Standard production file

A standard production file contains following items

# Check list (production file)
# Technical sheet (Tech pack including measurement sheet)
# Production Order sheet (with color and size break up), cut plan and mini marker
# Comment sheets (comment received from buyer on each development samples)
# Approved PP sample with buyer comments
# Approved fabric swatches of all color ways. If there is any shade band it is also mentioned what lots are accepted
and what are not accepted. If there is contrast color combination it is mentioned in the file.
# Approved Print strike off and embroidery strike off (if present in the style) = LAB DIP
# Trim card (Trim card must contains approved sample of trims such button, lace, sewing thread, main label, acre
label etc.)
# Post sewing processing details (washing, dry cleaning or dying) to be mentioned with final look.
# Packing specifications (if not mentioned in production order)
# Other specific information those are very important for the style quality needle size to be used.
# A copy of Time and Action calendar (prepared by Production planning department)
# Copy of the PP meeting notes (Minutes of the Meeting of Pre-production meeting)
# FPT and GPT report (if available at the of PP meeting)
# Ex-factory date at what date shipment to be ready for final inspection and to be ready for the move to the port.






Next page - How to make a production file .



Standard production file


How to make Production File

1. Issue a ring binder or paper spring file from stationary department (store).
2. Take print out of all buyer documents (tech pack, specification sheet, comments, production order and
important mail communications) and staple category wise.
3. Issue few swatch cards (little bit thicker paper) and make trim card. Staple trims on the trim card. Or you can
put trims inside small poly pouch and staple the pouch on the trim card. Sign on the trims as your approval.
4. If you have approved strike offs for printing and embroidery or handwork, staple those approval on the
swatch card.
5. Punch all documents and swatch cards with punching machine and file them in the ring binder (production
file) in a sequence of above list.
6. Prepare a check list with above and fix it on the inside front cover. In the check sheet mention what is
approved, what is awaiting for approval, what are pending to hand over etc.
7. Insert separator in between the documents (if it is a large file with different type of documents)
8. Label the file with Style/Order Name, Buyer Name, Merchants name, File hand over date, planned cut date
and Ex-factory date.