Verifying and Correcting Your Author Profile and Affiliation

in Scopus
Scopus provides several ways to correct information in your profile and associated publications.
Web: Use their web-based author feedback wizard.
Scopus: Use the links on author profile, co-author, and author documents pages to
request corrections.
C. Email: Contact them by email.
A.
B.

The Scopus Author Identifier feature allows researchers to accurately distinguish between
publications written by people with similar names. They assign a unique Author ID to each
author, assembling affiliations and publications based on the content of indexed articles and
author feedback. UTHM uses the Scopus database for the purpose of university ranking and
performance monitoring. UTHM academicians use Scopus to alert them to new publications that
cite their own, as well as observing their h-index. Authors can verify and correct their Scopus
profiles to improve accuracy.
Next, more details for each way is presented.
A. Web: Use Scopus web-based author feedback wizard
Merge Author Profiles and Affiliations in Scopus
When an author's works are added to the Scopus database, an author profile is created. The
profile includes the author's name, a Scopus author identification number (Author ID), citation
statistics, subject areas in which the author is publishing, and the author's publication and
affiliation history.
Scopus attempts to ensure accuracy in author identification by creating a new profile if an
author's name, subject areas, affiliation, or co-authors change, an approach that may result in
multiple profiles. To simplify author identification, authors and institutions may request that
multiple profiles be merged. Follow these steps to submit a request:
1) Go to: http://www.scopusfeedback.com/
2) Conduct an Author Search.
3) Select the author entries to merge by clicking the box to the left of each name. (Click the
'Details' link, if available, for more information on an author, including the Author ID.)
4) Review document
5) Review profile
6) Submit request
Scopus will merge the author profiles in six weeks or less.

Step by step (with diagrams):

1) Go to: http://www.scopusfeedback.com/
2) Adding more name variant.

3) Conduct an Author Search.

4) Select the author entries to merge by clicking the box to the left of each name. (Click the
'Details' link, if available, for more information on an author, including the Author ID).

5) Select your preferred profile name.

6) Review your documents.

7) Review your profile.

8) Fill in the required information and then submit feedback.

B. Scopus: Use the links on author profile, co-author, and author documents pages to
request corrections
1) Go to SCOPUS using this link: http://www.scopus.com/search/form.url?
zone=TopNavBar&origin=authorNamesList
2) At the Author search tab and enter your name in the Author field. Try your last name with
various combinations of your first and middle names or initials and affiliations to detect any
duplicates in their system.

3) If the results contain multiple authors that represent your publications, use the link to
Request to merge authors. Click to Show Profile Matches with One Document to detect
outliers.

4) Click your Author name in blue to view the Author Detail page. Verify the associated
documents, note the Scopus Author ID for use in correspondence, and if necessary click to
Request author detail corrections.

5) Author document results pages have check boxes and a link to remove incorrectly attributed
documents from author.

C. Email: Contact Scopus by email.

1) To merge profiles
Send an email to scopusauthorfeedback@elsevier.com
Subject line:
Please merge these profiles
Body of email:
Please merge these profiles, they are all the same author.
Author name
XXXXXXXXX, XXXXXXXXXX, XXXXXXXX, XXXXXXXXX
Note: List the author profile numbers, each one followed by a comma and one space. It does not
matter how many there are. They do not need the names associated with each profile, but please
do provide the name of the author involved.
2) To remove articles from a profile
Send an email to scopusauthorfeedback@elsevier.com
Subject line:
Please remove these articles from my profile: Ahmad, Ali, Author-ID XXXXXXXXX
Body of email:
Please remove these articles from my profile: Ahmad, Ali, Author-ID XXXXXXXXX
List the articles to be removed.
*Please obtain the list in the following way: when viewing the article list in the author profile,
check the box on the left hand side for each article that should be removed. When you have
selected all the articles that should be removed, click on the Export button, located above the
boxes at the top of the list. This will send you to the Output page. In the first box (Export
Format) select Text (ASCII format). In the second box (Output) select Specify fields to be
exported. Then click on the Export button, copy the resulting list, and send it to them.

It is not necessary to tell them into which profile the articles should be moved, but if you do
know, please tell them.
3) To move articles already in Scopus into a profile
Send an email to scopusauthorfeedback@elsevier.com
Subject line:
Please move these articles into my profile
Body of email:
Please move these articles into my author profile: Ahmad, Ali, Author-ID XXXXXXXXX
List the articles to be moved.
*Please obtain the list in the following way: when viewing the article list in the author profile out
of which the articles should be removed, check the box on the left hand side for each article that
should be moved. When you have selected all the articles that should be moved, click on the
Output button, located above the boxes at the top of the list. This will send you to the Output
page. In the first box (Export Format) select Text (ASCII format). In the second box (Output)
select Specify fields to be exported. Then click on the Export button, copy the resulting list,
and send it to them.
4) To change authors affiliation into the recent one
Send an email to scopusauthorfeedback@elsevier.com
Subject line:
Please change the authors affiliation into the recent one.
Body of email:
Please change the authors affiliation into the recent one.
Name XXXXXXXX, Author-ID XXXXXXXXX
My recent affiliation is Universiti Tun Hussein Onn Malaysia. Please associate this recent
affiliation to my author-ID XXXXXXXXX.
Note:
This is applicable if your affiliation is not your current one, especially after all your profiles have
been merged into a single author ID (even though your latest publication indexed in Scopus
database already using the current affiliation i.e., the requested affiliation to be associated with
your current single author ID/profile). This is because, to determine which author names should
be grouped together under a single identifier number, the Scopus Author Identifier uses an
algorithm that matches author names based on their affiliation, address, subject area, source title,
dates of publication, citations, and co-authors. This can lead the determination process to the
previous affiliation of the author, rather than the current one. Also, please ensure that the
affiliation name is already/commonly being used in SCOPUS. Also note that, by default, only
details pages matched to more than one document in Scopus are shown in search results.
*Scopus will correct the author affiliation in six weeks or less (the response will be emailed to you).