Agenda Item 12.

2 (b)

PAPERS FOR SUBMISSION TO TRUST BOARD

TITLE:

Post Tender Evaluation Report

Main Chimney Replacement - Engineering works
contract.

SUMMARY:

This paper reports on the process and results of

the tenders for the replacement of the main
hospital boiler house chimney.
The Board are requested to note the outcome
and approve the recommendation set out below.

ACTION REQUIRED OF
TRUST BOARD:

To approve the formal letting of a contract (JCT

Design and Build 2005) to James Engineering
Construction Ltd to execute works to replace the
main hospital boiler house chimney at a contract
sum of 279,696.00p net.

CORPORATE OBJECTIVE
REF:

Domain 1, 7

STANDARDS FOR BETTER

HEALTH
CORE STANDARD REF:

CO1

AUTHOR:

J D Hayward Director of Estates

LEAD EXECUTIVE
DIRECTOR(S):

J D Hayward Director of Estates

DATE OF PAPER:

24 December 2008

DATE OF MEETING:

15 January 2008

FREEDOM OF INFORMATION
EXEMPTION (if applicable)

Not applicable

Chairman: Steve Hone

Chief Executive: Dr Mark Newbold

TENDER REPORT MAIN BOILER HOUSE CHIMNEY REPLACEMENT

ENGINEERING WORKS CONTRACT
Background
The Trust board approved the 2008/09 backlog maintenance programme during
early 2008, within this the scheduled repair of the main boiler house chimney was
proposed; subsequent investigations identified very serious deterioration of the
structure which was beyond economic repair. In the mid year capital review, the
investment plan was reviewed to accommodate the replacement of the flue, this was
approved by the board in principle within a project sum of 300K. The design and
tender of the project has now been completed, in accordance with SFIs a project of
this value requires Trust Board approval before contracts are let.
The project comprises erection of temporary flues, removal and disposal of the old
main boiler house flue and the construction and erection of a new chimney. It is
anticipated that the works will be completed within 13 weeks of board approval.
Tender Report
Four specialist firms were invited to tender in accordance with Trusts SFIs, one firm
declined to tender, the detail of the tender returns are scheduled in Annex 1 of this
paper.
All tenders were evaluated for arithmetic and technical content, post tender
assessment was undertaken to determine errors or omission from the specification.
The lowest bidder was invited to attend a post tender meeting to provide clarification
of tender submissions.
The lowest tender was found to be compliant; accordingly, it is recommended that
the contract is let to the lowest priced tender submitted by James Engineering
Construction Ltd, in the sum of 279,696.00p net.

Recommendation
The Trust Board are requested to approve the letting of the work to James
Engineering Construction Ltd at the tendered price of 270,696.00p net.

James Hayward
Director of Estates
Enc: Annex 1 to S7180 tender report dated 24 December 2008
Copy to: S7180

Chairman: Steve Hone

Chief Executive: Dr Mark Newbold