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Agenda Item Details

Meeting

Feb 17, 2015 - Regular Board Meeting Agenda

Category

8. Discussion/Action

Subject

Discuss and consider future Board approval of the proposal for network and wireless electronics.

Type

Discussion/Action

Preferred Date

Mar 16, 2015

Absolute Date

Mar 16, 2015

Recommended Action

It is recommended that the Board of Trustees awards the proposal for network and wireless electronics to Presidio.

Goals

Student Growth and Success

Effective and Efficient Operations

The contract for network and wireless communications will provide the hardware necessary to improve the network communications for the Katy Independent School District (Katy
ISD) sites. The determination of the hardware needed was based on the contract recommendations previously presented to the Board of Trustees for wireless network upgrades set
to provide better connectivity and more efficient internet services. Because of the complex nature of the network, and to ensure that the District obtained the most effective solution,
Education Partners Solution, Inc. (EPS) was engaged to provide infrastructure design, develop the specifications, and review the proposals submitted. After reviewing both proposals
received against the previously recommended wiring and service upgrades, the recommendation is to award to Presidio. Both companies presented are Cisco qualified providers and
integrators. However, Presidio offered the best overall pricing for the items needed. It should be noted that the pricing includes the SmartNet pricing, which is product support
services, and also a contingency allowance for any unanticipated changes or additional needs as the equipment is installed. A copy of the evaluation summary, tabulation of the final
pricing, and the recommendation letter from EPS is attached for review.
The installation of the hardware will begin after July 1, 2015, which is the effective date of all 2015 E-Rate contracts, and will be completed by September 1, 2016.
Impact Statement: The hardware needs as presented in the schedule attached in the recommendation letter from EPS, including both the SmartNet cost and a contingency
allowance, are $6,975,777.58, and are included in the 2014 Bond fund. The District will seek E-Rate funding as applicable for all hardware and services purchased.
Respectfully submitted,
Regina M. Stephenson, Director of Purchasing
Mike Robinson, Assistant Superintendent for Support Services
John Alawneh, Ph.D., Chief Information Officer
Thomas J. Gunnell, Chief Operations Officer
Alton Frailey, Superintendent
1 - 021715 - RFCSP 1531 - Network and Wireless Electronics - EPS REC.pdf (143 KB)
2 - 021715 - RFCSP 1531 - Network and Wireless Electronics - EPS TAB.pdf (8 KB)
3 - 021715 - RFCSP 1531 - Network and Wireless Electronics - EPS EVAL.pdf (81 KB)

2/18/2015 9:39 PM