CITY OF ALHAMBRA

AGENDA
ALHAMBRA CITY COUNCIL
NOVEMBER 10, 2014
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership
and quality services, ensuring desirable neighborhoods and a
supportive business environment, while being sensitive to the
diversity of our community.

VISION STATEMENT
The City of Alhambra shall be the premier family-oriented and economically prosperous
community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for
addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker
Request Card and submit it to the City Clerk.
When called upon by the Mayor, please step to the podium and give your name, address and organization or other
party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes.
All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the
Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a
member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except
through the Mayor.
Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become
boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting.
Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings.
The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining
order and decorum at the Council meeting.
Persons Authorized to be Within Rail:
No person, except City officials, their representatives, and newspaper
reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking
numbers that are used for filing and research purposes.

1
11-10-14

AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
City Council Chambers
111 South First Street
November 10, 2014
5:30 p.m.
ROLL CALL:
COUNCIL:

Sham, Messina, Placido, Ayala, Yamauchi

FLAG SALUTE:

Led by Mayor Yamauchi

PUBLIC HEARING
1.

FIRST AMENDMENT TO THE 2014-2015 ANNUAL ACTION PLAN FOR CAPITAL

IMPROVEMENTS F2M14-31, N2M14-140, M2M14-136
This is the time and place set by Notice No. N2M14-140 for the City Council to hold a
public hearing regarding the proposed First Amendment to the Citys 2014-2015 Annual
Action Plan to receive comment on the proposed changes. Staff is seeking an
Amendment to the 2014-2015 Annual Action Plan to allocate additional funds for Capital
Improvements. These funds would be used for new/replacement street improvements,
sidewalk improvements, ADA ramps and related items within the designated HUD target
area, and is expected to be completed in two phases. The City intends to use up to
$700,000 of CDBG funds previously allocated to Special Economic Development Jobs
Creation to implement the program. On November 4, 2014, staff presented the proposed
First Amendment to the Housing and Community Development Citizen Advisory
Committee.
The Committee unanimously recommended approval of the First
Amendment to the 2014-2015 Annual Action Plan. The 30-day review period began
October 11, 2014 and concludes November 10, 2014. No comments were received.
Recommended Action:
After receiving public testimony, the Mayor should close
the public hearing and, at the City Councils discretion, approve the First Amendment to
the City of Alhambras 2014-2015 Annual Action Plan to increase funding for Capital
Improvements by $700,000. (M2M14-136)

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M14-14

The City Council will move into a closed session pursuant to applicable law, including the Brown
Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the Citys Real
Property Negotiator, and/or conferring with the City Attorney on potential and/or existing
litigation, and/or discussing matters covered under Government Code Section 54957
(Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however,
prior to so moving into closed session, the City Attorney shall make any announcements
required by the Brown Act pertaining to such closed session matters:
Conference with Real Property Negotiator (Govt. Code Section 54956.8): None
2
11-10-14

Conference with Legal Counsel-Existing Litigation (Govt. Code Section

54956.9(d)(1): None
Conference with Legal Counsel - Anticipated Litigation: Significant exposure
to litigation pursuant to Govt. Code Section 54956.9(d)(2): 3 matters. Initiation of
litigation pursuant to Govt. Code Section 54956.9(d)(4): 3 matters.
Discussion of Personnel Matters (Govt. Code Section 54957): None
Conference with Citys Labor Negotiator (Govt. Code Section 54957.6):
Richard Bacio, Assistant City Manager/Personnel Director, re Management
Employees, Alhambra Police Miscellaneous Association, Alhambra Police
Officers Association, Alhambra Police Management Association, Alhambra Fire
Fighters Association, and the Alhambra City Employees Association.
RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a
closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall
report upon the closed session if required.
CEREMONIAL
2.

COMMENDATION: LARRY STEVENS - F2M14-3

Mayor Yamauchi and the City Council, on behalf of the citizens of Alhambra, wishes to
recognize and commend Mr. Larry Stevens, an Alhambra native, Alhambra High
School graduate and former Alhambra Fireman who served the City for 31 years. Mr.
Stevens is to be commended not only for his distinguished public service, but also as an
American hero who honorably served the United States during World War II. Mr.
Stevens, a B-17 tail gunner in the 8th Air Force, completed 35 combat missions over
Europe and was awarded an Air Medal and Distinguished Flying Cross for meritorious
achievement in aerial flight. Mr. Stevens is also to be commended as the author of It
Only Takes One: Memoirs of a Tail Gunner, a book about his war experiences. Mayor
YAMUACHI will present the commendation to Mr. Stevens.

CONSENT AGENDA (Item Nos. 3 16)

All items listed under the Consent Agenda are considered by the City Council to be routine and
will be enacted by one motion unless a citizen or Council member requests otherwise; in which
case, the item will be removed for separate consideration.
3.

NIB: REPLACEMENT OF WATER MAIN - MONTEREY STREET BETWEEN MAIN

AND BAY STATE STREETS F2M14-52, N2M14-152
Staff requests authorization to distribute a Notice Inviting Bids for the replacement of the
4 water main with a new 8 water main on Monterey Street between Main and Bay State
Streets. The four inch water main on Monterey is a cast iron main that was installed in
1924 and needs to be upgraded for additional services to be tied to this line. The Shea
3

11-10-14

Properties project at the former Alhambra Place Shopping Center plans to connect a
portion of their water/fire service to the waterline on Monterey Street. In order to do that
it would be necessary replace the existing 4 water main with a new 8 water main on
Monterey Street to obtain the necessary flow. Shea Properties will pay for the work by
depositing with the City an in-lieu fee in the amount of $200,000.00 to cover the cost of
the project. Plans and specifications have been prepared for this repair project. Staff
has reviewed and approved these plans, which are available for review in addition to the
bid notice and bid instructions.
Recommended Action:
City Council approve the distribution of a Notice Inviting
Bids to qualified contractors for the replacement of the 4 Water Main on Monterey
Street between Main and Bay State Streets, with bids due no later than 10:30 a.m. on
December 4, 2014; and, direct staff to undertake the necessary steps to finalize
Councils action.
4.

NIB: PURCHASE OF TWO HALF-TON PICKUP TRUCKS FOR THE UTILITIES

OPERATIONS DIVISION F2M14-6A, N2M14-153
Staff requests City Council authorization to circulate a Notice Inviting Bids for the
purchase of two half-ton pickup trucks for the Utilities Operations Division. The Utilities
Operations Division of the Public Works Department is responsible for the operations of
the water infrastructure and is a seven-days-a-week enterprise. The vehicles that are to
be replaced are high mileage and are experiencing continual repairs.
Recommended Action:
City Council authorize the circulation of a Notice Inviting
Bids for the purchase of two (2) half-ton pickup trucks with bids due no later than 10:30
a.m. on December 18, 2014; and, direct staff to undertake the steps necessary to
finalize Councils action.

5.

AWARD CONTRACT: SEWER SPOT REPAIRS PROJECT F2M14-37, N2M14-71,

C2M14-50, M2M14-137
Staff requests that the City Council award a contract to Ramona, Inc., for the Sewer Spot
Repair Project. On May 27, 2014, the City Council approved distribution of Notice
Inviting Bids for the Sewer Spot Repair Project. This project was identified in the Sewer
Master Plan. Ten bids were received for this project ranging from $ 87,800 (Ramona
Inc.) to $337,980 (Atlas-Allied). This project was not funded in the 2014-2015 Budget;
therefore, staff is also requesting that the City Council approve an appropriation from the
Sewer Fund Balance in the amount of $87,800 for the project.
Recommended Action:
City Council award a contract to Ramona, Inc., subject to
final language approval by the City Manager and City Attorney, in the amount of $87,800
for the Sewer Spot Repair Project; direct the Director of Finance to appropriate $87,800
from the Sewer Fund Balance for the same; and, direct staff to undertake the steps
necessary to finalize Councils action. (M2M14-137)

6.

NOTICE OF COMPLETION: REPLACEMENT OF ION EXCHANGE NOZZLES AND

4
11-10-14

PURCHASE OF NOZZLES FOR VESSELS AT THE GROUND WATER TREATMENT

PLANT F2M14-6B, C2M14-18, M2M14-138
Staff requests that the City Council accept the installation of replacement Ion
Exchange Nozzles on vessel A and the purchase of the nozzles for B, C, and D at
the Ground Water Treatment Plant as complete. There were no change orders to the
project, and the job was completed per contract. This project has been inspected by staff
and all work has been completed in accordance with the City requirements and
specifications. As such, it would be appropriate for the City Council to accept this project
as complete and instruct that the Notice of Completion be filed with the County of Los
Angeles Recorders Office.
Recommended Action:
City Council accept as complete the contract with Layne
Christensen for the replacement of the Ion Exchange Nozzles on vessel A and the
purchase of the nozzles for B, C, and D at the Ground Water Treatment Plant for
$327,345; direct the City Clerk to file a Notice of Completion with the County of Los
Angeles for recordation; instruct the Director of Finance to release the 5% retention 35
days from the date of recordation if no liens are filed; and, direct staff to undertake the
steps necessary to finalize Councils action. (M2M14-138)

7.

AWARD CONTRACT: 2014 HUD STREET REHABILITATION PROJECT F2M14-44,

N2M14-115, C2M14-49, M2M14-141
Staff requests that the City Council award a contract to E.C. Construction Company for
the 2014 HUD Street Rehabilitation Project. On Thursday, October 9, 2014 the City
Clerk received eight bids ranging from $1,331,792.38 (E.C. Construction) to $1,779,896
(Sully-Miller Contracting). The bid received from E.C. Construction Company is the
lowest responsible bid. E.C. Construction has the necessary licenses, permits and has
done similar projects of this type for other local jurisdictions. The project is funded
through the HUD funds.
Recommended Action:
City Council award a contract, subject to final language
approval by the City Manager and the City Attorney, to E.C. Construction Company in
the amount of $1,331,792.38 for the 2014 HUD Street Improvement Project; and, direct
staff to undertake the steps necessary to finalize Councils action. (M2M14-141)

8.

RESOLUTION TO RECOGNIZE THE IMPORTANCE OF THE IN-HOME CARE

PROVIDER WORKFORCE AND NATIONAL FAMILY CAREGIVERS MONTH
F2M14-16, R2M14-28

Staff requests that the City Council adopt a resolution recognizing the importance of the
in-home care provider workforce and National Family Caregivers Month. Across the
country, parents and children, siblings and spouses, friends and neighbors heroically
give of themselves to support those in their lives affected by illness, injury, or disability.
In the City of Alhambra, over 1,701 homecare workers deliver quality services to our
most vulnerable residents. Celebrating Family Caregivers during National Family
Caregivers month enables the awareness of family caregiver issues, celebrates the
efforts of family caregivers, educates family caregivers about self-identification and
5
11-10-14

increases support for family caregivers.

Recommended Action: City Council adopt Resolution No. R2M14-28 entitled: A
Resolution of the Alhambra City Council recognizing the importance of the in-home
care provider workforce and National Family Caregivers Month

9.

AGREEMENT TO LEASE A PORTION OF CITYS RAYMOND BASIN WATER

RIGHTS TO KINNELOA IRRIGATION DISTRICT F2M9-62, M2M14-139
The City of Alhambra has 722.50 acre-feet of unused water rights in the Raymond Basin
for Fiscal Year 2014-2015. The City has the option to lease these rights to interested
parties for a fee. The Kinneloa Irrigation District has offered to lease 207 acre-feet of our
Raymond Basin water rights for $305.00 per acre-foot, for a total of $63,135. As such,
staff is requesting that the City Council authorize the City Manager to sign a lease
agreement with the Kinneloa Irrigation District for these Raymond Basin water
production rights for Fiscal Year 2014-2015.
Recommended Action:
City Council authorize staff to enter into a lease agreement
with the Kinneloa Irrigation District, subject to final language approval by the City
Manager and City Attorney, for two hundred seven (207) acre-feet of water for a total of
$63,135; direct the Finance Director to deposit the revenue from said lease into account
number 401.00.44925; and, direct staff to undertake the steps necessary to finalize
Councils action. (M2M14-139)

10.

AGREEMENT TO LEASE A PORTION OF THE CITYS RAYMOND BASIN WATER

RIGHTS TO HUNTINGTON BOTANICAL GARDENS F2M9-62, M2M14-140
The City of Alhambra has 722.50 acre-feet of unused water rights in the Raymond Basin
for Fiscal Year 2014-2015. The City has the option to lease these rights to interested
parties for a fee. The Huntington Botanical Gardens has offered to lease 250 acre-feet of
our Raymond Basin water rights for $305.00 per acre-foot, for a total of $76,250. As
such, staff is requesting that the City Council authorize the City Manager to sign a lease
agreement with the Huntington Botanical Gardens for these Raymond Basin water
production rights for Fiscal Year 2014-2015.
Recommended Action:
City Council authorize staff to enter into a lease agreement
with the Huntington Botanical Gardens, subject to final language approval by the City
Manager and City Attorney, for two hundred fifty (250) acre-feet of water for a total of
$76,250; direct the Finance Director to deposit the revenue from said lease into account
number 401.00.44925; and, direct staff to undertake the steps necessary to finalize
Councils action. (M2M14-140)

11.

FINAL TRACT MAP NO. 71272 - F2M14-11, M2M14-134

Tentative Tract Map No. 71272 was approved by the Planning Commission on March
15, 2010. The project is a mixed use project containing 92 condominium units and 4,120
square feet of ground floor retail space located at 235 West Main Street. All conditions of
6

11-10-14

approval of the Tentative Tract Map have been met including the municipal restrictions,
reviewed and approved by the City Attorney and staff. The City Engineer has signed the
Final Tract Map and recommended recordation of the same. Consequently, approval
and recordation of this map is now appropriate. Staff requests that the City Council
approve Final Tract Map No. 71272 at 235 West Main Street and 28 North Third Street.
Recommended Action:
City Council adopt Minute Order No. M2M14-134 as
follows: RESOLVED by the Alhambra City Council as follows:
SECTION ONE: Based upon the recommendation of the Assistant City
Manager/Director of Development Services in her report dated November
10, 2014, this Council hereby finds and determines that the herein below
described project will not violate any of the provisions of Sections
66473.5, 66474, 66474.1 and 66474.6 of the Subdivision Map Act of the
State of California relating to findings for approval.
SECTION TWO: This Council hereby approves FINAL TRACT MAP NO.
71272 for the 92-unit mixed use condominium and retail project located at
235 West Main Street and 28 North Third Street and authorizes the City
Clerk to endorse on the face of the map the certificate which embodies
the approval of said map.
12.

FINAL TRACT MAP NO. 71847 - F2M14-11, M2M14-135

Tentative Tract Map No. 71847 was approved by the Planning Commission on April 6,
2012. The project is a mixed use project containing 120 condominium units and 18,000
square feet of ground floor commercial space located at 300 West Main Street and 11
South Third Street. All conditions of approval of the Tentative Tract Map have been met
including the municipal restrictions, reviewed and approved by the City Attorney and
staff. The City Engineer has signed the Final Tract Map and recommended recordation
of the same. Consequently, approval and recordation of this map is now appropriate.
Staff requests that the City Council approve Final Tract Map No. 71847 at 300 West
Main Street and 11 South Third Street.
Recommended Action:
City Council adopt Minute Order No. M2M14-135 as
follows: RESOLVED by the Alhambra City Council as follows:
SECTION ONE: Based upon the recommendation of the Assistant City
Manager/Director of Development Services in her report dated November
10, 2014, this Council hereby finds and determines that the herein below
described project will not violate any of the provisions of Sections
66473.5, 66474, 66474.1 and 66474.6 of the Subdivision Map Act of the
State of California relating to findings for approval.
SECTION TWO: This Council hereby approves FINAL TRACT MAP NO.
71847 for the 120-unit mixed use condominium and commercial project
located at 300 West Main Street and 11 South Third Street and
authorizes the City Clerk to endorse on the face of the map the certificate
which embodies the approval of said map.
7

11-10-14

13.

APPROVE CONTRACT CHANGE ORDER: SPECIAL/DEPUTY INSPECTION AND

MATERIALS TESTING SERVICES FOR THE MOSAIC PARKING STRUCTURE F2M13-31, C2M14-1, M2M14-142
On January 13, 2014 the City Council approved an award of contract to Geo-Advantec
for Special/Deputy Inspection, and Materials Testing Services for the Mosaic Parking
Structure in an amount not to exceed $56,538. The original construction schedule
called for a total of six concrete pours. To expedite construction, the concrete placement
was broken into fifteen smaller pours. While this accelerated construction, it also
required additional inspections and testing of materials. Therefore, staff is seeking
authorization of a change order in the amount of $30,000 to cover the additional
inspection time and materials testing, bringing the total contract price to $86,538.00.
Recommended Action:
City Council authorize and approve a change order in the
amount of $30,000 for Contract No. C2M14-1 with Geo-Advantec for Special/Deputy
Inspection for the Mosaic Parking Structure Project; and, direct staff to undertake the
steps necessary to finalize Councils action. (M2M14-142)

14.

MINUTES
Recommended Action:
City Council review and approve as submitted the Minutes
of the August 20, 2014 adjourned regular meeting of the Alhambra City Council, the
September 22, 2014 regular meeting of the Alhambra City Council; and, the October 27,
2014 regular meeting of the Alhambra City Council.

15.

PERSONNEL ACTIONS F2M14-2

Recommended Action:
City Council ratify the actions of the City Manager set forth
in that certain Personnel Actions document dated November 10, 2014 showing the
various appointments, classifications, salary changes, etc., since the last City Council
meeting.

16.

DEMANDS - F2M14-1
Recommended Action:
City Council approve as submitted Final Check List
(159052 thru 159212) in the amount of $1,918,918.09 for the period ending October 23,
2014; Final Check List (159213 thru 159326) in the amount of $689,932.42 for the period
ending October 30, 2014; and, Final Check List (159327 thru 159397) in the amount of
$27,088.87 for the period ending October 31, 2014.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES)

Citizens wishing to address the Council on any matter which is within the subject matter
jurisdiction of the City Council not on the Agenda may do so at this time. Please state your
NAME and ADDRESS CLEARLY for the record.
8
11-10-14

Please note that while the City Council values your comments, pursuant to January 1, 1987
amendments to the Brown Act, the City Council cannot respond nor take any action until such
time as the matter may appear as an item on forthcoming agendas.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M14-7
Each Councilmember at his discretion may address the Council and public on matters of general
information and/or concern, including announcements and future agenda items.
ADJOURNMENT: There being no further business for the Council to transact, the Mayor, with
the consent of the City Council, shall adjourn their meeting to 8:00 a.m. on Monday, November
17, 2014, in Ruth C. Reese Hall (Community Room) at the Alhambra Civic Center Library, 101
South First Street, Alhambra, California for the purpose of meeting to discuss and update the
Citys Strategic Plan. (Notice No. N2M14-154).
NOTICE
Agenda Items: Copies of the staff reports or other written documentation relating to the items
listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South
First Street, Alhambra, California, and are available for inspection during regular office hours,
Monday through Friday from 8:00 a.m. to 5:00 p.m.
Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and
are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on the Thursdays and Mondays
following the meeting. Recordings are also available for viewing by the public on the City of
Alhambras website, at the Alhambra Public Library and, upon appointment, in the
Administrative Services Department.
Americans with Disabilities Act: If you require special assistance to participate in any City
meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meeting.
LAUREN MYLES, CMC
CITY CLERK
COMMUNITY CALENDAR
November 11, 2014
Annual Veterans Day Ceremony & Celebration
Alhambra Park 500 North Palm Avenue
11:00 a.m.

9
11-10-14