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Salary Administration
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Setup and Usage
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31-May-2002


Salary Overview

Oracle HRMS provides unctionality to easily administer salaries and wages or
all your employees! "t also provides unctionality to mass approve salaries at
once or to ma#e multiple salary updates rapidly using Application $ata %&port!
Oracle HRMS also provides or associating perormance reviews wit' salary
c'anges! (unctionality also e&ists to map mar#et survey and lin# t'e salary
details to employees in your company!

Salary %lements

(or salary administration) you will need to use salary earnings elements!
Oracle delivers predeined elements or *ot' salary and 'ourly employees -
Regular Salary and Regular +ages ,or US legislation-! .ou can t'en associate
or lin# t'ese elements to groups o people or eligi*ility! " t'ese
predeined elements do not meet your needs) you can create your own salary
elements and lin# as appropriate! /redeined elements can not *e modiied!

Salary %lements Setup ,HR Only-

.ou need at least one salary element or eac' salary *asis! " you ind
predeined elements do not meet your needs) you create an earning element in
t'e %lement window!

0avigation1 US HR Manager 2 3otal 4ompensation 2 5asic 2 %lement $escription

A! Set your eective date early enoug' to capture any uture data against
t'is element! (or e&ample) 01-6A0-1781!
5! %nter a name or your earning! Select classiication o 9%arnings!9
4! Select type 9Recurring!9
$! %nsure 9Standard9 c'ec# *o& is not c'ec#ed!
%! Save!
(! 4'oose 9"nput :alues9 *utton!
;! 4reate one input value to 'old salary! (or e&ample) 9rate9 or 9mont'ly!9
H! .ou9ll need to create one input value per salary *asis i you intend to use t'is element on
multiple salary *asis9!
"! Save!

<in# your element!

0avigation1 US HR Manager 2 3otal 4ompensation 2 5asic 2 <in#

Salary %lements Setup ,HR wit' /ayroll installed-

0avigation1 US HRMS Manager 2 3otal 4ompensation 2 5asic 2 %arnings

A! Set your eective date early enoug' to capture any uture data against
t'is element! (or e&ample) 01-6A0-1781
5! %nter a name or your earning! And optionally a reporting name!
4! Select 4lassiication o 9%arnings!9
$! Select appropriate 4ategory) i!e! 9Regular!9
%! Select 9Recurring9 radio *utton!
(! Select appropriate 4alculation Rule!
;! All ot'er criteria is optional!
H! Save!

<in# your element!

0avigation1 US HRMS Manager 2 3otal 4ompensation 2 5asic 2 <in#

SA<AR. 5AS"S

Ater deining and lin#ing your salary elements) you associate eac' wit' a
salary *asis! A salary *asis esta*lis'es t'e duration or w'ic' a salary is
=uoted) or e&ample) 'ourly) mont'ly) etc!

Salary 5asis

$eine a salary *asis in t'e Salary 5asis screen!

0avigation1 US HR Manager 2 3otal 4ompensation 2 5asic 2 Salary 5asis!

A! %nter a name or your salary *asis!
5! Select /ay 5asis
4! Select your salary element and input value i!e! 9A54 Salary9 and 9Mont'ly9 respectively!
$! Select a grade ,3'is will validate salary proposals - review t'e Salary :alidation section
*elow-!
%! Select grade rate *asis!
(! Save!

SA<AR. 4OM/O0%03S

3'is is simply w'at ma#es up t'e salary proposal! (or e&ample) a proposal
could *e made up o merit) inlation) progression) etc! 4omponents relect t'e
reason or t'e c'ange! .ou can approve eac' component separately! 3en
predeined components are delivered wit' t'e application! .ou can add any
num*er you desire!

0avigation1 US HR Manager 2 Ot'er $einitions 2 Application Utilities <oo#ups! "n 3ype
ield) enter =uery mode or loo#up 9/RO/OSA<>R%ASO0!9

SA<AR. :A<"$A3"O0

" you would li#e to validate salaries entered *y your users) you can validate
*y warning users o an invalid entry!

0avigation1 US HR Manager 2 +or# Structures 2 ;rades 2 $escription

A! 4reate a new grade

0avigation1 US HR Manager 2 +or# Structures 2 ;rades 2 ;rade Rates

A! %nter a grade rate wit' a minimum) midpoint and ma&imum values or your grade!
5! %nsure your salary *asis created a*ove 'as t'is new grade rate associated wit' it!
4! Assign t'is grade to employee9s assignments! ,0avigation1 US HR Manager 2 /eople 2
%nter and Maintain 2 ?uery employee 2 Assignment!

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.ou use t'e Salary Administration window to create and maintain salary data or
your employees!

0avigation1 US HR Manager 2 /eople 2 %nter and Maintain 2 ?uery employee 2
Assignment 2 Salary

%nsure t'e assignment,s- 'as a payroll assigned on t'e Assignment orm!

A! %nter a start date or your salary proposal in t'e 4'ange $ate ield!
5! %nter t'e salary amount in t'e 4'ange :alue or t'e 0ew :alue ields!
4! Optionally) select a reason!
$! Optionally) ran# t'e employee!
%! Optionally) enter t'e 0e&t Review date!
(! Optionally) select a perormance review to associate wit' your salary review!
;! Save!

0ote1 .ou cannot enter components on new salaries or an employee wit' a new
salary *asis!

/RO/OS"0; A SA<AR. 4HA0;%

.ou use t'e Salary Administration window or proposing salary data or your
employees! .ou can enter t'e proposal as a new amount) a c'ange amount or a
percentage c'ange!

0avigation1 US HR Manager 2 /eople 2 %nter and Maintain 2 ?uery employee 2
Assignment 2 Salary

Salary 4'ange

A! %nter t'e date in t'e 4'ange $ate ield w'en proposal will *ecome eective!
5! %it'er c'oose a new amount) or t'e amount or percentage amount o t'e c'ange!
4! Optionally) select a Reason!
$! Approve t'e salary *y c'ec#ing t'e c'ec# *o&! ,Approving salaries is reserved or t'ose
wit' proper access!-
%! Optionally enter multiple components or proposal reasons!
(! Save!

4ORR%43"0; OR $%<%3"0; SA<AR"%S

.ou use t'e Salary Administration window or correcting@modiying salaries!

3o delete1 ?uery t'e proposal and delete
3o correct an approved salary1 ?uery t'e proposal and delete! %nter a new one!

MA"03A"0"0; MU<3"/<% SA<AR"%S

Use t'e Salary Management older to wor# wit' sets o assignments or mass
entering and approving o salaries!

0avigation1 US HR Manager 2 /eople 2 Salary Management

" you 'ave) or e&ample) 10 employees to approve salaries on) you can
43R< - 4lic# to select t'ese employees and t'en clic# on Approve *utton! "
you 'ave a su*stantial num*er o employees to eit'er manipulate salary data)
launc' Application $ata %&port ,A$%-!

A! ?uery assignments you want to wor# wit'!
5! +'ile on Salary Management) clic# on t'e A$% icon to launc' A$%!
4! "n t'e A$% (etc' window) select t'e 9Salary /roposal9 style and select Spreads'eet! 4'oose
Start!
$! %dit t'e data in t'e spreads'eet! Save t'e spreads'eet wit' a new name!
%! %&it your spreads'eet application!
(! "n A$%) c'oose 9Upload9 *utton
;! 4'oose <oad and select t'e new spreads'eet t'at you saved!
H! 4'oose Upload!
"! Re=uery t'e data in t'e Salary Management window!

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3'ere are 2 ways to review salary 'istory!

A! Salary History window! 0avigation1 US HR Manager 2 /eople 2 %nter and
Maintain 2 ?uery employee 2 Assignment 2 Salary History!
5! Salary Review Report! 0avigation1 US HR Manager 2 /rocess and Reports 2
Su*mit /rocesses and Reports!
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