RE Monthly Reports June - Oct 2014

CITY OF CARMEL-BY-THE-SEA
Beach Restroom Project
RESIDENT ENGINEERS
MONTHLY REPORT
Monthly Report No.:
Month Ending: June 30, 2014
Notice to Proceed: May 27, 2014

Prime Contractor: Tombleson, Inc
PROJECT STATUS
Contract Time
Contract Completion Date
Authorized Time Ext.
Revised Completion Date
Monthly Progress
Progress to Date (time)
150 calendar days

10/23/2014
0 days
10/23/2014
35 calendar days
23%
Contract Amount
Approved CCO
Current Contract Amount
$ 619,654
$ 0
$ 619,654
Monthly Progress Invoice

Progress to Date (budget)
$ 120,000 (approx.)
19%
PROJECT PROGRESS OVERVIEW

The contractors contract was executed on May 8, 2014; the effective Notice to Proceed was May 27, 2014.
The first week on the project, the contractor submitted traffic control and erosion control plans; elements of the
erosion control plan were installed per the approved plan. The contractor met with the Citys forester (Mike B)
to review requirements/obtain approval of the tree protection measures installed at the site.
The first order of work was to locate the existing sewer in Scenic Avenue for our planned tie-in. The invert of
the sewer line was located within of the planned elevation and a saddle connection (in lieu of the specified
wye connection) was approved by Carmel Area Wastewater District (Daryl Lauer). The contractor successfully
tapped the line and made the connection; by the end of the week the new lateral for the restroom was installed
(at 2% minimum grade) and extended into the site perimeter. The trench in Scenic Avenue was backfilled,
compacted and paved and the pedestrian trail was re-compacted and returned to service. Disruptions to traffic
and pedestrians were kept to a minimum. Traffic control and pedestrian signage were per the approved plans
and all traffic control involving lane closures were reported to the Police and Fire Departments at the beginning
of the closure and again when the closure was picked up.
The contractor completed the following activities:
clearing and earthwork
demolition of the existing trash enclosure, portions of wall and pathway
finish grading for the floor slab
excavation of all building, wall and trash enclosure footings
At the close of the month the prime contractor was waiting on delivery of the reinforcing steel for the footings.
The contractor has consistently made every effort to maintain a clean and orderly work site and to minimize
disruptions to traffic, residents and pedestrians while maintaining high safety standards.
Project No. _______ File No.
Page 1 of 6
RE Monthly Report - June 2014June 2014
PROJECT ISSUES (NEW)

1. Finished floor slab grade: The existing sewer line is an 8-inch clay line with an extremely flat gradient
at the project location. Potholing activities located the line and determined that the invert was slightly
higher (0.5 inches) than shown on the plans. The contractor successfully tied into the existing clay pipe
sewer at a location approximately 10 feet north of the planned location. Moving the tie-in to this
location avoided impacts to the trees and provided the shortest distance to the building. Given the very
minimal gradient of the existing sewer line, moving the tie-in to this location resulted in the minimum
rise in pipe elevation at the required 2% gradient. From the stubbed out pipe location/elevation we
have calculated that in order to maintain the 2% gradient and install the plumbing fittings for the floor
drain, we will need to raise the finished grade of the floor slab 6 inches above the planned elevation.
This item was discussed at 2 of our weekly progress meetings; the consensus was that the 6-inch
change in elevation was within the variance approved by the Planning Commission.
2. Building height: Ms. Katie Morganrath has visited the site on several occasions asking about the
overall height of the building and she has been referred to the City for details.
3. Unauthorized beach access along adjacent slope(s): The contractor installed an additional 100 feet of
green snow-fence & post material (at no additional cost) along the top of slope adjacent to the
pedestrian trail to deter access to the beach via the slopes. The contractor has been vigilant about
making sure that all fencing material maintained at the close of the day but it is obvious that people are
pushing the fencing material down and climbing over to access the beach via the slopes after hours.
4. Restroom doors: There has been some discussion with regard to the type of doors to be used on the
restrooms; mahogany doors are specified. There is concern that it would be difficult to remove graffiti
from the wooden doors without damaging the finish; the architect has been directed to investigate a
metal-door alternative.
REQUEST FOR QUOTE/POTENTIAL CHANGES

1. HDPE pipe in lieu of copper for water line: we requested a quote from the contractor for the savings
that could be achieved by using HDPE pipe and directional boring in lieu of the specified copper pipe
and trenching. The contractor has offered a $9,000 to $12,000 credit (dependent on 1 or 2 days of
directional boring); Harris has reviewed this quote and determined that it is a fair credit to the City. The
contractor has been directed to utilize the HDPE pipe and directional boring technique; a change order
will be executed once the final cost savings are determined.
2. Photovoltaic (PV) vs. PG&E connection: we requested a quote from the contractor for the installation of
a PV system in lieu of a connection to PG&E metered electrical service. Although the City would have
been credited approximately $7,000 it was determined that the short-term savings was not balanced by
the long-term risks (no electrical power for maintenance activities, deletion of hand dryers, potential
unreliability of PV during foggy months). It appears that we may be able to tie into power at the first
pole on Santa Lucia instead of the planned tie-in on Scenic Avenue; this routing would be significantly
shorter than the planned routing. We are checking with PG&E to insure that this is a valid alternative.
Page 2 of 6
The contractor has been directed to proceed with a PG&E service tie-in (final routing to be determined)
with a conduit run to the trash enclosure area for potential PV service in the future.
CHANGES
None executed
CM CONTRACT
ACTIVITIES
Obtain quotes from materials testing firms and provide recommendation to City
Set up project filing system
Field inspection
Coordination with City staff, contractor and architect
Coordination of materials testing & special inspections
Tracking/administration of submittals, Requests for Information, Requests for Proposal and potential
changes
Weekly contractor progress meeting
Weekly coordination meeting with City
CONTRACT SUMMARY
Original Budget:
Expenditures this month:
Expenditures to date:
Budget Remaining:
$ 68,670.00
$ 23,050.00
$ 23,050.00
$ 45,620.00
STAFF
Dana Van Horn, CM

Keith Anderson, PM
Tracy Bradford, Administrative Support
Page 3 of 6
Pre-construction photo looking south
Building and wall footing excavation complete
Pre-construction photo looking north
Building and wall footing templates - ready for rebar
Page 4 of 6
Scenic Ave. closed for pot-holing operation
Contractor positioning trench shoring box
Sewer lateral tie-in to existing 8-inch clay line
Re-paving trench cut for sewer tie-in operation
Page 5 of 6
Rough layout
Rough grading
Finish grade for floor slab
Excavation of footings and trash enclosure
Page 6 of 6
RESIDENT ENGINEERS
MONTHLY REPORT
Monthly Report No.:
Month Ending: July 31, 2014

PROJECT STATUS
Contract Time
Monthly Progress
150 calendar days

10/23/2014
0 days
10/23/2014
66 calendar days
44%
Contract Amount
Approved CCO
Cumulative Invoiced
$
$
$
$
$
619,654
0
619,654
86,453
178,890
29%

The contractor completed the installation of all reinforcing steel for the wall footings. A concrete placement for
the footings was scheduled for July 9th; on the afternoon of July 8th (based on information that the City had
decided to pursue a public appeal process) I requested that the contractor cancel this operation and suspend
work at the site.
As previously noted, the tie-in to the existing sewer line on Scenic Avenue resulted in a projected overall
building height that will be 6 inches higher than specified in the project plans; the projected building height is
however, within the building height originally approved by planning. In light of comments/concerns voiced by
adjacent resident(s) with regard to the revised building height, the City proceeded with a 10-day public appeal
process. As a result of the appeal process, the contractor was directed to suspend work at the site effective
July 9, 2014. A meeting was held at the site with Marc Weiner, Eric Miller (K. Morganrath architect) and me to
discuss the potential impacts of the additional 6 inches in building height. Mr. Miller indicated that he did not
feel that the additional height was a significant impact and that appropriate choices of plantings for the
surrounding landscape would mitigate these impacts. It is my understanding that the City also issued a
response to comments received which included the revised plan sheets and an explanation of events that lead
to the building height returning to the originally approved elevation.
At the close of the appeal period (close of business on July 18, 2014) I was informed by Rob Mulane that no
appeals received and that work could resume. I phoned the contractor and left a message that work could
resume on Monday; this was followed by a written letter directing work to resume. The suspension of work
constitutes an owner caused delay and will most likely result in an extension of contract time commensurate
with the period of suspension.
Page 1 of 5
RE Monthly Report - DRAFT July 2014.docJune 2014
Work on the site resumed immediately after receiving direction to resume work; a concrete placement for all
wall footings occurred within 2 days of resuming work (July 22nd).
The contractors activities included the following:
Placed concrete for all wall footings
Placed concrete for board form test panel
Began forming for building walls
The contractor has expended 66 of the 150 calendar days (approximately 44%) in the contract period; he has
expended approximately 29% of the contract budget at the close of July. The disparity in the time vs. budget
may be attributed to the suspension in work experienced during the reporting period.
The contractor continues every effort to maintain a clean and orderly work site and to minimize disruptions to
traffic, residents and pedestrians while maintaining high safety standards.
1. Building height: The issue of the overall building height continued to be an issue this month. The result
of this issue was a suspension of work (details above) for a period of 10 work days. The issue seems
to have been resolved but will most likely result in a contract time extension commensurate with the
period of suspension.

1. HDPE pipe in lieu of copper for water line: we requested a quote from the contractor for the savings
that could be achieved by using HDPE pipe and directional boring in lieu of the specified copper pipe
and trenching. The contractor has offered a $9,000 to $12,000 credit (dependent on 1 or 2 days of
directional boring); Harris has reviewed this quote and determined that it is a fair credit to the City. The
contractor has been directed to utilize the HDPE pipe and directional boring technique; a change order
will be executed once the final cost savings are determined.
2. Alternate PG&E connection location: PG&E has confirmed that we can tie into power at the first pole
on Santa Lucia (in lieu of the planned tie-in on Scenic Avenue); this routing is significantly shorter than
the planned routing. The contractor will utilize directional boring to install the electrical conduit which
will minimize impacts to traffic at the Santa Lucia/Scenic intersection. The contractor will be directed to
provide a connection at this closer, alternate location and provide a credit to the City.
CHANGES
None executed
Page 2 of 5
CM CONTRACT
ACTIVITIES
Field inspection
Tracking/administration of submittals, Requests for Information, Requests for Proposal and potential
changes
Weekly contractor progress meeting
CONTRACT SUMMARY
Original Budget:
Budget Remaining:
$ 68,670.00
$ 5,280.00
$ 28,330.00
$ 40,340.00
STAFF
Dana Van Horn, CM

Page 3 of 5
Reinforcing steel (rebar) installation for wall

footings
ABS sewer line and clean-out
Test panel form for board form wall finish
Finishing concrete placed for wall footings
Page 4 of 5
Rebar embedded for front wall of plaza
Wall forming looking north toward doorway of

mechanical room
Forming for back wall of building
Wall forming looking south
Page 5 of 5
RESIDENT ENGINEERS
MONTHLY REPORT
Monthly Report No.:
Month Ending: August 31, 2014

PROJECT STATUS
Contract Time
Monthly Progress
150 calendar days

10/23/2014
0 days
10/23/2014
97 calendar days
65%
Contract Amount
Approved CCO
Cumulative Invoiced
$ 619,654
$ 0
$ 619,654
$ 66,689
$ 178,890
29%

During the month of August the contractor completed forming and placed concrete for all site and building
walls. The forming for the curved walls of the building was particularly challenging:
The curvature of the wall design required the use of a material that is more flexible than standard
plywood but must still withstand the loads from the concrete when it is placed in the forms. The
contractor utilized a masonite material; it is pliable and able to conform to the design curvatures,
however, the material is not as strong as plywood. Multiple layers of this material were used and the
number of supports was significantly increased to provide a forming system that could withstand the
loads from the concrete when it was placed without failing (bulging or bursting).
The design of the exterior front walls calls for board form finish. To achieve this effect, the contractor
used rough cut board lumber milled to varying thicknesses and cut to random lengths to construct a
form liner that will produce a rustic board form texture on finished the walls when the forms are
stripped.
Building walls are colored concrete; this makes it nearly impossible to patch any imperfections as a
patch would never match. The workability of the concrete was increased by using an admixture in the
concrete and access holes were cut mid-height in the wall forms so that the concrete could be delivered
at an intermediate level; these measures minimized the chance of rock-pockets that could need
remedial work.
The City received confirmation from PG&E that the tie-in for the site electrical can come off of the first power
pole on Santa Lucia; this will significantly decrease the amount of conduit to be installed for the electrical
connection. The contractor has scheduled directional boring to install the electrical conduit for the first week in
September.
Page 1 of 6
RE Monthly Report - DRAFT Aug 2014.docJune 2014
The contractors activities included the following:
Install reinforcing steel for walls
Completed forming for all walls
Electrical subcontractor installed imbeds
Placed concrete for all walls
The contractor has consistently made every effort to maintain a clean and orderly work site and to minimize
disruptions to traffic, residents and pedestrians while maintaining high safety standards.
The time to budget indicates a lag in the overall project progress. The suspension of work during the month of
July has impacted the completion schedule for the project; the current completion date is projected to be
November 10th (vs. original date of October 24th). During the month of September a number of big ticket
items will complete which will narrow the discrepancy between the expended budget and expended time.
The contractor is being as efficient as possible in his operations and is attempting to make up time wherever
possible.
1. Break-in at project site intruder(s) cut the chain link fencing material along the pedestrian pathway to
gain access to the project site. The contractor contacted the police department and indicated that all
tools & equipment were stored in the storage container (which was not breached); the only thing
missing was about 20 feet of copper grounding cable that was cut and removed from the site.
No new items
CHANGES
None executed
CM CONTRACT
ACTIVITIES
Field inspection
Tracking/administration of submittals, Requests for Information and potential changes
Review of contractors invoice
Contractor progress meeting
Page 2 of 6
CONTRACT SUMMARY
Original Budget:
Budget Remaining:
$ 68,670.00
$ 6,400.00
$ 34,740.00
$ 33,940.00
STAFF
Dana Van Horn, CM

Keith Anderson, PM
Page 3 of 6
Bar reinforcing steel installed for building walls
Forming for site wall in the plaza area
Concrete placed for site walls
Concrete site wall stone veneer will be applied
Page 4 of 6
Forming for walls required use of 2 layers of

masonite to achieve the design curvature while
providing required strength
Bracing of forms to existing concrete wall
Bracing for walls during concrete placement
Bracing of exterior wall
Page 5 of 6
Concrete being pumped into wall forms from upper

platform
Holes were cut in the forms to keep the concrete

delivery point at a maximum of 4 feet
Bracing/supports for back wall of building
Tarp under concrete pump keeping street free of

concrete materials
Page 6 of 6
RESIDENT ENGINEERS
MONTHLY REPORT
Monthly Report No.:
Month Ending: September 30, 2014

PROJECT STATUS
Contract Time
Monthly Progress
150 calendar days

10/23/2014
0 days
10/23/2014
127 calendar days
83%
Contract Amount
Approved CCO
Cumulative Invoiced
$
$
$
$
$
619,654
0
619,654
148,767
418,286
68.5%

During the month of September the contractors activities included:
Directional boring for electrical conduit and water line
Installed water line backflow prevention device
Formed roof & placed concrete for building roof
Stripped all forms from building concrete
Installed plumbing and electrical embeds for floor slab
Installed percolation trench
Began stone veneer on building & site walls
Installed water proofing materials, drain mat and backfilled with drain rock at rear building wall
The original plan called for a 2-inch copper water supply line installed by conventional trenching methods. Per
the contractors proposal directional boring and high-density polyethylene (HDPE) pipe was used in lieu of the
copper and trenching. The contractors operation to install both the water line and electrical conduit for the
PG&E service using the directional boring method took only 1 day. This one day operation had minimal
disruption (at the tie-in area on each end of the line) to the heavily utilized pedestrian trail and no impacts to
traffic; the original trenching method would have impacted the trail and traffic for multiple days. In addition, the
City will receive a credit of approximately $10,000.00
The roof slab was formed, rebar installed and concrete was placed; this was the last concrete placement for
the building except for the floor. After the concrete was cured/had reached compressive strength, all formwork
was stripped; plumbing and electrical embeds and rebar were installed in preparation for the floor slab
concrete (scheduled for first week in October).
Waterproofing materials were applied to the rear wall of the building; this was followed by a drainage mat and
drain rock for backfill. These measures further ensure that moisture from the surrounding soil does not
penetrate the back wall of the building.
Page 1 of 5
RE Monthly Report - Sept 2014 final.docJune 2014
While excavating for the percolation trench on site, the contractor encountered bones of an unknown
type/origin. All operations pertaining to the trench excavation were suspended and Carmel PD was contacted.
A representative from the PD observed the bones and took photos; several hours later we were informed that
the bones were not human and that work could resume. The percolation trench was completed the following
day.
The masonry contractor continued work on the stone veneer for the site walls and began work on the building
walls this month. The architect was readily available to review the stone materials when they arrived on site to
confirm that the color and size were appropriate; he was also quite involved in the oversight of the stone
placement/installation itself including directing the placement of select stone pieces to achieve the desired
appearance.
Encountered bones while excavating for percolation trench; details noted above.
No new items
CHANGES
None executed
CM CONTRACT
ACTIVITIES
Field inspection
Contractor progress meeting
CONTRACT SUMMARY
Original Budget:
Budget Remaining:
$ 68,670.00
$ 7,520.00
$ 42,250.00
$ 26,420.00
STAFF
Dana Van Horn, CM

Page 2 of 5
Directional boring rig installing 2-inch HDPE water

line
Assistant takes reading on depth of HDPE water line

during directional boring operation
Directional boring for electrical conduit for PG&E

service
Forming for roof slab
Page 3 of 5
Concrete for roof slab
Waterproofing material on back wall
Masons work on site walls
Stone veneer work begins on building walls
Page 4 of 5
Plumbing embeds & rebar installed for floor slab
Bones encountered in trench excavation
Carmel PD investigates bones found in trench

excavation
Forms for building walls and roof have been

removed
Page 5 of 5
RESIDENT ENGINEERS
MONTHLY REPORT
Monthly Report No.:
Month Ending: October 31, 2014

PROJECT STATUS
Contract Time
Monthly Progress
150 calendar days

10/23/2014
0 days
10/23/2014
158 calendar days
105 %
Contract Amount
Approved CCO
Cumulative Invoiced
$
$
$
$
$
619,654
0
619,654
119,784
551,380
89 %

During the month of October the contractors activities included:
Placed concrete for floor slab

Complete piping/conduits for plumbing and electrical
Installed metal studs and sheet rock
Install wall tile
Installed copper flashing
Installed waterproofing materials on roof
Continued work on stone veneer
The contractor placed concrete for the floor slab; this was the final concrete placement for the project. With the
floor slab complete, the piping for the building plumbing could be completed. Wall studs were installed and
sheetrock was hung in preparation for the interior tile. The subcontractor began installation of the wall tile in
both restrooms.
On the roof, the copper flashing was measured and fitted for the roof edges and scuppers. The waterproofing
system (multiple layers of materials) was installed on the roof and the drainage blanket for the green roof
was installed in preparation for the green roof elements.
The masonry contractor continued work on the stone veneer for the building walls this month. The architect
remained readily available to review the progress of the stonework.
PG&E confirmed that they had received payment and signed contract from the City; this allows PG&E to
schedule the work involved in connecting the service to the site. We have been told that there is a six-week
backlog so the anticipated date for setting the meter will be in mid-December.
Page 1 of 5
RE Monthly Report - Oct 2014 final.docJune 2014
The Project Status above indicates that the contractor is beyond the original contract completion date.
However, the contractor is entitled to an adjustment in contract time for several items including issues with the
suspension of work (earlier in the project), changes related to the doors and the delay in getting permanent
power to the site. The contractor has diligently prosecuted the work on the project and the adjustments in
contract time due to owner changes/delays will more than account for the extended completion date.
PG&E schedule for providing service to the site is anticipated to be mid-December which is well beyond
the anticipated contract completion date. Although almost every item will be complete well before the
PG&E tie-in date, the contractor cannot complete his work nor can we do a final walk-thru without
permanent power; the contractor will be entitled to an extension of contract time commensurate with the
delay in getting power from PG&E.
None at this time
CHANGES
None executed - A change order will be executed to adjust contract time and costs once we have
power to the site.
CM CONTRACT
ACTIVITIES
Field inspection
Site coordination meetings
CONTRACT SUMMARY
Original Budget:
Budget Remaining:
$ 68,670.00
$ 4,320.00
$ 46,570.00
$ 22,100.00
STAFF
Dana Van Horn, CM

Page 2 of 5
Concrete floor slab
Plumbing and wall studs installed
Applying one of several layers of waterproofing

protection on the roof
Intermediate waterproofing layer more to come
Page 3 of 5
Protection board layer for roof waterproofing
Final layer on roof a drainage layer for under the

planting bed of the green roof
Copper flashing and window frames installed
Sheetrock installed ready for tile installation
Page 4 of 5
Wall tile installation
Fine grading of plaza area

Tile with accent band
Stone mason shapes rock for the perfect fit

Page 5 of 5

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CITY OF CARMEL-BY-THE-SEA

Beach Restroom Project

Month Ending: June 30, 2014

Notice to Proceed: May 27, 2014

150 calendar days

Monthly Progress Invoice

PROJECT PROGRESS OVERVIEW

RE Monthly Report - June 2014June 2014

PROJECT ISSUES (NEW)

REQUEST FOR QUOTE/POTENTIAL CHANGES

RE Monthly Report - June 2014June 2014

Dana Van Horn, CM

Project No. _______ File No.

RE Monthly Report - June 2014June 2014

Pre-construction photo looking south

Building and wall footing excavation complete

Pre-construction photo looking north

Building and wall footing templates - ready for rebar

Project No. _______ File No.

RE Monthly Report - June 2014June 2014

Scenic Ave. closed for pot-holing operation

Contractor positioning trench shoring box

Sewer lateral tie-in to existing 8-inch clay line

Re-paving trench cut for sewer tie-in operation

Project No. _______ File No.

RE Monthly Report - June 2014June 2014

Finish grade for floor slab

Excavation of footings and trash enclosure

Project No. _______ File No.

RE Monthly Report - June 2014June 2014

Month Ending: July 31, 2014

Notice to Proceed: May 27, 2014

150 calendar days

PROJECT PROGRESS OVERVIEW

Project No. _______ File No.

RE Monthly Report - DRAFT July 2014.docJune 2014

PROJECT ISSUES (NEW)

REQUEST FOR QUOTE/POTENTIAL CHANGES

Project No. _______ File No.

RE Monthly Report - DRAFT July 2014.docJune 2014

Dana Van Horn, CM

Project No. _______ File No.

RE Monthly Report - DRAFT July 2014.docJune 2014

Reinforcing steel (rebar) installation for wall

ABS sewer line and clean-out

Test panel form for board form wall finish

Finishing concrete placed for wall footings

Project No. _______ File No.

RE Monthly Report - DRAFT July 2014.docJune 2014

Rebar embedded for front wall of plaza

Wall forming looking north toward doorway of

Forming for back wall of building

Wall forming looking south

RE Monthly Report - DRAFT July 2014.docJune 2014

Month Ending: August 31, 2014

Notice to Proceed: May 27, 2014

150 calendar days

PROJECT PROGRESS OVERVIEW