MINUTES OF SITE MEETING 41

ARCHITECTS

PROPOSED ERECTION OF 2 BLOCKS OF 5-STOREY RESIDENTIAL FLATS (TOTAL: 19

UNITS) WITH A BASEMENT AND SWIMMING POOL ON LOT 05005 MK 17 AT 18
SHELFORD ROAD. (BUKIT TIMAH PLANNING AREA)

MEETING NUMBER: 41
MEETING DATE: 3 Dec 2009, Thurs 2.30pm
MEETING VENUE: Site Meeting Room

ATTENDENCE:

Client °Mr Edmund Lee* PL Popular Land Pte Ltd

Fax: 6465-2215

Architect ° Mr Tan Kok Hiang FA Forum Architects

° Mr. Shaun Phua*
° Ms. Chan Hui Wem Fax: 6224-2778
Email:FA303-
18ShelfordRoad@forum-
architects.com

Project
Management ° Mr. Tan Cheng Chuah*
° Ms. Jenny Tan CPPLConstruction Professional
Fax: 6357-4835
Email:
Tan.cheng.chuah@cpgcorp.com.sg

Structural ° Mr. Thng Pheng Soon* RK Ronnie & Koh Consultants

° Ms. Tan Sok Huan Fax: 6225-7182
Email: cklow@rkconsl.com

M&E ° Mr. Tay Sin Hian LSN Lincolne Scott Ng

° Mr. Jack Soh* Fax:6222-0781
Email:James.lee@lincolnescott.com

QS ° Mr. Toh Chin Heng* RLB Rider Levett Bucknall

° Ms. Grace Ho Fax: 6339-1521
Email: ch.toh@sg.rlb.com

Main Contractor ° Mr. Low Beng Ghee* KH Khian Heng Construction Pte Ltd
° Mr. Chai Yeng Chong* Fax: 6253 7696
° Mr. Chua Seng Leong* Email: khianheng@gmail.com

Site Staff ° RE Mr. Ivan Yap Swee Fong* Tel: 9687 0658
Tel: 9851 0307
Email:re.shelford@gmail.com
rto.shelford@gmail.com
Present: ( * )

Distribution: All Above Via Email

- Minutes recorded by Shaun Phua
MINUTES OF SITE MEETING 41
ARCHITECTS

MATTER DISCUSSED DEADLINE ACTION

1.0 CONFIRMATION OF MINUTES

1.1 Info

2.0 CONTRACT
Contract Commencement & Completion Dates

Key Events Date Info

Mobilization 13 May 08
Contract Commencement
29 May 08
(PCW)
Site Possession 1st June 2008
16 Months from
Phase 1 – Prototype
Commencement Date:
apartment
28 Sept 09
6 months from Practical
Phase 2 – ESS, MDF and SCV Completion Date:
28 Nov 09
24 months after PCW Date:
Practical Completion
28 May 10
3.0 CONTRACTOR MATTERS
3.1 Site Layout Plan
 Site meeting room remains in its current location Info

3.2 Master Program V.5

Info
ID Works Dura Start End Progress to
tion date
66 CBP Permanent 75 20/8 14/11
54 (44) nos 26/11* Completed
67 TERS 14 (24) 32 09/09 15/10
nos 15/12*
69 Capping Beam 35 16/10/08 25/11/0 Completed
to CBP Walls & 8
TERS

70 TERS King 18 26/11/08 16/12/0 Completed

posts 8
Installation
38 Sub structural 20/08/08 12/05/0 Basement part
works 9 1, 2a, 3a2 and
3b2 completed.
4b1 –
completed.

47 Metal decking 35 25/09/08 04/11/0 Completed

8
MINUTES OF SITE MEETING 41
ARCHITECTS

89 Superstructure 177 06/01/09 31/0709 1st storey

Phase 1 completed.

2nd storey
completed.

3rd storey 03-02

03 & 04 info KH
completed.
03-01 partial
done. Brick
works and
Substation in
progress.

4th storey 04-02

& 03.
04- 04
completed .
Belvedere lobby
partially
completed to
GD 4.

5th storey 05-02

to 04 completed.
#05-01 partially
completed to
GD 4.

Lower Roof 05-

02 to 04 & ESS
roof completed.
05-01 partially
completed to
GD 4.

Upper Roof
completed.

Master programme
 KH has submitted master programme Rev.10
 Based on Master Programme Rev 10. Completion of Prototype is on
21 Nov 09.

info

Fortnightly programme

KH has submitted - Fortnight Programme No. 21

MINUTES OF SITE MEETING 41
ARCHITECTS

3.3 Construction activity for Encroachment at SLA Drainage Reserve Lot 5006A
 KH reports final phase will be commence when metal decking is
removed RK/KH

Topographical survey of encroachment

1. KH to submit to SLA and PUB for approval to carry out works.

KH

3.4 Plate Load Test

1. RE reports all in order – matter closed Info

3.5 Method Statements/Presentations for Key Activities

Item Date Checked

Demo for finishing works eg. On 04/08 √

brickwork, plastering, etc as a quality
control method.

Basement waterproofing. √
Anti-termite treatment 22/01 √
Waterproofing Jun 09 √
Water proofing in Concrete √
Repair honey-comb concrete
Plastering and Skim Coat 13/08/09 √
Painting √
KH
Sky Bridge installation √
Alumn & Glazing works Commented
Ceiling Commented
Sanitary fittings Commented
Marble finishes √
Timber finishes √

Post meeting 16 Dec 09;

Quality checklist was held on 16 Nov 09.

Ceiling
 KH to provide ceiling shop drawings, to include M&E equipment and
access panels.
 KH to details for wall edge, pelmet, rain shower…etc
 KH to include cleanliness check in the checklist.

Alumn & Glazing

 KH to design calculations with drawings indicating structural fixing of
windows for RE to verify on site.
 KH to update checklist to include checking of extrusion thickness.
MINUTES OF SITE MEETING 41
ARCHITECTS

3.6 Site Meeting/ Monthly Progress Report ( every site meeting)

Site Meeting Progress Date Checked
Report Info
No. 1 to 10 Refer to site meeting √
minutes 21
11 to 20 Refer to site meeting √
minutes 24
21 to 30 Refer to site meeting √
minutes 38
31 21/08/09 √
32 02/09/09 √
33 16/09/09
34 30/09/09 √
35 14/10/09 √
36 28/10/09 √
37 11/11/09 √

3.7 Report of WSH Compliance ( every site meeting )

QUESH committee Meeting No.12 held on 29/10/09. (Refer to Monthly Site KH

QUESH Committee Meeting No. 12).
Next QUESH Meeting to be held on 21/11/09.
KH report all in order.

The appointed Officers are:

1. WSH Officer: Mr. Wong Toon Kuan, Reg. No.: 028-073-00987
(exp. date: 31-08-2010) KH reports that the WSHO is changed to
Mr John Ngin

2. ECO: Mr. Tan Wee Aun, Reg. No.: S0155P (exp. date: 27-06-
2009) – KH to note that exp date has lapsed.
3.8 Report on Site Safety (by RTO at every site meeting) info RE/RTO
 RTO confirms that there are no site safety issues. KH/JPL

3.9 Report on House Keeping & Site security ( every site meeting)

House Keeping Items Checked

Worksite tidy, no mosquito breeding √ RE/RTO
Construction Noise √
ECM Pollution Control √
Site Security – signage, attendance book √
Working quarters – 2 worker/1 guard
√
staying in guard house
3.10 Report on Noise Control ( every site meeting)
1. RE/RTO has reported that Noise monitoring report and tilt meter are info KH/RE/
in order. RTO

3.11 Contractor’s Authority submissions

Item Submission Date Approval Date

Factory Licence 06/06 /08 19/06
TERS 18/08/08

ECM 10 /7 /08 NA
TERS 27/03/09 info
ADMENDMENT
Re-application for 02/04/09 09/04/09
MINUTES OF SITE MEETING 41
ARCHITECTS

PCW
SLA Late October

4.0 CLIENT & PROJECT MANAGER MATTERS Info KH

5.0 ARCHITECTURAL MATTERS KH/FA

PL has approved the selection of the AUTA intercom touch screen

panel.
07 Dec 09
KH complete installation by 07 Dec 09.
5.1 Site Staff Report on Architectural Work

5.2 Sample Request on Architectural Work

19/11/09 KH
5.3 Architect Instructions ,
AI List of AI Date
Nomination of MEAP Vertical info
01 26/06/08
Transportation
02 SLA survey 29/08/008
revised upper lower roof to incorporate
03 23/10/08
Lift nsc requirements
04 Kitchen Cabinet NSC Nomination 13/11/08
05 Wardrobe NSC Nomination 13/11/08
06 Kitchen appliances NSC Nomination 13/11/08
Revision of finishes for Vehicular ramp,
07 a/c ledge and 2nd to lower storey corridor 20/11/08
and retaining wall
08 Revision of riser door finishes 20/11/08
09 Omission of Yard Cabinets 20/11/08
10 Revision of Homogenous tiles in balcony 20/11/08
11 Omission of Roller blinds 20/11/08
12 Omission of quality Mark 21/11/08
13 Nomination of ACMV NSC 19/12/08
14 Nomination of Swimming pool nsc 19/12/08
15 Nomination Electrical NSC 20/03/09
Engineer’s Instruction Rev D, Issue No. KH
16 17/04/09
A/I/S/18SF-001
Engineer’s Instruction Rev D, Issue No.
17 17/04/09
S/EI/001
18 Pool Shower 08/05/09
Omission of Anti-termite soil treatment for
19 13/05/09
basement
Revised RC column size for the encasement
20 of Siphonic pipe 26/05/09

Confirmation of Timber flooring

21 26/05/09
22 Confirmation of Tiles for Household 28/05/09
MINUTES OF SITE MEETING 41
ARCHITECTS

shelter, Yard and Maid’s toilet

Omission of EIB
23 04/06/09
Engineer’s Instruction Rev D, Issue No.
24 A/I/S/ 18SF-002 dated 15 May 09 06/06/09

FSSD Requirement: Double slab for

25 01/07/09
Staircase
EI06 - Engineer’s Instruction Rev D, Issue
No. 18SF-006 dated 18 May 09 – 4hr fire
26 resistance for basement, Slab at 1st 09/07/2009
storey hall have a minimum thickness of
175mm
27 EI 10 Cavity wall 15/07/2009
EI 08 revision to wall reinforcement for
28 15/07/2009
staircase
29 EI 09 1st storey slab design 15/07/2009
Revision to unit door for 1st to 3rd and 5th
30 20/07/2009
storey
Confirmation of Gaggenau Kitchen
31 24/07/2009
appliances for prototype
Revised kitchen prototype kitchen cabinet
32 24/07/2009
drawings
33
Confirmation of Bathroom finishes 27/07/2009
34 Nomination of Alumn nsc 30/07/09
Confirmation of Living, Dining and Kitchen
35 31/07/09
Floor finishes for all units.
36 Interior Door Revisions: 4th storey 11/08/09
37 Revision to Breeching inlet 11/08/09
38 Town gas provisions 20/08/09
EI 12 - New planter above CBP at Adam park
39 21/08/09
facing boundary
40 EI 003 - SWIMMING POOL AREA 21/08/09
Confirmation for Kitchen Type 2 Cabinets and
41 28/08/09
appliances
42 AI for Prototype unit 28/08/09
43 Gondola Provision 10/09/09
44 Hoarding 10/09/09
45 Omission of false window frames 02/10/09
47 Revision to Substation 09/10/09
48 Bib tap 12/10/09
49 Revised Gondola Plan 20/10/09
Provision For Addition Grating And RC
50 29/10/09
Slab
FSSD provisions: common doors and
51 30/10/09
basement lift lobbies revisions
Approval of alternative pull-handle for ID
52 30/10/09
01
53 RFI S025 : Revision to Boundary Wall 02/11/09

*Indicates post meeting

Pending AIs –
1) New reflective pool balancing tank and filtration pump room at 2 nd to 3rd
storey ramp area
MINUTES OF SITE MEETING 41
ARCHITECTS

2) Regularisation of lower roof glass balustrade

6.0 STRUCTURAL MATTERS

ST submission
30 Nov 09 RK/KH/L
07 Dec 09. EJEN
ST Notice of PCW As-built Action
Approval
01* √ √ Outstanding RK
02 √ √ No application to RK
Prototype
03* Outstanding Outstanding KH/ JPL
Outstanding
04* Outstanding Outstanding Outstanding Lejen
05* √ √ Outstanding

KH reports that the ST submissions are still not in order.

FA highlights that they are unable to submit for Partial TOP until all the ST
as-built submissions are in order. All parties to note that the original target
for Partial TOP was 04 Dec 09.

KH, RK and Lejen to get all as-builts in order by 07 Dec 09

6.1 Sky bridge

KH has proposed a counterweight mobile gondola system for the KH

maintenance of the sky bridge. 17/12/09

KH will submit the proposal to FA by 11/10/09

KH comments that the gondola specialist is currently working on a proposal

specific to 18 shelford and will revert by 17/12/09

FA confirms to omit the suspension rods for the skybridge. The glass
balustrade to be free standing, Lejen to revise their shop drawings as
commented by FA.

6.2 RFI

6.3 RE REPORT

7.0 M&E MATTERS LSN/KH

Town Gas Proposal;

10/12/09
1. LSN confirms that the gas meters are not allowed to be located in
the basement car park.

2. LSN has requested for KH to submit to size and equipment for the
TEL riser. In order to incorporate a gas riser into the TEL riser.

3. LSN will advise KH on the town gas routing by 10 Dec 09

MINUTES OF SITE MEETING 41
ARCHITECTS

7.1 PROTOTYPE ELECTRICAL LAYOUT LSN

LSN has issued EI, LSN to highlight to FA which items are additional in 10/12/09
relation to the contract before FA can issue AI.

LSN to revert by 10/12/09

8.0 QUANTITY SURVEYOR MATTERS

KH to sort out with Lejen completion dates detail to facilitate the award of
8.1 LOA.

KH reports that they have sent out the letter of Award to Lejen and is
awaiting their acknowledgement.

9.0
AUTHORITIES MATTERS
KH/FA
Nparks

FA to follow up with amendment to Nparks BP after partial TOP of prototype

has been obtained in 04 Dec 09

BP03

Post meeting dated 10 Dec 09;

BP03 drawings sent to all parties.

Temporary Occupation Permit for Prototype unit

MINUTES OF SITE MEETING 41
ARCHITECTS

Items Date Outstanding Works

M&E RI Dry riser system - completed
inspection Hose reel System - completed

M&E RI Completed
Appointment
letter
M&E RI form 2 Completed
Archi RI Completed
inspection
Archi RI Completed
Appointment
letter
Archi RI form 2 Completed
TFP Completed
COS lightning Completed
protection
CBPU Completed
Clearance
As-built for: 1. FA highlights that the
1. ST 01 bay and corridor
2. ST 03 windows have fixed
3. ST 04 glass panels below and
4. ST05 a barrier submission is
required.

2. KH comments that ST04 & 05

has been submitted and has
instructed their PE to liaise with
the BCA officer to expedite the
approval
External Completed
Hoarding
TOP BCA Completed.
Inspection KH reports that all outstanding
works as commented by the BCA
officer has been completed.
TOP application Target date 07 Dec 09

10.0 NEXT MEETING.

Next Site/ Technical Meeting to be held at Site office, 17 Dec, 2:30pm. ALL