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MDET - User Training Material - R2 v2
MDET - User Training Material - R2 v2
MDET - User Training Material - R2 v2
Tax (MDET)
User Training
Release 2
Page
1.Executive Summary
2.System Overview
2.Definitions
3.System Navigation
1.Navigation Overview
2.Home Page
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11
4.Reporting
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5.Entity View
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19
20
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3.Architecture Diagram
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4.Upload Process
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5.Processing Order
24
6.Validation
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26
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8.Allocations
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10.Tax Calculations
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5.Reporting Overview
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6. Appendix
1.MDET File Creation Template
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Affordable Care Act Section 4191, which is effective from January 1, 2013, imposes tax on the
sale of any taxable medical device by the manufacturer or importer.
The Medical Device Excise Tax (MDET) applies to the sale of certain medical devices by the
manufacturer or importer of the device in an amount equal to 2.3 percent of the sale price.
The solution computes MDET based on client's supply chain transactions and allocations of
waterfall items in accordance with IRS regulations and related guidance necessary to compute the
taxable amount.
The MDET solution is hosted within the KPMG private cloud. Users can access the application
through a web-browser.
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1. User logins
To access KPMGs MDET system, user login ids will need to pre-provisioned in KPMGs Membership Services
module. The appropriate access credentials and security permissions need to be established prior to logging into the
system.
New users should contact the MDET coordinator.
MDET coordinator will contact KPMG service desk with a completed new user setup form.
Service desk will inform the new users with instructions to access the system.
2.
System URL
3. Supported Web-browsers
Internet Explorer (IE 7, 9)
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Definitions
No
Acronym
Definition
Customer
Client
Taxable Basis
Tax is based on sale price and, generally, sale price is the price
(consideration) for which a taxable medical device is sold. In certain
cases, a constructed sale price is substituted for price for which
the device is sold.
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member firms affiliated with KPMG International Cooperative (KPMG International), a Swiss entity. All rights reserved.
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Automatic Close Date The Automatic Close date displays the date on which the quarter will be Closed by the
system if it is not manually closed, which is typically one month following the quarter end date. If a quarter is re-opened,
the user will be prompted to select a new Automatic Close Date, which can be set for a maximum of 60 days following
the current date. Once a quarter period is re-opened and a new Automatic Close Date is set, the new date will display in
the appropriate column in the grid and the quarter will be automatically Closed on that date if it is not manually closed
at an earlier date.
Status The Quarter Period can be Open, Closed or Filed. User may select to set status of a Quarter to Closed.
Users may also Re-Open a Closed Quarter which the user will be prompted to select an Automatic Close Date
Allocations Current? The grid also displays the current status of the quarter (as Open, Closed, or Filed). The grid
also visually displays if the allocations for the quarter are current () or not current (X).
Closed Date The Closed Date will display the date in which the quarter status was changed to Closed, whether
automatically or manually.
Filed Date The Filed Date will display the date in which the quarter status was changed to Filed.
Update the Period Status This drop-down functionality enables users to Close or Re-open or File a selected
Quarter Period.
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3.
Reporting
Users have the ability to run multiple reports from the KPMG MDET Processing System. The reports can be accessed by
hovering over the Reports drop down in the top center section of the site and selecting the desired report.
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3.
Reporting (continued)
For instance, select the File Upload Status report and a new report window will display with the filter information.
Select the FileType and UploadStatus as Select All and enter a desired date range. Click on the View Report
button to display the contents of the report.
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3.
Reporting (continued)
Clicking on the Open link displays the details of the Input File.
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Reporting (continued)
Clicking on the Export icon displays the different file formats available to extract the report contents.
Selecting a desired file format opens a new file (of chosen format type) and displays the report contents.
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A list of entities is available to users on the top right corner of the Home page.
Only the entities allowed to view by each user is permitted in the drop-down list.
Users can make a selection from this drop-down menu.
All data and information on the Manage Tax Payments Period and Reports screens is related to the chosen entity.
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Reports
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Reports
21
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Reports
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Reports
Upload process
Automated All input files can be uploaded to KPMG MDET system from an automated client system
such as MBOX, MFT and Ipswitch File Transfer.
Manual upload Input files can also be uploaded by users into the KPMG MDET system via secure FTP.
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Reports
Processing order
Multiple files in one zip container
When a zip containing multiple files are uploaded, the files are unzipped and processed in the following
order:
Customer master file
Product master file
Invoice transaction file
LRP transaction file
Transfer transaction file
Freight file
Rebate file
Adjustments file
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Reports
4. Validation
All data in the input files received are validated by the KPMG MDET system with the following business rules defined
in the functional specifications for Client Input Data Processing document.
Some examples of the business rules are :
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Reports
Allocations and Tax calculations are processed every 4 hours starting 12 a.m. Processing schedule sequence is
below:
12 a.m., 4a.m., 8a.m., 12p.m., 4p.m., and 8p.m.
The allocations routines are run depending on the input data files that were uploaded since the last run. For e.g. if
only Shipping file was uploaded since the previous processing, then only the shipping allocation routine will be
processed. However tax calculations routines will be processed every 4 hrs if any new input data files have been
uploaded.
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Reports
1. Allocations
The various allocations that are processed and are applied proportionally to applicable Invoice Line Items prior to
calculating the MDET tax are:
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Reports
Period Start Date and Period End Date on the header of the allocation input data files determine the period in which
the financial activity has occurred.
FromAdjustmentDate and ToAdjustmentDate on the adjustments input file determines the period to which this
financial activity will be applied. These dates are defined as FromRebateInvoiceBillingDate and
ToRebateInvoiceBillingDate on rebates input file and as FromShippingDate and ToShippingDate on shipping input
file.
Rebates
The amount paid by the client may be captured at the entity level, customer level, invoice level or invoice line
item level.
Rebates paid to the customer are Product Specific and Customer Performance allocated.
Shipping
Shipping Charges paid by the customer are stated within the invoice as a separate line item or a single charge
need to be allocated to every applicable item on the invoice.
Shipping Charges paid by the client may be captured at entity level, invoice level, or invoice line item level.
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2.
Adjustments
Reports
Allocation of Insurance, Installation and other adjustments paid by the customer need to be allocated to every
applicable item on the invoice.
Allocation of Insurance, Installation and other adjustments paid by the client can be received on the entity
level, invoice level, and invoice line item level.
Allocation of adjustment charges paid by customer and allocations of adjustment charges paid by the client
can occur, and will need to be allocated, for the same transaction. That is, both allocations for adjustment
charges paid by the customer and allocations for actual adjustment costs paid by the manufacturer/importer
entity will need to be allocated.
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Reports
3. Tax Calculations
MDET tax determination for in-period invoices for each invoice line item is as follows:
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Reports
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Reports
3. Tax Calculations
MDET out of Period Tax Credit
process for all applicable
invoices that received an out
of period allocation is as
follows:
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Reports
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Reports
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Reports
Allocations current?
The Manage Tax Payment Period page visually displays if the allocations for the quarter are current () or not current
(X).
If all allocations have been run and completed, the field will display a green check mark () icon.
If all allocations have not been run and completed, the field will display a red X.
Opening a period
The System will automatically Open a Quarter Period on the Period Start Date. The System can now accept input
files to be uploaded for the newly opened period.
When a status is labeled as Open, data relating to that quarter is active and can be accessed and modified, input
files can be imported and adjusted, and allocations and calculations can be run and updated.
Users have the capability to run reports on Open quarters data.
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Reports
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Reports
Future functionality is contemplated which will allow users to create an Amended Return Period, the starting point for
which is the data version created when the Quarter Period was marked Filed.
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Reporting Overview
MDET Reporting falls into the following categories:
1.
2.
3.
4.
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Enables users to compare sales and adjustments as recorded in the MDET Processing Tool to sales and adjustments
recorded in the entitys financial reporting systems.
Provides the key sales figures taken from the MDET Processing Tool for trade and affiliate sales as well as the
rebates, freight and other adjustments recorded.
The report will provide the key figures used in the creation of estimated payments (deposits) and quarterly returns.
The report will show the elements used to determine the MDET Tax and Sales amount for each unique ProductID,
BatchNumber, and SalesEntityID combination.
Enables the user to compare Actual Sales at the Sales Company to the Estimated Sales used to categorize material
Transfers for MDET purposes from the Manufacturer to the Sales Company.
The Report will also analyze deficit or excess export quantities and calculate any necessary MDET due or MDET
refund available.
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Reporting Scope
Reporting Capabilities
The following items have been identified as being in scope for Release 1 of the application:
Reporting at the single entity level (based on EntityID)
Reporting supports bi-monthly estimated payments
Reporting supports quarterly tax returns
Reports can be displayed online
Report can be downloaded to the local workstation, either in Adobe PDF or Microsoft Excel
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Reporting
MDET Tax Preparation Summary Report
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Current defined Allocations and tax calculations for a period are current if there have not been any files
uploaded for the period any time after a scheduled or manual allocation and tax calculation process has run.
Warning Message
If the data allocations and tax calculations are current, the system displays the message Allocations and tax
calculations are current on the reports page.
If the data allocations and tax calculations are NOT current, then the system displays the message Allocations
and tax calculations are pending for the current quarter on the reports page.
If data allocations and tax calculations status are current The report will generate as requested.
If the data allocations and tax calculations status are NOT current
The user will receive a warning message with the option to do ONE of the following:
Continue the report generation using the production data as-is (NOT RECOMMENDED)
Cancel the report
If the user chooses to run the report using noncurrent data allocations and tax calculations, the report is
generated and will display the text Warning: Allocations Are Not Current on the report.
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Reporting
MDET Invoice Line Detail Reports
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Reporting
MDET Tax Invoice Line Detail Report
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Reporting
MDET Credit Invoice Line Detail
Report
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Reporting
Sales Invoice Line Detail Report
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Reporting
Data Inquiry / Information Review
Reports
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Reporting
File Status Reporting
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Reporting
Sales Tieout Reporting
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Year
Period/Quarter
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Displays the total sales, sales tax, and discounts for each Domestic Trade, Distributor Sales, and
International Sales.
Freight Revenue
This column displays the total Freight Revenue for unrelated Domestic Trade, Distributor, and
International customers.
Total Trade
Sum of Gross Sales Trade for Domestic Trade, Distributor Sales, International Sales and Freight
Revenue.
This section displays the total Sales, Sales Tax, Discounts, and Freight Revenue for both Domestic
and International Affiliate Sales.
Total Affiliates
Net Sales
Displays the total of Total Gross Trade, Product Sales, and Total Affiliates.
Rebates Freight and Other Adjustments Displays individual totals as well as a sum of all.
Net Total
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Reporting
Tax/Sales Product Transfer Detail
Reports
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The user will have the ability to filter or display the report by:
Quarter
Sales Entity ID
Product Type
Transfer Type
Supply Chain Scenario
Product ID
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This field will display the Estimated Quantity used for each product transfer.
Price Type
This field will display the Price Type used for each product transfer.
Unit Price
This field will display the Unit Price amount used for each product transfer.
This field will display the amount of Sales Tax which was included in the MDET Total Sales.
Total Sales
This field will display the total of the Extended Price + Total Tax Amount.
MDET Exclusion Amount This field will display the amount of MDET tax which was excluded from the Constructed Sales
Price.
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This field will display the Constructed Sales Price amount for each product transfer.
Scenario Multiplier
This field will display the Scenario Multiplier used to calculate the Taxable Basis for each line item.
Taxable Basis
This field will display the Taxable Basis for each line item.
Tax Rate
This field will display the tax rate used to calculate the MDET Tax for each line item.
MDET Tax
This field will display the MDET Tax for each line item.
Allocations Current
This field will display the status of the allocations for the quarter associated with this line.
This field will display the status of the tax calculation for the quarter associated with this line
Totals
Display totals for the following items MDET Excluded, Constructed Price, Taxable Basis,
MDET, Year/Quarter, Operating Company Code, Overall Grand Totals.
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Reporting
Transfer Allocation and Analysis
The Report will also analyze deficit or excess export quantities and calculate any necessary MDET due or MDET refund
available.
The report will provide, by Sales Entity ID, Product ID and Batch Number, the Actual and Estimated Sales (quantity, and
percentage of total sales) for each of the scenarios used in the MDET tax calculations.
Report Capabilities:
Reporting at a single entity level
Data inquiries on the production database
Report/Inquiry display online
Report download to the local work station
The use of filters or selection criteria
The ability to sort/group inquiry results after download
The ability to generate the report upon user request
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member firms affiliated with KPMG International Cooperative (KPMG International), a Swiss entity. All rights reserved.
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The user will have the ability to filter or display the report by:
Sales Entity ID
Batch Number
Product ID
Period
2013 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent
member firms affiliated with KPMG International Cooperative (KPMG International), a Swiss entity. All rights reserved.
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Transfer Details
Lists the Period, Sales Entity ID, Product ID, Product Description, Batch Number, and Total
Transferred Quantity.
Actual Scenario 3 Domestic Quantity and Percentages The columns display the total quantity of Actual Sales that
were categorized as Scenario 3 Domestic Sales for the period being reported
Actual Scenario 4 Domestic Quantity and Percentages The columns display the total quantity of Actual Sales that
were categorized as Scenario 4 Domestic Sales for the period being reported.
Actual Export Quantity This column displays the total quantity of Actual Sales that were categorized as Actual Export
for the period being reported.
Actual Export Percentage This column displays the percentage of Actual Sales that were categorized as Actual
Export for the period being reported.
Total Actual Quantity This column displays the quantity of Total Actual sales for the period being reported
2013 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent
member firms affiliated with KPMG International Cooperative (KPMG International), a Swiss entity. All rights reserved.
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Estimated Scenario 3 Domestic Quantity and Percentages The columns display the total quantity of Estimated
Sales that were categorized as Scenario 3 Domestic Sales for the period being reported.
Estimated Scenario 4 Domestic Quantity and Percentages The columns display the total quantity of Estimated Sales
that were categorized as Scenario 4 Domestic Sales for the period being reported.
Estimated Scenario 3 Export Quantity and Percentages The columns display the total quantity of Estimated Sales
that were categorized as Scenario 3 Export Sales for the period being reported.
Estimated Scenario 4 Export Quantity and Percentages The columns display the total quantity of Estimated Sales
that were categorized as Scenario 4 Export Sales for the period being reported.
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Price Type
Unit Price
Total Sales
Constructed Price
Scenario Multiplier
Taxable Basis
Tax Rate
MDET Due
MDET Refund
2013 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent
member firms affiliated with KPMG International Cooperative (KPMG International), a Swiss entity. All rights reserved.
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Appendix
MDET File Creation Template
(External to the tool)
The KPMG MDET Processing System Input File Creation Template is designed to allow users to
easily enter values necessary to create an MDET Input File.
Input Files can be created for:
Adjustment files
Shipping files
Rebate files
The instructions on the following slides will give the basic overview of how to use the template as
well as validations contained within the tool.
The user is expected to enter data only in the grey cells on each tab, it is important that no
formulas or other values are altered or removed.
Required fields are indicated in Red. Required field colorization will change based on user
selections.
There is a limited number of validations completed in this tool, however primary validation takes
place in the Primary MDET Processing System when the files are uploaded.
2013 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent
member firms affiliated with KPMG International Cooperative (KPMG International), a Swiss entity. All rights reserved.
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User entered
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File Name Text Box: User can enter a value, but the Generate Name button will automatically
place a value in this text box, consistent with MDET System standards.
Generate Name Button: Click this button to automatically generate a file name consistent with
MDET Processing System Standards and place it in the File Name text box.
Select Path Button: Click this button to open a dialog box which will allow the user to select a
location on their computer to save the export file, path will be shown in Path Text Box.
Export File Button: Click this button to export the file, any validations in the system will run at this
time, failures will stop the export.
Select Level Drop Down: Select a value in this drop down to indicate the Level of the file to be
exported. Value selected will be automatically populated in File Header section above.
Path Text Box: User can enter a value, but the Select Path button selection will automatically
place a value in this text box.
2013 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent
member firms affiliated with KPMG International Cooperative (KPMG International), a Swiss entity. All rights reserved.
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Field Names: Field Names (such as EntityID, ShipID, InvoiceID, etc) must not be changed, these
values are used in the file export.
Detail Rows: User entered values. Note up to 1000 rows may be entered, Contact KPMG to add
additional capability. Users may copy and paste values, as well as using formulas.
2013 KPMG LLP, a Delaware limited liability partnership and the U.S. member firm of the KPMG network of independent
member firms affiliated with KPMG International Cooperative (KPMG International), a Swiss entity. All rights reserved.
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