CITY OF BRAZIL

203 East National Avenue

Brazil, Indiana 47834
Phone: (812) 443-2221
Fax: (812) 446-0337
www.brazil.in.gov
Brian Wyndham, Mayor
Karen McQueen, Clerk-Treasurer

MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
BRAZIL, INDIANA
FOR AUGUST 13, 2014

A meeting with the Board of Public Works was held on August 13, 2014 at 10:00 a.m. in the
Council Chambers of the Brazil City Hall. The meeting was called to order by Mayor Brian
Wyndham.

ROLL CALL: Mayor Brian Wyndham, Ruthann Jeffries, Linda Messmer, City Attorney Traci
Orman and Deputy Clerk Melissa Dorsett
OTHERS PRESENT: Planning and Zoning Administrator Teresa Glenn, Wastewater
Superintendent Billy Goodrich, City Council Representative Carrol Evans, Police Chief Clint
McQueen, Fire Chief Jake Bennett, Brazil Times Representative Ernest Rollins, Daniel Rose,
Don Miller
PLEDGE: The pledge to the Flag was lead by Mayor Brian Wyndham.
APPROVAL OF MINUTES: June 23, 2014 and August 1, 2014; Linda Messmer made a
motion to approve. Brian Wyndham seconded. The motion passed 2-0.

AUDIENCE COMMENTS:
1.) Building Trades Program Representative Don Miller, approached the Board of Works
about waiving sewer and water impact fees totaling $1800.00. Don Miller discussed the
cuts that have already been made to the program. Mayor Wyndham would like to meet
with the Building Trades Board and discuss the need before making a decision.
2.) Daniel Rose said that he sees a lot of good things happening in the city. He is pleased
with construction.

POLICE CHIEF REPORT: Clint McQueen- July 2014 Report
1.) The Police Department responded to 657 police incidents in July. This includes calls
for Police Service and Officer Initiated Incidents.
2.) Officer John Hood is currently attending the Indiana Law Enforcement Academy for the
next 4 months. Officer Joseph Young will attend after Officer Hood returns.
3.) The annual National Night Out event was August 5th. Over 400 children attended and
interacted with police, fire and medical personnel.
4.) Other special events completed include the Brazil Library Talk with Police and Fire,
Traffic Detail during Fireworks and the Delta Chi Sorority 5K





NEW BUSINESS:
1.) Memorandum of Executive Session held July 23, 2014 Ruthann Jeffries made a
motion to approve. Linda Messmer seconded. The motion passed 3-0.
2.) Approval of property mowing/cleanup (see separate list) Linda Messmer made a
motion to approve the mowing list for July 23, 2014. Ruthann Jeffries seconded. The
motion passed 3-0. Linda Messmer made a motion to approve the clean up list for
August 13, 2014. Ruthann Jeffries seconded. The motion passed 3-0.
3.) INDOT Contract Sign Replacement Grant This contract is an agreement between
the City of Brazil and HWC Engineering for the Sign Replacement Project within the
City of Brazil. The grant will cover 90% of the cost, while the City of Brazil will pay
10% for the entire cost of the project. Linda Messmer made a motion to approve the
LPA-Consulting Contract with HWC Engineering for $36,500.00 and to approve Mayor
Wyndham to execute any other projects as needed. Ruthann Jeffries seconded. The
motion passed 3-0.
4.) Approval of Affirmation of Unsafe Building Order Linda Messmer made a motion
to approve a property on 305 N. Alabama Street to be included in the Hardest Hit Fund.
Ruthann Jeffries seconded. The motion passed 3-0.
5.) Approval of GAI Consultants InvoiceStreet Paving - GAI Consultants were used for
street identification and were advisors in the bidding process for the Brazil City Street
Paving Project. Linda Messmer made a motion to approve an invoice from GAI
Consultants in the amount of $4,100.00. Ruthann Jeffries seconded. The motion
passed 3-0.
6.) Approval of Jerrell Consulting Invoice FEMA Phase I & II City Attorney, Traci
Orman stated that Phase I environmental inspections are being completed. We will then
move forward with the demolition of these properties. She also stated that offers have
been sent out for Phase II. Ruthann Jeffries made a motion to approve Invoice #2 for
Phase I in the FEMA/IHCDA Flood Buyout for $10,500.00, and Invoice #2 for Phase II
in the FEMA/IHCDA Flood Buyout for $8,700.00. Linda Messmer seconded. The
motion passed 3-0.
7.) Approval of Paving Contract Dave OMara Mayor Wyndham and the Board of
Works will be meeting with Dave OMara to discuss the contract.

CLAIMS:
1.) Clerks Office Linda Messmer made a motion to approve. Ruthann Jeffries
seconded. The motion passed 3-0.
2.) Utilities Office Linda Messmer made a motion to approve, subject to pending review
today. Ruthann Jeffries seconded. The motion passed 3-0.

FUTURE AGENDA ITEMS: NONE

ADJOURNMENT: A motion to adjourn the meeting was made by Ruthann Jeffries; seconded
by Linda Messmer. Meeting adjourned 11:05 a.m. The motion passed 3-0.




Brian Wyndham, Mayor Date


Ruthann Jeffries Date


Linda Messmer Date