Professional Documents
Culture Documents
Transaction Entries
Transaction Entries
Transaction Entries
1. TRANSACTION (NORMAL) :
RECEIVABLE A/C-DR
TO REVENUE A/C
2. CREDIT (+)
RECEIVABLE A/C-DR
TO REVENUE A/C
:
:
4. DEBIT (+)
5. DEPOSIT
RECEIVABLE A/C-DR
TO REVENUE A/C
RECEIVABLE A/C-DR
TO UNEARNED REVENUE
A/C
6. ADJ (REVERSE)
REVENUE A/C-DR
UN EARNED
TO RECEIVABLE A/C
7. GUARNTEE (SHARES)
RECEIVABLES A/C-DR
TO UNEARNED REVENUE
A/C
8. ADJ (REVERSE)
REVENUE A/C-DR
UN BILLED
UN EARNED
TO UN BILLED
RECEIVABLES A/C
9. CHARGE BACK (NORMAL INVOICE):
00,000)
00,000)
10. CHARGE BACK (PAYMENT ENTRY):
(1,00,000)
(80,000)
RECEIVABLES A/C-DR
(1,
TO REVENUE A/C
(1,
(20,000)
11. CHARGE BACK (FOLLOWING MONTH INVOICE ADJ):
RECEIVABLE A/C-DR
(20,000)
TO REVENUE A/C
(20,000)
REMITTANCE A/C-DR
TO CONFORM CASH A/C
(1,00,000)
(50,000)
15. REFUND
(1,50,000)
RECEIVABLE A/C-DR
TO REVENUE A/C
(1,00,000)
14. UN APPLIED
(1,50,000)
(1,00,000)
TO REFUND A/C
(50,000)
(MAR)
(FEB)
A/C DR
1000
TO REVENUE A/C
1000
A/C DR
UN BILLED RECEIVABLES
(MAR)
1000
UN BILLED RECEIVABLES
TO REVENUE A/C
1000 (MAR)
RECEIVABLES A/C DR
3000
TO UNBILLED RECEIVABLES
A/C
3000
2. MASS ADDITIONS
3. CIP - PURCHASE
CIP (CONSTRUCTION IN PROGRESS)
4. CIP - ADD
5. CAPTIALIZE CIP
6. ASSET REVALUE
TO ACCUMULATED DEP
A/C
TO REVALUE REVERSE
A/C
7. ASSET RETIRED
DR
8. ASSET REMOVAL
DR
9. TRANSFER
DEPRECIATION A/C
RECEIVABLE ITEM
TO AP ACCURAL A/C
GOODS TRANSFERED TO STAGING INVENTORY
INVOICE:
WE CAN MATCH INVOICE WITH PO
WE CAN RAISE NORMAL INVOICE
:
INVENTORY A/C-DR
TO RECEIVABLE ITEM A/C
:
AP ACCRUAL A/C-DR
TO LIABILITY A/C
ITEM EXPENSE A/C-DR
TO LIABILITY A/C
WE CAN MAKE PAYMENT
RECONCILE:
IF WE FOLLOW RECONCILE
LIABILITY A/C-DR
TO CASH CLEARING A/C
CASH A/C-DR
TO CASH CLEARING A/C
LIABILITY A/C-DR
TO CASH CLEARING A/C
PREPAYMENT:
Raise Pre payment for Rs 1000
PREPAYMENT A/C DR 1000
TO LIABILITY A/C
1000
MAKE PAYMENT
LIABILITY A/C DR
TO CASH CLEARING A/C
1000
1000
INVENTORY A/C-DR
TO CASH A/C
MOVE GOODS TO
RECEIPTS WITH
REMITENCE METHOD
RECEIPTS WITH NO
REMITENCE METHOD
ON REMITENCE TO BANK
REMITENCE RECEIPTS A/C DR
TO CONFIRMED RECEIPTS A/C
ON CLEARENCE OF CHEQUE
CASH A/C DR
TO REMITENCE RECEIPTS A/C
Function Activities
1 Definition
2 Operational Analysis As Is
3 Solution Design To Be
4 Build Set up
5 Transition Testing
6 Production User manual
Document No
1 CR010
2 RD10
3 RD20
4 RD 50
5 BR030
6 BR010
7 MD050
Documents
CR010
RD10, RD20, RD50
BR30, BR10
BR100
TE40, MD50, MD70
GO LIVE
Description
Project Management Plan
Identify Current Financial and OperatingStructure
Conduct Current Business Baseline
Gather Business Requirement
Business Requirement Solutions
Gap Analysis
Gaps are to be customized and will be build
Solution from Functional Design
8 MD070
9 BR100
10 TE020
11 TE040
12 TE 050
13 TE130
Complete Transactions : that means Completing all transactions for Oracle Payables
.. Complete Prepayments
2.
Approve Invoices :The Payables Approval process is run to try to approve all unapproved invoices in the
system, so that they can be paid by Oracle Payments and posted to the General Ledger
3.
Complete Payments
4.
5.
Create Accounting
6.
7.
Review Accounting
1.
2.
3.
2
3
4
5
6
7
8
9
2.
3.
4.
5.
These are known issues and you check with corresponding metalink note.
Make sure you should follow the best Practice
1.
It always encouraged to include all LIABILITY accounts in Open Account Balances Report Definition.
2.
Explore the Control Account feature with Third Party Balances report.
3.
You should avoid reversing batches (or modifying Journals) in GL, if transferred by SLA.
4.
Always use Period Close Exception report prior to closing Periods in GL and reconciling to Account Analysis &
Trial Balance reports.
5.
You can use only SLA or GL (not both) to create manual journal entries for sub-ledger transaction
corrections.
Complete Transactions
2.
3.
4.
5.
Create Accounting
6.
7.
8.
9.
Transaction Register
Sales Journals
Receipt Register
Transaction Register
Adjustments Register
Invoice Exceptions
Print Invoices
Print Statements
Print Dunning
AR Reconciliation Report
15.
16. INTERFACE TABLES OF AR
18. HZ_PARTY_INTERFACE
19.
20. HZ_PARTY_INTERFACE_ERRORS
21.
22. RA_INTERFACE_LINES_ALL
23.
24. RA_INTERFACE_ERRORS_ALL
25.
26. A)
Customer Conversion:
28. RA_CUSTOMERS_INTERFACE_ALL
29. RA_CUSTOMERS,
30. RA_CUSTOMER_PROFILES_INT_ALL
31. RA_ADDRESSES,
32. RA_CONTACT_PHONES_INT_ALL
33. RA_SITE_USES_ALL,
34. RA_CUSTOMER_BANKS_INT_ALL
35. RA_CUSTOMER_PROFILES_ALL,
36. RA_CUST_PAY_METHOD_INT_ALL
40. RA_INTERFACE_LINES_ALL,
41. RA_CUSTOMER_TRX_ALL
42. RA_INTERFACE_DISTRIBUTIONS_ALL
43. RA_CUSTOMER_TRX_LINES_ALL
44. RA_INTERFACE_SALESCREDITS_ALL,
45. RA_CUST_TRX_LINE_GL_DIST_ALL
46. RA_INTERFACE_ERRORS_ALL
47. RA_CUST_TRX_LINE_SALESREPS_ALL
48.
49. RA_CUST_TRX_TYPES_ALL
52. AR_PAYMENTS_INTERFACE_ALL
53. AR_CASH_RECEIPTS_ALL,
55. AR_RECEIVABLE_APPLICATIONS_ALL,
57. AR_PAYMENT_SCHEDULES_ALL
58. AR_INTERIM_CASH_RECEIPTS_ALL
61.
63.
64. AR_INTERIM_POSTING :,
65.
66.
67.
68.
2. Resolve Exceptions
3. Create Miscellaneous Transactions
4. Resolve Un-reconciled Lines
o
5. Reconcile to GL
o
GL Reconciliation Report
69. If you are coming from 11i, there is slightly change in FA Period Closure process because of SLA.
70. Here are steps & procedures for performing period-end processing in Oracle Assets Release 12.
71. In FA, at period end, we require to run depreciation for depreciation books set up for the organization, and
to Create accounting for Oracle General Ledger. Oracle Assets has only a single open depreciation period in
each depreciation book.
72.
73. 1. Complete All Transactions for the Period Being Closed
74. You need to ensure that all transactions have been entered for the period being closed. Once a depreciation
period in Oracle Assets has been closed, it cannot be re-opened. Check that no-one is entering transactions
as Oracle Assets prevents transaction data entry while the Depreciation Run Process is running. You need to
complet all transactions for Oracle Assets:
Complete Adjustments
Complete Retirements
Complete Transfers
Complete Reinstatements
75. 2. Then if you required, you need to assign distribution lines to all assets.
76. If an asset has not been assigned to a distribution line, the period end Depreciation Process will not
complete, and will not close the period. Take the advantage of running "Assets Not Assigned to Any Cost
Centers Listing " report to determine which assets have not been assigned to a distribution line.
77. 3. Run Calculate Gains and Losses
78. This is optional , the Calculate Gains and Losses program for retirements can be submitted prior to running
depreciation. The Calculate Gains and Losses process is performed independently for each depreciation
book.
79. 4. Run the depreciation
80. In Release 11i when you ran depreciation you would automatically close the period whereas in Release 12
you can now run depreciation without closing the period.
81. 5. Create accounting
82. Create Journal Entries (FAPOST) is replaced by Create Accounting Assets process (FAACCPB)
83. 6. RollBack Depreciation for adjustment
84. When you are trying to do adjustment on a particular asset, FA automatically rolls-back depreciation for that
particular asset.This is one of the area where you will experience change if you are coming from other
versions.
85. 7. Once you are sure that all the balances are correct you need to run depreciation and close the
period.
Journal Entry Reserve Ledger - reconcile with the Account Analysis with Payables Details Report.
Balance Report
o
GL Report
o
Journal - posted/Un-posted
Account analysis
93. Once these reports can tally, there is no way that your P & L report is not going to tally.
94.
95. As requested by some of reader , Here are steps and checklist for R12 AR Month End Close and
Reconciliation.
96. 1. Complete All Transactions for the Period Being Closed
97. 2. Complete and review your unapplied receipts
98. 3. Reconcile Receipts to Bank Statement Activity for the Period
99. 4. Change period status to Close Pending
100.
101.
Closed: Journal entry, posting, and transaction entry are not allowed unless the accounting period is
reopened. Receivable verifies that there are no un posted items in this period. Receivables do not let you
close a period that contains un posted items.
Close Pending: Similar to Closed, but does not validate for Un posted items. Journal entry, posting, and
transaction entry are not allowed unless the accounting period is reopened.
Future: This period is not yet open, but you can enter transactions in this period. However, you cannot post
in this period until you open it.
Not Opened: This period has never been opened and journal entry and posting are not allowed.
102.
103.
104.
5.Create accounting
105.
Due to the introduction of the Subledger Accounting Architecture in Release 12 this step is new, as it
enables you to create accounting for your completed transactions, which will be feed into General
Ledger.Check it out old Notes (here, here, here )for SLA Process.
106.
107.
You can review the Unposted Items Report to determine if any exceptions have been encountered,
that will need to be resolved, to ensure all accounting has been successful for all transactions.
108.
109.
110.
111.
112.
113.
114.
115.
116.
Transaction Register Total for Postable Items = Sales Journal by GL Account for the Receivable
Account Type (Total DRTotal CR)
Receipt Register
117.
In theory this step is unchanged between Release 11i and Release 12. Its just important to note
that you should not be trying to reconcile distributions on transactions to account balances, as these are not
necessarily the final accounting for these transactions.
118.
1.Check that Receivables Receipts Balance by running the Receipt Journal report and the Receipt
Register for the same GL Date range.
119.
2. Use the Receipt Journal to View information about Receipts that appear in your Journal Entries
report. Use the Receipt Register to Review a list of receipts for the date range that you specify. The total of
the Receipt Journal should equal the total of all receipts in the Receipt Register. These reports display
information about both InvoiceRelated and Miscellaneous Receipts.
120.
Transaction Register
Adjustments Register
Invoice Exceptions
121.
Most of these reports havent changed between Release 11i and Release 12, except that they look at
the SLA tables instead of the AR tables.
122.
If you are coming from 11i to R12, you should note that there is change in Aging Repots (Aging - 7
Buckets ) Behaviour .
123.
Release 12 the data is pulled from the SLA tables after when Create Accounting is run.
In release 11i, all the transactions used to appear on all the Aging Reports.
o
124.
125.
126.
The following is a list of the Critical Reports required for Reconciliation between AR and GL
127.
128.
129.
Transaction Register for the Period
(-) Applied Receipts Register for the Period
(-) Un-Applied Receipts Register for the Period
(+) Adjustments Register for the Period
(-) Invoice Exceptions for the Period
(+) Rounding Differences for the Period
(+) Credit Memo gain/loss for the Period
130.
131.
132.
11.Close AR Period
133.
From Receivables Responsibilities.
Navigate to Control --> Requests --> Run
Sub-ledger Period Close Exceptions Report
134.
135.
136.
137.
138.
139.
140.
141.
142.
143.
144.
145.
146.
147.
148.
149.
150.
151.
152.
153.
154.
155.
Thats all about R12 Month End Close and Reconciliation of AR.