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8-20-14

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for
addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker
Request Card and submit it to the City Clerk.

When called upon by the Mayor, please step to the podium and give your name, address and organization or other
party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes.

All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the
Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a
member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except
through the Mayor.

Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become
boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting.

Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings.
The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining
order and decorum at the Council meeting.

Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper
reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.

Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking
numbers that are used for filing and research purposes.


CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
AUGUST 20, 2014

MISSION STATEMENT

The City of Alhambra is dedicated to responsive, creative leadership
and quality services, ensuring desirable neighborhoods and a
supportive business environment, while being sensitive to the
diversity of our community.


VISION STATEMENT

The City of Alhambra shall be the premier family-oriented and economically prosperous
community in the San Gabriel Valley.

































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AGENDA
Adjourned Regular Meeting
ALHAMBRA CITY COUNCIL
City Council Chambers
111 South First Street
August 20, 2014
5:30 p.m.

ROLL CALL:
COUNCIL: Messina, Yamauchi, Placido, Ayala, Sham

FLAG SALUTE: Led by Mayor Sham


PLEASE NOTE: The City Council will not recess to Closed Session and reconvene at 7:00
p.m. as usual; instead, the Mayor, with the consent of the City Council, will adjourn the
meeting when the City Council completes all of the items listed on the agenda beginning
at 5:30 p.m.


CITY CLERK REPORT - NOTICE NO. N2M14-107

The City Clerk hereby reports that she duly gave notice of the Adjourned Regular Meeting of the
City Council being held this evening pursuant to the order of the Mayor and in accordance with
Section 54955 of the Government Code of the State of California.


CITY BUSINESS

1. ADOPTION OF A RESOLUTION PERTAINING TO THE APPOINTMENT OF
MEMBERS OF THE ALHAMBRA CITY COUNCIL AND ALHAMBRA UNIFIED
SCHOOL DISTRICT BOARD OF EDUCATION AS WELL AS THE CANCELLATION
OF THE NOVEMBER 4, 2014 ELECTION FOR CERTAIN OFFICES - F2M14-25,
N2M14-108, R2M14-19

Staff requests that the City Council declare Barbara A. Messina and Luis Ayala elected
to the Alhambra City Council and declare Robert L. Gin elected to the Alhambra Unified
School District Board of Education pursuant to California Elections Code 10229 and to
cancel the election with respect to the Office of the Alhambra Unified School District
Board of Education Member of the Fifth Nominating District as requested by the
Alhambra Unified School District Board of Education.

Recommended Action: City Council adopt Resolution No. R2M14-19 entitled: A
Resolution of the Alhambra City Council providing for the appointment of Barbara A.
Messina and Luis Ayala to the Alhambra City Council Offices of Councilperson of
the Second District, Full Term and Fifth District, Full Term, respectively; and Robert L.
Gin to the Alhambra Unified School District Board of Education Office of Member of the
Fourth Nominating District, Full Term that were to be elected at the November 4, 2014
Alhambra General Municipal Election; and cancelling the election for the Office of
Alhambra Unified School District Board of Education Member of the Fifth Nominating
District


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PRESENTATION

2. APPROVAL OF AN ECONOMIC DEVELOPMENT AGREEMENT: GL ALN, LLC AND
GARFF PROPERTIES-ALN, LLC FOR THE PROPERTY AT 801 EAST MAIN STREET
AND 726 EAST MAIN STREET - F2M14-40, C2M14-44, M2M14-111

Staff requests City Council approval of an Economic Development Agreement by and
between the City of Alhambra (City), GL ALN, LLC and Garff Properties-ALN,LLC
(Developer) for the property at 801 E. Main Street, and may include further
development of the existing Nissan dealership at 726 E. Main Street and a request to
appropriate certain CDBG Economic Development Funds toward the acquisition of 801
E. Main Street.

Recommended Action: Staff recommends that the City Council take the
following actions: 1) Approve an Economic Development Agreement by and between the
City of Alhambra (City), GL ALN, LLC and Garff Properties-ALN, LLC (Developer), a
Utah Limited Liability Company, subject to final language approval by the City Attorney,
to provide acquisition assistance towards the purchase of the property at 801 E. Main
Street, which may include the further development of the existing Nissan dealership at
726 E. Main Street; and, 2) Authorize the Finance Director to transfer $1,500,000.00
from CDBG Economic Development J obs Creation account number 251.12.1252.99703
to Nissan account number 251.12.1252.99705 for acquisition assistance for the project.
(M2M14-111)


CONSENT AGENDA (Item Nos. 3 11)

All items listed under the Consent Agenda are considered by the City Council to be routine and
will be enacted by one motion unless a citizen or Council member requests otherwise; in which
case, the item will be removed for separate consideration.

3. ACCEPT DONATION: ROTARY CLUB OF ALHAMBRA F2M14-12, M2M14-106

Staff requests that the City Council accept a gift of $558 from the Rotary Club of
Alhambra to support the Alhambra Civic Center Library book collection. Funds donated
by the Rotary Club will be used to purchase books for the Library that promote life-long
learning.

Recommended Action: City Council accept with gratitude the gift of $558 from the
Rotary Club of Alhambra; instruct the Director of Finance to amend the Librarys services
budget accordingly; and direct the City Clerk to send a copy of the resolution accepting
the donation to the Rotary Club of Alhambra. (M2M14-106)


4. CONTRACT AMENDMENT: TRANSTECH ENGINEERS, INC. CITY ENGINEERING
SERVICES F2M2-57, C2M2-46, M2M14-107

Staff requests City Council approval of a contract amendment with Transtech Engineers
in the amount of $22,515 due to additional engineering services needed during fiscal
year 2013-2014. The cost of this work will be offset by project and plan check revenues
that have been collected.


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Recommended Action: City Council approve an Amendment to the Agreement
with Transtech Engineers, Inc. for fiscal year 2013-2014 for an additional $22,515,
subject to final language approval by the City Manager and City Attorney; direct the
Director of Finance to use Public Works Department plan check revenues to pay for the
additional work; authorize the City Manager to sign the Amendment on behalf of the City
Council; and, direct staff to undertake the steps necessary to finalize Councils action.
(M2M14-107)


5. NIB: 2014 HUD STREET REHABILITATION PROJECT F2M14-44, N2M14-115

Staff requests authorization to distribute a Notice Inviting Bids for the 2014 HUD Street
Rehabilitation Project. The project includes the street rehabilitation of street sections of
Almansor Street, Adams Avenue, Los Higos Street, Monterey Street, Stoneman Avenue,
Second Street, Third Street, Fourth Street, Fifth Street, Seventh Street, Eighth Street,
Ninth Street, Olive Avenue, Curtis Lane, Electric Lane, Benito Avenue, Curtis Avenue,
Marguerita Avenue and two alley segments south of Valley Boulevard between Garfield
Avenue and Almansor Street.

Recommended Action: City Council authorize the circulation of a Notice Inviting
Bids for the 2014 HUD Street Rehabilitation Project, with bids due no later than 10:30
a.m. on Thursday October 2, 2014; and, direct staff to undertake the necessary steps to
finalize Councils action.


6. DESTRUCTION OF RECORDS: POLICE DEPARTMENT F2M2-19, R2M14-18

Staff requests approval from the City Council to destroy certain Police Department
records that are no longer required for Police Department or City purposes. Authorization
to destroy City records is contained in California Government Code Section 34090, et
Seq.

Recommended Action: City Council adopt Resolution No. R2M14-18 entitled: A
Resolution of the Alhambra City Council authorizing the destruction of certain obsolete
records in the Alhambra Police Department, which such authorization is conditioned
upon and subject to the approval in writing of said destruction by the City Attorney.


7. AWARD OF CONTRACT: PURCHASE OF PORTABLE RADIOS FOR THE POLICE
DEPARTMENT F2M14-6B, C2M14-43, M2M14-108

Staff requests that the City Council award a contract to purchase 125 new portable
radios from Motorola for the Alhambra Police Department. Motorola has a current
contract with County of Los Angeles and this agreement is available to all State of
California governmental agencies. Under the Citys Municipal Code, the City may
purchase supplies or equipment available through or in conjunction with another public
agencys purchase of such supplies or equipment (piggybacking). Motorola has
provided a quote of $588,600 for purchase of 125 radios which includes the discounted
price through the County of Los Angeles Contract with an additional discount offered to
the City.


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Recommended Action: City Council award a contract, subject to final language
approval by the City Manager and City Attorney, to piggyback the purchase of one
hundred twenty-five (125) new portable radios from Motorola in the amount of $588,600;
and, direct staff to undertake the steps necessary to finalize Councils action. (M2M14-
108)


8. CONTRACT APPROVAL: ADMINISTRATION OF THIRD PARTY CLAIMS F85-115,
F2M10-58, C2M14-42, M2M14-109

Staff requests that the City Council approve a Professional Services Agreement with
Carl Warren & Company for third party claims administration.

Recommended Action: City Council approve that certain Professional Services
Agreement between the City of Alhambra and Carl Warren & Company for J uly 1, 2014
through J une 30, 2019, a copy of which is on file in the office of the City Clerk as
Contract No. C2M14-42 and by this reference incorporated herein and made a part
hereof as though fully set forth herein; and, direct staff to undertake the steps necessary
to finalize Councils action. (M2M14-109)


9. CONTRACT AMENDMENT: PROFESSIONAL INFORMATION TECHNOLOGY AND
SUPPORT SERVICES F2M3-21, C2M12-19, M2M14-110

Staff requests City Council approval of a Second Amendment to the contract between
the City of Alhambra and Scientia Consulting Group, Inc. for Professional Information
Technology and Support Services to include services to the Library in an amount not to
exceed $45,000.00; and to extend the current contract to J une 30, 2015; and authorize
the City Manager to exercise additional options at her discretion.

Recommended Action: City Council approve that certain Second Amendment to
Agreement between the City of Alhambra and Scientia Consulting Group, Inc. for
Professional Information Technology and Support Services to include service to the
Library in an amount not to exceed $45,000.00 and extend the term of the entire original
contract to J une 30, 2015, a copy of which Amendment is on file in the City Clerks
Office as Contract No. C2M12-19 and by this reference incorporated herein and made a
part hereof as though fully set forth herein; authorize the City Manager or her designee
to approve future extensions to the contract as provided for in Section 9 of the
Agreement; and, direct staff to undertake the steps necessary to finalize Councils
action. (M2M14-110)


10. PERSONNEL ACTIONS F2M14-2

Recommended Action: City Council ratify the actions of the City Manager set forth
in that certain Personnel Actions document dated August 20, 2014 showing the various
appointments, classifications, salary changes, etc., since the last City Council meeting.





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11. DEMANDS - F2M14-1

Recommended Action: City Council approve as submitted Final Check List
(155657 thru 156732) in the amount of $2,806,248.45 for the period ending J uly 24,
2014 and Schedule of Wire Transfers in the amount of $556,923.82 for the week ending
J uly 18, 2014; Final Check List (156735 thru 156806) in the amount of $753,519.66 for
the period ending J uly 24, 2014 and Schedule of Wire Transfers in the amount of
$1,409,073.32 for the week ending J uly 25, 2014; Final Check List (156733, 156734,
156807 thru 156874) in the amount of $220,514.79 for the period ending J uly 24, 2014
and Schedule of Wire Transfers in the amount of $480,861.35 for the week ending
August 1, 2014; Final Check List (156875 thru 156910) in the amount of $552,368.90 for
the period ending J uly 31, 2014; and, Final Check List (156914 thru 156983) in the
amount of $26,828.87 for the period ending August 1, 2014.


ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES)

Citizens wishing to address the Council on any matter which is within the subject matter
jurisdiction of the City Council not on the Agenda may do so at this time. Please state your
NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values
your comments, pursuant to J anuary 1, 1987 amendments to the Brown Act, the City Council
cannot respond nor take any action until such time as the matter may appear as an item on
forthcoming agendas.


COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M14-7

Each Councilmember at his discretion may address the Council and public on matters of general
information and/or concern, including announcements and future agenda items.


ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council will be
held on Monday, August 25, 2014 at 5:30 p.m. in the Alhambra City Hall Council Chambers, 111
South First Street, Alhambra, California.

N O T I C E

Agenda Items: Copies of the staff reports or other written documentation relating to the items
listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South
First Street, Alhambra, California, and are available for inspection during regular office hours,
Monday through Friday from 8:00 a.m. to 5:00 p.m.

Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and
are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on the Thursdays and Mondays
following the meeting. Recordings are also available for viewing by the public on the City of
Alhambras website, at the Alhambra Public Library and, upon appointment, in the
Administrative Services Department.

Americans with Disabilities Act: If you require special assistance to participate in any City
meeting (including assisted listening devices), please contact the City Clerk's Office (626) 570-


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5090. Notification of at least 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMC
CITY CLERK