NOTICE INVITING TENDER

Sealed two part tenders are invited in duplicate by CE/ PTPS-2, Panipat on behalf of HPGCL
for the following works to be carried out during the Mini Overhauling of 250 MW, Unit-7,
PTPS, Panipat : -

1. Tender Enquiry No. : 740 /MP-726/RAH/14
2. Description of work : Overhauling of RAH and Flue Gas Ducting of
Boiler of 250 MW, Unit-7, PTPS, Panipat.

3. Cost of tender : Rs.1, 132/-(Non-refundable)
4. Earnest money : Rs.18,000 /-
5. Last date & time for issue of tender : 17.02. 2014 upto1600 Hours
6. Last date & time for submission of tenders : 18.02. 2014 up to 1300 Hours
7. Due date & time for opening of tenders : 18.02.2014 at 1600 Hours


Note:-
1) Negotiations, if required would be held with L-I bidder only.
2) For other details visit web site www.hpgcl.gov.in



XEN/Mtc. Planning-I
For Chief Engineer /PTPS-2
HPGCL, Panipat















HPGCL


PANIPAT THERMAL POWER STATION
(A Unit Of Haryana Power Generation Corporation Ltd.)
An ISO:9001,ISO:14001 and OHSAS:18001 Certified Company
Assan - Panipat -132105
Tele Fax: 0180-2566015, Mobile:9355084881
E-mail: xenmtcplg1@gmail.com
Tender Information
Source(Name of Power
station)
PANIPAT THERMAL POWER STATION, PANIPAT
Classification
WORKS CONTRACT
NIT Number
740 /MP-726/RAH/14
Brief NIT Description
Overhauling of RAH and Flue Gas Ducting of Boiler of 250 MW,
Unit-7, PTPS
Tender Issue Date:
29.01.2014
Document Sale Close
Date
17.02.2014 up to 1600 hours
Bid Submission Date
18.02.2014 up to 1300 hours
Bid Opening Date
18.02.2014 at 1600 hours
Contact Info
XEN/Mtc. Planning-I,PTPS, Panipat
Phone 9355084881
NIT Details
Separate file in word is attached
Corrigendum Detail
Not applicable
EMD Amount
Rs.18,000 /-
Tender Document Cost
Rs. 1,132/-



















Press Tender Enquiry No. 740 /MP-726/RAH/14
Opening due on 18.02.2014
EMD- Rs. 18,000/-
From

Chief Engineer/PTPS-2,
HPGCL, Panipat.

To

M/s________________
___________________
____________________

Memo No.: Ch- 06 /MP-726/RAH/14 Dated: 29.01.2014

Sub: Press Tender Enquiry No. 740 /MP-726/RAH/14 for Overhauling of RAH & Flue Gas
Ducting of 250 MW, Unit-7, PTPS, Panipat.
Dear Sir,

Enclosed please find herewith a set of tender enquiry of subject cited work, consisting of the
following Annexure: -
1. Details of Notice Inviting Tender Annexure-I
2. General Instructions Annexure-II
3. Scope of work Annexure-III
4. Loading Sheet Annexure-IV
5. Rate Quoting sheet (Main Scope of work) Annexure-V
6. Rate Quoting sheet (Unit Rates) Annexure-VI
7. General Terms& Conditions Annexure-VII
8. Labour Laws Annexure-VIII
9. Completion Period, Penalty Clause, Payment Terms Annexure-IX
10. Special Terms & Conditions Annexure-X
11. Supervision/Quality control Annexure-XI

The same may please be gone thorough carefully before submission of tender. Deviations from
terms and conditions, if any, should be specifically indicated by the Tenderer in their forwarding letter of
Part-I offer, otherwise it should be confirmed that the firm agrees to all the terms & conditions of tender
enquiry. Rate quoting sheet should be separately enclosed in a sealed envelope, super scribed as
Part-II offer/Price bid.

Thanking you,
Yours faithfully,
DA/As above ( 16 Nos. Pages)

Xen/Mtc. Planning-I,
For CE/ PTPS-2, HPGCL, Panipat






HPGCL


PANIPAT THERMAL POWER STATION
(A Unit Of Haryana Power Generation Corporation Ltd.)
An ISO:9001,ISO:14001 and OHSAS:18001 Certified Company
Assan - Panipat -132105
Tele Fax: 0180-2566015, Mobile:9355084881
E-mail: xenmtcplg1@gmail.com
Annexure-I
DETAILS OF NOTICE INVITING TENDER
1. Sealed Tenders are invited in Two Parts on behalf of CE/PTPS-2, PTPS, HPGCL for the
execution of following works during forthcoming Mini Overhauling of 250 MW, Unit-7:-


Overhauling of RAH & Flue Gas Ducting etc. of Boiler of 250 MW, Unit-7, PTPS,
Panipat.


1. NITNO : 740/MP-726/RAH/14 DATED: 29.01.2014

2. TENDER COST :- Rs.1,132/-
( Non Refundable)
3. EARNEST MONEY :- Rs. 18,000/-

4. LAST DATE AND TIME FOR ISSUE :- 17.02.2014 upto1600 hours
OF TENDER DOCUMENTS
5. LAST DATE AND TIME FOR SUBMISSION :- 18.02.2014 upto1300 hours
OF TENDER
6. DUE DATE & TIME OF OPENING OF :- 18.02.2014 at 1600 hours
TENDER

2. Set of Tender Documents can be received from the office of XEN/Mtc. Planning-I, PTPS,
Panipat on request by remitting the cost of tender documents of Rs. 1132/- (Non-refundable) in
cash at the counter of PTPS, Panipat in the form of BA-16 (Cash Receipt) / DD in favour of Sr.
A.O. (O&M-II), PTPS, Panipat.

Alternatively the set of tender documents can also be downloaded from the HPGCL
website www.hpgcl.gov.in and cost of tender documents of Rs. 1132/- in the form of
DD/BA-16 must be enclosed in a separate envelope at the time of submission of tender. The
tender submitted without tender cost shall not be entertained.

3. QUALIFYING REQUIREMENTS:- The tender of only those bidder shall be considered who will
produce the documentary proofs in support of following qualifying criteria:-

THE FIRM SHOULD:-

1. Have already successfully executed overhauling of RAH & Flue Gas Ducting
of Boiler of 110 MW capacity or above, during preceding 05 years reckoned
from 31.12.13 against a single work order at least amounting to Rs. 3.60 Lac,
placed directly on them by any of the Power Plant of NTPC/ Electricity Board /
State Power utilities/PSUs.
The firm shall submit the copy of work order along with the relevant
satisfactory work completion certificate or the copy of repeat work orders for
similar works from the same Organization, duly attested/Notarized in support
of qualifying conditions.
2. Possess the valid PAN, EPF & Service Tax nos.

Note: a.)The order can include overhauling of Boiler & its Auxiliaries etc. but the
order must include overhauling of RAHs & Ducting etc. of Boiler.
b.) The Work Order value referred above is exclusive of all taxes and duties.



4 Issuance of Tender documents to any party shall not construe that such party is considered to be
qualified.





5. PROCEDURE FOR SUBMISSION OF OFFERS/TENDERS:-

A) Tenders ( in duplicate ) should be submitted by the bidders, in Two Parts and in five separate
sealed envelopes, as detailed below, addressed to XEN/Mtc. Planning-I, PTPS Panipat -
132105 along with list of following enclosures/envelopes on or before of last date of
submission of Tenders:-
a) 1
st
Sealed Envelope shall contain the Cost of tender documents of Rs. 1132/-in the form of
DD/BA-16 and marked as Cost of tender documents against NIT No..... (For downloaded
tenders only.)
b) 2
nd
Sealed Envelope shall contain the Earnest money in the form of Demand draft drawn
on the State Bank of Patiala payable at Thermal plant or any scheduled bank at Panipat in
favour of Sr. A.O.(O&M-II), PTPS, Panipat-132105 and marked as Earnest money against
NIT No........
c) 3
rd
Sealed Envelope shall contain the Documentary proof of meeting Qualifying criteria and
marked as Qualifying documents against NIT No................
Note:- Tenders/offers received without any of the above mentioned documents shall be liable
to rejection.
d) 4
th
Sealed Envelope shall contain Part-I tender comprising of Techno commercial offer
i.e. Technical Bid containing the Scope of work , General/Special Terms and Conditions ,
Labour laws, Supervision & Quality control of work, Payment Terms, Completion Schedule &
deviations if any and sealed in separate sealed cover super scribed with NIT no.---------------.
e) 5
th
Sealed Envelope shall contain Part-II tender i.e. Price Bid only and sealed in separate
sealed cover super scribed with NIT no. -------------------.

B) All these five sealed envelopes shall be kept in a separate sealed cover super scribed NIT
No. & details of all the five sealed envelopes and shall be submitted/sent to the office of
XEN/Mtc. Planning-I, PTPS Panipat, on or before the date and time of submission of
offers/tenders of subject cited tender enquiry.
C) Tenders received late i.e. after the due date & time will not be entertained irrespective of
whether the same was sent by registered post. HPGCL takes no responsibility for any
loss/delay/non receipt of tender sent by post. Offers received late/incomplete are liable for
rejection.
6. Opening of Tenders:-
On due date & time of opening, only 03 envelopes i.e. 1
st
, 2
nd
& 3
rd
envelope containing cost of
tender documents, Earnest money & credentials in support of qualifying criteria shall be opened.
The Committee nominated by HPGCL shall evaluate the same in respect to the parameters
indicated under heading Qualifying requirements at Sr. No. 3 above. Subsequently, the Part-I
shall be opened of only those firms who are qualified by the committee. The decision of the
committee shall be final and would be binding upon the bidders.

7. In case, no deviation is found in Part-I tenders of all the qualified firms, then their Part-II
tenders shall be opened on the same day; otherwise their Part-II tenders shall be opened on
subsequent date.
8. In case due date of sale/receipt/opening of tender happens to be holidays in PTPS the needful
will done on next working day.

9. CE/PTPS-2, PTPS, HPGCL, Panipat reserves the right to cancel the NIT or to reject any/all
tenders without assigning any reason, and will not responsible & will not pay for any expenses
or losses that may be incurred by the tenderer in preparation of the tenders/offers.

10. Negotiations, if required would be held with L-I bidder only.


Xen/Mtc. Planning-I,
For CE/PTPS-2, HPGCL, Panipat



ANNEUXRE-II
GENERAL INSTRUCTIONS TO TENDERERS

All tenderers must carefully observe the following instructions and offers/tenders not
strictly in accordance with these instructions will be liable to rejection:-
1. Tenders must be complete in all respects.
2. Telegraphic tenders/offers will not be accepted.
3. Tenders should be submitted in DUPLICATE, per Registered post or by hand, all
the pages of each copy should be duly signed & stamped, both copies should be
separately tagged & clearly marked as ORIGINAL & DUPLICATE.
4. Offers/tenders should positively reach before last date prescribed for their receipt,
those received late will not be considered irrespective of whether the same was sent
by Regd. post and place of posting.
5. Tenders/offers received without earnest money shall be straight way rejected.
6. The offer/tender should be typed or written in ink. Offer/tender written in pencil shall
be ignored.
7. The offers/tenders will be opened on the date & time prescribed in the Notice Inviting
Tender Documents. In case, the date of opening falls on a holiday or a holiday is
subsequently declared on that day, the tenders will be opened on the next working
day following the holiday.
8. The prices quoted by the tenderer should be competitive and as prevailing in the
market and should be firm. Prices should be quoted per unit also wherever
applicable and asked.
9. Since the contractor will be handling sophisticated equipments, he must have proper
skilled staff that has already worked on similar jobs. Qualification & experience of all
skilled workers as well as Engineers should be given in tenders. The period for
which these categories of people have been working with the firm and their
experience on similar jobs should be indicated distinctly.
10. The contractor is required to mobilize all the men, material & T&P etc. at site within
03 days of the notice which will be given to him.
11. STUDY OF TENDER DOCUMENTS
Before quoting, the tenderer shall carefully study all the clauses and specifications of the
tender documents. If tenderers have any doubt for the meaning of any portion of the tender
specifications or find discrepancies or omissions in the drawings or the tender documents
issued are incomplete or needs clarification in technical aspects, scope of work etc., he shall
at once contact the authority inviting the tender for clarifications before submission of the
tender. No arguments on this account whatsoever shall be entertained after the last date &
time of submission of tenders.
12. SITE OF WORK INSPECTION
Before tendering, the tenderer is advised to inspect the site of work & the
environment and make acquaint with the actual work & other prevalent conditions,
facilities available, position of material & labour. No claim will be entertained later, on
the ground of lack of knowledge.
13. EARNEST MONEY
a) The tenderer shall be required to deposit earnest money of Rs. 18,000/-
in one of the following forms-
i) Demand draft drawn on the State Bank of Patiala, payable at Thermal Plant,
Panipat or any scheduled Bank at Panipat in favour of Sr.AO/O&M-II, PTPS,
Panipat-132105.
ii) Cash at counter of PTPS (but limiting to Rs. 20,000/- only), Panipat in the form
of BA-16. Earnest money in the name of any officer other than the mentioned
above & in any other form will not be accepted.
b) The earnest money of successful tenderer will be treated by the HPGCL as
part of the security deposit for faithful execution of the contract.
c) The bank charges, if any, will be to the account of tenderer.
d) No claim shall be entertained against the Board in respect of interest on
earnest money deposit or its depreciation in value.
e) The failure on the part of successful tenderer to honor his commitment given in
the tender will constitute a default and in that event, his earnest money will stand
forfeited by the HPGCL.
f) The earnest money should be submitted in a separate envelope, which should
bear the works Earnest money amount Rs. 18,000/- enclosed. The envelope
should be properly sealed & signed by the tenderer. Tender enquiry No-----
---------------------------------due date _ ______should also be mentioned on
this envelope.
14. RATE/PRICE QUOTING METHOD
The tenderer shall quote the prices in English language and international numerals.
The rates shall be in whole rupees and shall be entered in figures as well as in
words. For the purpose of tender, the metric system of units shall be used.
15. OVERWRITING
All entries in the tender shall either be typed or written in ink. Erasers and over-
writing are not permitted and may render tenders liable to summary rejection. The
tenderer shall duly attest all cancellations and insertions.
The power of attorney in the name of signatory on behalf of the company, for
signing the tender documents and other papers of the contract should be furnished
with Part-I tender.
16. DEVIATION
Tenderers offer and remarks and any deviation shall be strictly with reference to
sections and clause numbers given in the tender schedule, which should be strictly
adhered to.
17. RATE QUOTING SHEET
i) The tenderer will quote their rates STRICTLY AS PER THE RATE QUOTING
SHEET AT ANNEXURE-V &VI.
ii) CONDITIONAL DISCOUNT offered by any tenderer will not be considered for the
purpose of relative comparison of rates quoted by participating tenderers.
18. The officer inviting tenders reserves the right to modify the tender as a whole or in
parts and will not be responsible and not pay for any expenses or losses that may be
incurred by the tenderer in the preparation of the tender.
19. The officer inviting tenders reserves the right to accept or reject any or all tenders
without assigning any reasons and will not be responsible and will not pay for any
expenses or losses that may be incurred by the tenderers in preparation of the
tenders.
20. VALIDITY
The validity of tenders should at least be for a period of 90 days from the date of
opening of Part-II of the tender(Price Bid).
21. Any tenderer who has participated in Original NIT/ Corrigendum can revise Price
bid / Part-II tender suo-moto any times and at any time before opening of Price-bids
but in that case all the Price bids including original one shall be opened and lowest
bid shall be considered for all the purposes.
22 The whole work against this tender shall be awarded to a single firm whose overall
quoted/equated prices are lowest for the complete package.
23. Any statutory taxes/levies, if to be charged extra, should be clearly indicated by
tenderer in their offer separately, failing which it will be presumed that their quoted
prices are inclusive of all such statutory taxes/levies.


Xen/Mtc. Planning-I,
For CE/PTPS-2, HPGCL, Panipat.







ANNEXURE-III

SCOPE OF WORK FOR OVERHAULING OF RAH AND DUCTING OF 250 MW, UNIT-7

ITEM-I: - ROTARY AIR HEATERS: 2 NOS.
1. Thorough cleaning inside and outside the air heaters after opening of all the manholes including
access doors.
2. Replacement of one set of cold end baskets.
3. Removal of all cold end baskets, and refitting the same after proper cleaning of all the baskets &
replacement of gratings.
4. Replacement of 120 No. hot end baskets after proper cleaning. Cleaning of balance hot and
basket in position.
5. Cleaning of intermediate baskets in position.
6. Cleaning of the baskets is to be carried out by water jet/air.
7. Checking of Axial, Radial, Bypass and rotor post seals. Replacement/resetting of proper
clearance of all the seal.
8. Checking of guide and support bearings, servicing of lub oil pumps and pipe lines, cleaning of
filters and coolers including their hydraulic tests. Servicing of valves in lub oil and cooling water
lines. Draining of lub oil, cleaning of housing and refilling/replacement of oil in the bearing
housing. Arresting of lube oil leakage if any.
9. Repair of axial seal plates, centre plate, repair/replacement of support pipes, beams/angle,
static seals at hot end and at cold ends of both air heaters.
10. Repair/servicing of cleaning device, cleaning/ repair /replacement of nozzles, servicing of soot
blower and repair/replacement of damaged components.
11. Inspection and cleaning of 2 no of SCAPH and hydraulic testing of SCAPH and attending
leakage if any.
12. Opening of pinion cover, checking of rack and pinion for any wear and tear, servicing of
reduction gear box, repair/replacement of worn out components wherever required.
Replacement of 1 No. over run clutch of air heater. Alignment of pinion with pin rack and motor
with gear box. Arresting of air leakages from air seal housing.
13. Repair/Replacement of fire fighting & water washing devices.
14. Replacement of one no. T-bar hot end and its proper alignment.
15. Closing of all the manholes by providing new asbestos rope, trial run and attending the defects
observed during commissioning.
16. Servicing of 12 Nos. actuators & gearboxes of RAH inlet & outlet dampers. The work includes
replacement of damaged parts, replacement of oil etc.
17. Any other job required to complete the successful commissioning of Rotary Air Heater is also
included in the scope of work.

ITEM-II: - FLUE GAS DUCTING:
1. Opening of manholes covers of all ducts, cleaning and repairing of ducting from
Economizer outlet to RAH inlet, from RAH outlet to ESP inlet (including ESP funnel
portion). ESP outlet to chimney and all primary and secondary air ducting by complete
and all around welding of patches. The patches are to be provided by cutting to required
sizes from the standard size plate of 5.00 mm thickness to be provided by HPGCL.
Removal of old welded patches by gas cutting where ever new patches are to be
welded shall be in the scope of the contractor.
2. Repair of damaged guide vanes, inlet/ outlet funnels, expansion joints in the flue gas
path by fabrication from new plates and angles. Replacement of excessively worn out
guide vanes wherever required by new ones, which will be supplied by HPGCL.
3. Repair/replacement of damaged supports inside the ducting wherever required.
4. Repair of 4 Nos. economizer hoppers and 4 Nos. RAH hoppers and 2 no. ducting
hoppers by patch work.
5. Repair of the expansion joints in the flue gas and air ducts by patch work wherever
required by 1.5/2.0/2.5 mm thick sheet.
6. Replacement of asbestos ropes in all the manhole covers of the ducting and flange
joints of hot air ducting at the inlet of all the 3-mills (6 feeders).
7. Air tightness test is to be conducted after completion of the job and in case any defect is
found, it is to be attended by the contractor immediately after the test.
8. Repair/Replacement of 25 MT MS/HR sheet/plate for carrying out above works is
covered in the scope of contractor. Any variation in quantity will be accounted for as per
unit rates.


XEN/Mtc Planning-1,
PTPS, HPGCL, Panipat

Annexure-IV
LOADING SHEET FOR UNIT RATE ITEMS
The tentative loading of extra works as per quoted unit rates for the purpose of comparison
of over all prices/complete evaluation of the tenders, shall be done as given below:-

Sr.
No.
Description of work for variation purpose Loading Qty
01 Patch work of duct 1 MT
02 Replacement of hot end basket 1 No.
03 Reversal of hot end basket 1 No.
04 Replacement of cold end basket 1 No.
05 Replacement of overrun clutch of air heater 1 No.
06 Replacement, proper setting and alignment of hot end T-bar 1 No.
07 Servicing of actuator & gearbox of gates /dampers 1 No.
08 Running Welding of Ducting 300 Mtr.
09 Man hour rates (including T&P gas consumables)
a) Skilled labour/ welder 25 Hrs.
b) Semi Skilled 25 Hrs.
c) Un Skilled 25 Hrs.



Xen/Mtc. Planning-I,
For C.E./ PTPS-2, Panipat




















Annexure-V

RATE QUOTING SHEET


Sr. No. Description of Work Lump sum Rates to
be quoted by the
contractor in Rs.
(A). Main Scope of Work:-


I. Overhauling of RAHs as per scope of work



II. Overhauling of Flue Gas Ducting as per scope of
work





Total-A=(I+II)




Total in words:-----------------------------------------------------------------------------------------


Service Tax :-------------------------------------------------------------------------------------------------------------

Note: Any statutory taxes/levies, if to be charged extra, should be clearly indicated by
tenderer in their offer separately, failing which it will be presumed that their quoted
prices are inclusive of all such statutory taxes/levies.



Signature & Stamp of the contractor














Annexure-VI
RATE QUOTING SHEET ( UNIT RATES )

Sr.
No.
B:
Description of work for variation purpose Unit Rates to be quoted
by the Contractor
Rs.

1. Patch work of duct

2. Replacement of hot end basket


3. Reversal of hot end basket

4. Replacement of cold end basket
5. Replacement of overrun clutch of air heater
6. Replacement, proper setting and alignment of hot end T-bar
7. Servicing of actuator & gearbox of gates /dampers
8. Running Welding of Ducting
9. Man hour rates (including T&P gas consumables)

a) Skilled labour/ welder


b) Semi Skilled

c) Un Skilled



Service Tax :-------------------------------------------------------------------------------------------------------------
Note: Any statutory taxes/levies, if to be charged extra, should be clearly indicated by
tenderer in their offer separately, failing which it will be presumed that their quoted
prices are inclusive of all such statutory taxes/levies.


Signature & Stamp of the contractor













GENERAL TERMS & CONDITIONS ANNEXURE-VII

1. SECURITY DEPOSIT

I. The contractor shall deposit the security equal to 10% of the total value of the
work order with Sr.AO/O&M-II, PTPS, Panipat within 07 days of receipt of work
order, otherwise the security deposit amount will be deducted from the first
payment bill of the contractor.
II. The earnest money amount of Rs. 18,000/- deposited by the firm vide DD No
dated and drawn on Bank, will be adjusted against
security deposit.
No claim shall be entertained against HPGCL in respect of interest or any
depreciation in the value of security deposit.
III. If the contractor fails or neglects to observe or perform any of his obligations
under the contract, it shall be lawful for the HPGCL to forfeit either in whole or in
part, in its absolute discretion, the security deposit furnished by the contractor.
If the work order has been issued but the contractor refuses to comply
with it, the EMD deposited by contractor shall be forfeited in full, irrespective of
Whether HPGCL sustains any loss on account of his default or not.
The forfeiture of security deposit shall be without prejudice to the right of
HPGCL to recover any further amount or any liquidated and/or other damages as
admissible under the law, under payments or over payments made to the
contractor under this contract or any other contract as well as to take such
administrative action against the contractor as blacklisting etc
In the event of breach of contract in any manner, the security deposit shall be
forfeited and adjusted against the claim of HPGCL on the contractor for any
damages or for any loss sustained by HPGCL on account of such breach.
IV. The security deposit of the contractor shall be retained by HPGCL for the entire
period of contract including the warranty/guarantee period as per clause of
Warranty/Guarantee. and the same shall be released after warranty/guarantee
period of successful running of the equipment (s) after overhauling.
2. COMPLETION PERIOD
I. The work shall be completed as per Annexure-IX
II. The work shall be started immediately but not later than 01 day from the date of
notice which will be given to the contractor. However, the actual date of
commencement for the purpose of completion period and application of penalty
clause shall be notified by XEN /In charge of the work i.e. XEN/BMD-V Divn.
III. The work shall be carried out to match with other activities in progress of the unit.
IV. The quantum of work may increase or decrease to any extent depending upon
the plant/equipment condition, availability of spares. Payment shall not be made
for the work not done. In case of increase of quantum of work, the contractor will
have to complete the job within stipulated period.
V. The contractor will have to work under the strict supervision of PTPS Engineers
and may have to do the work a number of times if required till the work is found
satisfactory and required parameters are achieved.
VI. To complete the work within the stipulated period, work will be carried out round
the clock with full strength in all the three shifts.
3. WARRANTY/GUARANTEE
I. The contractor shall stand guarantee for the workmanship of overhauling and
repair of equipment(s) for a period of 90 days from the date of commissioning of
equipment(s) after overhauling.
II. During this period if some equipment(s), which has been attended by the
contractor, is found to be defective, the same will have to be attended again
without any additional charges to PTPS. In case the contractor fails to respond
within a reasonable time, the job will be got done from any other agency and
entire expenditure thus incurred will be debited to the contractor..
4. FORCE MAJEURE
PTPS may consider the request for reasonable extension of completion period of
work, without levy of the damages for delay/penalty, due to strike, lock out,
natural calamities, commission/omission on the part of the PTPS and labour
problems which are beyond the reasonable control of the contractor etc.
5. FAILURE & TERMINATION OF CONTRACT
If the contractor fails to adhere to the time schedule or if his services are found to
be unsatisfactory, the PTPS will be entitled at its option either:
a) To cover damages as per penalty clause , if the said delay is not covered by
the force majeure reasons.
OR
b) To get the work done from any other agency after serving a notice of 03 days
on the contractor at his risk and cost and without prejudice to the provision of
the work order.
OR
c) To cancel the contract & forfeit the security.
6. CONTRACT AGREEMENT
The contractor shall execute a contract agreement on specific Performa on NJSP
of Rs.10/- on receipt of work order within 07 days.
7. ADVANCE PLANNING
Immediately after receipt of work order but not later than 07 days, the contractor
will submit to concerned Mtc. Division i.e. XEN/ BMD-V Divn.& Mtc. Planning-I
Division, the Bar Charts/Pert Charts/Schedule i.e. Planning for completion of work
within the stipulated period. This will be prepared in consultation with the
concerned Mtc. Division In charge of the work i.e. XEN/BMD-V Divn.
Contractor will also give the details of the manpower proposed to be deployed by
him to the Mtc. Wing so as to ensure completion of the total job well within the
stipulated completion period.
8. EXTRA CHARGES
8.1 No extra charges shall be paid for any minor repair/rectification to be carried out
for any reasons not attributed to the contractor but required to complete the job.
However, for major repair/rectification/modification not covered in the scope of
work, extra charges shall be paid on the basis of lump sum/man hour/unit rates
quoted/agreed mutually, at the time of occurring of such events. The report of
extra work shall be jointly signed by the contractor and concerned PTPS
supervisory officers in regard to number of man hours, working persons engaged
for a job, description of work, quantity of work done, time put in
from____________to___________. No. of working hours, daily with dated
signature of contractors authorized representative and concerned PTPS
supervisory officers
8.2 No extra payment will be made for any work carried out by the contractor for
rectifying any defective work done by the contractor.
8.3 Depending upon the site conditions/availability of spares/other reasons, if the
quantum of work actually carried out is more or less than as provided in the
scope of work, payment will be increased or decreased on the basis of actual
work done & regularized as per unit rates quoted/agreed by the contractor.

9. IDLE LABOUR CHARGES
No idle labour charges will be admissible in the event of any stoppage caused in
the work resulting in contractors labour being rendered idle due to any cause.
10. OVER RUN CHARGES
No over run charges shall be paid in the event of the completion period being
extended for any reasons.
11. ACCOMODATION
Only unfurnished limited accommodation will be provided in Thermal Colony of
PTPS, Panipat, for the duration of overhauling of unit, on chargeable basis at
standard/market rent, whichever is higher. Furnished accommodation in the Field
Hostel will be provided, if available, at the prevailing daily rates.
12. WATCH & WARD
The watch and ward of T&P & other material will be the responsibility of the
contractor.
13. FACILITIES TO BE ARRANGED BY CONTRACTOR
The contractor shall make his own arrangement for providing all facilities like
boarding, furniture and transportation etc. for his supervisors/staff engaged by
him for the job.

14. INCOME TAX & SALES TAX
Statutory deduction on account of Income Tax & Sales Tax including surcharge
shall be made at source from the bills of the contractor at the prevailing rates by
Sr.A.O/O&M-II, PTPS, Panipat.
15 SAFETY RULES
A Firm shall have to comply with all the provisions of safety rules. The Chief Safety
Officer shall impose penalty of Rs.200/- per day per head if the workers of Firm
are found to be working carelessly without proper protective equipments in unsafe
conditions. Against violation of any other clause, a penalty of Rs 500 /- per violation
(minimum) shall be levied. In case of repeated violation of serious nature resulting
in various serious accident or direct loss to the corporation/threatens to cause
severe consequences, higher penalty rates may be imposed including suspension/
termination of the contract. In case of any fatal/non fatal accident or any other
violation of factory act,1948, Pb. Hr. factory rules,1952 or any other industrial or
labour act are made by/with the worker of the contractor and if prosecution is
launched by Chief inspector of factories, Chandigarh against occupier/factory
manager or any other authority of HPGCL the contractor shall be liable to deposit
the amount of fine/penalty decided by the court on the same day. In case of the
amount shall be recovered from the outstanding dues/liabilities of the contractor
against this contract or any other contract at PTPS besides other action HPGCL
may deem fit.

B A safety clearance certificate from the chief safety officer has to be attached along
with the bill.
16 The scope of work (Annexure-III) is only tentative and as per the prevailing
conditions of the equipment. The actual quantum of work will be known after
opening of the equipment at the time of execution of work.
17 The activities mentioned in the scope of work in Annexure-III are details of
possible works connected with the overhauling of equipments. However, it is not
possible to list out all the minor activities in detail. So, all such minor/any other left
out activities essential for overhauling & commissioning of the equipments shall be
deemed to be included in the scope of work.

18 SUB LETTING
No sub letting of the contract shall be allowed and any subletting will lead to
cancellation of the contract. However, as a special case, CE/PTPS-II after
considering technical capability of the sub contractor may allow sub letting for which
the successful contractor will submit requisite documents to Xen/In charge of the
work.
19 As the manpower will be handling costly & sophisticated equipments of the
powerhouse, therefore, the contractor will ensure that only skilled personnel, who
have already handled such equipments during overhauling, should be deployed.
The contractor will deploy competent site supervisor who should have at least 2-
years experience in case of diploma holders & above qualification and at least 10-
years experience of particular discipline in case of non-diploma holder. The proof of
their deployment with the firm for at least 6- months needs to be supplied along with
list of supervisors to Xen/In charge of work before start of work.
20 LIABILITY
This office reserves the right to claim adequate compensation from the contractor
on account of any damage caused to the plant & equipment handed over to him for
execution of the work, due to careless handling or negligence on the part of the
contractor. However the total liability arising out of this contract shall be limited to
the contract value.
21 The recovery in respect of any spares which get damaged due to negligence on the
part of the contractor will be done at the rates as mentioned in the price catalogue
of BHEL or any other PO/Source, plus 10% supervision charges.
22 During the course of this work, the contractor shall keep a competent authorized
representative and his assistants so that the progress of the work is not hampered.
The representative shall represent the contractor in his absence and all directions
given to him shall be binding as if given to the contractor. In no case, the authorized
representative can refuse to receive the instructions.



23 Set Off Clause:- Any sum of money due and payable to the supplier under a
contract (including security deposit returnable to the supplier) may be appropriated
by the Corporation and set off against any claim of the Corporation for the payment
of a sum of money arising out of that or any other contract entered into by the
supplier with the Corporation.

24 Arbitration:- All matters, questions, disputes differences and / or claims arising out
of and / or concerning and / or in connection with, and /or in consequence of, and
/or relating to any contract under these Regulations, whether or not obligations of
either or both the supplier and the corporation under that contract be subsisting at
the time of such dispute and whether or not the contract has been terminated or
purported to be terminated or completed, shall be referred to the sole arbitration of
MD, HPGCL or an officer appointed by MD, HPGCL as his nominee. The award of
the Arbitrator shall be final and binding on both the parties to the contract.
The objection that the Arbitrator has to deal with matters, to which the contract
relates, in the course of his duties or, he has expressed his views on any or all of
the matters in dispute or difference, shall not be considered as a valid objection.
The Arbitrator may, from time to time, with the consent of the parties to the contract
enlarge the time for making the award. The venue of the arbitration shall be the
place from which the acceptance of offer is issued or such other place as the
Arbitrator, in his discretion, may determine.
All arbitration proceedings under this Regulation shall be governed by the
provisions of the Arbitration and Conciliation Act, 1996 and the Rule there under,
with any statutory modifications thereof for the time being in force.

25 The contract is subject to jurisdiction of Courts of Panipat only.
26 The contractor will bring the required material from the Store/other sites to the site
of the work and should ensure the return of the dismantled/damaged parts to the
Store.
27 The contractor shall keep the site clear and remove silt and dispose of all the waste
material and rubbish from site as & when it accumulates and as directed and shall
carry out any measure required complying with healthy and hygienic conditions. The
site should be left clean and tidy to the satisfaction of Engineer-in-Charge.
28 HPGCL reserves the right to cancel the work order at any time without assigning
any reasons and will not be responsible and will not pay for any expenses or losses
that may be incurred by the contractor towards preparation/mobilization for
execution of the job against work order.
29 For payment through R.T.G.S., the contractor will provide complete bank details
like name of Bank, Account No., IFSC Code, Type of account and branch name to
Sr.A.O./PTPS-II. RTGS Bank charges to be born by the contractors/suppliers.


Xen/Mtc. Planning-I,
For CE/, PTPS-2, Panipat.






















ANNEXURE-VIII
LABOUR LAWS
1). Registration of Establishment (PTPS) and obtaining the Labour License/ Renewal.
The Registration of Panipat Thermal Power Station with the list of working Contractors is required under Section -7 of Contract
Labour Act, 1970. The name of working Contractor must be on the list of Contractors otherwise he (contractor) will not get Labour
License/Renewal from the Labour Department, Haryana Govt. So as and when the work is awarded to the contractors other then
included in the list of contractors attached with the Registration of Panipat Thermal Power Station, the contractor will ensure that
his name on the prescribed Performa is intimated to the Centralized Agency by the officer in charge of the work for getting his
name including in the said list.
Further after the needful, the contractor will be under obligation to obtain labour license/ its renewal under Section 12 of
ibid Act from the Labour Department, Haryana Govt. by completing the requisite formalities.
2) Payment of wages to the workers deployed on the work Under Section 63 to 73 of Contract Labour Act-1970 .
The contractor will be bound to pay wages to the workers deployed by him on the work as per minimum wages fixed by Labour
Department, Haryana Govt. , Chandigarh and follow revision from time to time. He will display on the notice Board of his site
office, the date of making monthly wages payment which should be on or before 7
th
of every month. The payment shall be made in
currency & coins in the presence of authorized representative of the Principal Employer/ official from the Labour Department
Haryana Govt. In case of default , the contractor will be liable for prosecution under the ibid Act.
3) Maintaining the Registers and records Under Section 74 to 78 (a to d) of Contract Labour Act-1970 .
The contractor shall maintain necessary records under the provisions of ibid Act viz. Register of Workman employed (Section -
75), Issuing of Employment Cards (Section 76), Service Certificate (Section 77), Register of wages (Section 78 (a) to (d)),
Attendant Register, Register of Over time , Register of deduction, Register of advance, Register of fines, Issuing of Wages
Slips, etc., the same shall be made available with the site In charge of the work or authorized representative of the contractor for
checking/ inspection as and when required by the officer In charge of PTPS authorities or Labour Department , Govt. of Haryana.
Non maintaining/ non production of the above Registers /Forms , under Section- 23 24 of the ibid Act will be treated as offence
and contractor will be liable for prosecutions by the Labour Department, Govt. of Haryana.
4) Age limit of the workers.
No labour below the prescribed limit of age i.e. 18 years and above 60 years shall be employed by the contractor on his allotted
works.
5.A) Compliance of various Labour Acts.
The contractor shall abide by all the labour laws required to be followed and he shall furnish an undertaking on NJSP of appropriate
value duly attested by the Notary Public to the effect that he will comply with all the Acts, laws and Regulations as may be
applicable with regard to performance of work including Factory Act-1948, Industrial Dispute Act-1947 , Employees State Insurance
Act-1948 , Employee Provident Fund Act-1952, Payment of Wages Act-1936 , Minimum Wages Act-1948, Contract Labour Act
(R&A , 1970) Workmen compensation Act 1923 and others rules and regulations as framed by the Central/ State Govt. in this
regard from time to time.
(B). The contractor shall also specify in the above Undertaking that all the labour / workmen engaged by him for rendering the services
under the contract, will be the employees of the contractors for all intents and purposes and shall have no claim / right on the
HPGCL. All the risks , responsibilities and liabilities towards his labour shall be owned by him. The contractor will take such steps
as may be directly responsible for any dispute arising between him and his labour / workmen and keep the HPGCL and its officers
indemnified from and against all losses, damages and any claim/ liability arising there from. Under no circumstances whatsoever ,
HPGCL would be held responsible in respect of contractors workers . In case any expenditure is incurred by HPGCL as a result of
certain dues on the part of the contractors labour or otherwise, the HPGCL is entitled to recover / claim such dues /compensation
from the contractors pending payments bills or through court of law.
(C ) Besides the above, the contractor shall obtain an affidavit on the NJSP value duly signed and witnessed by him under his seal
and duly attested by the Notary Public from his each and every individual worker/ employee that they will not claim any
employment in HPGCL in lieu of services rendered by them to the contractor namely M/S ____________________ Work Order No.
____________ dated _____ and all the disputes, whatsoever and of any nature, will be settled by their contractor who has engaged
them. These affidavits along with his own undertaking as per Para-A&B above, shall be submitted by the contractor to the Officer-
in-Charge (Applicable for ARC/AMC type contracts only).

6) Deposit of EPF contribution of the workers along with Employer share.
It is statutory obligation for the contractor to deduct EPF contribution for the employee drawing wages up to Rs.6500/- per month.
The rate of deduction i.e. 12% on the minimum wages fixed of the labour by the Govt. or actual wages drawing (i.e. basic pay
+DA +cash value of food concession +leave encashment) and deposit the same with his share @ 12% (8.33 % in pension fund
and 3.67% in employees contribution ) and deposited the same with the EPF Department with 1.61% administrative charges in their
allotted EPF Code up to 15
th
of due month failing which interest and damages will be charged., Copy of the deposit challan
alongwith ECR for 25.61% as mentioned above shall be submitted along with running bills in the office of officer in charge of the
work by the contractor. It is responsibility of the contractor to make the inspection of record of deposit of EPF contributi on of their
labour from the EPF Department and copy of the same will be submitted to the officer incharge of work / Accounts Branch/CLWO
and only after that the security of the firm will be released.
The contractors having out of state EPF Code will also get their record inspected from Local EPF office. (Panipat).
7) Deposit of ESI Contribution of the workers along with Employer share.
It is statutory requirement for the contractor under ESI Act 1948 that the workers drawing gross wages up to Rs.15000/- , 1.75%
contribution is deducted from the wages of such worker and deposit along with Employer share of 4.75% i.e. total 6.5% with t he
authorized bank/ branches of ESI Department by the contractor to cover their workers under ESI Scheme up to 21
st
of due month,
otherwise, interest and damage will be charged on deposit of delayed payment. The contractors will get their ESI Code.
It is also responsibility of the contractor to get the facilities as provided under ESI scheme , extended to their workers vi z.
issuance of ESI Cards , filing the Returns on prescribed Form- 6 on due dates i.e. 12 May, 11 November, every year in local ESI
office., otherwise he will be prosecuted by the ESI Department as provided in the ibid Act. In case of non issuance of ESI Cards ,
the workers , will not get the medical facilities / pension benefits to the widow which are provided by the ESI Department and
contractors will be responsible for consequences.
8) Deposit of Labour Welfare Fund along with Employer share.
In pursuance of Haryana Govt. Labour Department Gazette Notification dated 12
th
April, 2012 with latest amendment, the
contractors are required to deduct Labour Welfare Fund @ Rs10/- from each worker and deposit the same with Employers share @
Rs.20/- per worker (total Rs.30/- each worker ) with the Welfare Commissioner, Haryana , Chandigarh in shape of Demand Draft in
their favour along with list of workers for whom the same is being deposited. The copy of proof in this respect shall be submitted
along with bills to officer-in-charge/ Account Branch.
9. Factory ACT/Minimum Wages ACT/Insurance ACT/EPF ACT Etc
Strict adherence of various applicable labour laws like the Factories Act, Minimum Wages Act, ESI Act, Payment of Wages Act, the
workmans compensation Act, EPF Act, Contractor labour (Regulation & Abolition) Act, 1970 and all other statutory requirements as
amended from time to time to the entire satisfaction of Central/State Govt. Authorities, shall be the responsibility of the Contractor
and he shall have to make good loss, if any, suffered by HPGCL on account of default in this regard by the contractor. The
contractor will submit the copy of EPF Challan alongwith ECR and ESI Challan alongwith its contribution details at the time of 90%
payment to CLWO. The EPF contributions will be deposited by the contractor in his own EPF code no.
10 INSURANCE OF WORKERS
The contractor will be solely responsible for any liability for his workers in respect of any accident, injury arising out and
in course of contractors employment. To meet his aforesaid obligation under the workmen Compensation Act, the contractor will
obtain cover note from the Insurance Company under W.C. Policy in respect of persons employed by him for carrying out his work
and obligation under the agreement. The premium payable for the aforesaid Insurance Policy shall be borne by the contractor. The
contractor shall ensure that the said Insurance Policy of this insurance cover is required to be submitted by the contractor to
Engineer-in-charge of work/CLWO immediately after issue of LOI, but before the start of work. Payment against the work done will
not be released to the contractor until and unless the contractor submits photocopy of Insurance cover. This is mandatory for all
the contractors workers who are not covered under ESI, while working in PTPS premises.
11.) The labour clearance certificate from CLWO, PTPS, Panipat is to be attached along with the bill.

XEN/Mtc. Planning-I,
For C.E / PTPS-2, Panipat
Annexure -IX

COMPLETION PERIOD, PENALTY CLAUSE AND TERMS OF PAYMENTS

1. COMPLETION PERIOD

Work is to be completed within 19 days from the date of commencement of work (as notified
by Xen/BMD-V):-
a.) Cleaning and water washing of Air Heaters to be completed by 3
rd
day.
b.) RAH s are to be made ready in all respects by 18
th
day.
c.) Air tightness test of RAHs and Ducting is to be carried out on 19
th
day.
2. PENALTY CLAUSE
The contractor will ensure timely completion of the job as stipulated in the completion
schedule. However, if any part of the job is not completed within the stipulated period, the
penalty will be imposed @ 1% of the contract value of the work order per day subject to
maximum 10% of the value of work order. Quantum of work may increase or decrease to any
extent (known after opening of the unit). Contractor will arrange additional manpower to
complete additional work, if any, within above completion period. For the purpose of
imposition of penalty, date of completion of job will be taken into consideration.
3. TERMS OF PAYMENTS
1 50% payment of contract value will be paid as running payment but on the certificate by
Engineer-in-Charge of work that 60% work stands completed.
2 Next 30% of the contract value will be paid after completion of 100% work.
3 Next 10% of the contract value will be paid after submission of protocols.
4 10% balance after 30 days from the synchronization of the Unit.


Xen/Mtc. Planning-I,
For C.E./ PTPS-2, Panipat




















Annexure -X
SPECIAL TERMS & CONDITIONS
1. T & P
The contractor will arrange all the T&P (Whether heavy or light) required for smooth execution of
the complete job including welding set, gas cutting set, winches, chain blocks, pulleys etc.
2. CONSUMABLES
All consumables like welding electrodes (general & special) including TIG wire, TGSM, TGS-1cm-
2cm, Enconnel 1-02, welding & cutting gasses, Argon gas, waste cotton, emery papers, cleaning
agents, Oxygen and DA Gas cylinder shall be arranged by the contractor at his own cost. Welding
electrodes will be of following make and will be got approved from Engineer-in-charge: (i) L&T (ii) D
& H (iii) Advani (iv) ESAB. However, special electrodes for the hard facing / repair of coal burners,
SS Tubes & SS Valves will be provided by HPGCL free of cost.
3. All HP welding is to be done by qualified IBR Welder whose IBR certificate duly endorsed by CIB,
Haryana is required to be submitted to this office before start of work.
4. All the spare parts which from the part of the equipments like gaskets, grease, oil for final filling,
nuts, paint & joining materials shall be arranged by HPGCL free of cost.
5. Contractor shall arrange transportation of material from Store to site and dismantled material from
site to Store.
6. EOT crane, chain pulley block etc., wherever provided/available at site shall be provided by PTPS
free of cost. If during the use, any damage occurs, the same shall be got repaired by the contractor.
In case of non availability of EOT Crane, Chain Pulley block etc. at site then the contractor will
make his own arrangement for the same at his risk and cost without affecting the schedule of
overhauling.
7. Water, electricity, compressed air will be given by HPGCL free of cost at the nearest point available.
Further connections of the same shall, however, be made by the contractor up to the site of works
at his cost.
8. The contractor shall arrange all testing equipments such as D-meters, Ultrasonic machine, dye
penetration test kit, radiography test kit, stress relieving equipment, heat treatment process etc. as
per the job requirement.
9. The existing facilities available in Departmental Workshop shall be provided by HPGCL free of cost
wherever available; otherwise, the contractor shall be responsible for carrying out the job by making
his own arrangement without affecting the completion schedule in any way.
10. Contractor shall fully associate with trial run, commissioning and balancing of the equipments, if
required, up to the full load and keep sufficient manpower to attend fault etc, if any.
11. The contractor shall arrange the hydraulic jack with more than 100 Ton capacity. Any short coming,
defect/deficiencies noticed during testing & commissioning shall have to be rectified by the
contractor immediately at his own risk and cost to avoid any delay in the overall commissioning of
the unit, irrespective of any reason whatsoever may be.
12. The contractor shall abide by all the clauses of the Boiler Acts, as applicable. The HPGCL will
deposit the inspection fees of the Boiler with Chief Boiler Inspector, Haryana. But the contractor
shall be responsible for getting the Boiler passed from CIB, Haryana. In case Boiler needs to be re-
inspected, charges for the same will be deposited by the contractor. Permission to carry out repair
works from CIB, Haryana and all requisite documents will be arranged by the contractor.
13. The work will be carried out round the clock with full strength of technicians and supervisors.
14. The contractor will deploy parallel groups who will work simultaneously in parallel round the clock in
full strength.



Xen/Mtc. Planning-I,
For C.E. / PTPS-2, Panipat






ANNEXURE-XI
SUPERVISION/QUALITY CONTROL OF WORK

1. 100% checking/supervision of the work will be done by the concerned Mtc.
Division i.e. BMD-V.
2. The supervision will be supplemented with random/stage inspection by
Mtc. Planning Division,
3. The contractor will submit the advance programme/list of jobs/activities
proposed to be done during the week at the start, to the Mtc. Planning
Division as well as to Mtc. Division. This programme shall be chalked out
in consultation with the concerned Mtc. Division i.e. BMD-V.
4. The contractor shall also submit the details of the actual work done at the
end of every week to Mtc. Planning Division as well as Mtc. Division for
record and reference whenever required. This will also be one of the basis
for signing the PROTOCOLS as per clause 5 below after full completion
of the work and successful commissioning of the equipments.
5. After completion of the job/work and successful commissioning of the
equipments to place on record that the work has been done by the
contractor as per scope of work of the work order, PROTOCOLS will be
prepared by the contractor in consultation with concerned Mtc. Division-i
(executing agency) & Mtc. Planning division (Contract Cell) and got signed
from: -

a) AE/AEE & Xen of the concerned Mtc. Divn i.e. BMD-V & AE/AEE & Xen of
Mtc. Planning Divn-I, PTPS, Panipat.

ON THIS PROTOCOL a certificate will be recorded by the contractor that
all the observations pointed out during supervision by HPGCL were
attended.

Xen/Mtc. Planning-I,
For C.E. / PTPS-2, Panipat.