Canterbury School Administration, Faculty, and Staff

Technology Usage Policy

Canterbury School has made a forward-thinking commitment to ensuring that all members of our school community
have consistent and reliable access to up-to-date technologies that enhance our educational methods to make
positive impacts on students' learning. Beginning with the 2014-15 academic year, devices that reflect rapid
advances in technology will be made available to administration, faculty, staff, and students on a three-year cycle.
So Canterbury faculty, staff, and administration need to be nimble users of technology, flexible and adaptable to
new ideas about best practice, and fully ready to embrace innovations.

Canterbury School's primary devices are Apple (MacBooks, Macs, and iPads) and our primary operating platforms
are Apple OS (Macs) and Apple iOS (iPads). All Apple devices in use at Canterbury School will consistently be
upgraded to the most recent OS or iOS.

DEVICES
Devices are matched to the responsibilities of specific positions rather than to individuals, so different groups of
Canterbury users will be issued different devices. Decisions about modifications to this distribution profile and/or
any periphery devices that might be required by specific positions will be made on a case-by-case basis.

Although you will be responsible the device(s) you are issued, Canterbury School retains full ownership of it/them.

Technology is issued to you in your current position. If you change positions, your technology may be reassigned.
Upon separation from Canterbury School for any reason, all technology and accessories (i.e. cables, chargers,
cases) issued to you must be returned in acceptable, reusable condition (excluding normal wear and tear).

administration MacBook Air OR MacBook Pro
full-time faculty MacBook Air OR MacBook Pro AND iPad Air
part-time faculty iPad Air
assistant/ associate faculty iPad Air
staff iPad Air

DEVICE MANAGEMENT AND ACCOUNTS
All MacBooks and iPads have been assigned a position-specific Canterbury device name and are registered
through the Apple Profile Manager System. Additionally, your device(s) has/have an administrative user account.
Some system preferences are locked for management purposes; these settings are managed by the IT network
administrator (the computer name and sharing preferences are among a few locked settings). This account can
offer remote assistance and maintenance when necessary.

Canterbury School uses Google Apps for Education. Through Google, each faculty has a unique email account
(@canterburygso.org), access to Google Drive, use of Google Docs and Forms, and a portal to the Haiku Learning
Management System. The Google (@canterburygso) user name and Google account should be used for all school-
related correspondence (Gmail), file management (Google Drive) app management, website registration,
professional social media, etc.

Users will also need to have a unique Apple ID account, specific to Canterbury-related tasks. Although many
individuals already have a personal Apple or iTunes ID/ account, users should use their @canterburygso email,
user name, and password for their Canterbury Apple ID/ iTunes account. Both personal and Canterbury Apple
ID/iTunes accounts can be maintained on your device(s), but all school-related apps, music, etc. should be
managed through your @canterburygso Apple ID. Reimbursements for a personal credit card will only be made for
purchases made through the @canterburygso Apple ID.

MAINTENANCE AND REPAIR
Canterbury-owned iPads and Macs have asset-tracking labels (QR codes) affixed to them. These enable IT
personnel easily to scan and manage devices and assigned users as well as to track usage and/or repair issues.
Do not remove or modify the identification label or add extra stickers, labels, tags, or markings to the devices,
themselves. (You may, however, place stickers or other labels on device cases.)

Canterbury has purchased three-year Apple Care policies for MacBook Pros and MacBook Airs. Apple Care covers
manufacture's issues or device malfunctions, as determined by Apple-authorized professionals. Apple Care does
not cover costs associated with breakage or user error.

Each iPad has a one-year manufacturer's warranty that covers only factory issues. In an attempt to prevent
common iPad screen or body damage, your iPad is issued with a good-quality protective case. You may choose to
remove this case or to use a different case with your iPad, but you must return both the case and iPad at the end of
the usage period. If you select an alternate case, be sure that it protects your iPad adequately!

Report any damage to any device promptly to a member of the IT department.

If a device is damaged during typical school usage or while it is stored in a properly secured location at school,
Canterbury School may cover the repair/ replacement costs (to be determined on a case-by-case basis by
Canterbury IT personnel and/or Apple professionals). Be aware that repair or replacement costs for issues caused
by user error or accidental damage (i.e. dropping a device, water damage, mishandling) will almost always be
completely your responsibility.

If damage occurs to a device that you have taken off school property, you are fully responsible for repair or
replacement costs (whichever is less). If you plan to take your computer and/or tablet home, you are encouraged to
check your homeowners' or renters' insurance policies to see if it may be possible to add a rider for employer-
owned technology.

Current full replacement pricing for Canterbury-owned technology is as follows.
Apple MacBook Pro: $1199.99
Apple MacBook Air: 1059.99
Apple iPad Air: $499.99
These prices are current as of April 2014 and are subject to change.

Unless advised differently by the IT department, you are responsible for running any and all system and application
updates. The device(s) will prompt you when an update/updates are available, and it/ they should be installed as
soon as possible after you receive this notification. You may occasionally be asked to turn your device(s) in to IT for
brief periods of time for more extensive upgrades.

LOSS OR THEFT
If a Canterbury-owned device is lost or stolen, you should notify an IT department member and your division
director. If necessary, Canterbury School security and/or the local police may be involved in an attempt to recover
the device.

If you find an iPad or Mac and are unsure of its ownership, immediately take it to an IT department member who
will scan its QR code and determine where and to whom it belongs.

INTERNET AND NETWORK
You have the responsibility to use the Canterbury School network in a professional, lawful, and ethical manner.
Personal use of a device and the Canterbury network is permitted so long as it does not interfere with your or
anyone else's job performance or have a negative affect on the device or the network.

The network may not be used to send, view, or store commercial or personal advertisements, promotions,
destructive code, political lobbying, or any other unauthorized materials.

You are responsible for complying with copyright laws and applicable licenses that may apply to documents, files,
photos, music, graphics, and any other material that you may wish to use, download, copy, or distribute.

To ensure security, access the Internet on campus via the school's protected network. Network bandwidth and
storage capacity have finite limits, so all users connected to the network have a responsibility to conserve these
resources. Refrain from actions that waste or monopolize network resources, including, but not limited to: sending
mass emails or chain letters, online gaming, engaging in online chat groups, uploading or downloading very large
files during peak school-day usage hours, and accessing streaming audio and/or video files (such as Pandora,
Spotify, or YouTube).

Canterbury School reserves the right to monitor and/ or log all administrator, faculty, and staff technology usage,
including, but not limited to: Internet sites visited, newsgroups and subscriptions, file downloads, and all
communications sent and received.

SOCIAL MEDIA
Social media technology can serve as a powerful tool to enhance education, communication, and learning. This
technology can provide both educational and professional benefits, including preparing Canterbury School students
to succeed in educational and career endeavors.
But Canterbury School is committed to ensuring that all users who utilize social media technology for professional
purposes do so in a safe and responsible manner. Administration, faculty and staff must maintain professional
social media environments that mirror the academically supportive environments of our school.

Social media is defined as any form of online publication or presence that allows interactive communication,
including, but not limited to: social networks, blogs, Internet websites, Internet forums, and wikis. Examples of
social media include, but are not limited to: Facebook, Twitter, YouTube, Instagram, Tumblr, and Google+. But, due
to the public and pervasive nature of social media communications, the lines between professional and personal
social media use can often be blurred.

Professional social media is a work-related social media activity that is either school-based (i.e. a division director
establishing a Twitter account for faculty and parent communication or a Canterbury teacher establishing a blog for
his/her class), or non-school-based (i.e. an alumni establishing a Canterbury Facebook page to facilitate a reunion).

Personal social media use is a non work-related social media activity (e.g., a Canterbury adult establishing a
Facebook page or an Instagram account for his/her own personal use).

professional social media site(s)
If you decide to engage in professional social media activities you should maintain a distinction between your
professional (@Canterburygso.org) and personal e-mail addresses. Do not use your personal e-mail address for
professional social media activities; rather, you should use your @Canterburygso.org email address to ensure that
this social medial is completely separate from any personal social media.

To differentiate them from your personal site(s), your professional social media site(s) should include language
identifying the site(s) as professional social media for Canterbury School. For example, your professional sites
might identify the school, department, or particular grade that is utilizing the site. (But do not use student first and
last names, especially in relationship to any images.)

If you work with students and communicate with students through social media sites, they should be designed to
address reasonable instructional, educational, or extra-curricular program matters.

You should treat professional social media space and communication like a classroom and/or a professional
workspace. The same standards expected in a Canterbury School professional setting are expected on
professional social media sites. If a particular type of behavior would be inappropriate in your classroom or
professional workplace, then that behavior is also inappropriate on your professional social media site(s).

personal social media site(s)
In order to maintain a professional and appropriate relationship with students, you should not communicate on
personal social media sites with students who are currently enrolled at Canterbury School, except in the following
exceptions: (a) communication with relatives and (b) if an emergency situation requires such communication (in
which case you should notify your division director and IT personnel of this contact as soon as possible).

Personal social media use, including off-hours use, has the potential to result in disruption at school and/or the
workplace, so, even on your personal social media site(s), you should exercise caution and common sense. As
recommended practice, use appropriate privacy settings to control access to your personal social media site, but be
aware that there are limitations to privacy settings. Private communication published on the Internet can easily
become public. Furthermore, social media sites can change their current default privacy settings and other
functions. As a result, you are responsible for understanding the rules of any social media site(s) you use. It is not
recommended that you tag photos of other Canterbury School employees, Canterbury School volunteers, or
Canterbury parents without the prior permission of the individual(s) being tagged.

SOFTWARE, RESOURCES, AND APPS
Certain software, resources, and apps have been pre-installed on the device(s) you are issued. If you require other
software, resources or specific apps for your professional use on the device(s) you manage, you should make the
request directly to an IT department member. If you would like to have a particular app or resource remotely
deployed to your device or to a group of devices used by students with whom you work (i.e. a grade-level app)
access and fill out the App Evaluation and Request Form, available on Google Docs, for review and remote
deployment ("push") via Apple Profile Manager. This procedure is true both for free and for paid apps. Cost for
classroom or grade apps will be charged to a grade-level, department, or divisional curriculum budget.

If you download anything other than a free app to preview for potential use and you submit a reimbursement form,
the fee for the app will be charged to your grade-level, departmental, or divisional curriculum budget.
Canterbury School will only reimburse you for app costs if the download was made with your @canterburygso
Apple/ iTunes account.

The Canterbury IT department cannot guarantee that apps, materials, software, or resources purchased,
downloaded or installed via your personal iTunes account or for personal use on Canterbury-owned devices will be
retained in the event that the device needs to be synched, reset, restored, or updated. Additionally, the IT
department is not responsible for troubleshooting, restoring, or repairing personal programs, apps, email accounts,
or media accounts (photos, movies, or music).

FILE STORAGE AND MANAGEMENT
Canterbury School technology is intended for instructional/ professional purposes; you should have no expectation
of privacy for materials you create, store, send, or receive using school-owned devices. Canterbury School
reserves the right to monitor and log any and all aspects of technology use, including, but not limited to: Internet
sites, email use, chat and newsgroups, and file storage/ uploads/ downloads.

Web-based storage provides a convenient way to access both personal and professional files and materials
(photos, music, movies, etc.), so you are encouraged to manage materials remotely instead of saving to
Downloads, Documents, Movies, Music (or iTunes) or Pictures (or iPhoto). For example, your Canterbury files and
materials might be kept on your Canterbury Google Drive and shared via Drive or Haiku. Personal files and
materials might reside on an alternative web-based storage site (i.e. Dropbox) or on an external hard drive.

Canterbury School Administration, Faculty, and Staff
Technology Acceptance Form

Name: _______________________________________________ Date: _______ / _______ / ______

admin FT faculty PT faculty assistant/ associate staff Position: ____________________

Date issued: _______ / _______ / ______ Anticipated return date: _______ / _______ / ______

I understand that the MacBook, iPad, equipment, and/ or accessories provided to me are the property of
Canterbury School. I agree use the technology professionally, ethically, and lawfully. I have fully read
and completely understand the information contained in the Canterbury School Administration, Faculty,
and Staff Technology Usage Policy.

I understand that I will report any damage, loss, or theft of the technology to the Canterbury IT staff and
administration. I understand that I may not be held liable for damage or breakage from regular school-
related use that occurs on campus; however, I understand that I may be personally responsible for
damage, theft, loss, or breakage of the technology occurring during personal use, due to negligence, or
that occurs if I have the device off-campus. I understand that, in such cases, I will be liable for repair or
replacement of the device (whichever is less).



device accessories condition device accessories condition

iPad Air
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iPad Air
MacBook Pro
MacBook Air

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comments (overall condition, scratches, etc.):

















comments (overall condition, scratches, etc.):






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recipient/ user signature date