1C

2C

3C

Books of Accounts

11
12

4th C

GL Setup Checklist
Enable Currency
Define Period Type
Define Calendar
Define COA
Define COA Values
GL
Setup Accounting Setup Manager(ASM) Screen
Location
Define BG
Define OU
Inventory/ Define IO
Define Responsibility
Assign Profile Values Thru Profile Options
SysAdmin Assign Responsibility to User

Features based on Business Requirements

Enter Jaournal Entries
Reversal Journal Entry
Recurring Journal Entry
Cross Validation Rules
Security Rules

Journal Busget
Reporting Currency Concept
Intra-Company Feature
Consolidation

11i

AP
Interface
GL

P2P Process
Requisition
RFQ
PO
Reciept

Material A/C
Receiving A/C

Delivery

Reciving A/C
AP Accrual A/C

Invoice

AP Accrual A/C
Liability A/C

Payment

Liability A/C
Cash Clearing A/C

Check/Bank Clearing

Cash Clearing A/C

Cash A/C

Material A/C

DR

Cash A/C

CR

2 way

3 way
4 way

Key Flexfields
Sales tax Location
Territory Key Flexfield

Key Flexfields in FA
Category
Location

Asset Key

Vision
Vision
Vision
Vision
Vision
Vision
Vision

AP
FA

FA
FA
FA
FA
FA
FA
FA

Major Category1
Minor Category
Asset Key
Country
State
City
Building

Bank Reconciliation
Manual
Automatic Reconciliation

Transfers between bank Accounts

Chart of Accounts(COA)

Company

Currency

Dept

Period Types

Loc

Calendar

Acc

Sub Acc
Set of Books(SOB)
Ledger

4Cs

Accounting Convention(Sub Ledger Accounting Method)(SLAM)

1. Accrual Basis
2. Cash Basis

ounting Setup Manager(ASM) Screen

sponsibility
file Values Thru Profile Options
sponsibility to User

siness Requirements

rnal Entries
ournal Entry
Journal Entry
dation Rules

Currency Concept
pany Feature

Account Payables

R12
AP
SLAM
Interface
GL

DR
CR

DR
CR
DR
CR
DR
CR

Material A/C
AP Accrual A/C

DR
CR

Material A/C
Liability A/C

DR
CR

Material A/C
Cash Clearing A/C

DR
CR

Material A/C
Cash A/C

DR
CR

DR
CR

Invoice Price
Quantity Billed
Quantity Billed
Inspection Required

Bank Account>

Payment Format>

XML Publisher Template>

Witholding Tax Setup

Define Tax Authority Supp
Define Special Calendar
Define Tax Code
Define Tax Group
Setup Payables Options
Link the Suppliers to Group

Ebusiness Tax Setup

Define Tax Manager Responsibility
Assign Profile Values thru Profile Options
Assign to User
Run Replicate Seed Data
Define
Define
Define
Define

Tax
Tax
Tax
Tax

Regime
Code
Status
Recovery Rate

Define Tax Jurisdiction

Define Tax Rate
Define Tax Rules

AR Module

ey Flexfield

Transaction Classes

Define AR Responsibility
Assign to User
Assign Profile Values
Run Raplicate Seed Data
Verify Structures,Value Sets and Segments
Verify /Define Values
Define System Options
Verify/Define Payment Terms
Define Transaction Types
Define Transaction Sources
Define Auto-Accounting Rules
Define Customer
Define Cutomer Account/Site
Open Period

Define Bank
Define Bank Branches
Define Bank Acc
Define Reciept Classes/Reciept Methods

Major
Minor
Country
State
City
Building

FA
Define FA responsibility
Assign to User
Assign Profile Values
Verify Structures/Segments/Value Sets
Define Values
Define System Control
Define Fiscal Year

Asset Key

End User Activities

Asset Addition

Define
Define
Define
Define
Define

Depreciation Calendar
Prorate Convention
Book Control/Depreciation Book
Category Combinations
Location Combinations(Optional)

Manual Addition

Quick Addition
Detailed Addition

Mass Addition
Run Depreciation
Asset Transfer

Location
Employee
Expense Account

Asset Retirement
Asset Re-instatement

Major Category1
Minor Category

Mass Addition Process

Enter Invoice for Asset in AP
Validate and create accounting for Invoice
Interface the Accounting of Invoice to GL
"Mass Addition Create" Program

Instead of expense account

Verify "Track as Asset"
run Transfer journal Entries to GL

Prepare Mass Addition

Post Mass Addition" program

Accounting involved in Mass Addition

At the invoice

Asset Clearing A/C

Liability A/C

DR
CR

Payment

Liability A/C
Cash A/C

DR
CR

Addition

Asset Cost A/C

Asset Clearing A/C

DR
CR

Cash Management

Reconciliation

nk Accounts

Define CM Responsibility
Assign to User
Assign Profile Values
Define System Parameters
Define Transaction Codes
Define Transaction Sub Type
Define Payment Template

Shadab Enterprise
Shadab Retail(01)
Finance(01)

Sales(02)

Admin(03)

Delhi(01)

Pune(02)

Hyd(03)

Assets A/C(001)

Liability A/C(002)

Stationary A/C(003)

Pen A/C(001)

01.02.04.003.001
01.02.04.006.000

Shadab Enterprise
(Define LE and Ledger)

DR
CR

Pen A
Cash
Currency
Finacial Year
Type of Financial Year
Period
Type of Periodical System
Dates

Values>

Value Sets>

Segments>COA>

Ledg

Setup steps
Define AP Responsibility
Assign Profile Values thru Profile Options
Assign Responsibility to User
Run Replicate Seed Data
Setup Financial Options
Define/Verify Payment Terms
Setup Payable System Setup
Setup Payables Options
Define Supplier
Define Supplier Site
Open AP Period
Define Bank
Define Bank Branch
Define Bank Acc

Type of Invoices
Standard
Debit Memo
Manage Payment Documents
Credit Memo
1.Define Payment Document
Prepayment
2.Define Payment Document Number
Expense Report
Assign Payment Format
Witholding Tax Invoice
Define Payment Administrat 3.Define Payment Format
4. Define Payment Method
Define Payment Process Profile(PPP)
Club setup 1,2,3 and 4 together

Expense A/C
Liability A/C

DR
CR

01.01.01.003.001
01.01.01.003.001
01.01.01.003.001
01.01.01.004.000
01.01.01.002.000

Exp 1
Exp2
Exp3
Disc
Liab A/C

DR
DR
DR
CR
CR

PO Price
Quantity Orderded
Quantity Received

ML Publisher Template>

RTF File

onsibility
Profile Options

Regime to Rate flow

100
200
300
60
540

10
20
30

ets and Segments

Ready to enter the transactions

eciept Methods

nts/Value Sets

Ready to enter reciept

reciation Book

tions(Optional)

uick Addition
etailed Addition

stead of expense account you need to select Asset Clearing account in distribution
erify "Track as Asset"

Asset Clearing A/ DR

Cash A/C

CR

Asset Cost A/C

Cash A/C

DR
CR

Automatic Reco
transfer

Shadab Energy(02)
HR(04)

..

Blore(04)

..

Revenue A/C(004)

Equity A/C(005)

Shadab Telecom(03)

Cash A/C(006)

Default(000)

Organization Structure
100
100

Employee
Multi-Org
Single-Org

DR
CR
Currency
Finacial Year
Type of Financial Year
Period
Type of Periodical System
Dates

Business Group(BG)

Ledger/FA

Financial DaLegal Entity(LE)

AP/AR/Pur

Operational Operating Unit(OU)

Inventory

Inventy/Ite Inventory Org(IO)

Scenario1

BSV01,02,031 LE1

1 Ledger

BSV01,02,03LE1,LE2,LE3,LE4

Ledger1

BSV01,02,03LE1,LE2,LE3,LE4

Ledger1,ledger2,L

100 Scenario2
100
Scenario3

LE
BSVs

Ready to Enter Invoices

nt Documents
ent Document
ent Document Number

ent Format
ent Method
t Process Profile(PPP)
3 and 4 together

Ready to process Payment

90
180
270
540

Shadab Infotech(04)

1 Ledger
Ledger1
Ledger1,ledger2,Ledger3,Ledger4