AGENDA

TOLLAND TOWN COUNCIL

HICKS MEMORIAL MUNICIPAL CENTER
6
th
FLOOR COUNCIL ROOM
SEPTEMBER 23, 2014 7:30 P.M.




1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF SILENCE

4. PROCLAMATIONS: None.

5. PUBLIC PETITIONS, COMMUNICATIONS, AND PUBLIC PARTICIPATION (on any
subject within the jurisdiction of the Town Council) (2 minute limit)

6. PUBLIC HEARING ITEMS: None.

7a. REPORTS OF BOARDS AND COMMITTEES RESPONSIBLE TO THE COUNCIL: None.

7b. REPORTS OF TOWN COUNCIL LIAISONS: None.

8. NEW BUSINESS (ACTION/DISCUSSION ITEMS):

8.1 Approval of Campbell Property Agricultural Services Lease to Ellen Bender of Edens
Natives Nursery.

8.2 Approval of the Hazard Mitigation Goals in Tollands Section of the 2014-2019 Capitol
Region Natural Hazards Mitigation Update.

8.3 Appointments to vacancies on various municipal boards/commissions.

9. OLD BUSINESS (ACTION/DISCUSSION ITEMS): None.

10. REPORT OF THE TOWN MANAGER (A WRITTEN REPORT SHALL BE PROVIDED
THE 1
ST
MEETING OF THE MONTH ONLY)

11. ADOPTION OF MINUTES

11.1 September 9, 2014 Regular Meeting Minutes

12. CORRESPONDENCE TO COUNCIL

13. COMMUNICATIONS AND PETITIONS FROM COUNCILPERSONS





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14. PUBLIC LISTED PARTICIPATION (on any subject within the jurisdiction of the Town Council)
(3 minute limit)

15. EXECUTIVE SESSION

15.1 Discuss Personnel Matter.

16. ADJOURNMENT





________________________________
J ack Scavone, Council Chair
































To view agenda item attachments, you may visit:
www.tolland.org/government/agendas/town-council-agendas

Any party needing an accommodation may contact the Town Managers Office at (860) 871-3600

The Town of Tolland is an Affirmative Action/Equal Opportunity Employer
Page 2 of 36
Agenda Item #8.1


AGENDA ITEM BACKGROUND


ITEM: Approval of Campbell Property Agricultural Services Lease to Ellen Bender of Edens
Natives Nursery.

ITEM SUBMITTED BY: Steven R. Werbner, Town Manager

FOR COUNCIL MEETING OF: September 23, 2014

TOWN MANAGER APPROVAL: __________________________________

ITEM SUMMARY: The Agriculture Commission received one response to their Request For
Proposals and approved the proposal put forth by Ellen Bender of Edens Natives Nursery. A
description of the proposed use is specified in the attached documentation.

FINANCIAL SUMMARY: Rent of $200 per year.

TOWN ATTORNEY REVIEW: Town Attorney will approve a final lease with Ms. Bender if
the Town Council approves this item.

COUNCIL ACTION DESIRED: Consideration of the resolution.

SUPPORTING MATERIALS:
o 09/16/14 Email from Linda Palmer, Chair,
Agriculture Commission
o Campbell Farm Proposal from Ellen Bender
o Draft Resolution

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Agenda Item #8.1

Approval of Campbell Property Agricultural Services Lease to Ellen Bender of
Edens Natives Nursery.


DRAFT RESOLUTION


NOW, THEREFORE, BE IT RESOLVED by the Tolland Town Council that it
approves the proposal from Ellen Bender of Edens Natives Nursery for an Agricultural
Services Lease for the Campbell Property at 215 Hunter Road. The Agriculture
Commission voted for a rent of $200 per year for the first 5 years.


Approved by the Tolland Town Council on , 2014.





_____________________________
Town Clerk


_____________________________
Date
Page 6 of 36
Agenda Item #8.2


AGENDA ITEM BACKGROUND


ITEM: Approval of the Hazard Mitigation Goals in Tollands Section of the 2014-2019 Capitol
Region Natural Hazards Mitigation Update.

ITEM SUBMITTED BY: Steven R. Werbner, Town Manager
John Littell, Fire Chief/Public Safety Director

FOR COUNCIL MEETING OF: September 23, 2014

TOWN MANAGER APPROVAL: __________________________________

ITEM SUMMARY: On a voluntary 5-year cycle, the Hazard Mitigation Plan is updated
working through the Capital Region Council of Governments (CRCOG). CRCOG staff worked
with each community to update and revise their plan and goals. The purpose of this plan is to
highlight the natural hazards in the region and develop mitigation goals. Approval of this plan
will foster improvement of natural disaster planning as well as allow Tolland to access FEMA
Hazard Mitigation Assistance Grants. Attached is the Tolland Section of the overall plan that
you are approving for the region and the Executive Summary of the overall plan. The goals
highlighted in the plan are just that, goals, and not mandated to be completed in the 5-year
period.

FINANCIAL SUMMARY: N/A.

TOWN ATTORNEY REVIEW: N/A.

COUNCIL ACTION DESIRED: Consideration of the resolution.

SUPPORTING MATERIALS:
o Hazard Mitigation Goals outlined for Town of Tolland
o Executive Summary
o Draft Resolution

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Agenda Item #8.2


Approval of the Hazard Mitigation Goals in Tollands Section of the 2014-2019 Capitol Region
Natural Hazards Mitigation Update.


DRAFT RESOLUTION


WHEREAS, the Town of Tolland Town Council recognizes the threats that natural hazards pose
to people and property with the Town of Tolland; and

WHEREAS, the Town of Tolland in collaboration with the Capitol Region Council of
Governments (CRCOG) has prepared a multi-hazard mitigation plan known as the 2019-2019
Capitol Region Natural Hazards Mitigation Plan Update in accordance with the Disaster
Mitigation Act of 2000; and

WHEREAS, the 2014-2019 Capitol Region Natural Hazards Mitigation Plan Update has
identified mitigation goals and actions to reduce or eliminate long-term risk to people and
property from the impacts of future natural hazards and disasters that affect the Town of Tolland
and the region; and

WHEREAS, public and committee meetings were held between March 15, 2012 and October 2,
2013, regarding the development and review of the 2014 2019 Capitol Region Natural Hazards
Mitigation Plan Update; and

WHEREAS, the Federal Emergency Management Agency/ Department of Homeland Security
has approved the 2014-2019 Capitol Region Natural Hazards Mitigation Plan Update, on
condition of local adoption, enabling the Town of Tolland to apply for Hazard Mitigation grant
funding; and

WHEREAS, adoption by the Town of Tolland Town Council demonstrates their commitment to
achieving the hazard mitigation goals outlined in the Town of Tollands section of the 2014-2019
Capitol Region Natural Hazards Mitigation Plan Update.

NOW, THEREFORE, BE IT RESOLVED, that the Town of Tolland Town Council hereby
adopts the 2014-2019 Capitol Region Natural Hazards Mitigation Plan Update.



Date of Adoption: _______________________________
Signed: _____________________________________
(Chief Elected Official)

Name of Chief Elected Official: _____________________
Page 31 of 36


M E M O

TO: Town Council

ATTN: Steven R. Werbner, Town Manager

FROM: Lynn Bielawiec, Executive Assistant

DATE: September 23, 2014

RE: Current Board & Commission Vacancies Agenda Item #8.3


The attached table illustrates all vacancies as of September 18, 2014 on Town boards and
commissions appointed by the Town Council:


Office


Person Appointed/Term
Board of Assessment
Appeals - Alternate
TWO VACANCIES
two alternates to fulfill terms from 11/06/13 to 11/04/15.
Membership currently includes 2 Republicans, 1 Unaffiliated and 2
alternate vacancies.
Board of Building Appeals TWO VACANCIES
two to fulfill a term from 11/09/11 to 11/04/15. Membership
currently includes 2 Republicans, 1 Democrat and 2 vacancies.
Non-Profit Housing Corp.


ONE VACANCY
to fulfill a term from 07/01/10 to 07/01/15. Membership currently
includes 5 Democrats, 1 Unaffiliated and 1 vacancy.
Ordinance 60 Committee ONE VACANCY
to fulfill a term from 10/25/05 indefinitely. Membership currently
includes 1 Republican, 3 Democrats and 1 vacancy.
Permanent Celebration
Committee
ONE VACANCY
one to fulfill a term from 11/07/12 to 11/04/15. Membership
currently includes 2 Republicans, 3 Democrats, 2 Unaffiliated and 1
vacancy.
Planning & Zoning
Commission - Alternate
ONE VACANCY
one alternate to fulfill a term from 11/06/13 to 11/04/15.
Membership currently includes 3 Democrats, 3 Republicans and 1
alternate vacancy.

TOWN of TOLLAND/ 21 tolland green, tolland connecticut 06084

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Agenda Item #8.3 Current Board and Commission Vacancies
Page 2


Tolland Economic &
Community Development
Corp.
TWO VACANCIES
one to fulfill a term from 02/28/14 to 02/28/19 and one to fulfill a
term from 02/28/11 to 02/28/16. Membership currently includes 3
Republicans, 1 Democrat, 1 Unaffiliated and 2 vacancies.
Tolland Technology
Advisory Board
ONE VACANCY
one to fulfill a term from 05/28/13 to 05/28/15. Membership
currently includes 1 Republican, 3 Democrats, 1 Unaffiliated, 1 IT
and 1 vacancy.
Tolland Water
Commission
TWO VACANCIES
one to fulfill a term from 01/31/13 to 01/31/17 and one to fulfill a
term from 01/31/14 to 01/31/18. Membership currently includes 2
Republicans, 1 Democrat, 2 Unaffiliated and 2 vacancies.
Water Pollution Control
Authority - Alternate
ONE VACANCY
one alternate to fulfill a term from 08/26/13 to 08/26/15.
Membership currently includes 1 Democrat, 4 Republicans, 1
Unaffiliated and 1 alternate vacancy.


Reappointments:

Board of Assessment Appeals
Kimberly Ravalese, new term 11/06/13 11/04/15

Water Pollution Control Authority
Bruce W. Allen, new term 8/26/14 - 8/26/17
Matthew D. Rood, new term 8/26/14 - 8/26/17

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Agenda Item #8.3

Appointments to vacancies on various municipal boards/commissions and Town Council
appointed committees.

DRAFT RESOLUTION

BE IT RESOLVED by the Tolland Town Council that per Section C5-1 of the Town Charter
it hereby makes the following appointments:

BOARD/COMMISSION NEW TERM
Board of Assessment Appeals
(Alternate)
11/06/13 to 11/04/15
Board of Assessment Appeals
(Alternate)
11/06/13 to 11/04/15
Board of Building Appeals 11/09/11 to 11/04/15
Board of Building Appeals 11/09/11 to 11/04/15
Non-Profit Housing Corp. 07/01/10 to 07/01/15
Ordinance 60 Committee 10/25/05 indefinitely
Permanent Celebration Committee 11/07/12 to 11/04/15
Planning & Zoning Commission
(Alternate)
11/06/13 to 11/04/15
Tolland Economic & Community
Development Corp.
02/28/14 to 02/28/19
Tolland Economic & Community
Development Corp.
02/28/11 to 02/28/16
Tolland Technology Advisory Board 05/28/13 to 05/28/15
Tolland Water Commission 01/31/13 to 01/31/17
Tolland Water Commission 01/31/14 to 01/31/18
Water Pollution Control Authority
(Alternate)
08/26/13 to 08/26/15


Approved by the Tolland Town Council on , 2014.



_____________________________
Town Clerk


_____________________________
Date
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MEETING MINUTES

TOLLAND TOWN COUNCIL
HICKS MEMORIAL MUNICIPAL CENTER
6
th
FLOOR COUNCIL ROOM
SEPTEMBER 9, 2014 7:30 P.M.

MEMBERS PRESENT: Jack Scavone, Chairman; George Baker, Vice-Chair; WilliamEccles; Richard
Field; Paul Krasusky; J an Rubino and Ben Stanford

MEMBERS ABSENT: None.

OTHERS PRESENT: Steven Werbner, Town Manager; Lisa Hancock, Director of Finance and Records;
Doug Racicot, Asst. Director of Public Safety/Asst. Fire Chief

1. CALL TO ORDER: Jack Scavone called the meeting to order at 7:30 p.m.

2. PLEDGE OF ALLEGIANCE: Recited.

3. MOMENT OF SILENCE: Observed.

4. PROCLAMATIONS: None.

5. PUBLIC PETITIONS, COMMUNICATIONS, AND PUBLIC PARTICIPATION (on any
subject within the jurisdiction of the Town Council) (2 minute limit): None.

6. PUBLIC HEARING ITEMS: None.

7a. REPORTS OF BOARDS AND COMMITTEES RESPONSIBLE TO THE COUNCIL: None.

7b. REPORTS OF TOWN COUNCIL LIAISONS: Mr. Baker commented on the PZC: They closed
the public hearing on the Gottier matter, although they were not able to act on it. They are waiting for
Wetlands to act on it first. They are very pleased with the activity with regard to permits, and they are
looking forward to getting the new engineer on board. Mr. Field updated on the 300
th
Anniversary
Committee: the Gala is going to be a big party, which is being advertised as a black tie affair, although
dress up attire would be sufficient too. Tickets for the Gala are being sold at the Farmers Market, the
Library and the Town Managers office. The Committee is getting ready for a parade on September 15
th
.
Mr. Rubino said the Shared Services Committee is working on getting a date to reconvene. She also
updated that someone has made an application for the property, which is before the AG Commission. Mr.
Krasusky updated on the BOE: the high school Assistant Principal position is still open. All-day
kindergarten is going very well, with 174 kids attending. The Committee is still working on the
superintendent search. They have made recommendations, and interviews with the recommended
candidates will be occurring. They are hoping to seat the new superintendent by the first of the year.

8. NEW BUSINESS (ACTION/DISCUSSION ITEMS):

8.1 Discussion of where we are with the Fiber Project.

The Council was provided a report for their review. Mr. Racicot said the project is moving along, and he
reviewed the three components to the project:

1. The CEN connection is currently located at the Tolland Middle School. The Tolland Middle School
was viewed as an undesirable location of the demarc, because there is no backup power generator at the
facility. Town staff and Board of Education staff worked with the CEN and Fibertech to relocate the
Page 35 of 36
Town of Tolland September 9, 2014 Page 2 of 2
Town Council Meeting

CEN demarc fromTolland Middle School to Tolland High School. The Board of Education entered
into an agreement with Fibertech to relocate the demarc. Work should be commencing shortly.

2. The Capital Region Council of Governments has just concluded a competitive bidding process for the
installation of dark fiber. They have been monitoring this process. CRCOG has entered into agreement
with Sertex. It is the recommendation of the Assistant Director of Public Safety and the Technology
Advisory Board to work with Sertex to generate a scope of work and budget for the project.

a. They would approach this project in two phases simultaneously. The main fiber ring would
be installed first and networked first. This would include the Town Hall, all BOE facilities
and the EOC. Other municipal buildings will be completed once the fiber has been
terminated at each building. This approach will maximize efficiency and redundancy. Also,
completing the main fiber ring first should prepare us for the new VOIP phone systemthat
would ideally be installed during the summer of 2015.

3. The last component of the project is purchasing new network switches to run the network. South
Windsor has almost completed an as-built design of our network. That information along with what
facilities will have fiber terminated at themis necessary to bid the purchasing of switches, installation
and engineering. Town staff has been working with the Board of Education staff to design a resilient
and disparate network for municipal government. This portion of the project is very critical to the
success of this overall improvement. Town staff, Board of Education staff and South Windsor IT will
play a critical role in the creation of the bid spec and the execution of the contract.

The Council expressed their thanks to Mr. Racicot, and said he has done a great job.

8.2 Appointments to vacancies on various municipal boards/commissions: No appointments.

9. OLD BUSINESS (ACTION/DISCUSSION ITEMS): None.

10. REPORT OF THE TOWN MANAGER (A WRITTEN REPORT SHALL BE PROVIDED
THE 1
ST
MEETING OF THE MONTH ONLY): Mr. Werbner reminded that Celebrate Tolland is
September 20, 2014 from11:00 a.m. 3:00 p.m. He advised that the new building inspector has been
doing a great job, and that the new engineer will start on September 15, 2014.

11. ADOPTION OF MINUTES

11.1 August 26, 2014 Regular Meeting Minutes: Rick Field moved to adopt the minutes;
Seconded by George Baker. All in favor. None opposed. J an Rubino and Ben Stanford
abstained.

12. CORRESPONDENCE TO COUNCIL: None.

13. COMMUNICATIONS AND PETITIONS FROM COUNCILPERSONS: None.

14. PUBLIC LISTED PARTICIPATION (on any subject within the jurisdiction of the Town Council)
(3 minute limit): None.

15. ADJOURNMENT: George Baker moved to adjourn the meeting; Seconded by Ben Stanford at 7:53
p.m. All were in favor.
_______________________________
J ack Scavone, Council Chair
Michelle A. Finnegan
Town Council Clerk
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