19

FOREIGN TRAVEL RUELS

1. Title
These rules will be known as the
Foreign Travel Rules of the Federation.
2. Enforcement
These rules will come into force w.e.f.
24.04.1!2.
3. Extent of Appliction
These rules will a""l# to all those
who undertake travel abroad for and on
behalf of $%F&'.
!. "l## of Tr$el
Foreign travel will normall# be
undertaken in econom# class onl#.
(owever) if the continuous travel involves
more than seven hours) *hairman and
+anaging 'irector can travel b# business
class.
%. Forei&n Tr$el 'oc(ment#
,btaining foreign travel documents
shall be the res"onsibilit# of the "erson
who is undertaking foreign travel.
(owever) the o-ce and the authorised
travel agent of the o-ce shall e.tend all
assistance in this regard to those
undertaking foreign travel. The cost of
these documents including the visa fees
incurred in /ndia will be reimbursed b# the
Federation. (owever) no reimbursement
will be "ermitted for visa fees "aid outside
/ndia in foreign e.change e.ce"t where
s"eci0c foreign e.change has been
granted for the "ur"ose or evidence can
be "roduced that foreign e.change for the
"ur"ose has been obtained without an#
contravention of the Foreign &.change
Rules.
)
*. 'il+ Allo,nce
The 1oard of 'irectors in their
meeting held on 2
th
3une) 2002 has
modi0ed the rates of dail# allowance on
foreign tour a""licable to the
) %dded vide ,.,. $o. 0!) dated 04.02.2002) and
come into force w.e.f. 02.05.2002.
*hairman) 'irectors) +anaging 'irector
and other o-cials for their visit to $e"al)
+ale) 1urma) 1hutan) 6ri 7anka)
1angladesh) 8akistan) %fghanistan) middle
east countries and for east countries
e.ce"t 3a"an) 9orea and Taiwan as under: ;
&.isting +odi0ed
Rates "er da# rates "er da#
1. *hairman) +' <6 = 400 <6 = >40
and 'irectors
2. For others <6 = >40 <6 = 200
/n case of other countries) e.cluding
the countries as stated above) the e.isting
rates shall remain a""licable.
(owever) where foreign hos"italit# is
"rovided in full) whether in neighboring
countries as stated above or in other
countries) admissible '% will be 24? of
the full dail# rate and where lodging onl#
is "rovided) the admissible '% will be 40?
of the full dail# rate.
-. Airport Tx
The air"ort ta. "aid in /ndian ru"ees
will be reimbursed b# the Federation. $o
reimbursement will be made of the air"ort
ta.es "aid outside /ndia from the foreign
e.change.
.. Forei&n Exc/n&e
@iA The foreign e.change
sanctioned b# the Reserve 1ank of /ndia
covers the cost of maintenance abroad b#
the "erson concerned. +ainl# it covers the
cost of boarding and lodging) internal
travel) tele"hones) tele. etc.) in the
foreign countr# in accordance with the
&.change *ontrol Regulations of the
1
Reserve 1ank. $o other allowance over
and above the amount of foreign
e.change sanctioned b# the Reserve 1ank
will be admissible. /n case the foreign
e.change is drawn from the blanket
e.change it will be governed b# the rules
"rescribed therein from time to time.
@iiA /n case the foreign e.change is
sanctioned b# the Bovernment of
/ndia for s"eci0c "ur"oses like attending
conferences) seminars) meetings etc.) the
amount of foreign e.change sanctioned b#
the Reserve 1ank of /ndia will be
"urchased and given to the o-cial. /t will
be the "ersonal res"onsibilit# of the
"erson undertaking foreign travel to
ensure com"liance of the foreign
e.change regulations and to return back
the unutilised foreign e.change as
"rescribed under the Foreign &.change
Regulations.
@iiiA /n case no foreign e.change is
sanctioned b# the Reserve 1ank of /ndia and
the local hos"italit# is e.tended b# the host
countr# the Federation will reimburse the
e.change to the e.tent it is "ermissible to
be "urchased at the air"ort before
de"arture and e.change "urchased under
foreign travel scheme. (owever) the
amount of foreign travel scheme should not
e.ceed the dail# rate "ermissible for the
"ur"ose under the Reserve 1ank of /ndias
regulations.
0(rc/#e of Exc/n&e
@ivA &.change will be "urchased b#
$%F&' from 1anks in /ndia authorised to
deal in foreign e.change which will need
"roduction of e.change "ermit) "ass"ort
and "assage ticket.
0(rpo#e
@vA Foreign e.change is released
b# the Reserve 1ank of /ndia for the
s"eci0c "ur"oses. /f it cannot be so used
or the conditions "rescribed in the R1/
"ermit cannot be com"lied with) the
e.change should be surrendered to an
authorised dealer within the s"eci0ed
"eriod through $%F&') and the ru"ees
eCuivalent be de"osited in $%F&'.
9. "(rtilment of St+
%ccording to R1/ rules) e.change is
given for a s"eci0ed "eriod of sta# abroad.
/f sta# is cut short) foreign e.change
entitlement will be "ro"ortionatel#
curtailed and such e.cess e.change
should be surrendered to an authorised
dealer within the "rescribed "eriod on
return to /ndia through $%F&'.
11. 0##&e
To and fro "assage will be booked b#
the shortest route in ru"ees in /ndia b#
the airlinesD
) %dded vide ,.,. $o. 0!) dated 04.02.2002) and
come into force w.e.f. 02.05.2002.
shi""ing com"an#Dlicensed travel agents
on "roduction of foreign e.change "ermit)
to the countr#Dcountries s"eci0ed therein.
11. Appro$l for Forei&n Tr$el
Travel shall be undertaken after "rior
a""roval of com"etent authorit#. /n case of
member of the 1oard of 'irectors) it shall
be as decided b# the 1oard of 'irectors. /n
case of em"lo#ees it shall be a""roved b#
the +anaging 'irector. Travel should be
undertaken onl# to the countries and for
the "eriod a""roved b# the Reserve 1ank
and the com"etent authorit# in $%F&'. For
an# unauthorised halts no e.change will
be utilised.
12. En2or#ement
The "ass"ort must be got endorsed
b# the authorised dealer for the "ur"ose
and sale of e.change.
13. To(r Report
,n return from foreign tour) a re"ort
about the visit will be submitted at the
earliest and not later than one month for
follow;u" action.
1!. Generl
@iA
)
9ee"ing in view the continuing
0nancial constraints of the
Federation onl# need based foreign
tour kee"ing in view the interest of
the Federation will be considered. /n
case of foreign tour b# *hairman and
+') clearance from the Bovernment
of /ndia shall be necessar#.
*hairmanD+' will be the com"etent
2
authorit# for sanctioning foreign tour
to be undertaken b# other o-cers of
$%F&'. Further it has been decided
that for eEecting econom#) the
guidelines being issued from time to
time b# +inistr# of Finance and
+inistr# of &.ternal %Eairs shall be
a""licable in case of foreign tour
undertaken b# $%F&'s 'irectors and
o-cials.
@iiA The foreign tour will begin from the
time and date of de"arture from
/ndia and terminate from the time
and date of de"arture to /ndia. The
utilisation of foreign e.change will be
counted from the time of arrival in
the destined foreign countr# u" to
the time of de"arture from the
foreign countr#. Foreign e.change
will be admissible on "er diem basis
irres"ective of the countries visited
in a single da#.
@iiiA %s regards matters not covered b#
these rules) the "rovisions of
&.change *ontrol regulations of the
Reserve 1ank of /ndia from time to
time about foreign travel shall a""l#.
@iA /n case of doubt regarding
inter"retation of these rules the
decision of the 1oard of 'irectors
shall be 0nal.
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