Professional Documents
Culture Documents
PO DTP
PO DTP
1. Introduction on Schlumberger
2. Desk Top Procedures purpose & Details
3. Process Requirements & Flow Chart
4. Introduction to Purchase Order Invoice
4.1
Purchase Requisition
4.2
Purchase Order
4.3
Invoice
4.4
4.5
Legal Entities
9. How to search the coding for freight in the system: (Non Inventory Po)
10. Invoice Received with Fuel Surcharge.
11. Credit memo processing.
12. How to Identify the Po invalid, Po closed & Po cancelled:
13. Purchase Order View to find the buyer name
14. How to release manual hold.
15. Allocating Tax & Freight in Oracle.
15.1. Freight & Tax to Allocate
15.2. Tax accrual allocation
16. Foreign currency Invoices in Po.
17. Urgent Payment Invoice.
18. How to cancel the invoice in oracle.
19. Hold Scenarios.
20. Version Control details.
Purchase Requisition:
The Purchase Requisition is the procedural method by which departments may request the
purchase of goods and services, the nature of the purchase or the type of goods and services.
Purchase Requisitions are entered into the FMS (Field Management System).
Purchase Order:
A purchase order (PO) is a commercial document issued by a buyer to a seller indicating the
type, quantities and agreed prices for products or services, the seller will provide to the buyer.
A purchase order usually contains: PO number, shipping date, billing address, shipping address,
terms of payment (usually in the form of Net 30, NET 45) depending on requirements set by the
seller), and a list of services/products, often including specifications and reference or part
numbers of the items to be purchased, with quantities and prices. When accepted by the seller
it forms an agreement between buyer and seller.
Invoice:
An invoice or bill is a commercial document issued by a seller to a buyer, indicating the
products, quantities and agreed prices for products or services which the seller has already
provided to the buyer.
Detailed Work Instruction:
The Scanned Images are received through DFM and are sorted based on the document
received. Eg; PO Invoices, Non-PO Invoices,
A PO Invoice is identified by the Purchase Order number on the Invoice. If there is no PO
number on the invoice, it has to be treated as the Non-PO invoice.
For viewing, the invoice image Log on to DFM using your User Id and Password.
Legal Entities:
Smith International SRL
After the login, you will get the below mentioned screen.
On the home page choose the Invoices option under the Data Entry folder. The scanned
documents are listed with details like URN number, Document Type, Country and Language.
URN This is a Unique Reference Number generated when the document is scanned. When
the URN is selected the full page of the document is displayed
Country The country column is filled while the document is scanned and is editable if
wrong.
Language Also this column is filled while scanning based on the language of the document.
Document Type TO BE SELECTED DURING SORTING, critical for Data Entry queue
management and for SAP/Lawson/Oracle ERP reporting
6. Vendor Compliance
The next step in invoice processing will be to check the invoice for Vendor Compliance.
Highlighted below are the vendor compliance rules.
- Legal entity
- Vendor name
- Bank details
- Invoice number
- Invoice date
- Currency
- VAT percentage
Vendor Name
Legal entity
Inv date
Inv number
PO number
HT amount
VAT
Total invoice
amount
Processing of PO invoice:
1.Login to Oracle
Login into LDAP with Username and Password
http://etax.apps.smith.com:8081/OA_HTML/AppsLocalLogin.jsp
2. Creating Batch:
To Create Invoice Batches Go to Invoice Entry Invoice Batches Type Batch name
Invoices
Step 4: Type the Batch Name (Batch Name format LDAPIDDDMMYY for ex. ESIMION130313)
4. Click on OPEN
2.Movements
3.Purchasing
5. Enter the PO number in PO Nbr TAB and OK in order to appear the PO line(s)
6. Double click on PO line in order to appear the BUYER(Entered by), the APPROVER
(Authorized by) of the PO and the PO DETAILS
Step 2
1. Go to ORACLE in order to process the invoice
-
2. After fill in the entire tabs mentioned click the MATCH button.
7. After matching the invoice go to distribution line in order to calculate the VAT
8. Click on CALCULATE TAX in order appear the VAT amount (the vat will be calculated
automatically)
9. SAVE
10. Go to ACTION 1
VALIDATE
OK
CANCEL A PO INVOICE
Step 1: click on INVOICES in order to fin the invoice that needs to be canceled
kStep 2: fill in the NUMBER tab with the invoice number and FIND in order for the invoice
details to appear
Step 3: ACTION 1
CANCEL INVOICES
OK
NO GOODS RECEIPT
Check the PO details in FMS in order to see if the GR is updated or not. If the quantity ORDERD
appears 0 this means that the goods are not yet received. In this case we add the invoice in
ORACLE only the header, without Validation and send the invoice to the buyer in order to
update the GR.
PO CLOSED
-If the Po Quantity & GRN Quantity is already matched with Invoice then it is called as Po Closed
and it needs to route to buyer in DFM. The status of the PO will appear in FMS and also the
buyers name.
PO VARIANCE:
If the PO quantity is
higher than invoice
quantity
Partial match