)
M#!e s#Not)#i!%co)
I Nooru!7Aini "t A)"#+ 8e)#!e nooru!Not)#i!%co)
J Noor Asi# "t L#+#ri# 8e)#!e noorN1#oo%co)
20 8#sit# "t% M#nsor fe)#!e f#sit#Not)#i!%co)

=% Re'e#t ste' 2 #"o.e to #dd in > 'ostcodes 5see #old figure6 inside te first fi.e
record% 5Refer T#"!e 36%
Num#ers name se5 address
2 A"du! R#)#n "%
Idris
)#!e 230=- Ru)# Ru)# T#se+ Ge!u&or- 0--,,
Pu!#u Pin#n& 2 Jo#n# "t%
Mu#))#d
fe)#!
e
No 2=- J!n 2- T#)#n Seri Sin#r- 3,4,, Ku!#!
Lu)'ur 3 8#rid# "t A"du!!# 8e)#!
e
No 3J- J!n Pin#n& Mer# 22- A0,,, B#nd#r
Ten&&- Joor = Rosn#ni "t% Se)"o+ 8e)#!
e
No 200>- Bu+it 3#tu- +0+,, Ku#!#
Teren&&#nu- Teren&&#nu > O#ss#n "% 4#id
,oon& 8oo+ Keon&
M#!e No 202- T#)#n R#'#t J#1#- 20,,, Ke!#n&-
Se!#n&or
25
(a#le +
(a#le -
Access Module
>% S#.e students 'rofi!e t#"!e%
"ctivity 2: 1inding 8ecord 1rom (a#le
2% ,!ic+ fie!d name%
2% ,
!
i
c+ icon 8ind 5refer 8i&ure ?6 #nd di#!o& "o( 1ind and 8eplace *i!! "e
dis'!#1 #s "e!o* 58i&ure @6%
3% T1'e in NoorC inside "o( 1ind ?$at to find #!! te n#)e st#rtin& *it Noor%
=% ,!ic+ 1ind Ne5t "utton. N#)e NoorulD"ini #t "m#a! *i!! "e i&!i&ted #t name
field 5refer fi&ure I6%
26
1igure 4
Icon 1ind
1igure @
Access Module
>% ,!ic+ 1ind Ne5t "utton to find si)i!#r n#)e *it Noor% N#)e Noor "sia$ #t
Ea!aria *i!! "e i&!i&ted%
?% You c#n re'e#t ste' 3 to find oter record%
@% ,!ic+ 1ile #nd ,!ose to end tis session%
E5ercise Module -
2% B#sed on 1our e(ercise in )odu!e 2 5;,urricu!u) 3#t#<6%
#% Add 3 ne* records
"% Add 2 ne* fie!ds
c% 8ind records
27
1igure A
Access Module
MODULE 2
C8E"(E 1O8M
28
Access Module
Name of Module: ,re#te 8or)
Learning Outcomes: Students sou!d "e #"!e to cre#te for) #nd #dd record
Knowledge and !ills: Students sou!d "e #"!e to $
#% ,re#te for)
"% Add records
Module ummary:
At te end of tis )odu!e- # for) *i!! "e cre#te "1 students%
"ctivity ummary:
#% ,re#te for)
"% Add record
29
Access Module
"ctivity 0: Create 1orm
3%In te d#t#"#se *indo*- c!ic+ 8or) #nd dou"!e c!ic+ ,re#te 8or) "1 usin& *iB#rd%
=%,!ic+ dou"!e #rro* to se!ect A.#i!#"!e 8ie!ds
30
1.Clic( !orm&
2.$ou)le clic( Create
!orm )y u&ing *i+ard
1.Clic( here
Access Module
>% Te se!ected 8ie!ds *i!! "e re)o.e fro) !eft to ri&t%Ten c!ic+ Ne(t
?% ,!ic+ Ne(t
31
1.Clic( ,e-t
1.Clic( ,e-t
Access Module
@% ,!ic+ St#nd#rd for st1!e%Ten c!ic+ Ne(t
I% ,!ic+ 8inis
32
1.Clic( "tandard
2.Cli( ,e-t
1.Clic( !ini&h
Access Module
J% Te for) *i!! dis'!#1 #s "e!o*
"ctivity +: "dd 8ecord'
2% To #dd ne* record- c!ic+ on icon Ne* Record t#t c#n "e seen #t
d#t#"#se too!"#r or #t te "otto) of d#t#seet *indo*%
33
1.,e* .ecord
Access Module
2% Add one )ore record #s "e!o*%
Nu)"ers N#)e se( #ddress icno E)#i!
22 4#n Mod
SidCi Bin
4#n
A"d%G#ff#r
M#!e No%J
J!n%B#n&&o!
2>300 Kot#
B#ru
Ke!#nt#n
J>0?2@7
037?33J
*)sidCiN&)#i!%co)
3% Te for) *i!! dis'!#1 #s "e!o*
=% ,!ic+ 1ile #nd ,!ose to end tis session%
E5ercise Module 2
2% B#sed on 1our e(ercise in )odu!e = 5;,re#te 8or)<6%
#% ,re#te ne* for)%
"% Add 3 ne* record%
34
Access Module
MODULE 3
C8E"(E 8E6O8(
Name of Module: ,re#te Re'ort
Learning Outcomes: Students sou!d "e #"!e to cre#te re'ort #nd 'rint record
Students sou!d "e #"!e to $
#% ,re#te re'ort
"% Print re'ort
35
Access Module
Module ummary:
At te end of tis )odu!e- for) "e!o* *i!! "e cre#te "1 students%
"ctivity ummary:
#% ,re#te re'ort
"% Print re'ort
36
Access Module
"ctivity 0: Create 8eport
3% In te d#t#"#se *indo*- c!ic+ Re'ort #nd dou"!e c!ic+ cre#te re'ort "1 usin&
*iB#rd%
=% ,!ic+ dou"!e #rro* to se!ect A.#i!#"!e 8ie!ds
37
1.Clic( .e/ort&
.e/ort )y u&ing *i+ard
Access Module
?% ,!ic+ Ne(t
38
1.Clic( ,e-t
1.Clic( here
Access Module
@% ,!ic+ Ne(t
I% At te L#1out c!ic+ T#"u!#r%Se!ect L#ndsc#'e #t te /rient#tion%
39
1.Clic( ,e-t
1.Clic( ,e-t
Access Module
Ten c!ic+ Ne(t%
J%Se!ect te ,#su#! st1!e%Ten c!ic+ Ne(t%
40
1.Clic( ,e-t
1.Clic( Ta)ular
2.Clic( and&ca/e
3.Clic( ,e-t
Access Module
20%,!ic+ 8inis
22% A di#!o& "o( re'ort *i!! dis'!#1 #s "e!o*
41
1.Clic( !ini&h
Access Module
"ctivity +: 6rint 8eport'
2% To 'rint te re'ort-c!ic+ 8i!e #nd 'rint
2% A di#!o& "o( 'rint *i!! dis'!#1 #s "e!o*%
Ten c!ic+ /K%
42
1.Clic( !ile
2.Clic( 0rint
Access Module
E5ercise Module 3
2% B#sed on 1our e(ercise in )odu!e > 5;,re#te Re'ort<6%
c% ,re#te # ne* re'ort
d% Print te re'ort
43
1.Clic( 12
Access Module
MODULE 4
C8E"(E 7UE8=
Name of Module: ,re#te Puer1
Learning Outcomes: Students sou!d "e #"!e to cre#te Cuer1
#% ,re#te Cuer1
"% S#.e Cuer1
Module ummary:
At te end of tis )odu!e- te Cuer1 "e!o* *i!! "e cre#te "1
students%
44
Access Module
"ctivity ummary:
#% ,re#te Cuer1
"% S#.e Cuer1
45
Access Module
"ctivity 0: Create 7uery'
3% In te d#t#"#se *indo*- c!ic+ Pueries #nd dou"!e c!ic+ cre#te Cuer1 "1 usin&
*iB#rd%

=% ,!ic+ dou"!e #rro* to se!ect A.#i!#"!e 8ie!ds
46
1.Clic( 3uerie&
4uery )y u&ing *i+ard
Access Module

?% ,!ic+ 8inis
47
1.Clic( ,e-t
1.Clic( here
Access Module
@% A di#!o& "o( *i!! dis'!#1 #s "e!o*%,!ic+ icon desi&n .ie*%
I% A di#!o& "o( *i!! dis'!#1 #s "e!o*%
48
1.Clic( !ini&h
1.Clic( icon de&ign 5ie*
Access Module
J% At te ro* ,riteri# #nd co!u)n se(- t1'e7in ;)#!e< #nd 'ress Enter
20% ,!ic+ icon Run
49
1.Ty/e6in 7male8
2.Icon .un
Access Module
22% A di#!o& "o( for )#!e students *i!! "e dis'!#1
"ctivity +: ave 7uery'
2% ,!ic+ 8i!e #nd S#.e As
50
Access Module
2% S#.e fi!e #s $ )#!e students 'rofi!e Puer1
3% Te fi!e *i!! "e s#.e #s "e!o*
51
Access Module
=% ,!ic+ 1ile #nd ,!ose to end tis session%
E5ercise Module 4
2% B#sed on 1our e(ercise in )odu!e ? 5;,re#te Puer1<6%
#%,re#te ne* re'ort for fe)#!e students
"%S#.e te fi!e #s ; fe)#!e students ;
52
Access Module
MODULE @
:E((IN: EF(E8N"L D"("
Name of Module: Gettin& E(tern#! 3#t#
53
Access Module
Learning Outcomes: Students sou!d "e #"!e to &et e(tern#! d#t#
#%,re#te fi!e
"%I)'ort s're#dseet fi!e
Module ummary:
At te end of tis )odu!e- te students *i!! "e #"!e to &et d#t#
#nd cre#te # t#"!e #s so*n "e!o*
"ctivity ummary:
#%I)'ort fi!e
"%,re#te t#"!e
"ctivity 0: Import preads$eet 1iles
54
Access Module
2% ,re#te ne* d#t#"#se fi!e
,re#te "!#n+ d#t#"#se 5&i.e # ne* n#)e6 or
/'en e(istin& d#t#"#se
3% ,!ic+ 8i!e
=% ,!ic+ Get E(tern#! 3#t#
>% ,!ic+ I)'ort
?%At te 8i!es of t1'e-c!ic+ 'u!! do*n #nd se!ect Microsoft E(ce!
@%,!ic+ #n1 s're#dseet fi!es #s so*n in exam#le belo$ % !est &''( )
I%,!ic+ I)'ort

J%,!ic+ Ne(t
55
1.Clic( !ile
2.9et :-ternal $ata
3.Im/ort
2.!ile 7Te&t 2007 7
3.Im/ort
1. !ile& of ty/e &elect ;
'icro&oft :-cel
Access Module

20%Put # tic+ on te "o( #t te 8irst Ro* ,ont#in ,o!u)n Oe#din&s
22%,!ic+ Ne(t
56
1.,e-t
1.,e-t
Access Module
22%,!ic+ /K
23%,!ic+ In # Ne* T#"!e
2=%,!ic+ Ne(t
57
1.Clic( In a ,e* Ta)le
2.Clic( ,e-t
Access Module
2>%,!ic+ Ne(t
2?%Tic+ #t te ,oose )1 o*n 'ri)#r1 +e1 #nd se!ect No
2@%,!ic+ Ne(t
58
1.,e-t
3.,e-t
1.Choo&e my o*n /rimary (ey
2."elect ,o.
Access Module
2?%,!ic+ 8inis
2?%No* 1ou #d finised cre#tin& one t#"!e n#)ed ; Re&ister ;
2@%3ou"!e c!ic+ #t Re&ister
59
1.!ini&h
1.Clic( .egi&ter
Access Module
2I%Te ne(t *indo* *i!! "e #''e#r
2J%,!ic+ 8i!e #nd c!ose
20%,!ic+ c!ose to end tis session
E5ercise Module @
2% B#sed on 1our e(ercise in )odu!e @ 5;Gettin& E(tern#! 3#t#<6%
#%Get #n1 d#t# fro) s're#dseet fi!e
"%S#.e te fi!e
60
1.Clic( !ile and Clo&e
1.Clic( c!ose

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