UNIVERSITY COLLEGE LONDON

PROMOTIONS ANNEXURE B

CURRICULUM VITAE PREPARATION

The mandatory template Curriculum Vitae (CV) was added to the guidance in 2007, following
feedback from the Promotion Committee members. The template CV enables candidates to
provide as complete a case as possible and the consistent presentation of information across
the applications is essential for the committee members when reviewing cases.
It is noted that across the disciplines input will vary; therefore, it must be stressed that candidates will
not be disadvantaged if, due to the discipline in which they operate, some areas of the template
remain blank.
Instructions appear in italics and should be overwritten or deleted as appropriate. Additional lines can
be added to the tables by pressing the keyboards tab key (|). Please do not change the size of
the font.
When producing the copies of your CV for your submission, please do NOT include the guidelines at
the beginning of this Annexure. A copy of your CV must be uploaded with the web-based
application.
If you encounter any problems using the template, please contact the HR Consultancy
Services Team
Note: In presenting your CV allow for assessment by an inter-disciplinary team and therefore avoid
using abbreviations without explanation and in some instances explain indicators of excellence for
the discipline, significance of placing in author order etc. Research-based cases need to demonstrate
international reputation which may be substantiated by overseas referees, invitations to teach/speak
at conferences etc.
Do NOT include extracts of references or compare your case to others. You are being assessed on
your merit relative to the criteria and must make the case accordingly.

Please note that candidates will be asked to resubmit their CV if not presented within these
guidelines.

The template CV is here.

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STYLE GUIDE
1. To enter type click in the small grey boxes and begin typing.
2. Please ensure that you are using minimum Arial 11pt for text
3. Please allow one line break between the section title and the beginning of the text and two at
the end of each section.
4. Please use single line.
REQUIRED ELEMENTS OF A CV SUBMITTED IN SUPPORT OF A PROMOTION CASE
The following are considered to be normal components of curriculum vitae and the material should be
presented in the order below. Please note this template has been produced for use by candidates
applying under any criteria (Academic, Research or Teaching) and therefore some sections may not
apply. Please leave these sections blank as necessary.
Note: For cases that are teaching based (some professors and all teaching fellows) please ensure
that you discuss your portfolio with your HoD*1 and include a Summary within your CV. The Dean
may request to see the Portfolio and may provide extracts to the School/Promotion Committees.
1

Personal Details: Name, Department(s), present appointment(s) and date of appointment(s);

part/full-time status.

Education/Qualifications: Details of degrees, diplomas and other qualifications and where and
when obtained.

Professional History: A complete account of all previous professional appointments held, with
dates and in chronological order.

Other Appointments and Affiliations: A list of membership of professional bodies, learned

societies, advisory bodies; consultancies, peer review activities (grants, journals, books, etc.),
editorships etc., with start, and where relevant, end dates.

Prizes, Awards and other Honours: List prizes and awards received and elections to
prestigious professional/scientific bodies including the full name of the awarding/electing body
and date (year) of award/election.

Grants: List grants received clearly indicating whether internal or external and your role on
grant such as Principal Investigator(PI) or Co-PI or Co-investigator(Co-I). Do not include
small awards (e.g. travel grants) although an indication of the number and total value would be
appropriate. Give start and end dates, names of co-investigators together with an explanation
of the role and norms for the discipline. A brief statement should be included stating the relative
importance of the funding source to the discipline. In addition, grant income should be totalled
for suitable blocks of time, e.g. the last three years and preceding 3-year blocks.
Note: Assessors are looking for demonstrated independence of research.

Invited talks: List in date order, invitations to give major lectures/seminars, and/or attendance
by invitation to give talks or participate as a leading discussant in international/national
meetings. Invitations which could not be taken up (e.g. due to family commitments) should also
be clearly listed.

The Head of Department is a generic UCL title for those who report directly to the Faculty Deans and includes Divisional and
Institute Directors for the School of Life and Medical Sciences (SLMS).

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Academic supervision: A list of research students and/or research staff supervised with dates
and should include, where appropriate, a record of their higher degree awards and present
position. Candidates must specify whether they are/were acting as first or second supervisor.
List also, with approximate start and end dates, medium/long stay academic visitors who have
come from other institutions to study or work with you. Similar lists may be appropriate for
teaching, enabling and/or knowledge transfer/exchange. Invitations to supervise which could not
be taken up (e.g. due to family commitments) should also be clearly listed. (Section considered
optional for research promotion.)

9a

(For research staff) Research summary: Concise outline of research including description of
research, why important and research grant track record, presented chronologically (within
defined subject area sections, if appropriate); not exceeding 4 sides of A4..
When presenting a creative output as part of your application for disciplines such as Fine Arts,
Architecture and Performing Arts for example a design or architectural project, built or
unbuilt, it is essential to present the research content of non-textual outputs in such a way that
your external referees and the promotions panel are best able to consider your application. It
may be helpful to address the following points so as to assist in its evaluation in research terms:
What were the key research methods used as part of the project?
What is the precise nature of the research content within the project?
Are the research methods and content interdisciplinary, and if so, how?
In what ways does the research content offer an original contribution to architectural or
artistic knowledge?
How was this original contribution to knowledge disseminated to others?
In what ways was the significance of the research content acknowledged by external
bodies?
What wider impacts have been achieved by the work?

9b (For academic staff) Research activity: as above, but not exceeding 1-2 sides. (Section
considered optional for teaching fellow promotion).
10a (For academic staff for cases on basis of teaching e.g. some professors (teaching-based)
and all teaching fellows) Teaching summary:
Note: Assessors are looking for clear evidence of innovation and success.
Concise outline of teaching to include an overview of course management/co-ordination roles
and contact time, numbers of students and success rates presented chronologically and not
exceeding four sides of A4.
NB. Also see Annexure D for further guidance on presenting teaching achievement.
10b (For other academic staff) Teaching activity: A succinct summary, not exceeding 1-2 sides,
of your contributions to all specific teaching activity undertaken including contact time, the
number of lectures given and whether or not you organise the course. Any areas felt to be
particularly relevant to the promotion criteria, should be highlighted, citing evidence, where
applicable, of innovation and its recognition. (Section considered optional for research
promotion).
11

Knowledge Transfer/Exchange activity: A concise account of knowledge transfer/exchange

activity giving details of partnerships with bodies external to UCL. Where appropriate, include a
list of public output such as patents, policy documents etc. Include dates.

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12

(For academic staff) Enabling activity: An account of enabling activity including dates carried
out in the Department, UCL, the University of London or other institution if recently appointed, or
externally in the academic field (e.g. examining for other universities, undertaking a leading role
in a departments work on Athena SWAN).

13

(For research & teaching staff) Administration: An account of administrative duties carried
out in the Department, UCL, the University of London or other institution if recently appointed, or
externally in the academic field including dates and examples of achievements.

14

Five most significant publications: An annotated indication of the candidates most

significant five publications (or other forms of original output). These will usually be those
produced since last promotion. First and last page numbers must be given (or total pages in
the case of a book). Candidates may wish to provide impact factors, citation rates or other
bibliometric information, where appropriate.
Note: Do not include reviews or submitted as impact will be unknown for the latter.
(Section considered optional for teaching fellow promotion).

15

Personal Circumstances (Optional): In order that consideration can be given to all relevant
factors, candidates are encouraged to indicate any individual circumstances that may have
affected their output. Candidates may be disadvantaged if they do not disclose these details,
however specific details do not have to be described (e.g. no need to describe a disability or
disclose confidential medical information). A range of personal circumstances can be taken into
account, some examples are as follows:

absences due to maternity, adoption, parental or carers leave

periods of part-time working
breaks in employment due to non-consecutive fixed term contracts
disability, including temporary incapacity that lasts for more than six months
absence due to ill-health or injury
absences for more than six consecutive months (i.e. careers breaks)

This is not an exhaustive list.

Note: For applications for senior grades (9 and 10) candidates may prefer to submit a statement
via the Head of Department so that only senior Academic Promotion Committee members see it
and not the referees.
Note: Whilst the review panel/school committee/Academic Promotions Committee will make
allowances for the quantity of output being affected by personal circumstances quality must be
maintained. Evidence of a candidate's work trajectory is important.

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