1

PANIPAT THERMAL POWER STATION

(A Unit of Haryana Power Generation Corporation Ltd)
(An ISO: 9001, ISO: 14001 & OHSAS: 18001 Certified Company)
(Regd. Office: Urja Bhawan, Sector-6, Panchkula
Telefax 0180-2566768 Web site www. hpgcl.gov.in



HPGCL



Replacement of 250/300 NB AD pipeline &300/350/400 NB Dry
Fly Ash conveying line of Unit-7&8, PTPS, Panipat.

NIT NO. 33/2013-14/BMD-8/194 Vol-I


ISSUED TO


____________________________
____________________________
____________________________
____________________________

XEN/BMD-VI UNIT-8
FOR CHIEF ENGINEER/PTPS-2
H.P.G.C.L, Panipat 134109
TELEPHONE NO. 0180-2566859

Jan 2014






















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HPGCL

INDEX


Sr. No. Description Page No.

1. NIT 3-4

2. Instructions to Bidders (Annexure-I) 5-7
3. Scope of Work (Annexure-II) 8

4. Special Terms & Conditions (Annexure-III) 9

5. General Terms & Conditions (Annexure-IV) 10-13

6. Penalty Clause & Terms of Payment (Annexure-V) 14

7. Labour Laws (Annexure-VI) 15-17

8. Guarantee/Warrantee Certificate (Annexure-VII) 18
9. Rate Quoting Sheet (Annexure-VIII) 19



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PANIPAT THERMAL POWER STATION
HPGCL (A Unit of Haryana Power Generation Corporation Ltd)
(An ISO: 9001, ISO: 14001 & OHSAS: 18001 Certified Company)
(Regd. Office: Urja Bhawan, Sector-6, Panchkula)
Telefax No. 0180-2566768 website : www.hpgcl.gov.in

NOTICE INVITING TENDER
Tender Enquiry No. NIT No. 33 /2013-14/BMD-8/194 Vol-I
Description of Item Replacement of 250NB/300NB AD pipeline
&300/350/400 NB dry fly ash conveying line
of Unit-7&8, PTPS, Panipat.
Last date for receipt of request for issue of
tender documents
06.02.2014 up to 1700 hrs
Last Date for sale of tender 06.02.2014 up to 1700 Hrs
Last date of submission of tender 10.02.2014 up to 13:00Hrs
Date of opening of qualifying criteria 10.02.2014 at 15:00Hrs
Earnest Money Rs. 46000=00

QUALIFYING REQUIREMENT:
The bids from those reputed firms will be accepted who fulfill following qualifying criteria:
1. The firm should have carried out similar type of work i.e. replacement and rotation of AD
pipeline at NTPC/Electricity Board/State Power Utility/PSU successfully value not less than
Rs 9.25 lacs against single order successfully during last three year ending 31.12.2013.
OR
The firm should be Original Supplier & Erector of ash handling plant of Unit 110MW &
above at NTPC/Electricity Board/State Power Utility/PSU.
OR
The firm should have carried out O&M of ash handling plant of Unit 110 MW & above at
NTPC/Electricity Board/State Power Utility/PSU valued not less than Rs. 9.25 lacs against
a single order successfully during last three years ending 31.12.2013.
The firm shall submit the copy of work order along with the relevant satisfactory work
completion certificate or the copy of repeat work order from same plant duly attested
/notarized in support of qualifying condition.
And
2. The firm should have its own permanent EPF Account No & Service Tax No.
GENERAL CONDITIONS;
1. Tender documents can be purchased from the office of XEN / BMD-VI, Unit-8, PTPS on all
working days on payment of Rs.1132/-(Non refundable). (cost of document: - Rs. 1000/- &
S. Tax:- Rs.1132/-) in cash at the counter or through DD in favour of Sr. A.O/PTPS-2,
Panipat payable at any scheduled bank at Panipat.
2. In case the last date of sale / submission / opening of Tender documents is declared as
holiday, the tender documents can be purchased / submitted / opened on the next working
day
3. Tender documents can also be downloaded from the website of HPGCL
i.e.www.hpgcl.gov.in. Before submitting tenders, the detailed instructions and terms &
conditions available on website may be read carefully. The bidder shall submit a separate
demand draft/BA-16 towards cost of tender documents along with Part-I offer in case of use
of downloaded tender set.
4. Submission of offer does not mean that eligibility is confirmed. Tenders shall be considered
of only those firms who fulfill qualifying criteria.
5. The firm should either be registered with Labour Commissioner, Haryana or have to get the
registration immediately after award of work.
6. The negotiations, if required will be held only with overall lowest bidder and work shall be
awarded only to overall lowest bidder.
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7. For accepting tenders, the decision of HPGCL will be final in respect of qualifying
requirement
8. Chief Engineer / PTPS-2 reserve the right to cancel the NIT or to change qualifying
requirement without assigning any reason.



XEN / BMD-VI, Unit-8,
For Chief Engineer / PTPS-2,
PTPS, HPGCL, Panipat




















































5



Annexure-I

HPGCL
INSTRUCTIONS TO BIDDERS

All tenderers must carefully observe the following instructions and offers/tenders not
strictly in accordance with these instructions will be liable to rejection:
1. QUALIFYING REQUIREMENT:
The bids from those reputed firms will be accepted who fulfills following qualifying criteria:
1 The firm should have carried out similar type of work i.e. replacement and rotation of AD
pipeline at NTPC/Electricity Board/State Power Utility/PSU successfully value not less
than Rs 9.25 lacs against single order successfully during last three years ending
31.12.2013.
OR
The firm should be Original Supplier & Erector of ash handling plant of Unit 110MW &
above at NTPC/Electricity Board/State Power Utility/PSU.
OR
The firm should have carried out O&M of ash handling plant of Unit 110 MW & above at
NTPC/Electricity Board/State Power Utility/PSU valued not less than Rs. 9.25 lacs against
a single order successfully during last three years ending 31.12.2013.
The firm shall submit the copy of work order along with the relevant satisfactory work
completion certificate or the copy of repeat work order from same plant duly attested
/notarized in support of qualifying condition.
And
2 The firm should have its own permanent EPF Account No & Service Tax No
2. Mode of Submission of offer:
The bids shall be submitted in two Parts accordance with the procedure detailed hereunder:-
(i) Part-I bid should be submitted in sealed envelope consisting of following sealed
envelopes & super scribing as Part-1 bid for NIT No. 33/2013-14/BMD-8/194
Vol-I.
a. Envelope -1 should have cost of tender documents if tenders are downloaded
from web. The envelope should be super scribed as NIT No 33/2013-14/BMD-
8/194 Vol-I
b. Envelope-2 should have EMD. The envelope should be super scribed as
EMD for NIT No 33/2013-14/BMD-8/194 Vol-I
c. Envelope-3 should have self attested copies of proof of qualifying criteria. The
envelope should be super scribed as Qualifying Criteria for NIT No.33/2013-
14/BMD-8/194 Vol-I
d. Envelope-4 should have copy of the tender documents duly signed & stamped in
token of acceptance of terms & conditions. Bidders may also submit deviation if
any on a separate page clearly indicating as Deviations otherwise it will be
presumed that bidders have accepted all the terms & condition of the NIT. The
envelope should be super scribed as Technical Bid for NIT No 33/2013-
14/BMD-8/194 Vol-I
(ii) Part-II bid should be submitted in separate sealed envelope super scribing as
Price bid for NIT No 33/2013-14/BMD-8/194 Vol-I. The price bid is to be
submitted strictly as per annexure-VIII in a separate sealed envelope failing
which same shall be rejected.

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(iii) Part-I & Part-II bid should be sealed in a separate Envelope of adequate size &
super scribed as Bid for NIT No 33/2013-14/BMD-8/194 Vol-I and addressed
to XEN/BMD-VI Unit-8, PTPS, Panipat.
3 The qualifying criteria of only those firms will be considered who have deposited cost of
tender documents and EMD as per NIT, otherwise the tender will be rejected out rightly.
4 In case the documents submitted in respect of qualifying criteria is not as per NIT, the
EMD deposited will be refunded in total and will be sent through speed post at the firms
address mentioned in the tender.
5 In case tenders are received after due date of opening the same will not be considered.
6 HPGCL will not be responsible for any postal delay in submission / receiving of tender
on any other account.
7 Telegraphic/telephonic tender will not be accepted.
8 The decision of HPGCL for consideration of tender will be final in respect of qualifying
criteria.
9 Tenders must be complete in all respects.
10 Offers/tenders should positively reach before last date prescribed for their receipt, those
received late will not be considered irrespective of whether the same was sent by Regd.
Post and place of posting.
11 The Offer/tender should be typed or written in ink. Offer/tender written in pencil shall be
ignored.
12 The Offers/tenders will be opened on the date & time prescribed in the Notice Inviting
Tender Documents. In case, the date of opening falls on a holiday or a holiday is
subsequently declared on that day, the tenders will be opened on the next working day
following the holiday.
13 The prices quoted by the tenderer should be firm. Prices should be quoted per unit.
14 STUDY OF TENDER DOCUMENTS
Before tendering, the tenderer shall carefully study all the clauses and specifications of
the tender documents. If tenderers have any doubt for the meaning of any portion of the
tender specifications or find discrepancies or omissions in the drawings or the tender
documents issued are incomplete or needs clarification aspects, scope of work etc., he
shall at once contact the authority inviting the tender for clarifications before submission
of tender. No arguments on this account whatsoever shall be entertained after the last
date & time of submission of tenders.
15 SITE OF WORK INSPECTION
Before tendering, the tenderer is advised to inspect the site of work & the environment
and make acquaint with actual work and other prevalent conditions, facilities available,
position of material and labour. No claim will be entertained later, on the ground of lack
of knowledge.
16 EARNEST MONEY
(a) The tenderer shall be required to deposit earnest money of Rs. 46000/- in one of the
following forms:-
(i) Demand draft drawn on the State Bank of Patiala, payable at Thermal Plant, Panipat
or any scheduled Bank at Panipat in favour of Sr. AO/ PTPS-2,HPGCL, Panipat-
132105.
(ii) Cash at counter of PTPS, Panipat in the form of BA-16.
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(iii) Earnest money in the name of any officer other than as mentioned above and in any
other form/mode will not be accepted and in that case Part-1 of bidder will not be
opened.
(b) The earnest money of successful tenderer will be treated by the HPGCL as part of the
security deposit for faithful execution of the contract.
(c) The bank charges, if any, will be to the account of tenderer.
(d) No claim shall be entertained against the Corporation in respect of interest on earnest
money deposit or its depreciation in value.
(e) The failure on the part of successful tenderer to honor his commitment given in the
tender will constitute a default and in that event, his earnest money will stand forfeited by
the HPGCL.
17 The earnest money should be submitted in a separate envelope along with Part-I, which
should bear the words Earnest money amount Rs. 46000/- enclosed for Tender
enquiry No. NIT No.33/2013-14/BMD-8/194 Vol-I. The envelope should be properly
sealed & signed by the tenderer.
18 OVERWRITING
All entries in the tender shall either be typed or written in ink. Erasers and over-writing
are not permitted and may render tenders liable to summary rejection. The tenderer shall
duly attest all cancellations and insertions.
19 DEVIATION
Tenderers offer and remarks and any deviation shall be strictly with reference to
sections and clause numbers given in the tender schedule, which should be strictly
adhered to.
20 RATE QUOTING SHEET
(i) The tenderers will quote their rates STRICTLY AS PER THE RATE QUOTING
SHEET AT ANNEXURE-VIII.
(ii) CONDITIONAL DISCOUNT offered by any tenderer will not be considered for the
purpose of relative comparison of rates quoted by participating tenderers.
(iii) The tenderer shall quote the prices in English language and international numerals.
The rates shall be in whole rupees and shall be entered in figures as well as in
words. For the purpose of tender, the metric system of units shall be used
21 HPGCL shall have power to make any alteration, omission from addition to or
substitutions for the original specifications and instructions which may be considered
necessary during the progress of work and contractor shall carry out the work in
accordance with any instructions which may be given to him in writing duly signed by the
Engineer-in-charge. Such alterations, omissions, additions or substituted work which the
contractor may be directed to do shall be carried out on the same condition in which in
all respects on which he has agreed to do the main work.
22 VALIDITY
The validity of tenders should at least be for a period of 120 days from the date of
opening of Part-II tender.
23 The whole work against this tender shall be awarded to a single firm whose overall
quoted/equated prices are lowest for the complete package.
24 Any statutory taxes/levies, if to be charged extra, should be clearly indicated by tenderer
in their offer separately, failing which it will be presumed that their quoted prices are
inclusive of all such statutory taxes/levies.

XEN / BMD-VI, Unit-8,
For Chief Engineer / PTPS-2,
PTPS, HPGCL, Panipat
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Annexure-II

HPGCL SCOPE OF WORK
Item-A: Replacement of 300 mm dia. ash disposal pipeline
1. Cutting & Dismantlement of damaged portion of M.S. pipe of 300NB - 2500 mtr. length
(approx.) of A, B & C ash disposal line from AD pump house of Unit-7&8 to Panipat-Jind
road up to ash dykes as per direction of Engineer-in-charge.
2. Transportation of new pipes, couplings etc from O&M/Stores to the site of work or from
any other site to the site of work.
3. Laying & erection of new M.S. pipe of 300NB - 2500mtr. length (approx.) of A, B & C ash
disposal line from AD pump house of Ubnit-7&8 to Panipat-Jind road to ash dykes in
place of damaged pipelines as mentioned at Sr. No.1 by means of welding & coupling.
4. In total laying of 2500 Mtr pipe and its successful erection and commissioning of all the
three pipelines will be in the scope of contractor.
5. The work is carried in such way that the smooth operation of the plant does not get
affected
6. Return of scrap/left over material from site of work to O&M/stores or to any other site.

Item-B: Replacement of 250 mm dia. ash disposal pipeline
1. Cutting & Dismantlement of damaged portion of M.S. pipe of 250NB - 1000 mtr. length
(approx.) from interconnection point from ash dyke of unit-7&8 to ash dyke of unit-1to6
as per direction of Engineer-in-charge.
2. Transportation of old and used pipes, couplings etc from site to the site of work or from
any other site to the site of work.
3. Laying & erection of old and used or new M.S. pipe of 250NB - 1000mtr. length (approx.)
from interconnection of from ash dyke of unit-7&8 to ash dyke of unit-1to6 in place of
damaged pipelines as mentioned at Sr. No.1 by means of welding & coupling.
4. In total laying of 1000 Mtr pipe and its successful erection and commissioning of all the
pipelines will be in the scope of contractor.
5. The work is carried in such way that the smooth operation of the plant will not get
affected
6. Return of scrap/left over material from site of work to O&M/stores or to any other site.
Item-C: Replacement of 300/350/400 mm dia. dry fly ash conveying pipeline on
overhead structure
1. Cutting & Dismantlement of damaged portion of M.S. pipe of 300/350/400 NB-1500 mtr
appox pipe line from buffer hoppers of unit-7&8 to overhead rack to silo as per direction
of Engineer-in-charge.
2. Transportation of new pipes, couplings etc from O&M/Stores to the site of work or from
any other site to the site of work
3. Laying & erection of new M.S. pipe of 300/350/400 NB MS pipeline by welding 3 lengths
together (each length of 5-6 Mtrs. approx.) thereby making a single length of appox. 18
Mtrs. By means of welding and further joining by means of flanges/coupling.
4. In total laying of 1500 Mtr pipe and its successful erection and commissioning of all the
three pipelines will be in the scope of contractor.
5. Shifting of old damaged 1500 Mtrs. 300/350/400 NB MS pipeline each length one by one
to zero mtr elevation.
Note:- 1 Any other work which is required for successful completion of the above said
jobs is also included in the scope of the contractor.
2. Transportation of material from O&M Store / Site store to the site of work and return of
scrap in O&M Store/ Site Store will be in the scope of contractor
3. Quantum of work of item A,B & C may increase or decrease as per actual site
requirement/ availability of material during the contract period. But the overall amount
of work shall be restricted to the work order value
XEN/BMD-VI Unit-8
For Chief Engineer/PTPS-2
HPGCL, PTPS, Panipat.

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Annexure-III

HPGCL
SPECIAL TERMS & CONDITIONS
1. The contractor will arrange all the T&P (whether heavy or light) required for smooth
execution of the complete job including welding set, gas cutting set, winches, chain
blocks, pulleys etc.
2. All consumables like welding electrodes (general), cutting gasses, waste cotton, emery
papers, cleaning agents, Oxygen and DA Gas cylinder shall be arranged by the
contractor at his own cost. Welding electrodes will be of following make and will be got
approved from Engineer-in-charge: ( i) L&T (ii) D&H (iii) Advani (iv) ESAB (V) ADOR etc.
3. All the steel like MS Couplings, MS Pipe etc. & consumables like gaskets, nut & bolts etc
which form the part of the equipments shall be provided by HPGCL free of cost.
4. Contractor shall arrange transportation of material from Store to site and dismantled
material from site to Store.
5. Water, electricity, compressed air will be given by HPGCL free of cost at the nearest
point available. Further connections of the same shall, however, be made by the
contractor up to the site of works at his cost.
6. The existing facilities available in the Departmental Workshop shall be provided by
HPGCL free of cost wherever available, otherwise, the contractor shall be responsible
for carrying out the job by making his own arrangement without affecting the completion
schedule in any way.

XEN/BMD-VI Unit-8
For Chief Engineer/PTPS-2
HPGCL, PTPS, Panipat
























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Annexure-IV

HPGCL
GENERAL TERMS & CONDITIONS

1. SECURITY DEPOSIT
The EMD deposit & 10% amount of value of bill of each lot shall be retained as security
deposit, which shall be released after successful completion of guarantee/warrantee
period of 90 days.
No claim shall be entertained against HPGCL in respect of interest or any depreciation in
the value of security deposit. If the contractor fails or neglects to observe or perform any
of his obligations under the contract, it shall be lawful for the HPGCL to forfeit either in
whole or in part, in its absolute discretion, the security deposit furnished by the
contractor. The forfeiture of security deposit shall be without prejudice to the right of
HPGCL to recover any further amount or any liquidated and/or other damages, under
payments or over payments made to the contractor under this contract or any other
contract. The security deposit of the contractor shall be retained by HPGCL for the entire
period of contract including the warranty/guarantee period as per clause of
Warranty/Guarantee.
2. COMPLETION PERIOD
The work shall be got carried out in different lots depending upon availability of fronts/
material and site requirement. Clearance for start of work of each lot will be given
separately. Normally quantum of one lot shall be 300 mtr. The work of each lot shall be
completed within 20 days from the date of issue of clearance to start the work. In case
lot size allotted by engineer in charge is less or more than 300 mtr, the execution period
shall be increased/decreased proportionately.
The WO will remain in force for a period of 2 years from the date of issue of LOI/WO and
can be extended for further period of three months or till the financial limit of the WO
gets exhausted, whichever is earlier.
The work shall be carried out to match with other activities in progress of the unit.
The contractor will have to work under the strict supervision of PTPS Engineers and may
have to do the work a number of times if required till the work is found satisfactory and
required parameters are achieved.
To complete the work within the stipulated period, work will be carried out round the
clock with full strength in all the three shifts, if required.
The firm will have to wind up the work in case of any emergency in the other running
stream, as per direction of engineer in charge.
3. WARRANTY/GUARANTEE
3.1 The contractor shall stand guarantee for a period of 90 days from the date of completion
of work.
3.2. The security of the contractor shall be released after expiry of
WARRANTY/GUARANTEE period. During this period if the work which has been carried
out by the contractor, is found to be defective, the same will have to be attended again

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without any additional charges to PTPS. In case the contractor fails to respond within a
reasonable time, the job will be got done from any other agency and entire expenditure
thus incurred will be debited to the contractor.
4. PENALTY CLAUSE & TERMS OF PAYMENT
These will be as per Annexure-V enclosed.
5. FORCE MAJEURE
PTPS may consider the request for reasonable extension of completion period of work,
without levy of the damages for delay/penalty, due to strike, lock out, natural calamities,
commission/omission on the part of the PTPS and labour problems which are beyond
the reasonable control of the contractor etc.
6. FAILURE & TERMINATION OF CONTRACT
If the contractor fails to adhere to the time schedule or if his services are found to be
unsatisfactory, the PTPS will be entitled at its option either:
a) To cover damages as per penalty clause mentioned at S.No.4 above if the said delay
is not covered by the force majeure reasons.
OR
b) To get the work done from any other agency after serving a notice of 03 days on the
contractor at his risk and cost and without prejudice to the provision of the work
order.
OR
c) To cancel the contract & forfeit the security.
7. Transportation:
a) Material Transportation:
I. The contractor shall make his own arrangement for transportation of the material from
O&M stores to site stores/site of work, from site of work to O&M workshop, if required,
and return of scrap back to O&M stores. The contractor shall also carry out the work of
loading/ unloading of material being sent for repairs of received after repair to/ from
outside of PTPS.
II. The contractor shall make his own arrangement for removal of old as well as unused
material from the site to the place as specified by the Engineer-in-charge after
completion of work.
b) Manpower Transportation: The contractor shall make his own arrangement for making
available his personnel, at site of work at any time as per the requirement of job
8. CONTRACT AGREEMENT
The contractor shall execute a contract agreement on specific Performa on NJSP of
appropriate value on receipt of work order within 07 days.
9 IDLE LABOUR CHARGES
No idle labour charges will be admissible in the event of any stoppage caused in the
work resulting in contractors labour being rendered idle due to any cause.
10 OVER RUN CHARGES
No over run charges shall be paid in the event of the completion period being extended
for any reasons.
11. WATCH & WARD
The watch and ward of T&P & other material will be the responsibility of the contractor.
12. FACILITIES TO BE ARRANGED BY CONTRACTOR
The contractor shall make his own arrangement for providing all facilities like boarding,
furniture and transportation etc. for his supervisors/staff engaged by him for the job.
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13. INCOME TAX CLEARANCE CERTIFICATE
After acceptance of the tender, the contractor will be required to submit Income Tax
clearance certificate in original or a certified copy thereof to the Accounts Wing before
the release of his payments.
14. INCOME TAX & SERVICE TAX
Sr.AO/O&M-II, PTPS, Panipat shall make statutory deduction on account of Income Tax
& Service Tax including surcharge at source from the bills of the contractor at the
prevailing rates.
15. FACTORY ACT/MINIMUM WAGES ACT/INSURANCE ACT/EPF ACT ETC.
Strict adherence of various applicable labour laws like the Factories Act, Minimum
Wages Act, ESI Act, Payment of Wages Act, the workmans compensation Act, EPF Act,
Contractor labour (Regulation & Abolition) Act, 1970 and all other statutory requirements
as amended from time to time to the entire satisfaction of Central/State Govt. Authorities,
shall be the responsibility of the Contractor and he shall have to make good loss, if any,
suffered by HPGCL on account of default in this regard by the contractor. The contractor
will submit the copy of EPF challan & EPF Inspection report at the time of 90% payment.
The EPF contributions will be deposited by the contractor in his own EPF code No.
16 SAFETY RULES
1. The contractor shall have to comply with all the safety rules. The Chief safety officer
shall impose penalty of Rs.200/- per day per head if the workers of the contractor are
found to be working carelessly and/ or in violation of use of proper protective
equipments. Against violation of any other clause, a penalty of Rs.500/- per violation
(minimum) shall be levied. In case of repeated violation of serious nature resulting in
very serious accident or direct loss to the corporation/threatens to cause severe
consequences, higher penalty rate may be imposed including suspension/ termination of
the contract. In case of any fatal/non fatal accident or any other violation of Factory Act-
1948, Pb. Hr. Factory Rules-1952 or any other industrial or labour act are made by/ with
the worker of the contractor and if prosecution is launched by Chief Inspector of
Factories, Chandigarh against occupier/ factory manager or any other authority of the
HPGCL the contractor shall be liable to deposit the amount of fine/penalty decided by
the court on the same day. In case of default the amount shall be recovered from the
outstanding dues/liabilities of the contractor against this contract or any other contract at
PTPS besides other action HPGCL may deem fit.
2. A safety clearance certificate from the Chief Safety Officer has to be attached along with
the bill.
17. The activities mentioned in the scope of work in Annexure-II are details of possible
works. However, it is not possible to list out all the minor activities in detail. So, all such
minor/any other left out activities essential for carrying out the work shall be deemed to
be included in the scope of work.
18. SUB LETTING
Sub-letting of the contract will not be allowed without prior permission of the HPGCL. If
any of the work is required to be subletted by the firm in very special case then firm will
be required to take the approval of PTPS well before the start of the work by making the
written request to the engineer in charge. The approval will be accorded by the
representative of HPGCL not below the rank of SE after ascertaining the competency of
the sub contractor required to be approved. The decision of CE/PTPS-2 in this regard
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shall be final and binding on the firm. However the contractor would be solely
responsible for the problem arising out the sub contractor engaged by him for the
execution of contract.
19. This office reserves the right to claim adequate compensation from the contractor on
account of any damage caused to the plant & equipment handed over to him for
execution of the work, due to careless handling or negligence on the part of the
contractor.
20 The recovery in respect of any spares which get damaged due to negligence on the part
of the contractor will be done at the rates as mentioned in the price catalogue of OEM or
any other PO/Source, plus 10% supervision charges.
21 During the course of this work, the contractor shall keep a competent authorized
representative and his assistants so that the progress of the work is not hampered. The
representative shall represent the contractor in his absence and all directions given to
him shall be binding as if given to the contractor. In no case, the authorized
representative can refuse to receive the instructions.
22 ARBITRATION:-
All cases of disputes or disagreements between the parties arising out for the settlement
of differences, the matter shall be finally settled by the arbitrator appointed by the
CE/PTPE-2, HPGCL and the disputes will be dealt in accordance with provision of the
arbitrator & conciliation Act, 1996.
23 The contract is subject to jurisdiction of Courts of Panipat only.
24 The contractor will bring the required material from the Store/other sites to the site of the
work and should ensure the return of the dismantled/damaged parts to the Store.
25 The contractor shall keep the site clear and remove silt and dispose of all the waste
material and rubbish from site as & when it accumulates and as directed and shall carry
out any measure required to comply with healthy and hygienic conditions. The site
should be left clean and tidy to the satisfaction of Engineer-in-Charge.
26 HPGCL reserves the right to cancel the work order at any time without assigning any
reasons and will not be responsible and will not pay for any expenses or losses that may
be incurred by the contractor towards preparation/mobilization for execution of the job
against work order.
27 No service tax will be paid extra until and unless it is leviable on the service provided by
the contractor and specifically demanded for the same in his offer. However due to not
claiming of service tax from the HPGCL, contractor cannot escape from his liability to the
Govt. against taxable service. The service tax will be paid on submission of requisite
documents.
28 For payments through RTGS, the contractor will provide the bank details to Sr.A.O/PTPS-
2, i.e Name and complete address of the bank, Type of account, Account number and
IFSC code along with duly signed cancelled cheque. RTGS bank charges will be borne
by the Contractor/Supplier
29 Revised price bid:-Any tenderer who has participated in original/ corrigendum NIT, can
revise Price bid/ Part-II suo moto any times & at any time, before the opening of price bid
but in that case all the price bids including original one shall be opened and lowest shall
be considered for all purposes.
XEN/BMD-VI Unit-8
For Chief Engineer/PTPS-2
HPGCL, PTPS, Panipat
14


Annexure-V

HPGCL
PENALTY CLAUSE AND TERMS OF PAYMENTS

1. PENALTY CLAUSE
The contractor will ensure timely completion of the work against each lot as
stipulated in the completion schedule. However, if any part of the work of any lot
is not completed within the stipulated period, the penalty @ 1% of value of work
of that lot per week subject to maximum 10% of the value of work of that lot
shall be levied. Quantum of work may increase or decrease.
2. TERMS OF PAYMENTS
1 90% payment of work completed in particular month after submission of bill
along with necessary documents.
2 Balance 10% payment will be retained as security deposit which shall be
released after expiry of guaranty/warranty period of 90 days from the full
completion of work.



XEN/BMD-VI Unit-8
For Chief Engineer/PTPS-2
HPGCL, PTPS, Panipat.














15




Annexure-VI

HPGCL
IMPLEMENTI ON OF LABOUR LAWS BY THE CONTRACTOR
1) Registration of Establishment (PTPS ) and obtaining the Labour License/
Renewal.
The Registration of Panipat Thermal Power Station with the list of working Contractors
is required under Section -7 of Contract Labour Act, 1970. The name of working Contractor
must be on the list of Contractors otherwise he (contractor) will not get Labour License/
Renewal from the labour Department, Haryana Govt. So as and when the work is awarded to
the contractors other then included in the list of contractors attached with the Registration of
Panipat Thermal Power Station, the contractor will ensure that his name on the prescribed
performa is intimated to the Centralized Agency by the officer incharge of the work for getting
his name including in the said list.
Further after the needful, the contractor will be under obligation to obtain labour
license/ its renewal under Section 12 of ibid Act from the Labour Department. Haryana govt. by
completing the requisite formalities.
2) Payment of wages to the workers deployed on the work Under Section 63 to 73 of
Contract Labour Act-I970.
The contractor will be bound to pay wages to the workers deployed by him on the work
as per minimum wages fixed by Labour Department, Haryana GOY1. , Chandigarh and follow
revision from time to time. He will display on the notice Board of his site office, the date of
making monthly wages payment which should be on or before 7th of every month. The payment
shall be made in currency & coins in the presence of authorized representative of the Principal
Employer! official from the Labour Department Haryana Govt. In case of default, the contractor
will be liable for prosecution under the ibid Act.
3) Maintaining the Registers and records Under Section 74 to 78 (a to d) of
Contract Labour Act-1970.
The contractor shall maintain necessary records under the provisions of ibid Act vii.
Register of Workman employed (Section -75), Issuing of Employment Cards (Section 76),
Service Certificate (Section 77), Register of wages (Section 78 (a) to (d, Attendence Register,
Register of Over time ,Register of deduction, Register of advance, Register of fines, Issuing of
Wages Slips, etc, the same shall be made available with the site in charge of the work or
authorized representative of the contractor for checking! inspection as and when required by the
officer in charge of PTPS authorities or Labour Department, Govt. of Haryana. Non maintaining/
non production of the above Registers /Forms, under Section- 23 - 24 of the ibid Act will be
treated as offence and Contractor will be liable for prosecutions by the Labour Department,
Govt. of Haryana.
4) Age limit of the workers.
No labour below the prescribed limit of age i.e. 18 years and above 60 years shall be
employed by the contractor on his allotted works.
5(A). Compliance of various Labour Acts.
The contractor shall abide by all the labour laws required to be followed and he shall

16

furnish an undertaking on N1SP of appropriate value duly attested by the Notary Public to the
effect that he will comply with all the Acts, laws and Regulations as may be applicable with
regard to performance of work including Factory Act.1948. Industrial Dispute Act-1947 .
Employees State Insurance Act-1948 . Employee Provident Fund Act-1952, Payment of Wages
Act-1936 , Minimum Wages Act-1948. Contract Labour Act (R&A , 1970) Workmen
compensation Act 1923 and others rules and regulations as framed by the Central! State GOY1.
in this regard from time to time.
(B). The Contractor shall also specify in the above Undertaking that all the labour /workmen
engaged by him for rendering the services under the contract, will be the employees of the
contractors for all intents and purposes and shall have no claim! right on the HPGCL. All the
risks, responsibilities and liabilities towards his labour shall be owned by him. The Contractor
will take such steps as may be directly responsible for any dispute arising between him and his
labour / workmen and keep the HPGCL and its officers indemnified from and against all losses,
damages and any claim/liability arising there from. Under no circumstances whatsoever,
HPGCL would be held responsible in respect of contractor's workers. In case any expenditure is
incurred by HPGCL as a result of certain dues on the pan of the contractor's labour or other
wise, the HPGCL is entitled to recover / claim such dues /compensation from the contractor's
pending, payments bills or through court of. law.
(C) Besides the above, the contractor shall obtain an affidavit on the NJSP of appropriate value
duly signed and witnessed by him under his seal and duly attested by the Notary
Public from his each and every individual worker / employee that they will not claim any
employment in HPGCL in lieu of services rendered by them to the contractor namely
M/s--------------------------------------------- against Work Order No.-------------------------
dated------------------- and all the disputes, whatsoever and of any nature, will be settled by their
contractor who has engaged them. These affidavits along with his own undertaking as per para-
A&B above. shall be submitted by the contractor to the Officer-in-Charge (for ARC/AMC).
6) Deposit of EPF contribution of the workers along with Employer share.
It is statutory obligation for the contractor to deduct EPF contribution for the employee
drawing wages up to Rs.6500/- per month. The rate of deduction i.e. 12% on the minimum
wages fixed of the labour by the Govt. or actual wages drawing (i.e. basic pay + DA + cash
value of food concession + leave encashment) and deposit the same with his share @ 12%
(8.33 % in pension fund and 3.67% in employees contribution ) and deposited the same with the
EPF Department with 1.61 % administrative charges in their allotted EPF Code upto15th of due
month failing which interest and damages will be charged., Copy of the deposit challan for
25.61% as mentioned above shall be submitted along with running bills in the office of officer in
charge of the work by the contractor. The monthly return on R-I form by mentioning the social
security No. of each worker which may be obtained from EPF Department shall also be
submitted in the office of Regional Commissioner and copy of the same shall be submitted to
the officer in charge of the work! Accounts Branch. The contractor possessing the EPF Code of
out of State of Haryana where R-( form is not applicable/introduced, they will supply the Form
3A, 6A, 12A, 5, 10 as applicable in that State by the EPF Department. It is responsibility of the
contractor to make the inspection of record of deposit of EPF contribution of their labour from
the EPF Department and copy of the same will be submitted 10 the officer in charge of work /
Accounts Branch , The contractors having out of state, EPF Code will also get their record
inspected from Local EPF office(Panipat).
7) Deposit of ESI Contribution of the workers along with Employer share.
It is statutory requirement for the contractor under ESI Act 1948 that the workers
drawing gross wages up to Rs.10,000/- , 1.75% contribution is deducted from the wages of such
worker and deposit along with Employer share of 4. 75% i.e. total 6.5% with the authorized bank
/ branches of ESI Department by the contractor to cover their workers under ESI Scheme Upto
21st of due month, other wise, interest and damage will be charged on deposit of delayed
17

payment. The contractor will get their ESI code.
It is also responsibility of the contractor to get the facilities as provided under ESI
scheme, extended to their workers viz. issuance of ESI Cards, filing the Returns on prescribed
Form- 6 on due dates i.e. 12 May, 11 November, every year in local ESI office., otherwise he
will be prosecuted by the ESI Department as provided in the ibid Act. In case of non issuance of
ESI Cards, the workers, will not get the medical facilities / pension benefits to the widow which
are provided by the ESI Department and contractors will be responsible for consequences.
8) Deposit of Labour Welfare Fund along with Employer share.
In pursuance of Haryana Government Labour Department Gazette Notification dared 4'h
April, 2007, i.e contractors are required to deduct Labour Welfare Fund @ Rs.5/- from each
worker and deposit the same with Employer's share @ Rs. I 0/- per worker (total Rs.15/- each
worker) with the Welfare Commissioner, Haryana , Chandigarh in shape of Demand Draft in
their favour along with list of workers for whom the same is being deposited. The copy of proof
in this respect shall be submitted along with bills to officer-in-charge/ Account Branch.



XEN/BMD-VI Unit-8
For Chief Engineer/PTPS-2
HPGCL,PTPS, Panipat























18


Annexure-VII

HPGCL

GUARANTEE CERTIFICATE

Certified that I, Sh. S/o Sh........
R/o.on behalf of M/s..
registered office at . do
hereby undertake to finish guarantee/warrantee for a period of ..month
from the date of completion of work done by the firm/company vide WO
No.dt. issued by the Executive Engineer vide memo
no. ..dt. in case any
defect/damage found in the material used by us or work done by us during the period of
Guarantee/warrantee. We undertake to replace the defective material or remove the
defect free of cost to HPGCL with in the shortest possible time not more then a week
after receipt of information of defect.

(AUTHORISED SIGNATORY )





















19

Annexure-VIII

HPGCL

RATE QUOTING SHEET

Sr.
No.
Description Qty. Unit Unit Rates to be
Quoted (Rs. Per
Meter)
1 Replacement of 250 NB ash
disposal pipeline
1000 Meters
2 Replacement of 300 NB ash
disposal pipeline
2500 Meters
3 Replacement of 300/350/400
NB dry fly ash conveying
pipeline on overhead rack
1500 Meters

Service Tax:

Signature of bidder with office seal
Note: Work shall be allotted to the bidder whose overall rates of all the three activities are
lowest.