APPENDIX 1

PROJECT PROPOSAL

Title : Payroll Management System at Minconsult Asia Jaya

Problem Statement

Based on the research, the companies and industries that do not have the Payroll
System will make the payroll transaction more difficult. The entire employees
salary has to calculate it as manually. If the system is not systematic, it will make
the searching for particular detail more difficult. In addition, the pay slips for the
employee also have to write it as manually or type using the typewriter. This
problem will make the payroll transaction become slow.
Furthermore, if the detail for the employee keeps it as document, this document
maybe will see by other person. The entire document has to keep in the secure
place to avoid see or steal by others people. All of this problem can be a burden for
the payroll administrator because many works have to do by the payroll
administrator before the pay slips can give to employee.
Moreover, the percentage to make mistake is low because all the calculation is
automatic calculate by the system. The detail is kept in the systematic way where it
can make the user easy to search. Payroll administrator can print out the pay slips
anytime they want, the pay slips will display all the detail for the calculation of
employees salary.

Objective

The objectives of the Payroll Management System is to provide a system

which manages the payroll activity.

*Example: The salary paid for each employee in a company depending upon
their attendance and its calculation which is very huge.

The users will consume less amount of time when compared to manual paper
work through the automated system.

The system will take care of all the payroll activities like managing each
employees attendance.

The number of leaves taken by that particular employee and calculation in a

very quick manner and its avoid.

Project Scope

The supplementary specification applies to payroll processing. This specification

defines the non-functional requirement of the system such a
Functionality:
Since it stand alone application, a single user may use it at a time.

Usability:
Desktop interface
Windows 98/2000/Xp

Reliability:
The system is available at 24 hours a day, seven days a week.
Performance:
The performance depends on hardware specification

Users of the system

Manager, Supervisor , Employee , Admin

Methodology

For the system waterfall model using as methodology.

Fast facilities techniques used

Control labor costs by bringing payroll in-house

Minimize compliance risks by consistently applying policies whether

the policies are internal, federal , state or industry specific.

 Improve workforce productivity and increase efficiency with an

automated system that gives you data control , pre- audit and
employees selfservice.

Powerful features that provide more accurate labor data and save time
and effort

Reliable technology that provides the flexibility you need; a swift,

seamless integration with your existing systems to make sure your
operation won't miss a beat.

Comprehensive service that sync up with your IT resources, budget,

and payment preferences, plus consulting offerings to help leverage
your investment.

Hardware and software requirement

Hardware
Pentium 100 MHz or higher
Minimum of 20 MB disk space
SVGA Monitor

Software

 Windows 95
Microsoft Access and Visual Programming