1

2014 Ontario NDP Convention Notice

NOVEM
BER 14 TO 16 IN TORONTO
SOUTH BUILDING METRO TORONTO CONVENTION CENTRE
222 BREMNER BOULEVARD, TORONTO
IMPORTANT DATES
SEPT 8
Online Registration
launches
SEPT 8
Early bird
registration fee
begins
ends October 14
SEPT 30
Deadline for ridings
list of delegate
names
OCT 6
Resolutions
deadline
OCT 14
Deadline for
convention hotel
room rate
OCT 24
Registration for
child care due
ONTARIO NDP
2
2014 Ontario NDP Convention Notice
GENERAL CONVENTION
INFORMATION
Tentative Schedule
All events take place at the Metro
Toronto Convention Centre, South
Building
Thursday, November 13
4 pm 10 pm Registration
Friday, November 14
7:30 am 9 pm Registration
9:30 am 11:30 am Provincial
Council
1 pm 8 pm Convention
8:30 pm Regional
Caucuses
Saturday, November 15
7:30 am 5 pm Registration
9:00 am 6 pm Convention
Evening TBC
Sunday, November 16
8:30 am 10:45 am Registration
9am 12:30 pm Convention
Reserve your Room
by October 14, 2014
Delegates are responsible
for their accommodation
booking. Te Convention
rate at the Intercontinental
Toronto Centre, 225 Front
Street West Toronto, for a
single or double room, is
$149 per night plus taxes.
Tese rates are good until
October 14. Tis hotel is
non- smoking.
Call 1.800.235.4670 to reserve. Say
you are with the NDP Convention.
Or, reserve online at
https://resweb.passkey.com/go/
NDPdelegate2014.
Register for Childrens Programs
by October 24
A stimulating weekend of age-
appropriate games and outings,
supervised by experienced
professionals, is available for
children. Care will be available free
of charge to Council delegates on
Friday morning, and to Convention
delegates on Friday afernoon and
evening, on Saturday during the day
and on Sunday until the Convention
adjourns. Lunches and snacks will be
provided.
Please email
convention2014@on.ndp.ca by
October 24th. Childcare spaces
cannot be guaranteed afer
October 24th.
No Scent Policy
Increasingly, people are becoming
sensitized to chemicals in the
environment.
For many people being exposed to
perfumes and other strong scents can
pose a serious health risk.
In the interest of health
and safety we encourage
Convention participants to
refrain from using scented
products such as perfume
and afer-shave while in
attendance at events and
meetings.
Display Tables & Ads
in the Convention
Magazine
For more information email
convention2014@on.ndp.ca.
Convention CEO
Te Convention Chief Electoral
Ofcer, Julian Heller, can be reached
at conventionceo@on.ndp.ca.
INFORMATION FOR
RIDINGS, COMMITTEES
AND YOUTH CLUBS
Provincial Ofce will calculate
the number of delegates a riding is
entitled to send to Convention on the
basis of the number of members in
good standing as of July 31st. Please
contact ahagstrom@on.ndp.ca to get
this information for your riding.
Article 7, Section 7.1 of the
ONDP Constitution
(b) Each provincial constituency
association shall be entitled
to one delegate for the frst 25
members or any portion thereof,
and one additional delegate for
each additional 25 members or
major fraction thereof. Such
delegates shall be elected at a
General Membership Meeting
of the provincial constituency
association.
(d) Delegates from organizations
recognized under Article 11 and
12 of this constitution shall be
entitled to representation on
the same basis as provincial
constituency associations subject
to a maximum of four delegates.
(h) Each recognized youth club shall
be entitled to representation at
the Convention on the same
basis and in the same manner as
each constituency association. To
be a delegate or to be counted
for the purpose of establishing
the number of delegates to
which a recognized youth club
is entitled, a member shall be
a member of good standing in
the ONDP who is eligible to be
a member of ONDY pursuant
to Article 11, Section 5.4 (b) of
this Constitution and shall be
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2014 Ontario NDP Convention Notice
a member of that youth club
in accordance with the ONDY
constitution. For purposes of
delegate entitlement a member
may be counted as well in the
constituency association in which
he or she is entitled to be counted
as well in the constituency
association in which he or she
is a member in accordance with
Article 7, Section 7.1 (b).
Automatic Delegates
Tese Party members are delegates
by virtue of their positions and are
in addition to the ridings
delegate entitlement:
Ontario MPs
Ontario MPPs
Delegates to Provincial
Council
Members of Provincial
Executive
In addition to the above
Automatic Delegates each
Riding Association is entitled to at
least one Convention delegate.
Every riding must hold a General
Membership Meeting to elect
delegates. A notice must be sent to
all members in good standing in the
riding 14 days before the meeting.
For an up-to-date membership list,
contact ahagstrom@on.ndp.ca.
See Appendix A as a draf notice for a
general meeting.
Gender Parity
Since 1989, the Party has required
that riding delegations be at least 50%
women. If a riding is entitled to nine
delegates, four must be women, four
men, and the ninth may be either.
Unlled Riding Delegate Spots
As recommended in the 2012
Convention CEO Task Force Report,
the following motion was formally
adopted at the March 2014 Provincial
Council meeting to be implemented
for Convention 2014 only:
Delegates fom provincial
constituency associations shall be
elected, respecting gender parity,
at a General Membership Meeting
of that provincial constituency
association. Constituency
associations are encouraged to
refect the diversity of the riding
in the selection of
delegates for convention.
Constituency associations
shall be empowered to
pass enabling motions
at General Membership
Meetings, to delegate
the authority to their
Riding Executive Ofcers
to appoint additional
delegates to fll vacancies
and appoint alternates.
All ridings that have not flled
their delegate entitlement 45
days prior to Convention will
have their remaining delegate
vacancies flled centrally with
members in good standing on
a frst-come frst-served basis,
respecting gender parity. If a
locally selected delegate withdraws
fom their spot within the 45 days
prior to Convention, the local
association shall have 10 days to
fll this space before it shall be
flled by the Central Party. If the
withdrawal is within 12 days prior
to Convention, the Central Party
shall have the right to fll the slot
immediately.
Enabling Motion
Ridings should, at the start of their
meeting, explain the gender parity
requirements and pass a motion
enabling the riding executive to
approve any delegate slots unflled at
the General Membership Meeting, up
to 45 days prior to Convention or in
the case of withdrawal of a delegate,
as outlined previously. Te motion
should be recorded in the meeting
minutes.
Submit Delegate Information
Afer the Ridings General
Membership Meeting, riding
delegate information (names, phone
numbers and email addresses)
should be emailed immediately by
the Riding President or Secretary to
convention2014@on.ndp.ca. Delegate
information must be received by
Tuesday September 30, 2014. Upon
receipt of this information, the
Convention EasyCode will be
emailed to the individual delegate.
Wait List
Together with the Credential Co-
Chairs Elaine MacDonald and
Paul Cyr, a list of individuals who
are Ontario NDP members in
good standing who wish to attend
Convention will be maintained. Tis
list will be maintained on a frst-come
frst-served basis, and members will
be assigned an EasyCode on a frst-
come frst -served basis respecting
gender parity. To be added to the wait
list please email
convention2014@on.ndp.ca.
Alternate Delegates
Email convention2014@on.ndp.ca if
you have questions about sending
Alternates to Convention.
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2014 Ontario NDP Convention Notice
INFORMATION
FOR CONVENTION
DELEGATES
Article 7, Section 7.1 (b) of the
Ontario NDP Constitution
To have the right to be
a delegate, and to have
the right to vote in the
election of delegates,
a person must be an
individual member of the
Party whose application
for membership was
received by the Secretary
of the Party at least thirty
(30) days prior to the
date the delegates are
elected. A member may
vote in the election of delegates in
only one constituency association.
Article 3, Section 8.1 of the
Ontario NDP Constitution
To have voting rights within the
Party an individual member must be
thirteen years of age or older.
To be considered in good standing, a
delegates membership fees must be
paid for 2014.
Registration
Upon receipt from Riding
Associations of their delegate names
and contact information, including
email address, a randomly generated
EasyCode will be emailed to the
individual, allowing them to register
for Convention online at
ontariondp.com/ONDPcon. Online
registration will be available as of
September 8, 2014. Only delegates
can register and pay online. Alternates
and observers email
convention2014@on.ndp.ca to register.
Fees
Once you have registered, please pay
your fees online at
ontariondp.com/ONDPcon.
Alternatively you can pay by cheque
made payable to the Ontario NDP
with Convention
registration in the
memo line, and send
to 101 Richmond Street
East, Toronto, Ontario,
M5C 1N9. Cheques will
not be cashed until you
are registered online.
Full payment must
be received before
delegates can complete
their registration which
happens on-site at Convention.
Individual delegates must attend
in person to be ofcially registered
at Convention, and to receive their
kit, ballot and badge. Please bring
payment or confrmation of payment,
identifcation and your EasyCode.
Delegate Fees*
Regular $310
Early bird fee
(until October 14th)
$285
Non-gainfully employed,
unwaged or youth (under 26)
$50
Alternates $50
Observers (NDP members) $50
Observers (non-members
and organizations)
$500
*Subject to approval at September
2014 Council. Te fee schedule
remains unchanged from the last 4
conventions.
Te guideline for determining
eligibility for the non-gainfully
employed fee is generally that the
person did not pay Ontario income
tax in 2013.
Tax Receipts for Fees
Elections Ontario-Election Finances
guidelines allow costs associated
with attending a Convention to
be a contribution, and you can
get an ofcial tax receipt. Ontario
law requires that a tax receiptable
contribution must come from the
contributors funds, not from funds
given to the contributor for the
purpose of making a contribution.
Tus, an individual can pay the
Convention fee for someone else, but
tax receipts will only be issued to that
individual who paid by cheque or
credit card.
When a delegating organization pays
all or part of the fee, there is no tax
receipt to the individual.
Receipts for Costs and Travels
Subsidy
Costs for travel, accommodation
and meals are receiptable. To get a
Contribution of Goods and Services
tax receipt from the Party, submit the
receipts showing date and place and
that the person requesting the tax
receipt paid them.
Instead of a goods and services tax
receipt for the travel portion, you can
apply for a travel subsidy.
Te party has a set amount of money
for a travel subsidy. Delegates can
have travel expenses (less $40)
reimbursed. However, if the total
amount applied for exceeds the
amount budgeted, claims will be
prorated equally.
Te forms for travel subsidy and
request for goods and services receipts
will be available at the Convention.
Meet Andrea
and our caucus,
including our
3 new MPPs
Jennifer French,
Joe Cimino and
Lisa Gretzky
5
2014 Ontario NDP Convention Notice
INFORMATION
FOR AFFILIATED
ORGANIZATIONS
Upon receipt from the afliate
contact of delegate names and contact
information, randomly generated
EasyCodes will be distributed to
the afliate contact to allow their
delegates to register for Convention
online.
Article 7, Section 7.1 of the
ONDP Constitution
(c) Each afliated organization
is entitled to representation
according to the number of
its members for which it pays
afliation fees, namely two
delegates for the frst 100
members or any portion thereof,
and one additional delegate for
each additional 300 members
or major fraction thereof. Such
delegates shall be members of the
afliated organizations or the
parent organization to which the
afliated organization belongs.
(e) Where a provincial or regional
organization comprised of more
than one local or branch afliates
for the total membership in the
province, it shall be entitled to
one delegate.
(g) Central bodies, specifcally local
labour councils, union councils,
and the Ontario Federation of
Labour, which are not eligible for
direct afliation to the party, but
undertake to accept and abide by
the constitution and principles
of the party and have been
recognized by the executive of the
provincial party, shall be entitled
to representation as follows: one
delegate from each such central
local body and two delegates
from the Ontario Federation of
Labour.
Afliation Dues
Te afliation fees for the ONDP
are $0.20 per member per month
or $2.40 per year. Afliation dues
received at Provincial Ofce no later
than August 31, 2014, will be used in
determining delegate entitlement.
To calculate how many delegates
your local is entitled to send, your
afliation payments for 8 months
of 2014 will be divided by $1.60
to determine the total number of
members afliated in 2014.
To obtain out your delegate
entitlement email
ahagstrom@on.ndp.ca.
Gender Parity
Since 1989, the Party has
encouraged delegating
bodies (i.e. afliates,
labour councils, central
labour bodies) to work
towards a gender-
balanced delegation
that refects the gender
composition of their
membership. If there are insufcient
men to balance the delegation,
additional women may fll the spots.
RESOLUTION
GUIDELINES
Article 7, Section 9 of the
ONDP Constitution
9.1 Resolutions or constitutional
amendments may be submitted
by provincial constituency
associations, area councils,
afliated organizations, Provincial
Executive, Provincial Council,
regional conferences, recognized
ONDY clubs or Special Sections
and Equity Committees (Article
11), and recognized Ethnic
Advisory Committees (Article 12).
9.2 Resolutions to Provincial Council
and Convention shall be passed at
an Annual or General Meeting or
Conference of the committee.
Criteria for resolution priorities
Is it a topical or timely subject?
Is it a new policy?
Is it concise, well-written and
limited to one subject so delegates
can understand and debate it?
Is it a clearer or more politically
potent restatement that supersedes
existing policy statements?
Te deadline for resolutions is
Monday October 6, 2014. Tey
must be submitted to
provincial ofce, in Word
or Richtext electronic
format by October 6 at
5:00pm Eastern Standard
Time.
Presidents or secretaries
of ridings or afliated
organizations can
send the resolutions by email to
resolutions@on.ndp.ca.
You must include:
Your name, position and contact
information
Name of riding association,
afliated organization, area
council or recognized committee
submitting the resolution
Date of general meeting that
approved it
Resolutions title
Word count (should not be more
than 200)
Debate policy
and help build
a winning party
in 2018
6
2014 Ontario NDP Convention Notice
Policy grouping of resolution
(one of Agriculture and Rural
Afairs; Arts, Culture and
Communications; Education;
Economics; Electoral Reform;
Environment, Energy and Natural
Resources; Health; Housing;
Justice, Human Rights, Law
Enforcement and Equality;
Labour; Aboriginal Rights,
Bilingualism and Multiculturalism;
Social Policy; Transportation;
Urban Afairs; Internal Afairs and
Party Constitution)
List of which existing resolutions it
replaces or changes, if any.
To get a copy of the current
ONDP Policy book, please contact
ahagstrom@on.ndp.ca.
An emergency resolution is about an
issue that emerged afer the resolution
deadline and is of an urgent and
topical nature.
ELECTION OF
PROVINCIAL
EXECUTIVE
Executive Election
An individual must be a paid delegate
to and in attendance at Convention
in order to be ofcially nominated for
a Provincial Executive position.
Candidate Biographies
As adopted in the CEO Task Force
Recommendations, Candidates for
Executive positions, who declare at
least 30 days prior to Convention,
shall be entitled to submit a message
of up to 150 words and a photo which
will be emailed by Provincial Ofce
to all registered delegates who have
provided an email address.
Please note, as was also adopted from
CEO Task Force Recommendations,
the names, riding or afliate, and
email addresses of all delegates will
be provided 30 days and 15 days
prior to Convention and at the
opening of Convention to persons
seeking election in Administrative
Committee positions, i.e. President,
Treasurer or Vice-President.
East
Carleton-Mississippi Mills
Glengarry-Prescott-Russell
Leeds-Grenville
Kingston and the Islands
Lanark-Frontenac-Lennox &
Addington
Nepean-Carleton
Ottawa Centre
Ottawa-Orleans
Ottawa South
Ottawa-Vanier
Ottawa West-Nepean
Prince Edward-Hastings
Renfrew-Nipissing-Pembroke
Stormont-Dundas-South Glengarry
North
Algoma-Manitoulin
Kenora-Rainy River
Nickel Belt
Nipissing
Parry Sound-Muskoka
Sault Ste. Marie
Sudbury
Thunder Bay-Atikokan
Thunder Bay-Superior North
Timiskaming-Cochrane
Timmins-James Bay
East Central
Ajax-Pickering
Barrie
Durham
Haliburton-Kawartha Lakes-Brock
Markham-Unionville
Newmarket-Aurora
Northumberland-Quinte West
Oak Ridges-Markham
Oshawa
Peterborough
Richmond Hill
Simcoe North
Simcoe-Grey
Thornhill
Vaughan
Whitby-Oshawa
York-Simcoe
Southwest
Bruce-Grey-Owen Sound
Cambridge
Chatham-Kent-Essex
Elgin-Middlesex-London
Essex
Guelph
Huron-Bruce
Kitchener Centre
Kitchener-Conestoga
Kitchener-Waterloo
Lambton-Kent-Middlesex
London-Fanshawe
London North Centre
London West
Oxford
Perth-Wellington
Sarnia-Lambton
Wellington-Halton Hills
Windsor-Tecumseh
Windsor West
Toronto
Beaches-East York
Davenport
Don Valley East
Don Valley West
Eglinton-Lawrence
Etobicoke Centre
Etobcoke-Lakeshore
Etobicoke North
Parkdale-High Park
Pickering-Scarborough East
St. Pauls
Scarborough-Agincourt
Scarborough Centre
Scarborough-Guildwood
Scarborough-Rouge River
Scarborough Southwest
Toronto Centre
Toronto-Danforth
Trinity-Spadina
Willowdale
York Centre
York South-Weston
York West
West Central
Ancaster-Dundas-Flamborough-
Westdale
Brant
Bramalea-Gore-Malton
Brampton-Springdale
Brampton West
Burlington
Dufferin-Caledon
Haldimand-Norfolk
Halton
Hamilton Centre
Hamilton East-Stoney Creek
Hamilton Mountain
Mississauga-Brampton South
Mississauga East-Cooksville
Mississauga-Erindale
Mississauga South
Mississauga-Streetsville
Niagara Falls
Niagara West-Glanbrook
Oakville
St. Catharines
Welland
The 6 Regional Caucuses
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2014 Ontario NDP Convention Notice
Te following positions will be elected
at Convention:
President
Treasurer
Vice-Presidents (three female and
three male)
General Members-at-Large (three
female and three male)
Regional Members-at-Large (one
male and one female from each
region listed below)
Electing the Party Executive
Te elections for
President, Vice-
Presidents, and Treasurer
will be held on Saturday
morning, and for
General Members-at-
Large on the Sunday
morning. Tis allows
unsuccessful candidates
to stand for election to
other positions.
Regional Members-at-Large are
elected by the Regional Caucuses
on Friday evening of Convention.
Delegates regional caucus is based on
the actual residency of the individual.
Te following Party Committees
will hold elections at Convention to
choose their two representatives to
Executive:
Ethnic Liaison Committee
Disability Rights Committee
Aboriginal Section
LGBT Committee
At the regional and committee
caucuses, as with voting for all
positions, only Convention Delegates
may vote.
Te April 2012 Council meeting
passed a motion that the Party
abandon the practice of ofcial slates
at Convention.
Nomination Process
If you wish to seek election to
an Executive position, you must
complete the Nomination Form 2014
found in your Convention Kit.
Submit the completed Nomination
Form in person, with your nominator,
to the Balloting Co-Chairs, at
the Convention NDP ofce
at specifed times listed on the
ofcial Convention Agenda in your
Convention kits.
In the case of
Committees and
Regional Members-
at-Large, once you are
elected at your Regional
Caucus as a member of
Provincial Executive,
submit your nomination
form to the balloting Co-Chairs
at the time specifed on the ofcial
Convention Agenda.
Financial Guidelines
Te spending limit for candidates for
Administrative Committee Positions
is $ 1,500. No single contributor
may contribute more than $250 to a
candidate.
Te spending limit for candidates
for Committee representatives or
Regional and General Members-at-
Large is $500. No single contributor
may contribute more that $100 to a
candidate.
Contributions are NOT tax
receiptable. A disclosure form, listing
donations in excess of $25 must be
fled at the Convention ofce when
the nomination form is submitted, in
person to the Balloting Chairs.
To obtain a copy of the disclosure
form email convention2014@on.ndp.
ca.
Responsibilities of Executive
Members
Executive members communicate
with party groups assigned to them
and help with party activities and
projects.
President
Chairs the Administrative
Committee, Provincial Executive,
and Council
Acts as spokesperson in
consultation with the Leader and
secretary
Sits as an ex-ofcio member on all
committees
Travels to party meetings around
the province
Works closely with the secretary
and treasurer
Provides liaison between the
legislative caucus and the party
Treasurer
Sits on Administrative Committee
Chairs budget committee
Prepares, with staf support, the
budget and presents it to the
Administrative Committee,
Provincial Executive, and Council
Prepares and presents fnancial
reports to Administrative
Committee, Provincial Executive,
and Council
Monitors expenditures on behalf of
the members
Oversees fundraising activities
Works closely with the secretary,
the partys auditor and committee
Network with
New Democrats
from across the
Province
8
2014 Ontario NDP Convention Notice
chairs
Vice-Presidents
(three female and three male)
Assist the president in all duties
Sit on Administrative Committee
Chair a party committee and
meetings
Travel to party meetings
Take part in outreach and
fundraising
Regional Members-at-large (six
female and six male)
Provide liaison between region and
Provincial Executive and Council
Sit on committees
Participate in fundraising and
outreach
General Members-at-Large
(three female and three male)
Provide leadership in outreach
Sit on committees
Take part in fundraising
Ethnic Liaison Committee
representatives (one male and
one female)
Provide liaison between ethnic
advisory committees and the
Provincial Executive and Council
Sit on committees
Participate in fundraising and
outreach
Lesbian, Gay, Bisexual &
Trans- identied Committee
representatives (one male and
one female)
Provide liaison between the
LGBTC and the Provincial
Executive and Council
Provide leadership in outreach to
the provinces lesbian, gay, bisexual
and trans identifed communities
Sit on committees and participate
in fundraising
Womens Committee
representatives (two)
Provide liaison between Womens
Committee and the Provincial
Executive, Provincial Council, and
Federal Council
Provide leadership in outreach
Sit on committees and participate
in fundraising
Ontario New Democratic Youth
representatives (one male and
one female)
Provide liaison between ONDY
and Provincial Executive and
Council
Provide leadership in youth
outreach
Sit on committees and participate
in fundraising
Disability Caucus (one male and
one female)
Provide liaison between the
Disability Caucus and Provincial
Executive and Council
Provide leadership in disability
outreach
Sit on committees and participate
in fundraising
Aboriginal Section
representatives (one male and
one female)
Provide liaison between the
Aboriginal Section and Provincial
Executive and Council
Provide leadership in Aboriginal
outreach
Sit on committees and participate
in fundraising
Cope 343
APPENDIX A


Awesome Town
Provincial NDP Riding Association
General Membership Meeting
Delegate & Resolutions Selection for Convention 2014
(DATE)
at
(LOCATION)
(MAJOR INTERSECTION OR OTHER DIRECTIONS)
Meeting starts at: x:xx am/pm
Registration Opens: x:xx am/pm

Do you want to be a delegate at the November 1416, 2014 ONDP Convention?
We urge all members to attend this important meeting as it is your opportunity to be directly involved
with the 2014 Convention process either through becoming a riding delegate or by proposing
important Resolutions.
All members in good standing of the ONDP living within the boundaries of (RIDING NAME) are entitled
to vote. Members who were in good standing last year but have not yet renewed their membership for
2014 may do so at registration and vote at the meeting.
For more information, please phone (Contact Name) at (Contact Phone).