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Costos - Lectura II
Costos - Lectura II
PREPRINT
NUMBER
90-85
F. H. Mertens
GECAMINES
Lubumbashi, Zaire
The following description refers to the experience gained from the implementation and operation of the pilot project.
2. Brief description of the open pit operations
There are three operational divisions in the
company among which the western one is the most
important. The open pits belonging to this division are currently divided in two complexes
- the DIMA complex, with three separate open
pits.
- the KOV complex, with one major pit divided
in three different areas.
Total excavation for the two complexes reaches
84000 k t of rock per year, corresponding to an
output of 8000 kt per year of various types of
oxide and mixed ores.
Drilling is performed by rotary drills. Bench
heights are held to 8 to 12 m and explosives used
are either me"tallized slurries or ANFO.
Cable or hydraulic shovels are used for loading,
with buckets ranging in size from 6 to 18 cuyd.
There are 21 such shovels in operation and the
oldest machines will soon be replaced by 25 cuyd
units.
Haulage is performed by fleets of 26 100 t and
39 150 t trucks. In the DIMA complex, the trucks
used for the overburden removal are converted into trolleys. At the KOV complex, a belt conveyor
system will be installed in order to decrease the
haulage distances.
Ores are dumped on approximately 25 stockpiles
and are subsequently transferred to the feed of
two concentrators in proportions determined by the
characteristics and grades of each stockpile.
Transfer from storage to concentrator is performed by railroad haulage.
The open pit maintenance department is divided
in seven sections. The necessary supporting services are provided by two central mechanical
shops.
3. Objectives to be met by the system
An efficient control system has to be able to
provide production and operating costs as well as
all the necessary information used for forecasting, budgeting, investment and strategic decisions. In the particular case of Gecamines, the
ore is rather complex and physical characteristics and grades may vary in a great extent according to the ore body. There are different processes involved in the beneficiation and in the
metallurgical facilities. As a consequence, the
control system must be very flexible and handle
a great variety of options and simulations with
regard to the financial decisions.
The information to be supplied, the frequency
and the structure of the reports must be defined
according to the objectives to be achieved and
the destination of the reports. The corporate controller will require consolidated results and financial reporting, while the operation management
expects to receive cost information on a daily
basis and supported by technical references. Furthermore, the operations manager requires details
of different nature defined according to the level of responsibility and to the types of operations to be controlled. Presently, the system
provides only budget control on a global and
monthly basis and yet with significant delays.
railroad transportation
power distribution
water pumping
earthmoving
6.6. Cost consolidation
The criteria utilized for cost determination
allow to preserve the individuality of the various components of the overall cost or to build
them up partially or totally according to the
requirements of the control and to the level of
responsibility. It is important to emphasize that
the consolidation of the expenses can also be
performed according to other criteria which will
be discussed later.
Full costs are obtained by further adding the
overheads of the division and of the company.
7. Input validation for data processing
The entry of all actual expenses related to labor, spare parts, consumables, depreciation, distributed services from internal divisions and of
the technical references is performed through
subsystem interfaces.
Real time key validation is an important step
implemented before allocating actual costs. Figure 4 gives a schematic view of the application
used for processing information issued from the
dispatching control of all the drilling, haulage
and loading operations and explosive distribution
in the various open pits.
In a first step, the data bases are entered
into a working file (number of operating hours,
number of tons of explosives, number of haulage
trips, type of ore excavated). During this step,
the system checks the records against the validation files and errors are immediately corrected. Examples of validation keys are given in
figure 5.
In the second step, the system calculates the
statistical references which must be used in the
reports such as the volume of excavations and
tons of ores and the costs of the operations and
functions.
During this program, the key records (unit rates, densities, distances, etc) are taken from
an external table which is regularly up-dated.
A further validation is also performed against
the master file which stores the accounting records and the control file storing the accounting
control parameters.
When the transactions are accepted, they are
stored in a waiting file. The transaction journals can then be posted in batch mode according
to a daily schedule.
A simulation class is used for project evaluation and will be discussed later.
8. Reporting and connecting with microcomputer
The reporting contents vary according to the
destination. The corporate controller needs reports giving income and expense information,
overall cost analysis, ratios and key performance indicators, financial comparisons between
major centers of responsibility and consolidation
results.
The operation management and the branch controller analyze the same reports but need to crace the origin of the results at lower levels of
the hierarchy. They relate those costs to various
technical references which are less useful to
higher management.
The reports can be presented in different ways:
- by using the report tools of the system
i tse 1
- by utilizing microcomputer and a conneccion with the mainframe.
The first option is used for editing the financial and standard reports which are regularly sent to the operation and maintenance managernen t.
The second option is extremely useful to analyze special reports needing the analytical power of microcomputers. Lt is especially utilized
for applications linked with financial analysis,
investment and strategic decisions, cost optimization, special cost investigations and for editing graphics and diagrams. By using this procedure, it is also possible to restrict the
amount of technical data to be introduced in the
master files of the mainframe system.
Some report examples are given in figure 6. The
production costs report (fig. 6.4) can be issued
at the level of the branch manager as well as
at the position of site 1 and site 2. It is important to emphasize that the overall costs will
only be obtained at the highest level. For example, a report issued at a level of "site" will
not include the division overheads.
Basic operation cost reports (fig. 6.3) can be
issued at any level of the operation branches,
until the lowest position in the hierarchy.
The reports giving the operation costs (fig.
6.2) are created to analyze the expenses at any
level in the equipment branch. Similar reports
can be set up for fragmentation.
Finally, the maintenance cost report is to be
utilized in the maintenance branch.
The headings of the reports can be structured
according to the needs of the users. There can
be actual or budget amounts, variances, formulae combinations or even simulation amounts.
Those actual costs are compared in real time or
in batch mode to the different budgets (annual
budget and its recurring revisions, previous budgets, etc).
9. Simulations and financial evaluations
When the costs are properly allocated, it is
further necessary to provide the tool which will
allow their optimization within the open pit
configuration. The most appropriate short term
and long term investment allocations will be determined, particularly concerning equipment replacements and installation of new machines or
operating schemes. Simulations should be perfor!:led to e'laluate the best financial opportunities.
An example will illustrate such a simulation and
the microcomputer connection.
Let us suppose that the examination of one topmost position report shows an adverse evolution
of the overall production cost and that the reasons have to be found in the basic operation expenses. The report giving the breakdown of the
operation costs (fig. 6.3) will show which operation is responsible for the adverse results.
More particularly, the fleets or machines inducing those effects will be detected in the reports analyzing the machine costs and the maintenance reports will indicate full details history of the mechanical failures.
Improvements to be expected after major over-
10. Conclusions
The foregoing system is very flexible. Reliability is also excellent due to the validation
keys in real time installed before processing
tne actual information. Turnaround time to collect data and to process it is very short, even
for the analysis involving the use of a microcomputer. As a consequence, adverse cost situations can be immediately traced and corrections
applied in maintenance and operation. Repairs and
replacement of equipment can also be easily anticipated.
As a single data base is used for all the financial and technical informations, all the results will be equally reliable.
A similar system is now being implemented for
the management control of underground mines and
concentrators and integrated programs are installed to further increase the range of analysis
to be performed, especially for comparing underground mine and open pit performances.
II. Acknowledgments
The author acknowledges Mr. Mulenda Mbo, President and Managing Director of Gecamines, for
the permission granted to present this paper
and Mr. Y. Marois, Financial Manager for his
contribution during the development of the projects. The contributions of Mr. Kapuya and
Mr. Polet were also appreciated.
12. References
Ernst & Whinney, 1985, "Accounting for Mineral
Companies. A Guide to Understand Financial
Statements of Mining Companies in an International Environment", Finance for the Minerals
Industry, Society of Mining Engineers, New
York, pp. 171-228.
Gentry, D.W., O'Neill, T.J., 1984, Mine Investment analysis, Society of Mining Engineers,
New York.
Schenck, G.H., 1985, "Methods of Investment Analysis for the Minerals Industries", Finance
for the Minerals Industry, Society of Mining
Engineers, New York, pp. 77-93.
Drilling
Blasting
Loading
Trude transpor1ation
I Railroad haulage
I EarttlmovinQ
I
I
m3
!m3Iml IImJ
x
x
x
x
x
x
II
x
x
x
x
x
x
x
I
I
I
,5.1
1:
1~.4
I Maintenance i
I
Earth-
Eqt
~mOVing
:
Drilling
, - - - machines
Drilling
machines
SiIB 1
(Fig. 3.2)
Blasting
Site 2
Admin.
Engin.
Person.
~Safety
,---
Shovels
Truclls
_I_ _ Shovels
,
,
I
r--
Tn.JCks
(Fig. 3.1)
Raiiroa:l
i_ _ Railroa:I
haulage
haulage
L-- Training
Automotive
lRUCKS
100 T
150
150
STDT
lROI.l..EY
I
R..EET1
R..EET2
Earthmoving
WatIIr pumping
Drilling
Blasting
Indin!ct c:ost3
LRailroed
haulage
Loading
Transportation
Figure 3.2 Costs of operations - Elampie of detDlled structure.
"AT"
"i\"~ -11TH"
v" M D"'r~
~n I
,I
I IJALi I
'I
~:I
r----i
I REF.
II'
t
FORMAi.
,JOUR HAL
ITJlBLE
r---~I
1
?RO.JE(i
"((,00
I, ,,1,
;~OHP!JiER
I~
EHTRIES .
I
!I
-+ ::IJALUATIOH
REpljRTS
I
i
1
I
FILE
I
i
r--t'l
'---~~
';O:;i
HLLO~.
' , I.......---t-r--
REP'JRT3
CONTROL
'1--+Ret'l!..
~"'llT"
'-----
iDate
Type of operation
Fleet
Center of work
Machine number
!# Reference (unit)
# Reference (sp. part)
I Type of product
Destination
IAccounting period
IMachine allocation
Product I Destination
Product I Origin
I Cost deferring
I
I
I
I
VaidIdion
Fie
CF
VF/MF
VF/MF
VF/MF
VF/MF
VF
VF
VF
VF/MF
CF
VF
VF
VF
VF
$
$
$
$
$
G.2
I
I
I
I
I
eDIts at naJilES
Labor:
Consumables:
Maintenance (from 6.1):
Depreciation:
Total:
$
$
$
$
$
I
G." ProcIuctian costs
SIa'iIticeIU'ii._
Hours of utifization:
Costs I:nIIIcdawn:
Labor:
Conaumabtes:
Maintenance:
Depreciation:
Total:
$/h
$/h
$/h
$/h
$/h
costs
Ua.ic
Division overheads:
Operation overheads:
Water pumping:
Basic op. (from 6.3):
Total:
Production:
Ore A:.
Ore B:
OreC:
TolBI:
$
$
$
$
t
t
t
t
Drifting:
Blasting:
$
$
IProduction cost
Loading:
$
$
$
~IG.5~Scmarray~!!!ii~oI~cmt~. ~
..
!!!!!i,Lt
T
Total:
StItiIIic* ......-:
Excavationa:
Units costs:
Drifting:
Blasting:
Loading:
Transportation:
Total:
m3
==111
I!Labor:
Materials and supplies:
i Power:
$/m3
$/m3
$/m3
$/m3
$/m3
$It
Utilities
Inclirect costs:
External cootracton:
Depreciation:
Total:
$
$
$
$
$
$
$
$
II
10
eXISTING SITUATION
to
m
3,~ci~tEnance
Dmedation
Imshent
uperat ing save
up. saVE
:LU:
tS(H)
6942
.6962
c,983
700l
10
2SQ
3002
289
300:,
5041
1501)
S06!
1500
S(13t
:500
5102
~ ~"-li'l
l~'JV
f!:I'
.."
,Jl}lj
5143
15:;0
6840
baM
jsao
,j90t
6921
10
289
2997
2347
10
289
2998
2347
to
iO
239
2999
2347
to
289
2998
2347
289
}OOO
2347
5M3
5643
5644
5645
Jb,o
84i
347
347
()
-8466
2044
-6422
... .., .
151)0
5184
15'.::0
289
5125
Zaq
5122
IRR
1:)
2,59
-84bC
-3466
Jf;
239
1.59
SIMULATION
Total
to
10
259
Ul
.'1
10
~'J
10
2B9
2m
!!}
239
5163
10
)1P
I"
:.\1
.\'
100
2B9I)
:1327
:
..........,
i5t;i)
7024
69317
tOO
28%
.i'j'.;;.;
1\
1 ;~,
10
289
3007
289
~89
30tO
3021
2347
2347
30037
23466
l'.j
(.'.1.,.1
23~7
5647
5650
5652
5bSb
5666
56493
847
347
347
B47
8466
,)
2063
-m9
2083
-2276
2102
-174
2122
1943
2141
4089
2159
6248
2l7i'
3425
2194
j:)o19
2205
12824
41. '4h
~pvam
2115
=:=:==::=:==========-=---======:==================:==================================:===::::::===:=:=:::::::=
STATISTICAL DATA
mSTlN6 mUAiiQN
MOiV':
!}t
lit i;
E'~llr!aleilt
izatiQn
hours
11:98t
3246
1504
7455
5077
~752
:948
95;)4
'l55
"' ..1')7
tc::n
1'~,
~ 47,3
150
$ih
+1 ..
i.
;l::.li.
1734b
,40
:')(;0
$!~3
~3
:1881
4752
3246
1945
14073
14073
745S
7455
3695
:473
5264
~264
45614
34970
11
Y;ar-
i'
.1
EXISTING 5ITUATICN
LLabor'
2. Consu~ab i ~s
3.Maintenance
4.Amllmmls
Tot;.!
SIMULATION
t .Labor
l(;b
7022
2lConsu~abies
31~aintenanc~
4H":'
. .. w_
4.Aaor-timmis
3507
ill)
no
110
Y:dr'
110
iI,Hu.,
ii,";
77('
"!\J .i
C:4C.
463B
4661
1lO
7722
4685
470E,
A""!'~
3263e
2850
2550
285(
2e5;~::
~a5{l
2350
~ Q~t,t:
il:"',n"!
11::1'",/1
4Z=:~'1
p::,"!l,""
1529~!
fUL.
10b
7022
4153
3507
4104
3507
106
7022
4184
~.,,.,,.,
if
~6.
lJ ... i:
;f!'
l'lD
7722
.. j"u..I.'
ii''lI':
~.;Jh':
-or"""
JJVi
l..;J'.Ji
..,71....1
, i ~i.
54(15~
'"
i~i.
106
\06
702::
4' ~,
35,)7
,,:,,";":'':1
lu.:
:'.'~6.
4:~6
3507
,,
P~
..I.
~.!.,
.,
.. .;
lOb
7022
4\88
3";:
II::?!:)!.
7!;
4Qi 5':'
29292
'iJce;"
i..'t:.'.;V
Total
657
Depmiation
657
657
Imstlent
-4600
Operating save
CP. save (cumuiated)
IRR
't;,
b.1
657
0
1180
-12
657
'"
tail
4600
1203
119:
12:5
2416
1247
3663
NPVam
::=::.=============---===================================================-::=========
ileettl fleetf2fleett3 To\al
STATISTICAL DATA
EXISTING
Hours 0f uti 1i zat i Of;
Equival ent hom
}/h
$ie .h,
1000 1i3
t.
!7346
Si;3
SI"ULATlON
Hours of utilization
Equivalent hms
$/h
He.h.
113
S/;3
07
\ 7346
,BS
Figure 7.2: Du;p trucKS pr"oject Evaluation
12
,
Ym f Yw 2 Ym 3 Year 1 Year ..
rm
~mm6
.~:'Il ; JOn
sruATI ON
>lVIi-'I.aos
.uperal!of! uwn/ads
. ~at!r plmi"g
Poyer Iji stfl but IGn
.Cpmiions
Y~ar il
Y1~'1
2332 2382 2302 Z382 2332 2382 1.;,I1"i'"
2382 ~J82 d1.iL 235:0
"'';7'"
hlt.l ..
<\01 .. 1 ..
13272 ~32720
13272 13272 t327i \3272 11272 !3~72 ~....1"17')
,,-, - "'1"')
11;1
. ,1
114
114
114
!l4 t"
\ 14
:
14
114 fl4fJ
tP
tSq!)
\39
:39
lB9
189 lB9 139
:89 139
t~9
189
59170 59190 59210 59231 59151 :9272 59292 593!3 jqJ34 59354 59261'
Tiltj 1
'!~I":JQ
f .. l..i',
iI~IJLATIQN
2382 2382 2332 2382 m2 !382 23~2 2332 L332 23,~2 E32(i
; i27Z)
t3272 13272 13272 t3272 '''''\''Y'\to \3272 tJ272 i3272 13272 J'j'i"!"1
h;Li'
t! Jij
114
ti4
l!4
!14
114
114
114 1!4 114
\14
189 189
189 139 189 :89 139 189 189 iS9:i
t89
57971 57973 57974 57975 57976 57q77 57980 57932 57986 57996 57979:
lon 'J'{erh~ads
2.,Jmai !On ;verheads
!.~::"d;
3.~etH
~.J'::'I
;lJ!pir,g
l. P?iler di~tribijtion
S.~PEfatiol'is
;"tal
DmEiation
347
847
847
I~'1estment
-8466
Qpmti1g save
,JP.
:ay~
IiR
~pVa15~
(cu!ulatedl
!)
a47
347
'H..,.,
...... ..;.
r148
2142
347
847
347
~~"C;~
1j'7Jj
:"O~J""
;-l.JOL
347
2103
-174
!i)9!i
==================:::::===::===========================================:======================::======
17346
31 :b
4,34
'"1J
Jf
.::.",11
~, 26
,,"':'
... ""!'
i.J,I.l
13
EXISTING SITUATION
.hvisiofi GVer'tieaas
.O~'H'ativn UVHrieaas
23&2
13272
114
189
59170
,Water' pila:t'lng
~POWH distribution
.GpHatior.s
2382
2332
2382
t ~",~>"l
t,] .. ; L
4"7'!~'-;
bH.I.r..
! i
23c:
7','7'-
~.u.
.',
1'.~
.i'!'
lB9
59256
139
:,930{}
S93BB
59431
"':'t: }!,.,
75257
75127
593:3
~.t..
ie.'lOI
'.' ... 1.
SI~ULATI0N
l.[il'lisiun overheads
2.0 pHation over-heads
3.WatH" pUlping
Uom distribution
5.uperations
2382
";1Q',
13272
114
189
57516
13272
2352
L .... UL
1')'7':
.w~1
13272
114
189
57521
2382
13272
114
189
2382
1327i
114
57525
ll!
18
579Si
73480
73452
73486
73939
:504
847
B4?
847
2m
2i 95
g2e7
2205
lb492
189
57517
114
189
57519
73474
73476
1504
1504
1504
1504
1504
1504
lnveshen!
-13066
Operating save
Gp. sm (cumulated)
-130bb 3158
-13066 -9908
1M!
3200
-6705
3241
-3467
3283
-184
3325
3367
3141
650~
Tola 1
vepr"eciatiofl
NPVaI5i:
238:
2382
13272
114
lS'
57529
t89
2382
i3272
120n
189
57986
:1-";
:7(;614
73953
":t'71'g
L..r! u
===:::::========================---=========:=========:==:============:=================================================
Statistical refmnm
EXISTING SITUATION
EmvationiR3)
Dr"e mduction(U
$/~3
m.
S/L01 o'"e
17330
311b
4,34
24,16
SIMULATION
EmvatlOn(~3Ij
fmO
Ore prodlJction(t)
$/~3 m.
31:6
4.25
23,62
S/Lof ore