NEW EDITION

Microsoft Office
Excel
Written by
Muhammad Imtiaz Khan

MNS UET MULTAN

DEDICATION
In The Honor of My All Teacher

COPY RIGHT
All right reserved by author. no parts of this book may be reproduced or
transmuted in any form or by any means.

CONTENT
1

Chapter .............................................................................6
1.1

INTRODUCTOIN:................................................................................... 6

1.2

BENEFITS:............................................................................................. 6

1.3

USAGE: ................................................................................................ 6

CHAPTER ...........................................................................7
2.1

HOME: ................................................................................................. 7
2.1.1 Clip board: ..................................................................... 7
2.1.1.1 Cut:.................................................................. 7
2.1.1.2 Copy: ............................................................... 7
2.1.1.3 Format pointer:................................................ 7
2.1.1.4 Past: ................................................................ 8
2.1.1.4.1 Past special: ....................................... 8
2.1.1.4.2 Keep text only: ................................... 8
2.1.2 Font dialog box: ............................................................. 8
2.1.2.1 Font tab: .......................................................... 8
2.1.2.1.1 Font: .................................................. 8
2.1.2.1.2 Font style: .......................................... 9
2.1.2.1.3 Size: ................................................... 9
2.1.2.1.4 Font color: ......................................... 9
2.1.2.1.5 Effect: ................................................ 9

2.1.2.1.6 Fill color: .......................................... 10

2.1.2.1.7 Border: ............................................ 10
2.1.3 Alignment: ................................................................... 10
2.1.3.1 Text alignment: .............................................. 10
2.1.3.2 Orientation: ................................................... 11
2.1.3.3 Indent ............................................................ 11
2.1.3.3.1 Increase indent: ............................... 11
2.1.3.3.2 Decrease indent: .............................. 11
2.1.3.4 Wrap text: ..................................................... 11
2.1.3.5 Merge: ........................................................... 12
2.1.3.6 Number: ........................................................ 12
2.1.4 Style: ........................................................................... 13
2.1.4.1 Conditional formatting: .................................. 13
2.1.4.2 Formatting as a table: .................................... 13
2.1.4.3 Cell style: ....................................................... 13
2.1.5 Cell: ............................................................................. 13
2.1.5.1 Insert: ............................................................ 13
2.1.5.2 Delete: ........................................................... 13
2.1.5.3 Format: .......................................................... 14
2.1.6 Editing: ........................................................................ 14
2.1.6.1 Clear: ............................................................. 14
2.1.6.2 Fill: ................................................................ 14

2.1.6.3 Sort and filter:................................................ 14

2.1.6.4 Find and select: .............................................. 14
2.1.6.4.1 Find & replace: ................................. 14
2.1.6.4.2 Search Option: ................................. 14
2.1.6.4.3 Select: .............................................. 15

Chapter ........................................................................... 16
3.1

Insert: ................................................................................................ 16
3.1.1 Graph: ......................................................................... 16
3.1.1.1 Trend line: ..................................................... 16
3.1.1.1.1 Linear Trend Line: ............................ 17
3.1.1.1.2 Logarithmic trend line: ..................... 17
3.1.1.1.3 Polynomial trend line: ...................... 17
3.1.1.1.4 Power Trend Line: ............................ 17
3.1.1.1.5 Exponential trend lines: ................... 17
3.1.1.1.6 Moving average trend line: .............. 17
3.1.2 Formula: ...................................................................... 18
3.1.2.1 If: ................................................................... 19
3.1.2.2 Sumif: ............................................................ 20

Table Of Table ................................................................. 22

Table Of Figure ................................................................ 22

INDEX.............................................................................. 23

1 Chapter
1.1 INTRODUCTOIN:
in computer science, an application program commonly used for budgets, forecasting,
and other finance-related tasks. In a MS excel program, data and formulas to calculate those
data are entered into ledger like forms (MS excels or worksheets) for analysis, tracking,
planning, or what-if evaluations of the impacts of real or proposed changes on an economic
strategy. Ms excel programs use rows and columns of cells; each cell can hold text or numeric
data or a formula that uses values in other cells to calculate a desired result.

1.2 BENEFITS:

spurt chart and graph

security and privacy
table and 3d table and chart
also analysis of chart and table
help and guide to uses
different look

1.3 USAGE:

analysis
calculation
manage data
store data
making chart
making table
Rapid analysis
Software design
Database communication and control
Project command and contro

2 CHAPTER
2.1 HOME:
Home is the first tab of the MS excel. Its contain basic formatting option on panel. The
first option of the home tab is the clip board. Which we study in detail below.

2.1.1

Clip board:
The first option of the first tab is clip board. Clipboard store
the data of cutting and copy and formatting copy. A clipboard store
maximum last 24 cut and copy data and we can use it one ar more
time. The other optaion we study below.

2.1.1.1

Figure 1
clipboard

Cut:
Cut use to move data from one place to another place.
We can use cut option to
Select data>home>cut

If we cut some data its goes to the clipboard and remove from its original place. From
clipboard we can use this data many times to save time and easiness.

2.1.1.2

Copy:

Copy also uses to transfer data from one place to another. But in copy option the select
data copy to clipboard but dont remove from its original place.
Select data>home>copy

2.1.1.3

Format pointer:
Format pointer option use to copy and apply the formatting from one place to another.

Select formatting>home>format pointer>select the place or data where you want to

copy formatting

2.1.1.4

Past:

Past option use to transfer the data from clip board to where we want. In past there are
some another option such as,

2.1.1.4.1

Past special:
Past special option use to past data as a html or some another formatting.

2.1.1.4.2

Keep text only:

Use to paste data as a text from another formatting just like from table and column.

2.1.2

Font dialog box:

Traditionally, a set of characters of
the same type face (such as Courier) style
(such as italic), stroke weight (such as bold),
and size. A font is not to be confused with a
typeface. Font refers to all the characters
available in a particular size, style, and weight
for a particular design; typeface refers to the
design itself. Fonts are used by computers for onscreen displays and by printers for hard-copy
output. In both cases, fonts are created either
from bit maps (patterns of dots) or from outlines
(as defined by a set of mathematical formulas).
if we click on this arrow (show in fig 2) then this
(in fig 3) font dialog was open.
In font dialog box below these is the some option.

2.1.2.1

Font tab:

Figure 2 font dialog box

Figure 3 font

The one of tab inin font dialog box is font which contain these are the some option.

2.1.2.1.1

Font:

In font dialog box it is the first option. In which we can change the face of font. Face is
defined as shown writing style of character. There are many defaultfonts in MS word. For
example

Algerian
Bradley hand
Etc.

2.1.2.1.2

Font style:

The 2nd option in font box and font tab is font style. Font style is find is some like font
shap as a physicly view. There are 4 types in it.
Select text>home>font>bold,italic,underline
Regular
Bold
italic
underline

2.1.2.1.3

Size:

The 3rd one in font tab is font size. This given in point. There are 72 points in an inch. The
text set at 36 points is about one half inch height. Font size must be between 1 and 1638.

2.1.2.1.4

Font color:

Next one in font tab is font color. This option uses for change the color of text. We can
select color is solid one or graidainly change.

2.1.2.1.5

Effect:
In MS excel These are the some effect which we can apply
Table 1

Optio

Description

n
Unde
r line
colour

We can change
underline colour of the
text on screen

Strik
e through

We can draw a line

through the middle of text

Ex
ample
U
rdu

U
rdu

Super
script
Subsc
ript

2.1.2.1.6

We can change the

text raised above base line
We can change the
text loured below the base
line

U
2

U
2

Fill color:
Use to color the background of selected cell.

2.1.2.1.7

Border:

Use to give the border to selected cell. There are many type of border. We can give the
only left, right, up or down border are we can also give to all side to the cell or selected area.

2.1.3

Alignment:
This is the 3rd one in home. Use to align the text or data to some reference point. In this
tab there are some another option.

2.1.3.1

Text alignment:

There are some option to align the text in cell.

which show in table.

Table 2

top left

top center

top right

center left

center center

center right

bottom left

bottom center

bottom right

2.1.3.2

Orientation:
Rotate the text to diagonal angle or vertically. We can orientation the text in such a

ways.
Table 3

ise

v
e
r
t
i
c
a
l
e
t
e
x
t

rotate text down

rotate text up

w
ck

2.1.3.3

clo

w
ck

e
gl
an

e
gl
n
a

e
nt
u
o

lo
rc

ise

Indent
Use to give some space before starting to make beautiful and other purpose. Indent has

2 kind.

2.1.3.3.1

Increase indent:
Use to increase the space before the starting a line or a paragraph.

2.1.3.3.2

Decrease indent:
Use to decrease the space before the starting a line or a paragraph.

2.1.3.4

Wrap text:
Use to make the visible all the content in multiple line. g.e

Before the wrap text

Table 4

my name is imtiaz khan

After the wrap text

Table 5

my name
is imtiaz
khan

2.1.3.5

Merge:
Join the selected cell to new larger cell and text or other data align in center. E.g.
Before the marge cell
Table 6

n
name
1

After the merge cell

Table 7

name
1

2.1.3.6

Number:

Use to enter the data in a cell as a different formatting just like a date, time, dollar and
some other just like,

Number
Currency

 Date
Text
Custom
Special
Etc.

2.1.4

Style:
In ms excel cell is pre define format cells which manage to data according to it
formatting. In these some style are defining the ratio and percentage of data relative to each
other show in different color or show in change able format to each other. This tab cantain 3
another type or style of formatting.

2.1.4.1

Conditional formatting:

Use as highlight the data and differentiate the data as define rules. Its also help us to
manage the data in deferent way and easy to understanding and searching in a table.

2.1.4.2

Formatting as a table:

Use to quickly arrange the data in a cell and convert into a table by choosing pre define
table in a menu.

2.1.4.3

Cell style:
Quickly format a cell by choosing a pre define style from list.

2.1.5

Cell:
Cell is the home tab option which use to insert a cell delet the cell or other shet
formatting option. In this tab these three options

2.1.5.1

Insert:

Use to insert row and column into the sheet or table. Also use to insert sheet to the
workbook.

2.1.5.2

Delete:

Use to delete the row or column from the table or sheet. Also use to delete the sheet
from workbook.

2.1.5.3

Format:

Change the row or column hight and width also use to hide and show the row and
column and also use protect the sheet.

2.1.6

Editing:
Editing is the last ones option in home tab. In editing there are following option.

2.1.6.1

Clear:

Use to clear or delete the every formatting from cell. Also using the this option remove
the content, comment and hyperlink.

2.1.6.2

Fill:

Use to fill the data is some special patron which we can adjust manually or also some
define to fill the data in up, down, left , right

2.1.6.3

Sort and filter:

Sort is the specific way or patron to arrange the data. That easier to analyze. We can
sort data smaller to largest are largest to smaller.

2.1.6.4

Find and select:

Use to find and select some type of text, information and formatting with in the
document.

2.1.6.4.1

Find & replace:

The Find command locates a designated character string and optionally replaces it with
different characters. Shortcut key of Find is ( Ctrl+F)
The Replacecommand locates a designated character string and optionally replaces it
with different characters. Shortcut key of Replace is ( Ctrl+H)

2.1.6.4.2

Search Option:

Match case: It is checked to take care of uppercase and lowercase words. For example,
if the user searches for Cat, MS Word will skip CAT, cat, Cat etc. only Cat will be searched and
highlighted.

2.1.6.4.3

Select:

This command is used to select text or object in this document. Use select object to
allow we to select objects that have been positioned behind the text. Following option will be
involved:

Select all (Ctrl+A)

Select objects
Select text with similar formatting
Figure 4

3 Chapter
3.1

Insert:

Insert is the 2nd tab in MS excel. Its contain option to insert some data or other excels
extra formatting. In this tab we can insert in a work sheet table chart links and much more
option.

3.1.1

Graph:
The 3rd label in insert tab is chart. Chart as basically uses to show data in a visual format.
From the help of chart we can understand the basic information and effect in a just one view.
There are many tape if charts use for deferent purpose. Some common of theme are these.

3.1.1.1

Column
Line
Pie
Bar
Area
X y (scatter)
Stock
Surface
Doughnut
Bubble
Radar

Trend line:

a trend line is formed when a diagonal line can b drawn between the 2 or more price
point. they are commonly use to judge the entry and exit investment timing when trading
securities.
if you went to add a trend line to chart in ms excel, you can chose on of theme in six
different trend line. When we fit to a trend line to our data. Excel automatically calculate its R
squared value. if we want we can display it on chart.

There is some type of trend line.

3.1.1.1.1

Linear Trend Line:

A linear line is best fit to straight that is used with simple linear data set. Your data is
linear if the patron in its data point resembles a line. A liner line trending usually shows that
something is increasing or decreasing at a steady rate. (in fig 5)

3.1.1.1.2

Logarithmic trend line:

a logarithmic trend line is best fit curved line that is used when rate of change of data
increasing or decreasing quickly and then level out. a logarithmic trend line use for both positive
and negative value. (in fig 5)

3.1.1.1.3

Polynomial trend line:

a polynomial line is curved line is used when data fluctuates. it is useful for example
gains and losses over a large data set. The order of polynomial can b determined by the number
of fluctuation in the data or by how many bends. (in fig 5)

3.1.1.1.4

Power Trend Line:

a power trend line is curved line that is used with data set that compare measurement
that increase at a specific rat. (in fig 5)

3.1.1.1.5

Exponential trend lines:

An exponential line is curved line that is used when data value rise or down in a
constant rate. You dont create this line for zero or negative value. (in fig 5)

3.1.1.1.6

Moving average trend line:

a moving average trend line smoothes out fluctuation in data to show a pattern or trend
more clearly. a moving average uses a specific number of data point. And use the average the as
a point in the line. (In fig 5)

Table 8

35
30
Series1

25

exponential

20

linear

15

logarithmic

10

polynomial

power

average

-5

10

-10

3.1.2

Formula:
Formulas are equations that perform calculations on values in your worksheet. A
formula starts with an equal sign (=). For example, the following formula multiplies 2 by 3 and
then ads 5 to the result.
=5+2*3
A formula can also contain any or all of the following: functions (function: A prewritten
formula that takes a value or values, performs an operation, and returns a value or values. Use
functions to simplify and shorten formulas on a worksheet, especially those that perform
lengthy or complex calculations.), references, operators (operator: A sign or symbol that
specifies the type of calculation to perform within an expression. There are mathematical,
comparison, logical, and reference operators.), and constants (constant: A value that is not
calculated and, therefore, does not change. For example, the number 210, and the text
"Quarterly Earnings" are constants. An expression, or a value resulting from an expression, is not
a constant.).

Figure 5

Parts of a formula
Functions: The PI () function returns the value of pi: 3.142...
References: A2 returns the value in cell A2.
Constants: Numbers or text values entered directly into a formula, such as 2.
Operators: The ^ (caret) operator raises a number to a power, and the * (asterisk)
operator multiplies

3.1.2.1

If:

Returns one value if a condition you specify evaluates to TRUE and another value if it
evaluates to FALSE.
Use IF to conduct conditional tests on values and formulas.
Syntax
IF(logical_test,value_if_true,value_if_false)
Logical_test is any value or expression that can be evaluated to TRUE or FALSE. For
example, A10=100 is a logical expression; if the value in cell A10 is equal to 100, the expression
evaluates to TRUE. Otherwise, the expression evaluates to FALSE. This argument can use any
comparison calculation operator.
Value_if_true is the value that is returned if logical_test is TRUE. For example, if this
argument is the text string "Within budget" and the logical_test argument evaluates to TRUE,
then the IF function displays the text "Within budget". If logical_test is TRUE and value_if_true is
blank, this argument returns 0 (zero). To display the word TRUE, use the logical value TRUE for
this argument. Value_if_true can be another formula.
Value_if_false is the value that is returned if logical_test is FALSE. For example, if this
argument is the text string "Over budget" and the logical_test argument evaluates to FALSE,
then the IF function displays the text "Over budget". If logical_test is FALSE and value_if_false is
omitted, (that is, after value_if_true, there is no comma), then the logical value FALSE is
returned. If logical_test is FALSE and value_if_false is blank (that is, after value_if_true, there is a
comma followed by the closing parenthesis), then the value 0 (zero) is returned. Value_if_false
can be another formula

Example 1
Table 9

Data
50

3.1.2.2

Formula

Description (Result)

=IF(A2<=100,"Within budget","Over
budget")

If the number above is less than or equal to 100, then the formula displays
"Within budget". Otherwise, the function displays "Over budget" (Within
budget)

=IF(A2=100,SUM(B5:B15),"")

If the number above is 100, then the range B5:B15 is calculated. Otherwise,
empty text ("") is returned ()

Sumif:
Adds the cells specified by a given criteria.
Syntax
SUMIF(range,criteria,sum_range)

Range is the range of cells that you want evaluated by criteria. Cells in each range must
be numbers or names, arrays, or references that contain numbers. Blank and text values are
ignored.
Criteria is the criteria in the form of a number, expression, or text that defines which
cells will be added. For example, criteria can be expressed as 32, "32", ">32", or "apples".
Sum_range are the actual cells to add if their corresponding cells in range match
criteria. If sum_range is omitted, the cells in range are both evaluated by criteria and added if
they match criteria.
Remarks
Sum_range does not have to be the same size and shape as range. The actual cells that
are added are determined by using the top, left cell in sum_range as the beginning cell, and then
including cells that correspond in size and shape to range. For example:

Table 10
If range is

And sum_range is

Then the actual cells are

A1:A5

B1:B5

B1:B5

A1:A5

B1:B3

B1:B5

A1:B4

C1:D4

C1:D4

A1:B4

C1:C2

C1:D4

4 Table Of Table
Table 1.............................................................................................................................................. 9
Table 2............................................................................................................................................ 10
Table 3............................................................................................................................................ 11
Table 4............................................................................................................................................ 12
Table 5............................................................................................................................................ 12
Table 6............................................................................................................................................ 12
Table 7............................................................................................................................................ 12
Table 8............................................................................................................................................ 18
Table 9............................................................................................................................................ 20
Table 10.......................................................................................................................................... 21

5 Table Of Figure

Figure 1 clipboard ............................................................................................................................ 7

Figure 2 font dialog box ................................................................................................................... 8
Figure 3 font ..................................................................................................................................... 8
Figure 4 .......................................................................................................................................... 15
Figure 5 .......................................................................................................................................... 18

6 INDEX
A
Alignment -------------------------------------------------------8

Logarithmic trend line ------------------------------------ 15

M
Merge ----------------------------------------------------------- 10
Moving average trend line-------------------------------- 15

BENEFITS: -------------------------------------------------------4

N
C
Cell -------------------------------------------------------------- 11
Clip board -------------------------------------------------------5

E
Editing ---------------------------------------------------------- 12
Exponential trend lines ----------------------------------- 15

F
Find and select ----------------------------------------------- 13
Font style --------------------------------------------------------7
Font tab ----------------------------------------------------------6
Format pointer ------------------------------------------------5
Formula -------------------------------------------------------- 16

G
Graph ----------------------------------------------------------- 14

I
Indent ------------------------------------------------------------9

L
Linear Trend Line ------------------------------------------- 15

Number -------------------------------------------------------- 10

O
Orientation -----------------------------------------------------9

P
Past special -----------------------------------------------------6
Power Trend Line ------------------------------------------- 15

S
Style ------------------------------------------------------------- 11
Sumif------------------------------------------------------------ 18

T
Text alignment -------------------------------------------------8
Trend line ----------------------------------------------------- 14

W
Wrap text --------------------------------------------------------9