FOREWORD ..................................................................................................................................................... 3 OVERVIEW OF THE APPLICATION ................................................................................................................ 4 Versions ............................................................................................................................................................ 4 Models............................................................................................................................................................... 4 Chart of Accounts ............................................................................................................................................ 4 LEGAL CONSOLIDATION (ACTUAL VERSION) ............................................................................................ 6 Data collection ................................................................................................................................................. 6 Consolidation process .................................................................................................................................... 8 BUDGET AND FORECAST REPORTING ..................................................................................................... 19 Principles common to budget and forecast versions ................................................................................ 20 Annual Budget (BA) ....................................................................................................................................... 25 Monthly Budget (BM) - Periodic approach .................................................................................................. 27 Monthly Budget (BM) - Year-to-date approach ........................................................................................... 29 Monthly Budget at Actual rate (BM_AR) ..................................................................................................... 31 September Forecast (F09) Periodic approach ......................................................................................... 32 September Forecast (F09) Year-to-date approach .................................................................................. 36 Presentation of full view reports .............................................................................................................. 38 SETS OF SAMPLE DATA .............................................................................................................................. 40 Set focused on legal consolidation (Actual) ............................................................................................... 40 Set demonstrating a full reporting process ................................................................................................ 40 STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 3 FOREWORD The SAP Business Planning and Consolidation starter kit for IFRS is created to deliver business logic on top of a unified Corporate Reporting application including Legal consolidation, Budget and Forecast, using both product and functional best practices. This pre-configuration assists you in setting up your statutory consolidation application in order to adhere to IFRS while accelerating and securing the implementation project. It offers you also a set of versions to manage projected data The contents provided in the starter kit consist of reports, controls and rules for performing, validating and publishing: a legal consolidation in accordance with IFRS a corporate budget (annual and monthly) with reports comparing monthly Actual data with budgeted data for the Statement of Profit or Loss quarterly Actual data with projected data for the Statement of Cash Flows a corporate forecast: update of the initial monthly budget at the end of September
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 4 OVERVIEW OF THE APPLICATION
Versions The following versions have been configured to store data for the legal consolidation, budget and forecast reporting: Version Purpose A - Actual Statutory consolidation BA - Annual Budget Next year budget on a yearly basis BM - Monthly Budget Next year budget on a monthly basis for the net income and on a quarterly basis for the statement of cash flows BM_AR - Monthly Budget at actual rates Monthly budget converted at the current actual conversion rate F09 - September Forecast Update of the initial monthly budget at the end of September. Data entered at local sites for the period "January to December" is consolidated. F09TEC1 - September Forecast Update of the initial monthly budget at the end of September. Data entered at local site for the period "October to December" is consolidated then aggregated to consolidated data of Actual at the end of September.
Models
The following models have been configured to store data:
CONSOLIDATION: enter / load data on a year to date (YTD) basis, consolidate and retrieve it. PERIODICENTRY: optional model configured in order to make it possible to enter data collected at subsidiaries level according the periodic approach for the Monthly budget and the September Forecast. This model is only dedicated to the data collection and doesnt offer any consolidation capabilities. Data entered in this model is used to calculate year-to-date data that is transferred into the CONSOLIDATION model to be consolidated. IC MATCHING: Intercompany data at local level existing in the CONSOLIDATION model is transferred in the ICMATCHING model to be converted and reconciled RATES: stores the exchange rates OWNERSHIP: stores the consolidation scopes.
Chart of Accounts
Account Typology
The chart of accounts of the starter kit for IFRS is based on the IFRS Taxonomy. This chart of accounts enables financial statements to be presented following the requirements of IAS 1: Assets and liabilities are classified according to the current/non-current distinction and expenses are classified by function. The chart of accounts is presented in Chapter 1 of the appendix.
Naming Convention for Accounts In the financial accounts, the first letter of the ID enables you to identify the accounting class: A for assets, E for equity, L for liabilities and P for profit and loss (income). Total accounts are indicated with a T as the first digit before the account number.
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 5 Example of financial accounts: Subtotal Account ID Lands and buildings A1110
Lands and buildings, Dep. A1120 Property, plant and equipment TA110
Accounts corresponding to the lines of the Statement of Cash Flows have been created to store the items of the statement of cash flows entered in the Budget and Forecast versions, and calculated during the consolidation process for the Actual version. The first letter of these accounts is SCF and the subtotals IDs begin with TSCF. Example of Statement of cash flows lines: Subtotal Account ID Profit (Loss) SCF1000 Interests paid SCF3100 . Net cash flow from (used in) operating activities TSCF300
Unified chart of accounts shared by all data versions (Actual, Budget, Forecast) The same Profit and Loss format is used by all data versions but the format of the Statement of Cash Flows (SCF) is less detailed in the projected data, compared with Actual data. For the SCF, the Budget/Forecast chart of accounts has been mapped with the Actual Chart of Accounts. In some cases, it aggregates several accounts from Actual into one account (e.g. SCF210B Adj. for increase (decrease) in working capital corresponds to five accounts in the SCF of Actual) and in other cases, the same account is used in all versions (e.g. SCF1000 Profit /Loss).
Customizing the Chart of Accounts The chart of accounts has been designed to be enhanced with customer specific accounts. In the starter kit for IFRS, accounts are created with dimension properties to define their behavior throughout the configuration: for instance analysis by flow, currency translation and position in the account hierarchy. Enhancing the chart of accounts by duplication template accounts allows you to assign the appropriate attributes automatically to new accounts. This implementation principle has been used for data entry and analysis reports as well as consolidation rules to ensure a dynamic configuration facilitating the integration of new accounts.
Breakdown by Flow Flow entries allow you to distinguish variation types in the balance sheet between the opening and closing balance and thus allow for the automatic calculation of line items in the statement of cash flows, the statement of changes in equity and the statement of comprehensive income. The flows available in input forms can be classified into two categories: Flows for current transactions (purchase, increase in depreciation, fair value, etc.) Flows for special transactions (changes in accounting policies, incoming unit, etc.)
A detailed list of accounting flows is presented in Chapter 2 of the appendix.
Sign of indicators
Assets are entered as positive amounts. Equity and liabilities are entered as positive amounts. Expenses and income are entered as positive amounts (unless opposite of the account balance type). Items of the Statement of Cash Flows are calculated as positive amounts when they represent a cash inflow, and as a negative amount for a cash outflow.
Order of Data Entry
The Business Process Flow (BPF) for data entry and the organization of the different input forms into subfolders guide the end-user through a step-by-step approach for entering data
Input forms organization Input forms are grouped together in the INPUT / ACTUAL directory as follows: 1. Closing balances (Balance sheet and Profit and Loss) 2. Intercompany details (data entry in single account forms and an overview report for control) 3. Period movements (breakdown by flow with display of account/flow pair not open for data entry)
The list of input forms and local reports is presented in the Chapter 5 of the Appendix STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 7 BPF for Actual: A10 Input Closing and A20 Input Inflow Two Business Process Flows for data entry have been configured to guide the business user through the data collection process and the different data input forms: A10_Input_Closing for data entry in a consolidation at closing process A20_Input_Inflow for data entry in a consolidation in flow process (enable the automatic calculation of financial statements such as the statement of cash flows) In these Input Business Process Flows are listed the tasks for uploading data from a source system, entering balance data and breakdown by flow, matching Intercompany declarations from other entities, running the controls and checking data consistency as well as for submitting data.
The data input forms for legal consolidation are presented in Chapter 7 of the Appendix. Analysis of period movement is only required for a consolidation in flow process STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 8 Data Entry Validation Controls have been configured in the starter kit to validate the coherence of data entered/imported into the input forms.
Main types of controls Aim Example Check main balances Assets = Liabilities + Equity (Actual version) Gross value of assets depreciation at closing Flow analysis (Actual version) Complete analysis of assets and liabilities by flows The transfer flow must balance Intercompany breakdown Intercompany detail account total at closing
After data entry validation has been completed, data is submitted to the approver. The final approval of data will change the status of the reporting to Approved and no user will be able to modify input data.
A detailed list of controls configured for the legal consolidation is presented in Chapter 4 of the appendix.
Consolidation process
Business Process Flows Two Business Process Flows are available for preparing and running the consolidation, guiding the business end user through set up, consolidation processing, data analysis and the delivery of financial statements: A11_Consolidation_Closing for a consolidation at closing process A21_Consolidation_Inflow for a consolidation in flow process (enable the automatic calculation of the statement of cash flows, the statement of comprehensive income and the statement of changes in equity) In the Preparatory Tasks step of the Consolidation Business Process Flows are listed the tasks for preparing the consolidation, checking the perimeter and generating the input opening balance.
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 9
The other steps of the Consolidation Business Process Flows enable to post manual journal entries, to reconciliate intercompany declaration, to run the consolidation, to check the main balances, to consult the various analysis and accounting reports and finally to deliver the financial statements and Actual reviews analysis.
Consolidation Processing
The consolidation engine handles the following consolidation methods: Full consolidation Equity method
The starter kit includes a set of automatic and manual processes which handles the processing of the following scope changes in the Actual version: Acquisitions Loss of control Equity transactions Step acquisitions
Converting data Foreign subsidiary accounts are converted using the closing rate method: The closing balances of Balance Sheet accounts are converted using the closing rate, except for equity and consolidated investments kept at their historical value. Currency translation reserves are calculated automatically. Income and expenses are converted using the periodic average rate. The Statement of Cash Flows is based on Balance Sheet variations which are converted at the periodic average rate. STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 10 Intercompany reconciliation
Local intercompany data is transferred in the ICMATCHING model where it is converted. Declaration discrepancies are calculated and retrieved either at group level or for an entity in reports. Automatic Entries The legal consolidation application of the starter kit for IFRS includes a set of elimination and adjustment rules for automatically calculating consolidated data using input data from each entity. This set of rules can be enhanced in order to meet your specific accounting policies. The automatic consolidation entries calculated by the elimination and adjustment rules in the Actual version are: Elimination of intercompany reciprocal operations Elimination of internal dividends Elimination of investments in subsidiaries Calculation of the currency translation adjustments Calculation of non-controlling interests
Automatic calculation of the Statement of Cash Flows (SCF), Statement of Comprehensive Income SCI) and Statement of Changes in Equity (SCE). The legal consolidation application of the starter kit for IFRS includes a set of account-based calculation rules for automatically calculating SCF, SCI and SCE at local level and consolidated level for each entity. Reclassifications or adjustments can be entered by manual journal entry using a dedicated audit ID (SCF ADJ Adjustment on Financial Statements).
Validation reports In the Control reports group of tasks are listed control reports that enable the end-user to validate the consolidated data. The data consistency dashboard is one of the validation reports that are configured in the starter kit for IFRS. It gives an at a glance overview of the consolidation process with main balance and intercompany elimination controls. Other detailed reports allow the consolidation manager to check miscellaneous consistencies such as opening carry-over, flow balances and balance sheet net income versus profit and loss net income.
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 11 Data Consistency Dashboard (Extract)
Publishable Key Financial Statements The starter kit for IFRS contains a complete set of financial statements following the requirements of IAS 1: Statement of Financial Position with a separation between current and non-current assets and liabilities Statement of Profit or Loss with an expense classification by function Statement of Other Comprehensive Income Statement of Cash Flows Statement of Changes in Equity over two periods They can be accessed from the Financial Statement group of tasks included in the A21 Consolidation BPF. In the case of a consolidation at closing (BPF A11), only the Statement of Financial Position and the Statement of Profit or Loss can be displayed.
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 12
Statement of Financial Position
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 13 Statement of Profit or Loss
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 14 Statement of Other Comprehensive Income
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 15 Statement of Cash Flows
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 16 Statement of changes in Equity
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 17
Analysis Reports A series of reports allow the analysis of consolidated data. All these reports are configured to leverage the analysis features of the application to give access to detail by account, reporting unit, partner, flow and audit_trail: Analysis reports for analyzing financial statements by flow, audit_trail and entity Accounting reports which provide details by partner (intercompany), entity and audit_trail for each account (in the Breakdown reports group of tasks).
A detailed list of retrieval reports is presented in Chapter 6 of the appendix.
Analysis by Audit IDs Each data item in the configuration is identified by an audit ID making the audit trail possible and facilitating the analysis of consolidated data. The audit ID allows the accounting origin to be tracked. For instance: The INPUT Input data audit ID tracks data entered or imported into input forms The ELIM10 - Intercompany Eliminations audit ID tracks elimination of reciprocal transactions
A detailed list of audit IDs is presented in Chapter 3 of the appendix. STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 18
Analysis of a Statement of Financial Position line item by flow
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 19 Analysis of an Statement of Profit or Loss line item by entity and partner
Entity E1 has sold goods for EUR 594,986 to entity E0. This reciprocal operation is eliminated during the consolidation process. STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 20 BUDGET AND FORECAST REPORTING Reminder: The following versions are configured for the Corporate Budget and Forecast reporting:
Version BPF for consolidation with the PER approach BPF for consolidation with the YTD approach BA - Annual Budget 0BA-Annual budget Central BM - Monthly Budget 0BM-Monthly budget Central PER 0BM-Monthly budget Central YTD BM_AR - Monthly Budget at actual rates 0BM_AR - Actual rates for BM 0BM_AR - Actual rates for BM F09 - September Forecast 0F09-Forecast Central PER 0F09-Forecast Central YTD F09TEC1 - September Forecast 0F09TEC1-Forecast Central PER 0F09TEC1-Forecast Central YTD
Principles common to budget and forecast versions
Data entry principles
Choosing the approach to enter data for monthly budget and forecast data Actual data is entered using a Year-to-Date (YTD) approach: e.g. Actual data entered in the Profit and Loss of October corresponds to the revenues and expenses from January to October. The starter kit offers two options to enter Monthly Budget and Forecast data: Enter on a YTD basis in a similar way to Actual data Use a periodic (PER) approach and enter each month separately then calculate the year-to-date amounts, consolidate and retrieve them.
Depending of the approach, the following BPF will be used for local users:
Version BPF for data collection with the PER approach BPF for data collection with the YTD approach BA - Annual Budget 0BA-Annual budget Local BM - Monthly Budget 0BM-Monthly budget Local PER 0BM-Monthly budget Local YTD F09 - September Forecast 0F09-Forecast Local PER 0F09-Forecast Local YTD
Retrieval of read-only Annual Budget in Monthly Budget input forms Data entered in the Statement of Profit or Loss and in the Statement of Cash flows of the Annual budget is retrieved but cannot be changed.
Retrieval of read-only Actual data in September Forecast version Data entered in the Profit & Loss balances of January to September (Actual version) is displayed in the Profit & Loss balance of the September Forecast version but cannot be changed. The local end-user has the option to populate data of October, November and December with Monthly Budget data but if he does so, he can always override this data. In the Statement of Cash Flows of the September Forecast version, only the last quarter can be entered. The first three quarters are fed with read-only Actual data. STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 21 Sign of indicators
Expenses and income are entered as positive amounts (unless opposite of the account balance type). Items of the Statement of Cash Flows are entered as positive amounts when they represent a cash inflow, and as a negative amount for a cash outflow.
Data Entry Validation Controls have been configured in the starter kit to validate the coherence of data entered/imported into the input forms.
Main types of controls
After data entry validation has been completed, data is submitted to the approver. The final approval of data will change the status of the reporting to Approved and no user will be able to modify input data. STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 22
Consolidation principles
Consolidation Processing
The consolidation engine handles the following consolidation methods: Full consolidation Proportionate consolidation Equity method
The starter kit for IFRS includes a set of automatic and manual processes which handles the processing of the following scope changes in the projected data: Incoming entities Outgoing entities
Converting data Foreign subsidiary accounts are converted using the closing rate method: The Statement of Profit or Loss is converted using the average rate for the period. The Statement of cash Flows is converted at the average rate for the movements of the period. Cash and cash equivalent at opening and closing are converted using respectively the opening and closing rate.
Intercompany reconciliation
Local intercompany declarations on P&L accounts and Statement of cash flows items (dividends paid/received, capital increase) are copied in the ICMATCHING Model. Data is then converted in consolidation currency and declaration discrepancies are calculated and retrieved in this Model. Automatic Entries The automatic consolidation entries calculated by the elimination and adjustment rules in the budget and forecast versions are: Elimination of intercompany reciprocal operations Elimination of internal dividends Elimination of capital increase / decrease from the Statement of cash flows Calculation of the currency translation adjustments Calculation of non-controlling interests
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 23 Business Process Flows at Group level
A BPF has been created for each pair Version / Data entry approach, in order to guide the central end-user through the tasks he has to perform: prepare the data input forms for the local user, transform the entered data in year-to-date data if the periodic approach has been chosen, consolidate and validate data.
Moreover, there are two options offered to consolidate data collected in the September Forecast corresponding to the following versions: F09TEC1 version is used to consolidate the last quarter and aggregate it to the legal consolidation at the end of September F09 version is used to consolidate in the other case. Two BPFs have been created for each version, in order to take into account the choice for the periodic or the year-to-date approach for data entry. List of BPF used at Group level
Version BPF for consolidation with the PER approach BPF for consolidation with the YTD approach BA - Annual Budget 0BA-Annual budget Central BM - Monthly Budget 0BM-Monthly budget Central PER 0BM-Monthly budget Central YTD BM_AR - Monthly Budget at actual rates 0BM_AR - Actual rates for BM 0BM_AR - Actual rates for BM F09 - September Forecast 0F09-Forecast Central PER 0F09-Forecast Central YTD F09TEC1 - September Forecast 0F09TEC1-Forecast Central PER 0F09TEC1-Forecast Central YTD
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 24 Report and Analysis Process principles Once the consolidation process is completed, the last group of tasks in each Business Process Flow consists in retrieving and analyzing the consolidated data thanks to the financial statements and accounting reports that are made available to end-users in the starter kit configuration. According to the version, comparisons with other relevant versions are proposed. For instance, for the September Forecast, it is possible to retrieve a comparison with previous years Actual and Monthly budget at Actual rate.
The list of all the reports available in the Starter kit for IFRS is presented in the Chapter 6 of the Appendix. STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 25 Annual Budget (BA)
Data process flow
Input forms organization Input forms are grouped together in the INPUT / BA directory as follows: 1. Closing balances (Profit and Loss and Statement of Cash Flows) 4. Intercompany details The list of input forms is presented in the Chapter 6 of the Appendix.
Business Process Flow 0BA- Annual Budget Local In this Data Entry Business Process Flow for Annual Budget, are listed the tasks for uploading data from a source system, entering balance data, running the controls and checking data consistency, matching Intercompany declarations from other entities as well as for submitting data. STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 26
Consolidation of Annual Budget
The BPF for the central end-user is presented hereafter. 0BA Annual budget central
Input forms organization Input forms are grouped together in the INPUT / BM (PER) directory of the PERIODICENTRY Model as follows: 1. Closing balances (Profit and Loss and Statement of Cash Flows) 2. Intercompany details for the Profit and Loss (for each month) and for the Statement of Cash Flows (for each quarter) The Monthly Budget input forms are preloaded by the central site with Annual Budget data for comparative purposes. This is done in the BPC Monthly Budget central PER Preparatory tasks.
Business Process Flow 0BM-Monthly Budget Local PER In this Data Entry Business Process Flow for Monthly Budget using the PER approach, are listed the tasks for uploading data from a source system, entering balance data, running the controls and checking data STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 28 consistency, transform periodic data into year-to-date data, matching Intercompany declarations from other entities as well as for submitting data.
Consolidation of Monthly Budget (Periodic approach)
In the PER approach, periodic data entered in the input forms is cumulated and transferred to the Consolidation Model that stores the local and consolidated YTD data, either by the local or the central site.
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 29
Monthly Budget (BM) - Year-to-date approach
Data process flow
Input forms organization Input forms are grouped together in the INPUT / BM (YTD) directory of the CONSOLIDATION Model as follows: 1. Closing balances (Profit and Loss and Statement of Cash Flows) 2. Intercompany details for the Profit and Loss(for each month) and for the Statement of Cash Flows (for each quarter)
Business Process Flow 0BM-Monthly Budget Local YTD
This BPF is similar to BPF for the periodic approach but the Enter data group of tasks is linked to the input forms dedicated to the YTD approach and there is no Transfer of data tasks. STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 30
BPF at group level for Monthly budget consolidation (YTD approach)
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 31 Monthly Budget at Actual rate (BM_AR)
There is no data collection for this version and therefore only a BPF at Group level. This BPF enables you to consolidate Monthly Budget data using the current Actual rates and to compare Monthly Budget data with Actual data, excluding the impact of exchange rates changes. Analyses by account and by entities are available.
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 32 September Forecast (F09) Periodic approach
Data process flow
Input forms organization Input forms are grouped together in the INPUT / F09 (PER) directory of the PERIODICENTRY Model as follows: 1. Closing balances (Profit and Loss and Statement of Cash Flows) 2. Intercompany details for the profit and Loss (for each month) and for the Statement of Cash Flows (for each quarter) The September Forecast input forms are preloaded by the central site with decumulated data of Actual from January to September. This is done in the BPC September Forecast- central PER Preparatory tasks. Actual data cannot be changed.
Business Process Flow 0F09 - September Forecast PER Local In this Data Entry Business Process Flow for September Forecast, are listed the tasks for uploading data from a source system, populating the last quarter with Monthly budget data, entering balance data, running the controls and checking data consistency, matching Intercompany declarations from other entities as well as for submitting data. STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 33
An optional task at local site consists in populating the last quarter with data from the Monthly Budget. This data can be changed, which is not the case of the Actual data. ACTUAL F09 January 2018 February 2018 March 2018 April 2018 May 2018 June 2018 July 2018 August 2018 September 2018 October 2018 November 2018 December 2018 P1110 - Revenues IC 1 130 1 130 1 130 1 130 1 130 1 130 1 130 1 130 1 130 1 125 1 125 1 125 P1120 - Cost of sales IC (700) (700) (700) (700) (700) (700) (700) (700) (700) (695) (695) (695) P1210 - Other income IC 110 110 110 110 110 110 110 110 110 110 110 110 P1310 - Distribution costs IC (10) (10) (10) (10) (10) (10) (10) (10) (10) (15) (15) (15) P1410 - Administrative expenses IC (20) (20) (20) (20) (20) (20) (20) (20) (20) (25) (25) (25) P1510 - Other expenses IC (30) (30) (30) (30) (30) (30) (30) (30) (30) (30) (30) (30)
Once the periodic data is entered, validated and submitted, the local user transfers it to the CONSOLIDATION Model. Periodic data is transformed into year-to-date data during this action of transfer. Separation column January 2018 February 2018 March 2018 April 2018 May 2018 June 2018 July 2018 August 2018 September 2018 October 2018 November 2018 December 2018 P1110 - Revenues IC 1 130 2 260 3 390 4 520 5 650 6 780 7 910 9 040 10 170 11 295 12 420 13 545 P1120 - Cost of sales IC 700 1 400 2 100 2 800 3 500 4 200 4 900 5 600 6 300 (6 995) (7 690) (8 385) P1210 - Other income IC 110 220 330 440 550 660 770 880 990 1 100 1 210 1 320 P1310 - Distribution costs IC 10 20 30 40 50 60 70 80 90 (105) (120) (135) P1410 - Administrative expenses IC 20 40 60 80 100 120 140 160 180 (205) (230) (255) P1510 - Other expenses IC 30 60 90 120 150 180 210 240 270 (300) (330) (360)
Consolidation of September Forecast
Data collected at local site for the September Forecast can be consolidated using one of the two following process: Consolidated the last quarter of the year and aggregate it to the consolidated data of Actual at the end of September. Consolidated the year-to-date data (from January to December) collected at local site and enter manual journal entries to take into account the automatic or manual journal entries posted in the Actual consolidation of September, if needed.
There are two versions offered to consolidate data collected in the September Forecast corresponding to each option: F09TEC1 version is used to consolidate the last quarter and aggregate it to the legal consolidation at the end of September F09 Version is used to consolidate in the other case.
Optional task STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 34 The recommended option is to use the F09TEC1 version. The corresponding BPF is the following: 0F09TEC1 September forecast Central - PER This BPF guides the central end-user through the tasks he has to perform in order to prepare the data input forms for the local user who will use the periodic approach to enter data
In the consolidation task, it is specified that the user will consolidate the last quarter and aggregate it with Actual of September.
Before subsidiary starts entering data After data has been entered by subsidiary STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 35 In case the other option is chosen, the BPF used at group level is the following: 0F09 September forecast Central PER
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 36 September Forecast (F09) Year-to-date approach
Data process flow
Input forms organization Input forms are grouped together in the INPUT / F09 (YTD) directory of the CONSOLIDATION Model as follows: 1. Closing balances (Profit and Loss and Statement of Cash Flows) 2. Intercompany details for the Profit and Loss (for each month) and for the Statement of Cash Flows (for each quarter)
Business Process Flow 0F09- September Forecast YTD Local
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 37 Consolidation of September Forecast As explained before, there are two versions offered to consolidate data collected in the September Forecast corresponding to the each option: F09TEC1 version is used to consolidate the last quarter and aggregate it to the legal consolidation at the end of September F09 version is used to consolidate in the other case.
The corresponding BPF at group level are listed hereafter: 0F09TEC1 September forecast Central YTD
0F09 September forecast Central YTD
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 38 Presentation of full view reports
Comparison of Net income in Actual with Monthly Budget at Actual rate by account and by entity
Y e a r
T o
D a t e S e p t e m b e r
2 0 1 7 S e p t e m b e r
2 0 1 8 S e p t e m b e r
2 0 1 7 S e p t e m b e r
2 0 1 8 A C T U A L B M _ A R A C T U A L B M _ A R A c t u a l
V a r . % A - B M
V a r . % A C T U A L B M _ A R A C T U A L B M _ A R A c t u a l
V a r . % A - B M
V a r . % P 1 1 1 0
-
R e v e n u e s 4 7
9 1 2 5 0
2 2 1 4 9
9 8 2 2
3 1 0 + 5 % 2 3 9 + 0 % 5
3 2 4 5
2 2 1 5
1 9 6 ( 1 0 2 ) - 2 % 2 5 + 0 % P 1 1 1 9 T
-
R e v e n u e s 4 7
9 1 2 5 0
2 2 1 4 9
9 8 2 2
3 1 0 + 5 % 2 3 9 + 0 % 5
3 2 4 5
2 2 1 5
1 9 6 ( 1 0 2 ) - 2 % 2 5 + 0 % P 1 1 2 0
-
C o s t
o f
s a l e s ( 3 0
0 7 1 ) ( 2 9
6 4 3 ) ( 2 9
4 0 4 ) 4 2 8 + 1 % ( 2 3 9 ) - 1 % ( 3
3 4 1 ) ( 3
0 7 1 ) ( 3
0 4 6 ) 2 7 0 + 8 % ( 2 5 ) - 1 % P 1 1 9 C L
-
C l e a r i n g
a c c o u n t
-
G r o s s
p r o f i t ( 0 ) ( 0 ) 0 - 0 - ( 0 ) ( 0 ) 0 - 0 - P 1 1 2 9 T
8 9 3 7 0 1 + 3 2 % 3 2 + 1 % 2 4 7 3 2 5 3 2 1 7 8 + 3 2 % 4 + 1 % E M E A
-
T o t a l
E M E A 4
4 4 7 5
8 5 0 5
7 8 6 1
4 0 3 + 3 2 % 6 4 + 1 % 4 9 4 6 5 0 6 4 3 1 5 6 + 3 2 % 7 + 1 % A L L _ E N T I T Y
-
T o t a l
A l l
E n t i t i e s 1 9
5 6 7 3 4
6 0 8 3 4
3 5 0 1 5
0 4 1 + 7 7 % 2 5 8 + 1 % 2
1 7 4 3
5 4 8 3
5 2 1 1
3 7 4 + 6 3 % 2 6 + 1 % P e r i o d i c
STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 39 Comparison of Net variation of cash flows in Actual and Monthly budget at Actual rate by account and by entity
Y e a r
T o
D a t e 2 0 1 7
Q u a r t e r
3 2 0 1 8
Q u a r t e r
3 2 0 1 7
Q u a r t e r
3 2 0 1 8
Q u a r t e r
3 A C T U A L B M _ A R A C T U A L B M _ A R A c t u a l
V a r . % A - B M
V a r . % A C T U A L B M _ A R A C T U A L B M _ A R A c t u a l
V a r . % A - B M
V a r . % S C F 1 0 0 0
-
P r o f i t
( l o s s ) 1 9
5 6 7 3 4
6 0 8 3 4
3 5 0 1 5
0 4 1 + 7 7 % 2 5 8 + 1 % 6
5 2 2 8
3 5 8 8
2 7 9 1
8 3 6 + 2 8 % 7 9 + 1 % S C F 2 0 1 0
-
A d j u s t m e n t s
f o r
i n c o m e
t a x
e x p e n s e 8
5 7 6 9
5 7 1 9
3 3 2 9 9 5 + 1 2 % 2 3 9 + 3 % 2
8 5 9 3
0 0 0 2
9 2 5 1 4 1 + 5 % 7 5 + 3 % S C F 2 0 2 0
-
A d j u s t m e n t s
f o r
f i n a n c e
c o s t s ( 6
9 3 5 ) ( 8
1 3 6 ) ( 7
6 5 7 ) ( 1
2 0 0 ) - 1 7 % ( 4 7 9 ) - 6 % ( 2
3 1 2 ) ( 2
5 5 0 ) ( 2
4 0 0 ) ( 2 3 8 ) - 1 0 % ( 1 5 0 ) - 6 % S C F 2 1 1 0
-
A d j u s t m e n t s
f o r
d e c r e a s e
( i n c r e a s e )
i n
i n v e n t o r i e s 0 - 0 - 0 - 0 - S C F 2 1 2 0
-
A d j .
f o r
d e c r e a s e
( i n c r e a s e )
i n
t r a d e
r e c e i v a b l e s 5 7 1 5 7 1 - 5 7 1 - 5 7 1 5 7 1 - 5 7 1 - S C F 2 1 3 0
-
A d j .
f o r
d e c r e a s e
( i n c r e a s e )
i n
o t h e r
o p .
r e c e i v . 0 - 0 - 0 - 0 - S C F 2 1 4 0
-
A d j .
f o r
i n c r e a s e
( d e c r e a s e )
i n
t r a d e
p a y a b l e s 0 - 0 - 0 - 0 - S C F 2 1 5 0
-
A d j .
f o r
i n c r e a s e
( d e c r e a s e )
i n
o t h e r
o p .
p a y a b l e s 0 - 0 - 0 - 0 - S C F 2 1 0 B
-
A d j .
f o r
i n c r e a s e
( d e c r e a s e )
i n
w o r k i n g
c a p i t a l 5 3 6 0 - ( 5 3 6 ) - 1 0 0 % 1 7 9 0 - ( 1 7 9 ) - 1 0 0 % T S C F 2 1 0
-
A d j .
f o r
i n c r e a s e
( d e c r e a s e )
i n
w o r k i n g
c a p i t a l 5 7 1 5 3 6 5 7 1 - 3 6 + 7 % 5 7 1 1 7 9 5 7 1 - 3 9 3 + 2 2 0 % T S C F 2 2 0
-
A d j .
f o r
d e p r e c i a t i o n ,
a m o r t i z a t i o n ,
p r o v i s i o n ,
i m p a i r . 1 4 3 2 1 4 1 4 3 - ( 7 1 ) - 3 3 % 1 4 3 7 1 1 4 3 - 7 1 + 1 0 0 % S C F 2 2 7 0
1 3 6 3 2 9 + 4 2 % ( 2 1 ) - 2 % A L L _ E N T I T Y
-
T o t a l
A l l
E n t i t i e s 9
4 2 4 1 3
1 3 2 1 3
4 0 7 3
7 0 9 + 3 9 % ( 2 7 5 ) - 2 % 3
1 4 1 4
5 8 2 4
1 9 3 1
4 4 1 + 4 6 % 3 8 9 + 9 % P e r i o d i c STARTER KIT FOR IFRS, SP5 CONFIGURATION OVERVIEW 40 SETS OF SAMPLE DATA
Three sets of consolidated data are provided with the starter kit: a set of data for legal consolidation demonstrating all the automatic process configured in the Actual version, a set of data demonstrating a full reporting process with Actual data over two years, annual and monthly budget, monthly budget converted using current Actual exchange rates and forecast data. The standard set is the most complete and should be considered as the reference set. Within these sets, the first periods (2015.12 and 2019.12) are only the closing position. Set focused on legal consolidation (Actual)
TIME VERSION ENTITY CONSOSCOPE CONSOLIDATION CURRENCY 2019.12 2020.12 2021.12 ACTUAL S000,S001, S002, S003, S004, S005, S006 CORPORATE EUR
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