General Ledger

SAP FICO
General Ledgert Accounting

GENERAL LEDGER ACCOUNTING
Creation of GL master
Step: Creation of Equity share capital account
Check up the list of account groups and identify account group under which we have
To create this GL master and choose the GL account number T code. OBD4
Path: accounting financial accounting general ledger master records
Individual processing - centrally T CODE FS00
GL Account Number =
Company code
=
Go to Menu, G/L Account, Create
Account group
=
O P&L statement account
O Balance sheet account
Short text
Long text
=
=
Go to Control data tab,

Account Currency
=
O only balances in local currency
O line item display
Sort key
=
Go to create/bank/interest tab
Field status group
click on save
Step: creation of cash account

Check up the list of account groups and identify account group under which we have
to create this GL master and choose the GL account number T.CODE OBD4
Path: accounting financial accounting general ledger master records Individual processing - centrally T. code.FS00
GL Account Number =
Company code
=
Go to Menu G/L Account, Create
Account group
=
1
Faculty: K.Lakshmana Swamy
SAP FICO

Short text
=
Long text
=
Go to control data tab,
Account currency =
O line item display
Sort key
=
Field status group =
Additional selections:
O Relevant to cash flow
click on save
Step: creation of surplus in P&L account

Check up the list of account groups and identify the account group under which we have
to create this GL master and choose the GL account numberT.code OBD4
Individual processing centrally T.code FS00
GL account number =
Company code
=
Go to menu, GL account, create
Account group
=
Short text
Long text
Go to control data tab
Account currency
=
O line item display
Sort key
Field status group
=
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SAP FICO
Step: creation of Salaries a/c:

GL account number =
Company code
=
Account group
=
Short text
Long text
Account currency
=
O line item display
Sort key
Field status group
=
Step: creation of wages a/c:
GL account number =
Company code
=
Account group
=
Short text
Long text
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SAP FICO

Account currency
=
O line item display
Sort key
Field status group
=
Step: creation of Rent a/c :
GL account number =
Company code
=
Account group
=
Short text
Long text
Account currency
=
O line item display
Sort key
Field status group
=
Display the GL accounts created in the chart of accounts: T.code F.10
GL account
Chart of accounts
Click on execute
=
=
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SAP FICO
To edit GL Account Master

Go To t.code-FSOO,
GL Account number
Company code
=
=
Go to menu, GL account, and change

Make necessary changes and click save
To display changes made to GL account master
Path: Accounting Financial Accounting General Ledger Master Records Display
changes - Centrally
T.Code FS04
GL Account Number =
Company code
=
click on enter
Click on All changes button to see all the changes including old and new values.
Blocking of GL Account T.code.FS00
GL account number
=
Company code
=
Go to Menu G/L account, Block - select relevant items to block and save.
UN blocking of GL account T.Code. FS00
GL Account
=
Company code
=
Go to Menu, GL account, Block deselect the relevant items to UN block and save.
Configuration for New General ledger accounting:
Step1: classify GL accounts for document splitting:
Path : SPRO financial accounting (new) - general ledger accounting (new) business
transactions - document splitting classify GL accounts for document splitting.
Chart of accounts
Click on enter
Click on new entries
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SAP FICO
Account from
Account to
Category
description
Click on save
Step2: define document splitting characteristics for general ledger accounting
Path: same as above
Ensure that every check box is deselecte.
Click on save.
.
Posting of transactions
Path: Accounting Financial Accounting General Ledger Document entry General
posting T.Code F-02
Document date=
Posting date =
type
period
=
=
company code=
currency/rate =
Posting key
Account =
click on enter
Account
click on enter
Amount
=
Business area =
Text
=
Posting key
Amount
=
Business area =
Text
=
Click on Display Document overview icon (on the application tool bar),
Make corrections if necessary and click on save button.
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SAP FICO
Display of posted document

To see the latest document posted, from same T.code f-02, go to Menu, Document,
Click on Display.
Click: F5 Function key to display the document header (for audit trail).
To see the list of documents posted in a company code.
Path: Accounting Financial accounting General Ledger Document Display T.code
- FB03
Click on Document list button,
Company code
Document number
Fiscal year
=
=
=
to=
click on Execute
From this list, if you want to see any document, double click on that document
Number.
Display of GL account balance
Path: Accounting Financial Accounting - General Ledger Account Display balances
T.Code - FS10N
GL account
Company code
Fiscal year
=
=
=
click on execute
Double click Month line item to display documents posted on that month.
Double click document line item to display the document.
GL account line item display.
Path: Accounting Financial Accounting - General Ledger- Account - Display/Change
line items
T. CODE - FBL3N
GL Account
Company code
=
=
Click Execute and double click on line item to display the document.
Selection /creation of own layouts:
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SAP FICO
Click on change layout icon to make changes in the layout.

Note: we can add/remove columns from display change the position of the column and
change the length of field.
Change the length, add and remove columns as required.
Click on save layout icon to save the changes made to the layout.
Layout
Description
= (use / before name for user defined layouts)

=
Click on Save
To make your own layout as the default layout, go to T.code FB00 click on line items
tab (4TH Tab) under GL Account Layout,
Default selection screen
click on save
Parking of a Document
Step 1: parking document.
Path: Accounting- Financial accounting General Ledger Document entry General
Document parking T.CODE - F-65
Document date
Posting date
=
=
Posting key
Amount
Text
=
=
Posting key
Amount
Text
=
=
type
period
Account
=
=
company code =
currency/Rate =
=
Account =
click on enter
click on enter
Make corrections if necessary, and click on save button.
Step 2: Display/change a parked document.
To display a parked document, go to T code FBV3
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SAP FICO
Company code
Doc. Number
Fiscal year
=
=
=
click on enter
To change a parked document, go to T.code FBV2

Company code
Doc. Number
Fiscal year
=
=
=
Double click on Debit line/Credit line item if you want to make changes.
Step 3: post/delete park document.
Path: Accounting Financial Accounting General Ledger Document - Parked
Documents post/delete. T.CODE FBV0
Company code
Document number
Fiscal year
=
=
=
click on enter
Double click Debit/credit line items to make any modifications.

Click on save to post it.
Business area
Business area
=
=
(for debit line item) click on enter

(for credit line item) click on enter
Deletion of parked document:

Step 1: parking of Document. T.code F-65
Document date
Posting date
=
=
Posting key
Amount
Text
=
=
Posting key
Amount
Text
=
=
type
period
Account
=
=
company code =
currency/Rate =
=
Account =
click on enter
click on enter
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SAP FICO
Step 2: delete the parked document.
Company code
Document number
Fiscal year
T.code FBV0
=
=
=
click on enter
Go to Menu, Document, Delete and click yes on the message.

Deletion of line item from the parked document:
Step1: parking of Document
Document date
Posting date
=
=
Posting key
Amount
Text
=
=
Posting key
Amount
Text
=
=
T.Code F-65
type
period
Account
=
=
company code =
currency/Rate =
=
Account =
click on enter
click on enter
Step2: delete the line item
Company code
Document no
Fiscal year
T.code FBV0
=
=
=
click on enter
Double click on the debit line item

Make the amount column 0. (By making the amount column of any line item 0 that
line item is deleted)
Posting key
Account =
click on enter
Ignore the warning message

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SAP FICO
Amount
Text

=
=
Click on back arrow

Double click on credit line item
Text
Click on save.
Business area
Business area
=
=
(for debit line item)

(for credit line item)
click on enter
click on enter.
Hold documents:
Step 1: Holding a document T.code F-02.
Path: Accounting Financial Accounting General Ledger Document entry General
posting. T CODE. F-02
Document date
Posting date
=
=
type
=
period =
company code=
Currency/Rate=
Posting key
Account =
click on enter
Amount
Business area
Text
=
=
=
Go to Menu, Document, click on hold

Temporary document number
click on enter
Step 2: posting of held document - T.code F-02

Go to Menu, Document, click on Get held document
Document number
Posting key
Amount
Business area
Text
=
=
=
click on enter
Account =
click on enter
Go to Menu, Document, and Post.

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SAP FICO
Note: if error message Held documents must be converted is displayed, follow this
procedure.
Step 1: Go to T.code se38
Step 2: enter program= RFTMPBLU
click on execute
Step 3: select no termination for read error option
click on execute
Step 4: now the document can be held without any messages.
Sample documents:
Step 1: Creation of number range interval for sample documents.
Path: SPRO Financial accounting - financial accounting global settings- documentDocument number ranges - define document number ranges T.code FBN1
Company code
Click on the change Intervals Button

Click on the Insert Intervals Button
No
year
From number
To number
X2
Click on the Insert Button and save.
Step2: create General Expenses A/C master record no 400350 under Administration
cost Group.
Step 3: creation of sample document.
Path: Accounting - financial accounting - General ledger- document entry reference
documents - sample document T Code. F-01
Document date =
Posting date
=
type
period
Posting key
Account
Amount
Business area
Text
=
=
=
Posting key
Account
=
=
company code =
Currency/Rate =
click on enter
click on enter
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SAP FICO
Amount
Business area
Text

=
=
=
Click on display document overview icon (on the application toll bar),
Make corrections if necessary and click on save button,
Step 3: Display sample document.
Path: Accounting financial accounting general ledger - document reference
documents sample document display T.code FBM3
Click on document list
Company code
=
Document number
=
Fiscal year
=
click execute
Double click on the document number to display any document.
Step 4: posting of document by taking sample document as reference. Tcode.f-02
Go to Menu, document, Post with reference
Document number
Company code
Fiscal year
=
=
=
Select display line items

Click on enter
Document date
Posting date
=
=
Amount
Amount
=
=
Step 5: change sample document

Document no
Company code
Fiscal year
click on enter
click on enter
click on save and save
T.Code - FBM2
=
=
=
click on enter
Double click on the debit and credit line items and make the necessary changes and click
on save
Step6: delete the sample document.
T.code
- F.57
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SAP FICO
Company code
Document number
Fiscal year
=
=
=
Select test run

click on execute
Observe the document,
click on back arrow
Deselect test run click on execute
Click on yes in the message.
.
Recurring documents
Step1: creation of number range for recurring documents T.Code FBN1
Company code
Click on the change Intervals button

Click on the Insert Intervals button
No
Year
From number
To number
X1
Click on insert button and click on save.

Step 2: creation of recurring document T code FBD1
Company code
First run on
Last run on
Interval in months
=
=
=
Document type
Posting key
Amount
Business area
Text
Posting key
=
=
=
=
=
account
Account
click on enter
click on enter
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SAP FICO
Amount
Business area
Text

=
=
=
Click on Display document overview icon (on the application tool bar)
Step 3: To display recurring documents - T.Code F.15
Company code
Document number
Fiscal year
=
=
=
click on execute
Step 4: To post documents using recurring document T.code F.14

Company code
=
Document number =
Fiscal year
=
Settlement period
Batch input session name

Click on execute
Step 5: To post the document by executing the batch input session.

Go to Menu, system, services, batch input, and sessions
Select your batch input session line, click on process button.
Select Display errors only radio button click on process button
Click on exit Batch input session Button.
Step 6: To display the document posted by the recurring cycle _ T.code.FB03
Document no
=
Company code =
Fiscal year
=
Step7: Change Recurring Documents
Document number
Company code
Fiscal year
click on enter
T.Code FBD2
=
=
=
Double click on the debit line item and credit line item and make the necessary changes
Click on save.
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SAP FICO
Step8: Delete Recurring document T.Code - F.56

Company code
Document no
Fiscal year
=
=
=
Select test run

click execute
Click on back arrow
Deselect test run
click on execute
Click on yes in the message
observe the document
Foreign currency postings

Step 1: To verify the foreign exchange rate types
Path: SPRO Sap Netweaver - general settings currencies check exchange rate types.
T. code OB07
No action required. Just verify whether following exchange rate types are available.
Click on position button, Exchange rate type = G
Click on position button, Exchange rate type = B
Click on position button, Exchange rate type = M
click on enter
click on enter
click on enter
Step 2: Define Translation ratios for currency translation.

Path: same as above
Click Yes on the message.
Exchange rate type =G
From
=INR
To
=USD
Valid from
=
Ratios (from)
=1
Ratios (to)
=1
Next line
Exchange rate type
From
To
Valid from
Ratios (from)
Ratios (to)
=B
=INR
=USD
=
=1
=1
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SAP FICO
Next line
Exchange rate type
From
To
Valid from
Ratios (from)
Ratios (to)
=M
=INR
=USD
=
=1
=1
click on save
Step 3: Enter Exchange Rates

Path: SPRO sap net weaver - general settings - currencies - enter exchange rates
T.Code.OB08
Click on New entries
Exrt
=G
Valid from
=
From
=INR
In Dir.Quotation
=
To
=USD
Exrt
Valid from
From
In Dir.Quotation
To
=B
=
=INR
=
=USD
Exrt.
Valid from
From
In Dir.Quotatio
To
=M
=
=INR
=
=USD
click on save
Step 4: post a document in a foreign currency T.Code F-02

Document date =
Posting date
=
Posting key
Amount
Business area
Text
=
=
=
Posting key
type =
period =
company code=
currency/rate =
Account =
click on enter
Account =
click on enter
Amount
=
Business area =
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SAP FICO
Text

=
Click on Display document overview icon (on the application tool bar)
Make corrections if necessary and click on save button
Go to menu, document, click on Display option
Click on display currency to see the amount in local currency also.
Important note: whether a particular document should be posted at Exchange rate type
G,B,M value, is decided by its document type (SA,KR,DR). We have to decide and
assign default exchange rate type to document types in T.code OBA7
Procedure to assign default exchange rate type to document type T.CODE OBA7
Click on position button, Document type = SA click on enter
Click on details button, AssignDefault value of exchange rate type for foreign currency
documents
click on save
Interest Calculations
Step 1: Define interest calculation types
Path: SPRO financial accounting GL Accounting - Business transactions Bank
account interest calculation interest calculation global settings define interest
calculation types.
Click New Entries
Interest ID
Name/description
Calculation type
=
=
=S
click on save
Step 2: prepare account balance interest calculation T.code OBAA

Path: same as above
Click on New entries
Interest calculation Indicator =
Interest Calculation frequency=
Calendar Type
=G
Select Balance plus interest
click on save
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SAP FICO
Step 3: Define reference interest rate

Path: SPRO financial accounting gl accounting - business transactions- bank account
interest calculation interest calculation defines reference interest rates T.code
OBAC
Reference interest rate
Long text
Short text
Date from
Currency
=
=
=
=
=
click on save
Step 4: Define time dependent terms

Path: same as above.
Interest calculation indicator =
Currency
=
Effective from
=
Sequential number
=
Term
=credit interest: balance interest calculation
click save
Click on next entry button

Interest calculation Indicator =
Currency
=
Effective from
=
Sequential number
=
Term
= Debit interes: balance interest calculation
click on save.
Step 5: Enter interest values - T.code OB83

Path: same as above
Select new entries
Effective from
Interest rate
=
=
=
click on save.
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SAP FICO
Step 6: creation of Interest account T.code FS00

GL account number
=
Company code
=
Account group
O P&L Statement Account
O Balance Sheet Account
Short text
Long text
=
=
Go to Control Data,
Account Currency
=
O Line item display
Sort key
=
Go to Create/Bank/Interest tab,
Field status group
=
click on save
Creation of Term Loan account

GL Account Number =
Company code
=
Account group
=
O P&L Statement Account
O Balance sheet Account
Short text
Long text
Account currency
=
O line item display
Sort key
=
Go to Create/Bank/Interest tab
Field status group
=
Interest indicator
click on save
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SAP FICO
Step 7: Assignment of Accounts for automatic postings

Path: SPRO - financial accounting GL accounting Business transactions Bank
Account interest calculation Interest posting Prepare GL a/c balance interest
calculation T.code OBV2
Click symbols button, Observe symbols
0002 Interest paid
2000 GL Account Paid (term loan account)
Click on Accounts button
Chart of accounts
Account symbol
Currency
GL Account
=0002
=INR
=400400
Account symbol
Currency
GL Account
click on enter
=2000
=INR
= ++++++++++
click on save
Step 8: Term Loan receipt - T.Code F-02

Document date =
Posting date
=
Posting key
type
=
period =
company code=
currency/rate =
Account =
Amount
=
Business area =
Text
=
value date
Posting key
Account
Amount
=
Business area =
Text
=
click on enter
=
click on enter
value date =
Click on display Document overview icon (on the application tool bar)
Step 9: Term loan installment payment
Document date
type
company code =
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SAP FICO
Posting date
period =
currency/rate =
Posting key
Account=
click on enter
Amount
Business area
Text
=
=
=
value date=
Posting key
Account=
Amount
Business area
Text
=
=
=
value date=
click on enter
Click on Display Document overview icon (on the application tool bar)
Step 10: Calculation of interest T.code F.52
Chart of accounts
G.L. Accounts
Company code
=
=
=
Further selections
Calculation period
Out put control

Select Additional Balance line
Posting control
Select post interest settlements
Select update master record
Note the session name = RSZIS00
Posting to business area
Posting date of session
Document date of session
Click on execute
=
=
=
Step 11: to post the documents by executing batch input sessions

Go to Menu.system, services, batch input, and sessions
Select RFSZIS00 line
Click on process button
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SAP FICO
Select the Display errors only radio button

Click on process button
Click on Exit batch input button
Step12: To verify the term loan account balance- T.code- FS10N
G/L Account no
Company code
Fiscal year
Business area
=
=
=
=
Click on execute.
To see the document posted go to T.code.FB03
To verify the updations in Term Loan account master T.code FS00
GL account number
Company code
=
=
Menu, GL account, display

Observe key date of last interest calculation and the date of last interest run date
Reversals
Individual Reversals: T.Code FB08
Document number
Company code
Fiscal year
=
=
=
Reversal reason
(to be reversed)
Click on the display before reversal button to display the document before reversal.
Click on back arrow
Click on save and observe the document number.
Go to T.code FB03 to display the reversed document.
Reverse of reversal: T.code F-02
Menu, Document, click on post with reference option
Document number =
(give the document number to be re-reversed)
Select Generate reverse posting option and click on enter
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SAP FICO
Click on save to post it and observe the document number.

Go to T.code FB03 to display re-reversed document.
Mass Reversal
T.code F.80
Company code
=
Document no
=
Fiscal year
=
Reason for reversal =
Select Test Run check box and click on execute
List of document that can be reversed is displayed - click on reverse documents
Button to reverse all the documents at once.
Accrual /Deferral documents
Step 1: creation of GL master Out standing Expenses Account as Open item
Management Account
Check up the list of account groups and identify account group under which we have to
create this gl master and choose the gl account number. T.code OBD4
Path: accounting financial accounting - general ledger master records - individual
processing centrally T.code FS00
GL Account number
=
Company code
=
Go to menu, G /L account, create
Account group
=
Short text
Long text
Go to control data tab,
Account currency
=
O open item management
O line item display
Sort key
=
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SAP FICO
Field status group
click on save
Step 2 to create reversal reason

Path: SPRO - financial accounting - G/L accounting business transactions- adjustment
postings/reversal define reasons for reversal.
Reason
=
Text
=
Select neg.postings (negative posting)
Select alt.posting.dt (alternative posting date)
click on save
Step 3: posting of accrual document.

Path: accounting financial accounting general ledger periodic processing- closing valuate enter accrual/deferral document T.code FBS1
Document date
Posting date
=
=
type =
period =
Reversal Reason
Reversal date
=
=
Posting key
Amount
Business area
Text
=
=
=
Posting key
Account =
Account=
company code=
Currency/rate =
click on enter
click on enter
Amount
=
Business area
=
Text
=
Click on display document over view icon
Ste 4: Display GL account line items t.code FBL3N
GL account no
Company code
=
=
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SAP FICO
Select open items

Open at key date
=
Click on execute.
Observe the status of the document.
Step 5: Reversal of accrual document.
Path: accounting financial accounting - general ledger periodic processing closing
valuate- reverse accrual /deferral document - T code F.81
Company code
=
Document no
=
Fiscal year
=
Document type
=
Select Test Run and click on execute
Observe, go back and deselect Test Run option
Click on execute to reverse all accrual documents.
Step 6: Go to T.code FBL3N to display the document status in out standing expenses
account after reversal of accrual document. T.code FBL3N
GL account no
=
Company code
=
Select open items
Open at key date
=
Click on execute.
Observe the status of the document
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General Ledger

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General Ledger

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SAP FICO

General Ledgert Accounting

Go to Control data tab,

Step: creation of cash account

General Ledgert Accounting

O P&L statement account

Step: creation of surplus in P&L account

General Ledgert Accounting

Step: creation of Salaries a/c:

General Ledgert Accounting

Go to control data tab

General Ledgert Accounting

To edit GL Account Master

Go to menu, GL account, and change

General Ledgert Accounting

General Ledgert Accounting

Display of posted document

General Ledgert Accounting

Click on change layout icon to make changes in the layout.

= (use / before name for user defined layouts)

General Ledgert Accounting

To change a parked document, go to T.code FBV2

Double click Debit/credit line items to make any modifications.

(for debit line item) click on enter

Deletion of parked document:

General Ledgert Accounting

Go to Menu, Document, Delete and click yes on the message.

Double click on the debit line item

Ignore the warning message

General Ledgert Accounting

Click on back arrow

(for debit line item)

Go to Menu, Document, click on hold

Step 2: posting of held document - T.code F-02

Go to Menu, Document, and Post.

General Ledgert Accounting

Click on the change Intervals Button

Faculty: K.Lakshmana Swamy

General Ledgert Accounting

Select display line items

Step 5: change sample document

Faculty: K.Lakshmana Swamy

General Ledgert Accounting

Select test run

Click on the change Intervals button

Click on insert button and click on save.

Faculty: K.Lakshmana Swamy

General Ledgert Accounting

Step 4: To post documents using recurring document T.code F.14

Batch input session name

Step 5: To post the document by executing the batch input session.

General Ledgert Accounting

Step8: Delete Recurring document T.Code - F.56

Select test run

observe the document

Foreign currency postings

Step 2: Define Translation ratios for currency translation.

Faculty: K.Lakshmana Swamy

General Ledgert Accounting

Step 3: Enter Exchange Rates

Step 4: post a document in a foreign currency T.Code F-02

General Ledgert Accounting

Step 2: prepare account balance interest calculation T.code OBAA