SAP New GL #9 Customize cross company code postings for document splitting

Overview
In this document, I explore the effect of pre-configured Document Splitting on cross company code postings (within the same currency). When a vendor invoice is
posted across company codes (eg. vendor supplying goods through one invoice to more than one company code), multiple documents are generated each for every
company code posted to. SAP delivered pre-configured rules split the Vendor line based on the offsetting posting to expense account. You can also configure constants
within Document Splitting to achieve different results.

The configuration for document splitting characteristics for General Ledger for this document is as
below.
Financial Accounting (New) > General Ledger Accounting (New) > Business Transactions > Document
Splitting > Define Document Splitting Characteristics for General Ledger

What am I demonstrating?
In this document, I intend to demonstrate the impact of document splitting process on cross company
code Vendor Invoice. What applies to a cross company code vendor invoice should apply to most cross
company code documents.
Initially, I will post a cross company code vendor invoice against the background of SAP delivered
document splitting configuration rules. The vendor line items in the invoice document are split based on
the split in the offsetting line items. We will analyze what pre-configured rules caused the document to
split.
Then, I will demonstrate how the document splitting can be manipulated using Constants in SAP
Extended Document splitting.

Cross company code posting of a vendor invoice

I processed a vendor invoice that had expense lines across multiple company codes. I used SAP
delivered pre-configured document splitting rules to achieve this. Inter company Vendor (IV_V005) and
Customer (I_V001) accounts have been configured. The Vendor Invoice belongs to company code V005;
and it has expense line for company code V001. The FI cross company document is as below.

The FI document is split as below. In company code V001, the profit centre (1300) from the expense line
is assigned to the Intercompany Vendor line (GL 213000).

The FI document is split in company code V005 as below.

The profit centre (1300) from the Cross Company Vendor line in company code V001 is assigned to the
Intercompany customer line item (GL 123000). The vendor line item (GL 211000) is now split based on
the profit centre of the expense line item (PC 5001) and the profit centre of the inter company customer
line item (PC 1300).
The two split documents are summarized below.
GL Account

Description

Dr/Cr

Amount

Company Code

75003
75003
651000
123000
651000
213000

Vendor account
Vendor account
Office Supplies
Intercompany Receivable
Office Supplies
Intercompany Payable

Cr
Cr
Dr
Dr
Dr
Cr

50.00
50.00
50.00
50.00
50.00
50.00

V005
V005
V005
V005
V001
V001

Cost Centre

5001
1322

Profit Centre
5001
1300
5001
1300
1300
1300

Use pre-configured document splitting rules to split cross company code vendor invoice
SAP ECC is delivered with pre-configured splitting rule for cross company posting. Let us understand the
components of the splitting rule that perform the split during the posting. I will take the example of a
cross company code vendor invoice (Business Transaction 0300 Variant 0001) where the expense from
the vendor invoice is posted across multiple company codes.
In the document splitting rule configuration, the leading item category for cross company posting is
03000 (Vendor).
Configuration can be done in IMG Path
Financial Accounting (New) > General Ledger Accounting (New) > Business Transactions > Document
Splitting > Extended Document Splitting > Define Document Splitting Rule.

This (leading) item category is marked as required in the Business Transaction configuration. That
ensures that the leading item category always exists in a cross company posting.
Configuration can be done in IMG Path
Financial Accounting (New) > General Ledger Accounting (New) > Business Transactions > Document
Splitting > Extended Document Splitting > Define Business Transaction Variants .

In the document splitting rule, there is configuration for item categories under Vendor Invoice.
Item Category 01100 CC <> CC of leading item (Dependence on leading item = 2): This rule influences the
line items not belonging to the company code of the vendor line item. In the previous example, the
company code of the leading (vendor) line item is V005. Hence, the line item from the other company
code (V001) will be processed first.

Item Category 01100 CC = CC of leading item (Dependence on leading item = 1): This rule influences the
line items belonging to the company code of the vendor line item. In the previous example, the line item
from the partner company code (V001) will be processed first. The profit centre (1300) will be carried
over to assign to intercompany line item in company code of leading line item (CC V005). The document
splitting will proceed based on that.

As you can see, the SAP delivered pre-configured Document Splitting rules perform the document
splitting for cross company posting. To enable this configuration to work, in the above example, the
profit centre 1300 (owned by V001) should be assigned to both V001 and V005. This is because SAP
uses the same profit centre in the offsetting posting in the leading item company code document.
Given this requirement, the profit centre design should ensure that all possible profit centres should be
assigned to all company codes. As a general rule, I prefer to assign any individual profit centre to a single
company code (the reasoning of this is not part of this document). SAP delivered pre-configured rules
pose a problem to this design. You can get around this requirement by configuring a constant profit
centre for all cross company code postings.
Use SAP Extended Document splitting to split cross company code document
SAP pre-configured rules for document splitting implicitly requires you to assign profit centre to all
company codes. You can get around this requirement by defining a constant profit centre to which all
cross company code split documents will post. For a detailed explanation of constants, read Use
Constants for Non-assigned Processes in SAP new GL. The limitation is that you can define only one
constant per controlling area for all postings. You cannot define, for example, a separate constant profit
centre for cross company posting.
For our example, we will define a constant Profit Centre 1000. This profit centre is assigned to company
code V001 and V005. This obviates the requirement to assign all possible profit centres to all company
codes. This constant rule is assigned to document splitting rule with dependency on leading item = 1 (CC

= CC of leading item). For the moment, we will not assign the constant to the item category 01100 with
dependency = 2. The profit centre 1300 is only assigned to company code V001.
I make the same cross company posting as shown in the above example. The split document in company
code V001 will show the same split and profit centre = 1300.

However, the profit centre assigned to FI document in V005 is now 1000 and the vendor line item is split
accordingly.

This scenario can be summarized as below:

GL Account

Description

Dr/Cr

Amount

Company Code

Cost Centre

75003

Vendor account

Cr

50.00

V005

5001

75003

Vendor account

Cr

50.00

V005

1000

651000

Office Supplies

Dr

50.00

V005

123000

Intercompany Receivable

Dr

50.00

V005

651000

Office Supplies

Dr

50.00

V001

213000

Intercompany Payable

Cr

50.00

V001

5001

Profit Centre

5001
1000

1322

1300
1300

Variation to splitting rule

A variation of this scenario is to assign the constant to item category 01100 and dependency = 1 and
dependency = 2. This will cause the system to assign profit centre 1000 to document in company code
V001. Since the expense line is assigned to profit centre 1300, the system will automatically generate a
self-balancing entry, if that is configured (Read Set up Zero-balancing for SAP new GL).

The posting in company code V001 will remain the same.

You will notice that the Profit Centre assigned to Inter company Payable and Inter company Receivable
are the same. This scenario can be summarised as below.
GL Account

Description

Dr/Cr

Amount

Company Code

Cost Centre

75003

Vendor account

Cr

50.00

V005

5001

75003

Vendor account

Cr

50.00

V005

1000

651000

Office Supplies

Dr

50.00

V005

123000

Intercompany Receivable

Dr

50.00

V005

651000

Office Supplies

Dr

50.00

V001

213000

Intercompany Payable

Cr

50.00

V001

1000

690001

PC Self Balancing

Dr

50.00

V001

1000

690001

PC Self Balancing

Cr

50.00

V001

1300

5001

Profit Centre

5001
1000

1322

1300

Conclusion
Cross company code postings can be split as if it were a single document (pre-configured Document
Splitting); or as if they were two separate documents (Configure document splitting for cross company
code). The only difference between these two is the method used to derive the profit centre.
Configuring document splitting is a little more extra work. However, it allows you to design profit centre
assignment to only one company code.