11i Asset Management Fundamentals Supplemental Practices Stu

11i Asset Management
Fundamentals Supplemental
Practices
Student Guide
Course Code
Edition 1.0
Month Year
Part Number

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Copyright 2004, Oracle. All rights reserved.
11i Asset Management Fundamentals Supplemental Practices Table of Contents
i
Table of Contents
11i Asset Management Fundamentals Supplemental Practices...................................................................1-1
11i Asset Management Fundamentals ...........................................................................................................1-2
Objectives......................................................................................................................................................1-3
Setup..............................................................................................................................................................1-4
Practice - Create a New User (Required)..................................................................................................1-5
Asset Controls Setup .....................................................................................................................................1-7
Practice - Create a Location (Required).....................................................................................................1-8
Practice - Define Quickcodes (Required) ..................................................................................................1-9
Guided Demonstration - Create a Fiscal Year Calendar (Optional) ..........................................................1-10
Guided Demonstration - Create a Depreciation Calendar (Optional) ........................................................1-11
Asset Books...................................................................................................................................................1-12
Practice - Create a CORP Depreciation Book (Required) .........................................................................1-13
Guided Demonstration - Review Security by Book Setup (Required) ......................................................1-16
Asset Categories ............................................................................................................................................1-20
Practice - Create Category Values (Required)...........................................................................................1-21
Practice - Create Asset Clearing Accounts (Required) ..............................................................................1-23
Practice - Add Asset Categories to a Corp Book (Required).....................................................................1-25
Practice - Verify Assets Added to a Corp Book (Required) ......................................................................1-27
Asset Additions .............................................................................................................................................1-28
Practice - Add an Asset Using QuickAddition (Required) ........................................................................1-29
Practice - Add an Asset using Detailed Additions (Required)...................................................................1-31
Guided Demonstration - Enter Suppliers (Optional) .................................................................................1-33
Guided Demonstration - Enter Operating Lease Details (Optional) ..........................................................1-34
Guided Demonstration - Enter Capital Lease Details (Optional) ..............................................................1-36
Guided Demo - Create Invoices from a Capital Lease (Optional).............................................................1-38
Guided Demo - Enter and Assign an Asset Warranty (Optional) ..............................................................1-39
Mass Additions..............................................................................................................................................1-40
Practice - Add Assets using Mass Additions (Required) ...........................................................................1-41
Practice - Merge Tax and Prep into the Server Hardware (Required) .......................................................1-44
Practice - Split an Invoice Line into Multiple Assets (Required) ..............................................................1-46
Practice - Add an Invoice Line to an Existing Asset (Required) ...............................................................1-48
Practice - Load Assets using ADI (Required)............................................................................................1-51
Practice - Run Asset Related Reports (Required)......................................................................................1-53
CIP Asset Additions ......................................................................................................................................1-55
Practice - Add CIP Asset Shells (Required) ..............................................................................................1-56
Practice - Add Labor to CIP Assets (Required).........................................................................................1-58
Practice - Add Invoice Lines to a CIP Asset (Required) ...........................................................................1-59
Practice - Capitalize a CIP Asset (Required) .............................................................................................1-60
Asset Adjustments .........................................................................................................................................1-61
Practice - Reclassify an Asset (Required)..................................................................................................1-62
Practice - Adjust Asset Units (Required)...................................................................................................1-63
Practice - Adjust Asset Cost (Required) ....................................................................................................1-64
Practice - Transfer an Asset (Required).....................................................................................................1-65
Practice - Enter a Physical Inventory (Required).......................................................................................1-66
Practice - Add Assets for Mass Transactions (Required) ..........................................................................1-69
Practice - Mass Reclassify Assets (Required) ...........................................................................................1-73
Practice - Mass Transfer Assets (Required)...............................................................................................1-75
Depreciating Assets .......................................................................................................................................1-77
Practice - Run Depreciation (Optional) .....................................................................................................1-78
Practice - Set up a Depreciation Calendar (Required) ...............................................................................1-79
Practice - Set up a Depreciation Method (Required) .................................................................................1-81
Practice - Set up a Prorate Convention (Required) ....................................................................................1-82
ii
Practice - Run Depreciation Projections (Required)..................................................................................1-84
Practice - Perform a What-If Analysis (Required).....................................................................................1-85
Practice - Project Depreciation for Assets not yet Placed in Service (Required).......................................1-86
Processing Retirements..................................................................................................................................1-88
Practice - Partially Retire an Asset (Required) ..........................................................................................1-89
Practice - Reinstate a Partially Retired Asset (Required) ..........................................................................1-91
Tax Books......................................................................................................................................................1-92
Practice - Create a Tax Book (Required)...................................................................................................1-93
Practice - Add Categories to a Tax Book (Required) ................................................................................1-96
Practice - Verify Categories are Added to your Tax Book (Required)......................................................1-98
Practice - Run Initial Mass Copy (Required).............................................................................................1-99

iii
Preface
Profile
Before You Begin This Course
Before you begin this course, you should have the following qualifications:
Thorough knowledge of <insert information specific to this course>
Working experience with <insert information specific to this course>
Prerequisites
<insert prerequisites from the course description, including any suggested preparation
courses>
<if there are no prerequisites, insert the following sentence:> There are no
prerequisites for this course.
How This Course Is Organized
<Course Title> is an instructor-led course featuring lecture and hands-on exercises. Online
demonstrations and written practice sessions reinforce the concepts and skills introduced.

iv
Conventions in Oracle Application Navigation Paths
This course uses simplified navigation paths, such as the following example, to direct you
through Oracle Applications.
Oracle Application
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
Oracle Form
The first line in the Box is always the name of the application.
The second line is the path to the form. This simplified path translates to the following:
1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches
Summary.
2. (M) From the menu, select Query then Find.
3. (B) Click the Approve button.
Notations:
(N) = Navigator
(M) = Menu
(T) = Tab
(B) = Button
(I) = Icon
(H) = Hyperlink
(ST) = Sub Tab
The last line is always the name of the window that appears on the top left corner of the
Oracle form.

Copyright Oracle Corporation, 2003. All rights reserved.
11i Asset Management Fundamentals Supplemental Practices
Chapter 1 - Page 1
11i Asset Management
Fundamentals Supplemental
Practices
Chapter 1

Chapter 1 - Page 2
11i Asset Management Fundamentals

Chapter 1 - Page 3
Objectives

Chapter 1 - Page 4
Setup

Instructor Prep Notes
Open accounting periods in GL for Vision Operations. The current month should
correspond to the current calendar period.
Open periods in AP. The current month should correspond to the current calendar period.
Sequential Numbering = Not used
Set the Java:Color Scheme profile option to Blue
Verify Responsibility Level, FA: Print Debug = No
Verify Responsibility Level, FA: Print Timing Diagnostics Flag = No
Verify that Invoice Batching is not enabled.
Set Payables Options to default journal import to "Yes", disallow override.
Set Payables Options to send journals to the GL in summary by period.
Disable Lease GUI descriptive flexfield.
Log in as Services/Welcome and add asset 100296 to SVCS FEDERAL book
Add 00_Class
Set the HR:User Type profile option to HR with Payroll User at the Application level

Chapter 1 - Page 5
Practice - Create a New User (Required)
Overview
In this practice you will create a new user.
Assumptions
Replace XX with your terminal number or initials.
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Sign on to Oracle Applications
1. Sign on
User Name = operations
Password = welcome
2. Responsibility = System Administrator
Create a New User
3. Add a New User
(N) Security > User > Define

Field Value
User Name XXUSER
Password welcome (Tab, re-enter to verify)
Person Pat Stock (Choose from the list of
values. This might be last name first
or first name last depending on the
version of the form. Choose the Pat
Stock with the pstock@vision.com
email address.

Add Responsibilities
4. Add the following responsibilities to your new user:

Responsibility Security

Chapter 1 - Page 6
Assets, Vision Operations Standard
Assets, Vision Services Standard
Fixed Assets Manager Standard
Assets, Vision Project Mfg Standard
General Ledger, Vision Operations Standard
Payables, Vision Operations Standard
Projects, Vision Services Standard
Purchasing, Vision Operations Standard
System Administrator Standard

5. Exit the forms based applications
6. Make the Personal Home Page the active page
7. (L) Logout
Log in with your user
8. Login = XXUser
Note: System will prompt you to create a new Password:
Password = welcome
Old Password = welcome
New Password = XXuser (Tab, re-enter to verify)
9. Responsibility = Assets, Vision Operations

Chapter 1 - Page 7
Asset Controls Setup

Chapter 1 - Page 8
Practice - Create a Location (Required)
Overview
In this practice you will create a new location.
Assumptions
Tasks
Create a New Value
2. Navigate to the Values window
(N) Setup > Financials > Flexfields > Validation > Values
Name = Vision FA Building
3. (B) Find
4. Add XXBLDG200
Enter a location
5. Navigate to the Locations window.
(N) Setup > Asset System > Locations
6. Add the following new location:

Location
USA-CA-LOS ANGELES-XXBLDG200

Note: Valid locations are either set up in advance or dynamic insertion is allowed to create
them as users choose new location combinations. It is FAR more common to set up valid
locations in advance. If valid location combinations are not set up in advance, you should
set up cross validation rules to prevent bad combinations of segment values.

Chapter 1 - Page 9
Practice - Define Quickcodes (Required)
Overview
In this practice you will create two new Quickcode values.
Assumptions
Tasks
Define QuickCodes
1. Navigate to the QuickCodes window.
(N) Setup > Asset System > QuickCodes
2. Add QuickCodes according to the table below.
Note: you must FIRST query the quickcode, THEN add the value.

Type Value Description
RETIREMENT XXSALE Sale
ASSET DESCRIPTION XXHIGH SPEED COMPUTER High Speed Computer

Chapter 1 - Page 10
Guided Demonstration - Create a Fiscal Year Calendar (Optional)
Responsibility: Assets, Vision Operations (USA)
(N) Setup > Asset System > Fiscal Years
1. Create a new fiscal year
Fiscal Year Name = XXACCOUNTING
Description = Standard Accounting Calendar
From Date = 01-JAN-1850
To Date = 31-DEC-1850
Fiscal Year = 1850
2. Create fiscal years up to the current fiscal year.

Chapter 1 - Page 11
Guided Demonstration - Create a Depreciation Calendar
(Optional)
(N) Setup > Asset System > Calendars
1. Create a new calendar
Calendar = XXMonthly
Description = XXMonthly
Fiscal Year Name = XXACCOUNTING
Periods Per Year = 12
2. Create a full year calendar from the prior year through the current year.

Number Name From Date To Date
1 Jan-XX (where XX is LAST year) 01-Jan-20XX 31-Jan-20XX
2 Feb-XX (where XX is LAST year) 01-Feb-20XX 29-Feb-20XX (if this errors, try 28-
Feb-20XX)
Etc Etc Etc Etc

Caution! The period name must match to the corresponding GL Calendar period name (this
is case sensitive) or accounting will not transfer to the General Ledger.
Note: The beginning and end dates are validated against the fiscal year calendar.

Chapter 1 - Page 12
Asset Books

Chapter 1 - Page 13
Practice - Create a CORP Depreciation Book (Required)
Overview
In this practice you will create a new CORP depreciation book.
Assumptions
Tasks
Add a Company to the Operations Company Value Set
1. Navigate to the Segment Values window
Name = Operations Company
2. (B) Find
3. Add a new value according to the following table:

Terminal Value Description
01 51 You choose
02 52 You choose
03 53 You choose
04 54 You choose
05 55 You choose
06 56 You choose
07 57 You choose
08 58 You choose
09 59 You choose
10 60 You choose
11 61 You choose
12 62 You choose

Chapter 1 - Page 14
Create a Corp depreciation book
4. Navigate to the Book Controls window.
(N) Setup > Asset System > Book Controls
5. Enter the given parameters according to the following table:

Field Value
Book XXCORP BOOK
Description XXCORP BOOK
Class Corporate
Associated Corporate Book XXCORP BOOK

6. (T) Calendar
7. Enter information according to the following table:

Field Value
GL Set of Books Vision Operations
Allow GL Posting Yes
Depreciation Calendar Monthly
Prorate Calendar Monthly
Current Period Dec-XX (use LAST
year)
Divide Depreciation
(use By Days if you are using a 4-4-5
Calendar)
Evenly
Depreciate if Retired in First Year Yes

8. (T) Accounting Rules
9. Check or leave unchecked the specified check boxes:

Field Value
Allow Amortized Changes Checked
Allow Mass Changes Checked
Allow Revaluations Unchecked

Chapter 1 - Page 15
10. (T) Natural Accounts
11. Use the following information to set up accounts

Account Gain Loss Clearing
Proceeds of Sale 7850 7851 1247
Cost of Removal 7852 7853 2240
Net Book Value Retired 7854 7855 N/A
Reval Reserve Retired 7854 7855 N/A

Field Account
Intercompany Receivables 1810
Intercompany Payables 2370
Deferred Depreciation Reserve 2540
Deferred Depreciation Expense 7860
Depreciation Adjustment 1690
Account Generator Defaults XX-000-9999-0000-000

12. (T) Journal Categories
Journal Source = Assets
13. Enter journal categories according to the following table:

Field - Value Field - Value
Additions = Addition CIP Additions = CIP Addition
Adjustments = Adjustment CIP Adjustments = CIP Adjustment
Retirements = Retirement CIP Retirements = CIP Retirement
Reclass = Reclass CIP Reclass = CIP Reclassification
Transfers = Transfer CIP Transfers = CIP Transfer
Revaluation = Revaluation Depreciation = Depreciation
Deferred Dep. = Deferred Dep. Dep. Adjustment = Dep. Adj.

14. Save

Chapter 1 - Page 16
Guided Demonstration - Review Security by Book Setup
(Required)
(N) Assets > Asset Workbench
1. Review hierarchy setup for Vision Enterprises

Vision Corporate
FA: Vision
Corporation
Vision Operations
FA: Vision
Operations
Vision Services
FA: Vision
Services
Vision, Project Mfg
FA: Vision Project
Mfg
Hierarchy for Security by Book
Can see all
depreciation
books in hierarchy
OPS Corp
OPS Federal
SVCS Corp
SVCS Federal
PRJ Mfg Corp
PRJ Mfg Fed

Userid Password Responsibility Security Profile
corporate welcome Fixed Assets Manager FA: Vision Corporation
operations welcome Assets, Vision Operations FA: Vision Operations
services welcome Assets, Vision Services FA: Vision Services
projmfg welcome Assets, Vision Project Mfg (MRC) FA: Vision Proj Mfg

Verify Security for Corporate
2. Log on as a new user
User Name = corporate
Password = welcome
3. Responsibility = Fixed Assets Manager

Chapter 1 - Page 17
4. Navigate to the Financial Information window.
Inquiry > Financial Information
5. Find asset number 100081
6. (B) Books
7. Verify that asset 100081 can be seen in both the OPS CORP and OPS FEDERAL books.
8. Repeat the inquiry for the following assets.

Book Asset No. Visible?
OPS CORP 100081 Yes
OPS FEDERAL 100081 Yes
SVCS CORP 100132 Yes
SVCS FEDERAL 100296 Yes

Verify Security for Vision Operations
9. Change your user to Operations
User Name = operations
Password = welcome
11. Requery the assets. You will be able to access the following books and assets:

OPS CORP 100081 Yes
OPS FEDERAL 100081 Yes
SVCS CORP 100132 No
SVCS FEDERAL 100296 No

Note: User "operations" has access to the books of Vision Operations and Vision Project Mfg.,
but cannot access the books of Vision Services. Optionally, view a financial information inquiry
for the assets.
Verify Security for Vision Services
12. Change your user to Services
User Name = services
Password = welcome

Chapter 1 - Page 18
13. Search for assets assigned to both the OPS CORP and SVCS CORP books

OPS CORP 100081 No
OPS FEDERAL 100081 No
SVCS CORP 100132 Yes
SVCS FEDERAL 100296 Yes

Review Asset Organization Setup for Vision Operations
15. Navigate to the Organizations window
(N) Setup > Security > Organization > Description
16. Review asset books associated with this responsibility
Review Asset Organization Setup for Vision Services
17. Responsibility = Assets, Vision Services
Review Asset Organization Setup for Vision Project Mfg
20. Responsibility = Assets, Vision Project Mfg
Review the Asset Hierarchy
24. Navigate to the Organization Hierarchy window
(N) Setup > Security > Organization > Hierarchy
25. Query the Assets Hierarchy

Chapter 1 - Page 19
Review the Security Profiles
Security profiles link an asset organization to a responsibility.
26. Navigate to the Security Profile window
(N) Setup > Security > Security
27. Query the following Profiles

Name
FA:Vision Corporate
FA:Vision Operations
FA:Vision Services
FA:Vision Project Mfg
Review the FA: Security Profile Option
Use the Security Profile window to link Profiles to a position in the hierarchy.
28. Responsibility = System Administrator
29. Navigate to the System Profiles window
(N) Profiles > System
30. Query the following responsibilities and view the associated FA: Security profile option

Chapter 1 - Page 20
Asset Categories

Chapter 1 - Page 21
Practice - Create Category Values (Required)
Overview
In this practice you will create category values that will be used in creating a new asset category
combination. The goal is to be able to create category combinations using these values in a later
practice. The category combinations will have the following form:

Category Combinations
XXCOMPUTER-XXPC
XXCOMPUTER-XXNC
XXCOMPUTER-XXSERVER
XXCOMPUTER-XXNETWORK
Assumptions
Tasks
Create an Independent Value of XXCOMPUTER
(N) Setup > Financial > Flexfields > Validation > Values
Name = Vision FA Major Category
2. (B) Find
Value = XXCOMPUTER
Description = XXComputer
3. Save
Add Dependent Values
(N) Setup > Financial > Flexfields > Validation > Values
Name = Vision FA Minor Category
Independent Value = XXCOMPUTER

Chapter 1 - Page 22
5. (B) Find
6. Add dependent values according to the following table:

Value Description
XXPC PC
XXNC NC
XXSERVER Server
XXNETWORK Network

Chapter 1 - Page 23
Practice - Create Asset Clearing Accounts (Required)
Overview
In this practice you will create asset-clearing accounts that you will use for your categories.
Assumptions
Tasks
Create asset clearing accounts
Name = Operations Account
2. (B) Find
3. Create the value associated with your terminal number based on the following table:

Chapter 1 - Page 24

Terminal Value Description Qualifier
01 1581 01_Clearing Asset

4. Save your changes when done.

Chapter 1 - Page 25
Practice - Add Asset Categories to a Corp Book (Required)
Overview
In this practice you will add asset categories to a corporate depreciation book.
Assumptions
Tasks
Add Categories to a Corp book
1. Navigate to the Asset Categories window.
(N) Setup > Asset System > Asset Categories
2. Create a new category combination
Category = XXCOMPUTER-XXNETWORK
Description = Computer Network
Property Type = Personal
Property Class = 1245
3. Move the cursor in the Book field
Book = XXCORP BOOK
4. Specify the accounting information according to the following table (In order to enter
Method and Prorate Convention, click on the Default Rules button):
Note: For Revaluation Reserve use XX-000-1670-0000-000

Category Asset
Cost/
*CIP Cost
Asset
Clearing/
*CIP
Clearing
Dep
Exp
Accum Dep Method/
Life
Prorate
Conv
XXCOMPUTER-
XXNETWORK
XX-000-
1560-
0000-000/
XX-000-
1560-
0000-000
XX-000-
XXXX-
0000-000/
XX-000-
XXXX-
0000-000
7360 XX-000-
1660-0000-
000
STL/4 Mid
Month

Chapter 1 - Page 26

5. Query each of the following categories and add them to your asset book.
Note: For Revaluation Reserve use XX-000-1670-0000-000

Category Asset
Cost/
*CIP Cost
Asset
Clearing/
*CIP
Clearing
Dep
Exp
Accum Dep Method/
Life
Prorate
Conv
Building-
Manufacturing
XX-000-
1520-
0000-000
XX-000-
XXXX -
0000-000
7320 XX-000-
1620-0000-
000
STL/30 Mid
Month
Building-Office XX-000-
1520-
0000-000
XX-000-
XXXX -
0000-000
7320 XX-000-
1620-0000-
000
STL/30 Mid
Month
Computer-PC XX-000-
1560-
0000-000
XX-000-
XXXX -
0000-000
7360 XX-000-
1660-0000-
000
STL/4 Mid
Month
Vehicle-Leased
Standard
XX-000-
1550-
0000-000
XX-000-
XXXX -
0000-000
7350 XX-000-
1650-0000-
000
STL/4 Mid
Month
Vehicle-Owned
Heavy
XX-000-
1550-
0000-000
XX-000-
XXXX -
0000-000
7350 XX-000-
1650-0000-
000
STL/4 Mid
Month
Vehicle-Owned
Standard
XX-000-
1550-
0000-000
XX-000-
XXXX -
0000-000
7350 XX-000-
1650-0000-
000
STL/4 Mid
Month

Chapter 1 - Page 27
Practice - Verify Assets Added to a Corp Book (Required)
Overview
In this practice you will verify assets added to a Corp Book.
Assumptions
Tasks
Verify all categories are added to the Corp book
1. Navigate to the Submit a New Request window:
(N) Other > Requests > Run
2. (B) Ok to submit a single request
Name = Asset Category Listing
Book Name = XXCORP BOOK
3. Submit the request and monitor it to ensure it completes successfully.
4. Check to ensure all categories you added are in your XXCorp Book.

Chapter 1 - Page 28
Asset Additions

Chapter 1 - Page 29
Practice - Add an Asset Using QuickAddition (Required)
Overview
In this practice, you will add a new asset into the corporate book you created, accepting the
default rules associated with this asset category.
Assumptions
Tasks
Add an asset using Quick Additions
1. Navigate to the QuickAdditions window.
(N) Assets > Assets Workbench
2. (B) QuickAdditions
3. Enter the following information in the respective fields:

Field Value
Description XXCHEVY BLAZER
Tag Number XXCAR
Category VEHICLE-OWNED STANDARD
License plate 687ABC
License renewal date 14-Dec-2004
Book XXCORP BOOK
Cost 20000
Employee Name Adams, Mr. Brian
Expense Account XX-110-7350-0000-000
Location USA-CA-SAN FRANCISCO-1

Note: The description field has a list of values associated with it. The values on the list of
values are Quickcodes. You can set up asset descriptions in advance for frequently
purchased assets so that the descriptions can be made more consistent.

Chapter 1 - Page 30
4. (B) Done
5. Note the asset number assigned _______________________________
6. (B) OK
Note: You will see two reference numbers when the asset is added. One is for the addition,
the second is for the assignment.

Chapter 1 - Page 31
Practice - Add an Asset using Detailed Additions (Required)
Overview
In this practice, you will add a new asset into your corporate book, specifying details associated
with this asset category.
Assumptions
Tasks
Add an Asset using Detailed Additions
1. Navigate to the Asset Details window.
2. (B) Additions

Field Value
Description XXOVERHEAD OFFICE BUILDING
Tag Number XXBLDG
Category BUILDING-OFFICE
Insurance company Fidelity
Building size 500000

4. (B) Continue

Field Value
Book XXCORP BOOK
Current Cost 10,000,000
Method STL
Life Years 15

Chapter 1 - Page 32

6. Notice that we can override defaults from the category.
7. (B) Continue

Field Value
Unit Change 1
Location USA-NY-NEW YORK-2

9. (B) Done
10. Note the asset number assigned _______________________
11. (B) OK

Chapter 1 - Page 33
Guided Demonstration - Enter Suppliers (Optional)
(N) Setup > Financials > Suppliers
Enter a Supplier
1. Set up the suppliers by navigating first to the Suppliers Summary window.
(N) Setup > Financials > Suppliers
Supplier Name = XXUPay Less Rentals
2. Save
Enter a Supplier Site
Enter corresponding site information.
Enter a Supplier
3. (M) File > New
Supplier Name = XXMaintenance Services
4. Save
5. Enter corresponding site information.
Enter a Supplier
6. (M) File > New
Supplier Name = XXIBM Corp.
7. Save
8. Enter corresponding site information. This should at lease be a pay site as it will be used in
the lease Lab.

Chapter 1 - Page 34
Guided Demonstration - Enter Operating Lease Details (Optional)
(N) Setup > Asset System > Leases > Lease Payments
1. Enter Payment Schedule information according to the following table:

Field Value
Payment Schedule XXCar Rental
Lease Date 01-Jan-200Y
Interest Rate 12
Compounding Monthly
Present Value Leave Blank

2. Enter payment information according to the following table:

Line Start Date Amount Number Payment Type
1 01-JAN-200Y 450 60 Annuity

Note: Leave the end dates blank. Oracle Assets automatically displays an end date.
Calculate NPV of Lease Payments
3. (B) Calculate
4. Record the present value.
5. Save
6. (B) View Amortization
7. Save
8. (B) Yes to save schedule
9. Close all forms until you are back at the Navigator.
Determine Lease Type
10. Navigate to the Lease Details window
(N) Setup > Asset System > Leases > Lease Details

Chapter 1 - Page 35
Lease Number = XXRental Lease
Description = XXRental Lease
Lessor = XXUPay Less Rentals
Lessor Site = Choose a pay site
Note: The Lease type is currently Operating

Payment Schedule = XXCar Rental
Payment Account = XX-110-7740-0000-000
Note that the Present Value of the lease is filled in.
Fair Value = 32000
11. Save

Chapter 1 - Page 36
Guided Demonstration - Enter Capital Lease Details (Optional)
(N) Setup > Asset System > Leases > Lease Payments
1. Enter Payment Schedule information according to the following table:

Field Value
Payment Schedule XXServer Lease
Lease Date 01-Jan-200Y
Interest Rate 12
Compounding Monthly
Present Value Leave Blank

2. Enter payment information according to the following table:

Line Start Date Amount Number Payment Type
1 01-Jan-200Y 5700 1
2 01-Feb-200Y 1900 60 Annuity

Note: Leave the end dates blank. Oracle Assets automatically displays an end date.
Calculate NPV of Lease Payments
3. (B) Calculate
4. Record the present value.
5. Save
6. (B) View Amortization
7. Save
8. (B) Yes to save schedule
9. Close all forms until you are back at the Navigator.
Determine Lease Type
10. Navigate to the Lease Details window

Chapter 1 - Page 37
(N) Setup > Asset System > Leases > Lease Details
Lease Number = XXServer Lease
Description = XXServer Lease
Lessor = XXIBM Corp
Lessor Site = Choose a pay site
Payment Term = IMMEDIATE
Note: Oracle strongly recommends you use IMMEDIATE as the payment term so when the
invoice is created in Payables, it can be paid right away. If no payment term is specified, the
default from the supplier site will be used and that may cause lease payments to be made
late.
Payment Schedule = XXServer Lease
Payment Account = XX-110-7740-0000-000
Note that the Present Value of the lease is filled in.
Fair Value = 92000
11. Save
Note: The Lease has met the criteria for a Capitalized lease.
Note: Oracle uses SFAS 13 criteria to determine lease type. If any one of the criteria is met,
the lease is a capital lease and the asset must be capitalized and depreciated.
1. Transfer of ownership at end of lease term
2. Lease contains a BPO
3. The lease term is equal to 75% or more of the remaining estimated economic life of the
leased asset at the lease inception.
4. The NPV of the minimum lease payments is at least 90% of the market value of the lease
asset.

Chapter 1 - Page 38
Guided Demo - Create Invoices from a Capital Lease (Optional)
(N) Setup > Asset System > Leases > Lease Payments to Payables
1. Query the lease
2. Select payments to export
3. (B) Export
Import Lease Payments into Payables
4. Responsibility = Payables, Vision Operations
5. Navigate to the Standard Request Submission window
6. (B) Ok to submit a single request
Name = Payables Open Interface Import
Source = Oracle Assets
7. (B) Ok
8. (B) Submit
9. Review report output when the request completes.

Chapter 1 - Page 39
Guided Demo - Enter and Assign an Asset Warranty (Optional)
(N) Setup > Asset System > Warranties
1. Enter information according to the table:

Field Value
Warranty Number XXP2316
Description Vehicle Maintenance
Start Date 01-Jan-20YY (current year)
End Date 31-Jan-20YY (current year)
Currency USD
Cost 150
Supplier Name XXMaintenance Services

2. Save
Assign the warranty to an asset
3. Navigate to the Assets window.
Tag Number = XXCAR
4. (B) Find
5. (B) Open
Warranty Number = XXP2316
6. (B) Done

Chapter 1 - Page 40
Mass Additions

Chapter 1 - Page 41
Practice - Add Assets using Mass Additions (Required)
Overview
In this practice, you will enter invoice lines in Oracle Payables to create data to be used in Oracle
Assets. Invoices entered in Oracle Payables must be approved and sent to Oracle General
Ledger using the Transfer to the General Ledger program before these can be processed.
Assumptions
Tasks
Add Assets using Mass Additions
1. Switch Responsibilities
(M) File > Switch Responsibility
2. Responsibility = Payables, Vision Operations (USA)
3. Navigate to the Invoices window.
(N) Invoices > Entry > Invoices
4. Enter the following invoice information:

Type Supplier Site Invoice Date Invoice
Number
Amount
Standard Advanced
Network
Devices.
Santa Clara 15-Dec-200Y
Y = last year
XXINV 108000.00

5. (B) Distributions
6. Enter distributions according to the following table:

Line Type Amount Tax Code Account Description
1 Item 4172.00 Blank XX-000-XXXX-0000-000 Tax
2 Item 2828.00 Blank XX-000-XXXX-0000-000 Prep

Chapter 1 - Page 42
3 Item 51000.00 Blank XX-000-XXXX-0000-000 Server Hardware
4 Item 12000.00 Blank XX-000-XXXX-0000-000 Fees
5 Item 24000.00 Blank XX-000-XXXX-0000-000 Laptops
6 Item 2000.00 Blank XX-000-XXXX-0000-000 Battery Backup
7 Item 1200.00 Blank XX-000-XXXX-0000-000 24 Port Hub
8 Item 800.00 Blank XX-000-XXXX-0000-000 Cable
9 Item 10000.00 Blank XX-000-XXXX-0000-000 High Speed Server

7. Save and close the Distributions window.
Validate the Invoice
8. (B) Actions
Validate = Checked
9. (B) OK
Create Accounting for the Invoice
10. (B) Actions
Create Accounting = Checked
11. (B) OK
Note: There are 4 criteria that must be met before an invoice distribution is sent to Fixed
Assets:
The invoice distributions must be coded to an asset clearing account associated with a
valid asset category. In our case that account was XX-000-XXXX-0000-000.
The Track as Asset flag must be selected. This will be done automatically if the natural
account was qualified in GL as a type of Asset. In our case, XXXX was associated
with an Account Type of Asset. For expensed items you wish to track in Oracle Assets,
you must manually select the Track as Asset flag.
The invoice distribution must be transferred to GL. Payables Transfer to General
Ledger must have been run and the invoice distribution transferred to General Ledger.
Note that it is NOT necessary to run Journal Import.
The GL Date specified when the Mass Addition Create process includes invoice
distributions on or before the specified date.
Run the Payables Transfer to General Ledger Process

Chapter 1 - Page 43
Name = Payables Transfer to General Ledger
To Date = Last day of current calendar month
Submit Journal Import = Yes
13. (B) Ok
14. (B) Submit
15. Monitor the request until it completes.
Run the Mass Additions Create Process
Name = Mass Additions Create
GL Date = Last day of current calendar month
Book = XXCORP BOOK
17. (B) Submit
18. Do not submit another request

Chapter 1 - Page 44
Practice - Merge Tax and Prep into the Server Hardware
(Required)
Overview
The Tax (line 1) and Prep (line 2) lines from your invoice were costs necessary to place the
Server Hardware (line 3) into Service. In this practice, you will merge the Tax and Prep lines
into the Server Hardware line.
Hey, the Tax and Prep lines need
to be merged with the Server
Hardware when you prepare mass
additions.
Tax: 4172.00
Prep: 2828.00
Server Hardware:
51000.00

Assumptions
Tasks
Merge Lines Tax and Prep into the Server
1. Navigate to the Prepare Mass Additions form.
(N) Mass Additions > Prepare Mass Additions
2. Query mass additions by your invoice number

Chapter 1 - Page 45
3. Open the Server Hardware line and enter asset information according to the following table:

Field Value
Category COMPUTER-PC

4. Save your work then merge the Tax and Prep lines into the Server Hardware line.
Prepare Line 3 for Posting
5. Change the queue to POST
6. Save
7. Close the Mass Additions Summary window

Chapter 1 - Page 46
Practice - Split an Invoice Line into Multiple Assets (Required)
Overview
Splitting Asset Lines is necessary when one invoice is used to purchase more than one of the
same item and each of those items must have a different asset number. In this practice, you will
split the Laptop line into 4 different assets.
The 24000 laptop represents 4
laptops. Make sure you split it
during your mass additions
process so 4 separate asset
numbers can be assigned.
24000.00
6000.00
6000.00
6000.00
6000.00

Assumptions
Tasks
Prepare a Mass Addition
1. Find the Laptops line and change the units to 4. Also, prepare the addition based on the
information in the following table:

Field Value
Description Laptops

Chapter 1 - Page 47
Units 4

2. Complete Distributions according to the following table:

Units Expense Account Location
4 XX-110-7360-0000-000 USA-CA-SAN FRANCISCO-2

Split the Mass Addition
3. Split the laptops into 4 distinct assets.
4. Query the 4 Assets and Change Queue to Post (or query then and use (M) Tools > Post All)

Chapter 1 - Page 48
Practice - Add an Invoice Line to an Existing Asset (Required)
Overview
Adding lines to existing assets may be necessary when more than one invoice representing the
same asset are entered over time. Also, discounts taken on an invoice may not be known at the
time the invoice distribution is sent to Fixed Assets. If the discount comes later, it is treated as a
cost adjustment to the original asset changing its capitalized cost.

Reasons to perform a cost adjustment
Discounts usually are interfaced to mass additions after the initial asset distribution.
AP corrects coding errors by reversing invoice distributions.
Invoice distributions for CIP assets are added after the original asset shell.
Credit or Debit memos added in Payables for returned items.
In this practice, you will add invoice distributions to an existing asset. You will first manually
add an asset, and then merge the Battery Backup (line 6) distribution to the asset.
Don't forget that we just bought a
battery backup for one of the
servers. Make sure you use the
Add to Asset functionality while
preparing mass additions. I don't
want to add it as an individual
asset. It will simply be treated as
an improvement to the server.
Battery Backup:
2000.00
Asset #: XXXXX

Assumptions

Chapter 1 - Page 49
Tasks
Create a Quick Addition
1. Navigate to the Asset Additions form
2. (B) Quick Additions
Description = XXComputer Server
Tag Number = XXCOMPUTER
Category = COMPUTER-PC
Book = XXCORP BOOK
Cost = 100000
Employee Name = Adams, Mr. Brian
Expense Account = XX-110-7360-0000-000
Location = USA-CA-SAN FRANCISCO-1
3. (B) Done
4. (B) OK
Add the Battery Backup line to the asset with the tag number of XXCOMPUTER
5. Navigate to the Find Mass Additions window to find the invoice you entered.
6. Locate the invoice line for the battery backup.
7. Use the Add to Asset functionality to find the asset with a tag number of XXCOMPUTER
and add the battery backup to that asset
8. Change the queue to POST and tab out of the field
Note: The system should save the line as a COST ADJUSTMENT. Thats because weve
adjusted the cost of an existing asset.
Post Mass Additions
9. Navigate to the Submit Request Set window
(N) Mass Additions > Post Mass Additions
10. Post mass additions using parameters according to the following table:

Program Stage Parameters
Mass Additions Post Mass Additions Post XXCORP BOOK

Chapter 1 - Page 50
Mass Additions Posting Report Mass Additions Posting Report XXCORP BOOK

Chapter 1 - Page 51
Practice - Load Assets using ADI (Required)
Overview
In this practice, you will load assets using ADI.
Assumptions
Tasks
Set up Connect String Information
Your instructor will provide you with connect string information.
Create an Asset Worksheet
1. Click the Create Assets icon on your toolbar
Corporate Depreciation Book = XXCORP BOOK
2. Select [Default] from the Select Layout drop-down list.
3. Select the New Workbook option in the Create Worksheet in region.
4. (B) OK
Asset Number = XX-123
Country = USA
State = NY
City = NEW YORK
Building = OFFICE1
Major Category = BUILDING
Minor Category = OFFICE
Units = 1
Cost = 10000000
Description = Office building
Clearing Account = XX-000-XXXX-0000-000
Date Placed in Service = The 15
th
of last December (12/15/YYYY)
Note: Make sure you enter each segment of the Expense and Clearing account in a
corresponding cell.

Chapter 1 - Page 52
Note: Make sure to use capital letters where appropriate. Any column with the word List is
case sensitive
Enter Asset Information by Using the List of Values
For the next few assets, you want to validate some of the information before the upload process
so you decide to use the list of values to enter the Location, Category and Accounting fields.
5. Use the following information for the assets:
Location = USA-CA-SF-NONE
Category = VEHICLE-OWNED STANDARD
Clearing Account = XX-000-XXXX-0000-000
DPIS = 15-DEC-20YY (where YY is LAST year)

Asset # Units Cost Descr
XX-124 1 45000 XXBMW
XX-125 1 18500 XXTRUCK
XX-126 1 19000 XXVAN
Copy and Modify Asset Rows
You realize the next few assets are similar to the last set of assets you entered. Copy the three
rows from step the table above and paste them beneath. Change the Asset numbers to XX-127,
XX-128, and XX-129, respectively.
6. Update Cost and Description information according to the following table:

Asset # Units Cost Descr
XX-128 1 10000 XXTRAILER

Upload Assets
7. Upload the assets to the interface, make sure you also have Oracle automatically start the
Post process.

Chapter 1 - Page 53
Practice - Run Asset Related Reports (Required)
Overview
In this practice, you will run the Asset Additions Report (Required)
Assumptions
Tasks
Run the Asset Additions Report
1. Navigate to the Request Submission form
2. (B) OK to submit a single request
Name = Asset Additions Report
Book = XXCORP BOOK
From Period = Dec-XX (Last year)
To Period = Dec-XX (Last year)
3. Submit the request and review the output once it has completed.
Run the Additions By Source Report
This report shows all assets added during an accounting period range and the invoice lines
associated with that asset. The report groups the assets by source: Mass Additions or Manual
Transactions.
5. Submit a single request
Name = Additions by Source
Book = XXCORP BOOK
From Period = Dec-XX (Last year)
To Period = Dec-XX (Last year)
6. Submit the request and view the output when it completes.

Chapter 1 - Page 54
Run the Asset Additions by Responsibility Report
This report shows assets that you added to your cost centers through additions, capitalizations,
and transfers in the accounting period you specify. The report shows the owner and location of
each unit.
8. Submit a single request
Name = Asset Additions Responsibility Report
Book = XXCORP BOOK
Period = Dec-XX (Last year)
From Cost Center = 110
To Cost Center = 140
9. (B) OK
10. Submit the request and view the output when it completes.
Note: This report may not show the correct owners of the assetobviously a problem that
is fixed with a patch.

Chapter 1 - Page 55
CIP Asset Additions

Chapter 1 - Page 56
Practice - Add CIP Asset Shells (Required)
Overview
CIP Assets do not have a cost when they are added. Essentially we are adding a CIP Shell
used to capture costs. As invoices and labor lines are added, the cost of the asset increases and is
eventually placed into service and depreciated.
Assumptions
Tasks
Add a Project Number
1. Add Project Number XX-1000 to the Vision FA Asset Key value set.
Add a CIP Asset
2. Navigate to the Assets Workbench

Field Value
Description XXCOMPUTER NETWORK
Tag Number XXCOMPNET
Category XXCOMPUTER-XXNETWORK
Asset Key XX-1000
Asset Type CIP
Book XXCORP BOOK
4. (B) Done
5. Record the Asset Number assigned ___________________________

Chapter 1 - Page 57
Note: The choice of Asset Type is driven by the category. If the category is flagged as an
expense type asset, the only valid choice in the pop list would be Expense.

Chapter 1 - Page 58
Practice - Add Labor to CIP Assets (Required)
Overview
Employee labor does not come through the Accounts Payable system and there is no interface
from Payroll to Fixed Assets. Therefore it must be added to the asset directly. A debit is
generated to the CIP Cost account and a credit to the CIP Clearing account. The CIP Clearing
account will have to be cleared manually with a journal entry in the general ledger.
In this lab and the next lab, we will add cost to CIP assets directly with Source Lines and Mass
Additions.
Assumptions
Tasks
Add Labor to a CIP Asset
1. Find the asset with tag number XXCOMPNET by navigating to the Assets window.
Tag Number = XXCOMPNET
2. (B) Find
3. (B) Source Lines
4. Enter Source Line information according to the following table:

Invoice Number Line Description Line Amount
1 Employee Labor 7500

5. (B) Done
Note: Adding labor to this asset created a debit of 7500 to an asset cost account and 7500 to
an asset clearing account. A journal entry in the General Ledger or in another sub-ledger
will be necessary to clear the clearing account.

Chapter 1 - Page 59
Practice - Add Invoice Lines to a CIP Asset (Required)
Overview
Most of the cost associated with a CIP asset will come from Accounts Payable during the Mass
Additions process.
Assumptions
Tasks
Add Invoice Lines from Mass Additions to a CIP Asset
1. Navigate to the Prepare Mass Additions window
Invoice Number = XXINV
2. Add the Hub, Cable and High Speed Server to the CIP asset
Prepare the Invoice Line for Posting
3. Prepare the addition so it may be posted.
Post Mass Additions
4. Navigate to the Submit Request Set window
(N) Mass Additions > Post Mass Additions
5. Post your additions

Chapter 1 - Page 60
Practice - Capitalize a CIP Asset (Required)
Overview
When CIP Assets are complete, they may be placed in service through the Capitalize CIP Assets
form. In the following exercise, you will capitalize the asset with Tag Number XXCOMPNET.
Note: Fixed Assets may be used for simple CIP projects (Oracle Projects is used for complex
CIP projects). One great use for the Asset Key flexfield is to store project number. All assets
associated with the same project have the same project number in the Asset Key flexfield. When
the project is complete the Capitalize CIP assets form can be used to search for all assets with the
same project number. All assets can be easily selected and placed in service.
Assumptions
Tasks
Capitalize the Asset with Tag Number XXCOMPNET
1. Navigate to the Capitalize CIP Assets window
(N) Assets > Capitalize CIP Assets
Book = XXCORP BOOK
Asset Key = XX-1000
2. (B) Find
3. Click the record selection checkbox
4. (B) Capitalize

Chapter 1 - Page 61
Asset Adjustments

Chapter 1 - Page 62
Practice - Reclassify an Asset (Required)
Overview
In this practice you will reclassify an asset.
Assumptions
Tasks
Reclassify an Asset
1. Navigate to the Asset Details window
2. Find the asset with XXCAR as the tag number.
3. (B) Open
4. Change the assets category from VEHICLE-OWNED STANDARD to VEHICLE-
OWNED HEAVY
5. Save
6. (B) Done
7. Close forms until you are back at the Navigator.
Note: Oracle Assets transfers Cost and Accumulated Depreciation to the accounts
associated with the new category.
Note: It is not possible to do a prior period reclassification.

Chapter 1 - Page 63
Practice - Adjust Asset Units (Required)
Overview
In this practice you will adjust asset units.
Assumptions
Tasks
Adjust Asset Units
2. Find the asset with the tag number XXCAR
3. (B) Open
4. Adjust the units to 2
5. Perform additional adjustments so final assignments are the same as those in the following
table:

Unit Name Expense Account Location
1 Adams, Mr. Brian 01-110-7350-0000-000 USA-CA-SAN FRANCISCO-1
1 Ray, Ms. Amy 01-140-7350-0000-000 USA-CA-SAN FRANCISCO-2

6. (B) Done
7. Are any journal entries created based on this unit adjustment? Why or why not?

Chapter 1 - Page 64
Practice - Adjust Asset Cost (Required)
Overview
In this practice you will adjust the cost of an asset.
Assumptions
Tasks
Adjust the Cost of an Asset
2. Query your asset with a tag number of XXCAR
3. Update the cost to 50,000. Do not amortize the adjustment.
Note: The option to Amortize NBV Over Remaining Life was added to enable the ability to
enter accumulated depreciation on a newly added asset and to have this "adjustment" treated
as an amortized adjustment. In prior releases of Oracle Fixed Assets it was not possible to
perform amortized adjustments in the period an asset was added as the "Amortize
Adjustment" check box was not available until after depreciation had been run for the asset
(received APP-47782 error when trying to check this box).

Chapter 1 - Page 65
Practice - Transfer an Asset (Required)
Overview
Transfer an Asset.
Assumptions
Tasks
Transfer an asset
2. Find the asset with tag number XXCAR
3. (B) Assignments
4. Change the assignment from Ray, Ms. Amy to Frans, Mr. Hans Fritz
Expense Account = XX-140-7350-0000-000 (Hint: use F5 to copy prior field)
Location = USA-CA-SAN FRANCISCO-2
5. (B) Done
Note: If you transfer an asset during the period in which it was added, the transfer date
automatically defaults to the assets date placed in service, and you cannot change it.
6. Close forms until you are back at the Navigator.

Chapter 1 - Page 66
Practice - Enter a Physical Inventory (Required)
Overview
In this practice, you will enter a physical inventory.
Assumptions
Tasks
Enter a Physical Inventory
Navigate to the Physical Inventory window.
(N) Physical Inventory > Enter
Inventory Name = XXInventory
Enter the date when you start entering the data
(B) Open.
In the Inventory Entries enter the following physical inventory. Fill in any other required fields
as necessary.

Asset # Tag # Units Location
XXCAR You choose You choose
XX-124 You choose You choose

Run the Physical Inventory Comparison Program
Navigate to the Run Comparison window
(N) Physical Inventory > Run
Monitor the request until it completes
Review the Results in the Physical Inventory Comparison window.

Chapter 1 - Page 67
Note: The Physical Inventory Comparison program only compares physical inventory
entries with a status of NEW. If an entry has been compared and you want it to be
compared again, you must change the status of that entry back to NEW in the Inventory
Entries window.

Status Meaning
Difference During the comparison, Oracle Assets identified a difference in the
location or number of units for this asset Oracle Assets
New When you enter a new physical inventory entry, the status is
automatically set to NEW. A status of NEW indicates the entry has not
been compared. After an entry has been compared, you also have the
option to reset the status to NEW, so that it will be compared again.
No Asset Number The comparison program could not locate the asset number in Oracle
Assets.
NON-Inventorial The asset associated with the physical inventory entry is not designated
to be included in physical inventory (the In Physical Inventory check
box is not checked).
Not Unique During the comparison, more than one asset listed in Oracle Assets
matched a single physical inventory entry.
Reconciled The asset is the same in Oracle Assets and in physical inventory, and is
automatically set to a status of RECONCILED.
To Reconcile The asset is the same in Oracle Assets and in physical inventory, and is
automatically set to a status of RECONCILED.

Run the Physical Inventory Comparison Program
When you are finished with reconciling your physical inventory, you can run the Physical
Inventory Missing Assets Report to determine if there are any assets in your production system
that could not be found during the physical inventory process. This report is a standard variable
format report, which you must run from the ADI Request Center. The Request Center allows you
to manipulate data in the desktop application of your choice.

Code Meaning
ADDITION An asset was found in physical inventory that is not in Oracle
Assets. The asset needs to be added to Oracle Assets.
DOWN-UNIT
ADJUSTMENT
For a particular asset, more units are listed in Oracle Assets than are
found in physical inventory. The number of units needs to be
adjusted down in Oracle Assets.
FULL RETIREMENT An asset needs to be fully retired, because it is listed in Oracle
Assets but not found in physical inventory.
NONE No unit adjustment is necessary.
PARTIAL An asset needs to be partially retired. Usually, you would do this
when for a particular asset, you found less units in physical

Chapter 1 - Page 68
RETIREMENT inventory than are listed in Oracle Assets.
REINSTATEMENT An asset needs to be reinstated. Although it was retired, during the
physical inventory process, it was found that the asset was still
being used.
UP UNIT
ADJUSTMENT
For a particular asset, less units are listed in Oracle Assets than are
found in physical inventory. The number of units needs to be
adjusted up in Oracle Assets.

Chapter 1 - Page 69
Practice - Add Assets for Mass Transactions (Required)
Overview
In this practice, you will add four assets into the corporate book, XXCORP BOOK, accepting the
default rules associated with this asset category. These assets will be used in the other practices
in this module. You will also run depreciation to close the period.
Assumptions
Tasks
Add Assets
3. Enter asset information according the following table:

Field Value
Description XXCHEVY IMPALA
Tag Number XXCHEVY IMPALA
Category VEHICLE-OWNED STANDARD
Book XXCORP BOOK
Cost 20,000
Employee Name Adams, Mr. Brian, #43
Location USA-CA-SAN FRANCISCO-XX_CLASS

4. (B) Done
5. Note the asset number assigned: _______________________________
6. (B) OK

Chapter 1 - Page 70

Field Value
Description XXFORD TRUCK
Tag Number XXFORD TRUCK
Category VEHICLE-OWNED HEAVY
Book XXCORP BOOK
Cost 30000

10. (B) Done
11. Note the asset number assigned: _______________________________.
12. (B) OK
13.

Chapter 1 - Page 71
Navigate to the QuickAdditions window.

Field Value
Description XXOFFICE BUILDING
Tag Number XXOFFICE
Category BUILDING-OFFICE
Book XXCORP BOOK
Cost 1,000,000.

16. (B) Done
17. Note the asset number assigned:_______________________________
18. (B) OK

Field Value
Description XXMANUFACTURING BUILDING
Tag Number XXBLDG MFG
Category BUILDING-MANUFACTURING
Book XXCORP BOOK
Cost 2,000,000.
Employee Name Denby, Ms. Jean #78

Chapter 1 - Page 72

22. (B) Done
23. Note the asset number assigned: _______________________________
24. (B) OK
Run Depreciation to Close the Period
25. Navigate to the Depreciation form
(N) Depreciation > Run Depreciation
Book = XXCORP BOOK
Close Period = Checked
26. Submit the request.
Monitor the Depreciation Process
27. (M) View > Requests
28. (B) Find
29. (B) Refresh Data until the processes complete.
Verify the Current Open Period
30. Navigate to the Books form
31. Query your XXCORP BOOK
32. Verify the current period is Jan-YY.

Chapter 1 - Page 73
Practice - Mass Reclassify Assets (Required)
Overview
In this practice, you will use mass reclassifications to reclassify your Chevy Impala and Ford
Truck, with categories of VEHICLE-OWNED STANDARD and VEHICLE.OWNED HEAVY
to their new category of VEHICLE-LEASED STANDARD.
Assumptions
Tasks
Initiate the Mass Reclassification Request
1. Navigate to the Mass Reclassifications window.
(N) Mass Transactions > Reclassifications
Book = XXCORP BOOK
2. Place the cursor in the Expense Accounts field in the Assets to Reclass region:

Expense Accounts Low High
Company XX XX
Department 110 120
Account 7320 7350
Sub-Account 0000 0000
Product 000 000

3. Location = USA-CA-SAN FRANCISCO-XX_CLASS
4. Place the cursor in the New Category field in the Reclass region:
New Category = VEHICLE-LEASED STANDARD
5. Select the check box for fields according to the following table:

Field Value
Copy Category Descriptive Flexfield to New Category Checked

Chapter 1 - Page 74
Inherit Depreciation Rules of New Category Checked
Amortize Adjustments Unchecked

Note: If the new category has a different descriptive flexfield structure, no descriptive flexfield
information is transferred.
Preview the Mass Reclassification Request
6. Preview the Mass Reclassification
7. Record the Mass Transaction Number: ___________
8. View the report
9. Verify that the correct assets are selected.
Note: If the correct assets are not selected, delete your Mass Transaction Request and re-do
it!
10. Close forms until you are back at the Navigator
Run the Mass Reclassification Request
11. Navigate to the Mass Reclassifications window
(N) Mass Transactions > Reclassifications
12. Query your Mass Reclassification using the Mass Transaction Number (Hint: F11, Mass
Transaction Number = Your Mass Trans Number, Ctrl+F11)
13. (B) Run
15. Verify the correct assets were reclassified.
Note: There is no such thing as a prior period reclassification!

Chapter 1 - Page 75
Practice - Mass Transfer Assets (Required)
Overview
In this practice you will transfer a group of assets.
Assumptions
Tasks
Initiate the Mass Transfer Request
1. Navigate to the Mass Transfers window.
(N) Mass Transactions > Transfers
Book = XXCORP BOOK
2. Place the cursor in the Expense Accounts field in the Transfers region:

Expense Accounts Low High
Company XX XX
Department 110 130
Account 7340 7360
Sub-Account 0000 0000
Product 000 000

3. Transfer To Expense Account: 01-140-7405-0000-000

Field Transfer From Transfer To
Location USA-CA-SAN FRANCISCO-
XX_CLASS
USA-CA-SAN FRANCISCO-
NONE
Preview the Mass Transfer Request
- Preview the mass transfer request
- Note the Mass Transaction Number: __________.
- Review the output when the request is complete.

Chapter 1 - Page 76
Note: If the correct assets are not selected, delete your Mass Transaction Request and re-do
it!
Run the Mass Transfer Request
5. Navigate back to the Mass Transfers window
(N) Mass Transactions > Transfers
6. Query your Mass Transfer using the Mass Transaction Number (Hint: F11, Mass
Transaction Number = Your Mass Trans Number, Ctrl+F11)
7. Run the request.
8. Verify the correct assets were reclassified.
Note: You can perform a Prior Period transfer, however, the transfer date for a prior period
transfer must be in the current fiscal year.

Chapter 1 - Page 77
Depreciating Assets

Chapter 1 - Page 78
Practice - Run Depreciation (Optional)
Overview
In this practice, you will run depreciation if you havent already.
Assumptions
Tasks
Run Depreciation to Close the Period
1. Navigate to the Depreciation form
(N) Depreciation > Run Depreciation
Book = XXCORP BOOK
Close Period = Checked
Monitor the Depreciation Process
3. Monitor the requests until they complete successfully.
Verify the Current Open Period
4. Navigate to the Books form
5. Query your asset book
6. Verify the current period is Jan-YY

Chapter 1 - Page 79
Practice - Set up a Depreciation Calendar (Required)
Overview
In this practice, you will run depreciation if you havent already.
Assumptions
Tasks
Set up a depreciation calendar
Navigate to the Calendars Window
(N) Setup > Asset System > Calendars
Calendar = XXMonthly
Description = XXMonthly
Fiscal Year Name = ACCOUNTING.
Periods per Year = 12.
Enter the periods according to the following table:

Period Name From Date To Date
1 Jan-YY 01-Jan-20YY 31-Jan-20YY
2 Feb-YY 01-Feb-20YY 29-Feb-20YY
3 Mar-YY 01-Mar-20YY 31-Mar-20YY
4 Apr-YY 01-Apr-20YY 30-Apr-20YY
5 May-YY 01-May-20YY 31-May-20YY
6 Jun-YY 01-Jun-20YY 30-Jun-20YY
7 Jul-YY 01-Jul-20YY 31-Jul-20YY
8 Aug-YY 01-Aug-20YY 31-Aug-20YY
9 Sep-YY 01-Sep-20YY 30-Sep-20YY
10 Oct-YY 01-Oct-20YY 31-Oct-20YY
11 Nov-YY 01-Nov-20YY 30-Nov-20YY
12 Dec-YY 01-Dec-20YY 31-Dec-20YY

Chapter 1 - Page 80
Note: After you fill in the first record, most of the From and to Date information will
default.
Note: The name of the period MUST EXACTLY MATCH the name of the corresponding
period in the General Ledger or journal entries will not be created!

Chapter 1 - Page 81
Practice - Set up a Depreciation Method (Required)
Overview
In this practice, you will set up a depreciation method.
Assumptions
Tasks
Set up a Depreciation Method
1. Navigate to the Depreciation Methods Window
(N) Setup > Depreciation > Methods
Name = XXACRS
Description = XXACRS
Method Type = Table
Calculation Basis = Cost
Depreciate in Year Retired = Checked
Straight-line Method = Checked
Life Years = 3
Prorate Periods Per Year = 12
2. (B) Rates and enter the following parameters:

1 2 3 4 5 6 7 8 9 10 11 12
Y1 .4 .4 .4 .4 .3 .3 .3 .3 .2 .2 .2 .2
Y2 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3
Y3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3
Y4 0 0 0 0 .1 .1 .1 .1 .2 .2 .2 .2

3. Save

Chapter 1 - Page 82
Practice - Set up a Prorate Convention (Required)
Overview
In this practice you will set up a prorate convention.
Assumptions
Tasks
Set up a Prorate Convention
1. Navigate to the Prorate Conventions window
(N) Setup > Asset System > Prorate Conventions
Convention = XXSAME
Description = SAME MONTH PRORATE.
Fiscal Year = ACCOUNTING.
2. Enter the dates in the Prorate Convention according to the following table:

From Date To Date Prorate Date
01-Jan-1993 31-Dec-1993 01-Jan-1993
01-Jan-1994 31-Dec-1994 01-Jan-1994
01-Jan-1995 31-Dec-1995 01-Jan-1995
01-Jan-1996 31-Dec-1996 01-Jan-1996
01-Jan-1997 31-Dec-1997 01-Jan-1997
01-Jan-1998 31-Dec-1998 01-Jan-1998
01-Jan-1999 31-Dec-1999 01-Jan-1999
01-JAN-2000 31-DEC-2000 01-JAN-2000
01-JAN-2001 31-DEC-2001 01-JAN-2001
01-JAN-2002 31-DEC-2002 01-JAN-2002
01-Jan-2003 31-Jan-2003 01-Jan-2003
01-Feb-2003 29-Feb-2003 01-Feb-2003
01-Mar-2003 31-Mar-2003 01-Mar-2003
01-Apr-2003 30-Apr-2003 01-Apr-2003

Chapter 1 - Page 83
01-May-2003 31-May-2003 01-May-2003
01-Jun-2003 30-Jun-2003 01-Jun-2003
01-Jul-2003 31-Jul-2003 01-Jul-2003
01-Aug-2003 31-Aug-2003 01-Aug-2003
01-Sep-2003 30-Sep-2003 01-Sep-2003
01-Oct-2003 31-Oct-2003 01-Oct-2003
01-Nov-2003 30-Nov-2003 01-Nov-2003
01-Dec-2003 31-Dec-2003 01-Dec-2003

3. Save your work.

Chapter 1 - Page 84
Practice - Run Depreciation Projections (Required)
Overview
In this practice you will run the depreciation projections report.
Assumptions
Tasks
Submit Depreciation Projection
1. Navigate to the Depreciation Projections window
(N) Depreciation > Projections
Projection Calendar = Monthly
Number of Periods = 6
Starting Period = Feb-YY (where YY is the CURRENT year)
Book = XXCORP BOOK
Cost Center = Checked
Asset = Checked
2. (B) Run
View the Depreciation Projection Report
3. Monitor the request until it completes successfully.
4. Review the output.
Note: Actual depreciation may be different from depreciation projections. For example, the
Depreciation Projection functionality does not look at assets pending retirement!

Chapter 1 - Page 85
Practice - Perform a What-If Analysis (Required)
Overview
In this practice you will perform a "What -If" analysis to determine the depreciation impact of
changing life in years from 4 to 3.
Assumptions
Tasks
Perform a What-If Analysis
1. Navigate to the What-If Analysis window.
(N) Depreciation > What-If Analysis
2. Enter the report parameters according to the following table:

Field Value
Book XXCORP BOOK
Start Period Feb-YY (Where YY is the current year)
Number of Periods 6
Method STL
Prorate Convention MID-MONTH
Life Years 3

3. Submit the request
View the What-If Analysis Report

Chapter 1 - Page 86
Practice - Project Depreciation for Assets not yet Placed in
Service (Required)
Overview
In this practice, you will project depreciation for a computer server not yet placed in service.
Assumptions
Tasks
Project Depreciation
1. Navigate to the What-If Depreciation window.
(N) Depreciation > What-If Analysis

Field Value
Book XXCORP BOOK
Start Period Jan-YY (Where YY
is the current year)
Number of periods 6

3. (T) Hypothetical Assets

Field Value
Date in Service 01-Jan-20YY
Cost 20000


Chapter 1 - Page 87
View the What-If Analysis Report

Chapter 1 - Page 88
Processing Retirements

Chapter 1 - Page 89
Practice - Partially Retire an Asset (Required)
Overview
In this practice, you will retire half of an assets units and remove it from the assigned employee.
Note the change in the total cost of the partially retired asset, then, process the retirement.
Assumptions
Tasks
Retire 1 of 2 Units for an Asset
1. Navigate to the Asset Workbench
Tag Number = XXCAR
2. (B) Find
3. (B) Retirements
Book = XXCORP BOOK
4. Accept the default Retire Date.
5. Notice the status is Pending

Field Value
Units Retired 1
Retirement Type XXSALE
Proceeds of Sale 5,000

7. (B) Continue
8. Place the cursor in the Unit Change field associated with Adams, Mr. Brian.
Unit Change = -1
9. (B) Done

Chapter 1 - Page 90
Run the Calculate Gains and Loses Program
11. Navigate to the Gains and Loses submission window
(N) Depreciation > Calculate Gains and Loses
12. Run the program for the XXCORP BOOK.
13. Monitor the request and review the output when complete.
Run the Asset Retirements Report
14. Navigate to the request submission window:
15. Run the Asset Retirements Report for the XXCORP BOOK for the current period.
16. Monitor the request and review the output when complete.
Note: You can perform a Prior Period Retirement on an asset, provided it doesnt cross a
fiscal year!

Chapter 1 - Page 91
Practice - Reinstate a Partially Retired Asset (Required)
Overview
In this practice, you will reinstate the asset you partially retired.
Assumptions
Tasks
Reinstate an Asset
1. Navigate to the Asset Workbench
Tag Number = XXCAR
2. (B) Find
3. (B) Retirements.
4. (M) View > Query by Example > Run
5. Notice the button has changed to Reinstate, Gains and Losses have been calculated and the
Status = Processed
6. (B) Reinstate
7. (B) OK
Note: Because the Calculate Gains and Losses program was run, the button description is
Reinstate. If the Calculate Gains and Losses program had not been run, the button
description would be Undo Retirement. The difference is that Undo retirement does not
generate accounting but Reinstating does!
Note: You cannot reinstate an asset if it was retired in a prior fiscal year.

Chapter 1 - Page 92
Tax Books

Chapter 1 - Page 93
Practice - Create a Tax Book (Required)
Overview
In this practice, you will create a tax book.
Assumptions
Tasks
Create a Tax Book
1. Navigate to the Books Controls form.
2. Enter parameters according to the following table:

Field Value
Book XXTAX BOOK
Class Tax
Description XXTAX BOOK
Associated Corporate Book XXCORP BOOK

3. (T) Calendar

Field Value
GL Set of Books Vision Operations
Allow GL Posting No
Depreciation Calendar Monthly
Prorate Calendar Monthly
Current Period Dec-XX (Where XX is
the past fiscal year)
Divide Depreciation Evenly

Chapter 1 - Page 94
Depreciate If Retired in First Year Yes

5. (T) Accounting Rules
6. Check or leave blank the specified check boxes:

Field Value
Allow Amortized Changes Checked
Allow Mass Changes Checked
Allow Revaluations Unchecked
Allow Reserve Adjustments Checked
Allow Expense Ceilings Checked
Allow Mass Copy Checked

7. (T) Natural Accounts
8. Use the following information to set up accounts

Account Gain Loss Clearing
Proceeds of Sale 7850 7851 1247
Cost of Removal 7852 7853 2240
Net Book Value Retired 7854 7855 N/A
Reval Reserve Retired 7854 7855 N/A

Field Account
Intercompany Receivables 1810
Intercompany Payables 2370
Deferred Depreciation Reserve 2540
Deferred Depreciation Expense 7860
Depreciation Adjustment 1690
Account Generator Defaults 01-000-9999-0000-000

9. (T) Journal Categories
10. Enter journal categories according to the following table:

Field Value Field - Value

Chapter 1 - Page 95
Journal Source = Assets
Additions = Addition CIP Additions = CIP Addition
Adjustments = Adjustments CIP Adjustments = CIP Adjustment
Retirements = Retirement CIP Retirements = CIP Retirement
Reclass = Reclass CIP Reclass = CIP Reclassification
Transfers = Transfer CIP Transfers = CIP Transfer
Revaluation = Revaluation Depreciation = Depreciation
Deferred Depreciation = Deferred Depreciation Depreciation Adjustment = Depreciation
Adjustment

11. Save

Chapter 1 - Page 96
Practice - Add Categories to a Tax Book (Required)
Overview
In this practice, you will add categories to your tax book.
Assumptions
Tasks
Add Categories to a Tax Book
1. Navigate to the Asset Categories window.
(N) Setup > Asset System > Asset Categories
2. (M) View > Query by Example > Run
3. Put the cursor in the Category field and press the down arrow key until the field displays the
first category listed in the table below.
4. Move the cursor in the Book field
5. (M) File > New
Book = XXTAX BOOK
6. Specify the accounting information according to the following table (In order to enter
Method and Prorate Convention, click on the Default Rules button):

Category Asset
Cost
Asset
Clearing
Dep
Seg
Accum
Dep
Method
and Life
Prorate
Conv
Building-
Manufacturing
01-000-
1520-0000-
000
01-000-
15XX-0000-
000
7320 01-000-1620-
0000-000
MACRS
HY 20
Half Year
Building-Office 01-000-
1520-0000-
000
01-000-
15XX-0000-
000
7320 01-000-1620-
0000-000
MACRS
HY 20
Half Year
Computer-PC 01-000-
1560-0000-
000
01-000-
15XX-0000-
000
7360 01-000-1660-
0000-000
MACRS
HY 3
Half Year

Chapter 1 - Page 97
Vehicle-Leased
Standard
01-000-
1550-0000-
000
01-000-
15XX-0000-
000
7350 01-000-1650-
0000-000
MACRS
HY 3
Half Year
Vehicle-Owned
Heavy
01-000-
1550-0000-
000
01-000-
15XX-0000-
000
7350 01-000-1650-
0000-000
MACRS
HY 3
Half Year
Vehicle-Owned
Standard
01-000-
1550-0000-
000
01-000-
15XX-0000-
000
7350 01-000-1650-
0000-000
MACRS
HY 3
Half Year

7. Save your work.
8. Enable the rest of the categories for your XXTAX BOOK.

Chapter 1 - Page 98
Practice - Verify Categories are Added to your Tax Book
(Required)
Overview
In this practice, you will add categories to your tax book.
Assumptions
Tasks
Verify categories are Added to Your Tax Book
1. Navigate to the Submit a New Request window:
2. Submit a Single Request
Request Name = Asset Category Listing
Book Name = XXTAX BOOK
4. Check to ensure all categories you added are in your tax book.

Chapter 1 - Page 99
Practice - Run Initial Mass Copy (Required)
Overview
Perform an Initial Mass Copy from your corporate book (XXCORP BOOK) to your tax book
(XXTAX BOOK). Initial Mass Copy copies assets for a CLOSED FISCAL YEAR in a Corp
book into the CURRENT OPEN PERIOD in an associated Tax book.
Note: Depreciation should have been run for Dec-YY in the Corp book prior to this practice.
Assumptions
Tasks
Run Initial Mass Copy
1. Navigate to the Initial Mass Copy window.
(N) Tax > Initial Mass Copy
Book = XXTAX BOOK
3. Review the output when it completes.

Chapter 1 - Page 100

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