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Rochester Performing Arts Center RFP
Rochester Performing Arts Center RFP
Rochester Performing Arts Center RFP
Issued:
Submission Deadline:
Issued by:
City of Rochester
Department of Neighborhood and Business Development
Bureau of Business and Housing Development
City Hall, Room 005a
30 Church Street
Rochester, New York 14614
Contact:
http://www.cityofrochester.gov/pacstudy/
City of Rochester
Request for Proposals
Performing Arts Center
Site and Facility Study
TABLE OF CONTENTS
I.
Purpose.2
II.
Background2
III.
IV.
Site Consideration.4
V.
Scope of Work.6
VI.
X.
Submission Requirements..11
XI.
Consultant Selection..14
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I. Purpose
Based on the review of an exploratory committee convened by Mayor Lovely Warren, it was
determined that the establishment of a new Performing Arts Center was feasible and that
further investment should be undertaken to identify a location and determine development
costs. Specifically, the purpose of this study is as follows:
Evaluate several downtown locations and recommend a site best suited for a
Performing Arts Center (PAC);
Identify the ideal facility development program (facility size, amenities, etc.);
Estimate rough order of magnitude costs do develop the project; and
Project annual revenue and operational costs for the proposed PAC.
II. Background
The Rochester community has always been a strong supporter of the arts. Mayor Lovely
Warren has stated that Rochester is a City that thrives on cultural and the arts.
Currently, the Auditorium Theatre is the venue utilized as the primary Performing Arts
Center in the greater Rochester Finger Lakes Region. The Rochester Broadway Theatre
League (RBTL) is the owner and operator of the Theatre. RBTL manages the theater and
provides ticketing, marketing and production services for other not-profit organizations
events. The Auditorium is home to a full season of touring Broadway shows and also other
live concerts, comedy and dramatic events throughout the year.
Unfortunately, the 2,464-seat Auditorium Theater is not adequate for current industry
standards including touring Broadway shows and other events. The cost to renovate the
aging theater to accommodate modern touring shows is not practical.
In 2006 plans were unveiled for a $230 million project on Main St., between St. Paul St. and
Clinton Avenue; named Renaissance Square. The project included a new transit center, PAC
and new facilities for the Monroe Community Collage Damon Campus (MCC). The project
did not move forward and MCC agreed to locate to the High Falls District and the transit
center was later constructed to the north of Renaissance Sq. site at Andrews and Mortimer
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Streets. Plans for a new PAC at the Main St. location were ultimately abandoned. Planning
for a new PAC continued however with proposals for locations at Parcel 5 at the Midtown
Redevelopment project in downtown and at Medley Center in the Town of Irondequoit.
The Midtown proposal stalled due to changing priorities under the Citys prior
Administration. Plans fell through for the Medley Center proposal due to
financial/feasibility issues related to the Medley Center project as a whole.
The idea of a new PAC located in downtown Rochester is being revisited by the City Hall and
the Warren Administration. Mayor Warren has stated I believe we have a unique
opportunity to spur significant economic growth in our downtown core through the
creation of a performing arts center.
The City will be engaging a consultant to bring the realization of a new downtown PAC
closer to a reality. The Strategic Advisory Group (SAG) has completed financial plans for
previous proposals of a 3,000 seat theater in 2008 (Renaissance Square site) and again in
2010 (at the Midtown Redevelopment site). The 2010 study specifically addressed the
following:
1. Who will use the Midtown Performing Arts Center (MPAC);
2. What revenues can be generated by the MPAC; and
3. What it will cost to operate the MPAC.
In May 2014, Mayor Warren convened a Community-Based Performing Arts Center
Exploratory Committee to assesses the feasibility of building and operating a new PAC in
City. The Committee included local stakeholder representing the City, County, Visit
Rochester, Rochester Jazz Festival a local engineering firm and Wegmans Food Markets. In
September 2014 the Committee reported that it was the overall consensus of the group
that a new PAC in the City of Rochester was indeed feasible and warrants additional
study.
The Committee concluded that the location of the facility should be close to the Eastman
Theatre to take advantage of the obvious synergies. In addition, the underground tunnels
and parking availability at the City-owned Midtown sites provide the ideal logistical solution
for loading and unloading, as well as event parking. The Executive Summary of the
Exploratory Committees report is included as Exhibit A.
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Completion of an updated comprehensive market and financial plan for a new PAC
Recommendation of the PAC facility development program
Identification of the preferred location for the PAC
Identification of the specific potential locational synergies to other performance art
venues or other types of facilities
Identification of other uses within the PAC that would compliment that PACs
primary role in the community and increase annual revenues
Estimation of the probable capital and development costs for a new PAC
Assessment of the potential local economic impact of the new facility including reuse alternatives for the existing Auditorium Theatre
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totaling over 394,000 square feet and varying in height from 7 stories to 2 stories. When
the Renaissance Square Project was being planned, a number of studies were undertaken
including property appraisals, building condition assessments, asbestos surveys and
environmental reports. The City has access to this information and will assist the consultant
with cost estimations related to these items including demolition.
The map below shows the two locations to be considered for a proposed PAC including
nearby assets, amenities and opportunities.
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V. Scope of Work
Described below is the anticipated scope of work outlined for the study. Consultant proposals
may include recommendations of additional task items and revisions to the proposed scope.
Such proposed changes to the scope should be accompanied by a detailed description of any
proposed revisions.
1.
2.
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Deliverables:
2.1 Market Analysis showing projected demand and market share by demographic
for a new state-of-the-art PAC in downtown
2.2 Summary Memo updating and outlining the deficiencies of the existing
Auditorium and lost revenue opportunities
2.3 Competitive Analysis summarizing profiling the competition within the PAC
market and identification of potential partnerships and other opportunities
between performing art venues
3.
4.
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Deliverables:
4.1 Recommendation of the preferred site and a report detailing the analysis
4.2 Conceptual massing diagrams showing the configuration of a PAC on each site
5.
6.
7.
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Study kick-off
50% completion
Final presentation of report and recommendations
The consultant and City staff may schedule additional progress meetings as needed, via
conference call, to review the progress of the study. The Consultant will be responsible for
producing agenda and meeting notes for all meetings.
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X. Submission Requirements
Responses should provide a clear and concise methodology for satisfying the required tasks
within the scope of this RFP. The proposals should outline the respondents qualifications
to complete the project as stated in this RFP, to include background, unique qualifications,
relevant project information, previous awards, references, and other information that may
support the response.
The City will not be limited solely by the information provided by the respondent prior to
the submission due date. Additional information or modifications to response may be
requested. Respondents are required to submit the following items to enable the selection
panel to consider each response:
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Staffing plan of the project team, including names, roles and experience of each staff
member.
Project budget for the proposed Scope of Services based on hourly rate fee schedule with
estimated reimbursables. Also include name and title of each staff member working on
each deliverable, the number of hours worked on the deliverable, the hourly rate, the
subtotal for each staff person, and the subtotal for each deliverable
Consultant teams must meet the following M/WBE goals as required by the State of New
York, Empire State Development (ESD):
ESD's Non-discrimination & Contractor and Supplier Diversity policy will apply to
the project. The Recipient shall be required to use Good Faith Efforts (pursuant
to 5 NYCRR 142.8) to achieve an overall Minority and Women Business
Enterprise (UMWBE") participation goal of 35% related to the total value of
ESD's funding and to solicit and utilize MWBEs for any contractual opportunities
generated in connection with the project. A further explanation of the MWBE
requirements is attached as Exhibit B.
Indicate if the firm has ever had a prior contract with any governmental entity that was
terminated for any reason, and, if so, provide an explanation.
Proposals must be received no later than 5:00 PM, Monday April 13, 2015 by either:
A - Hard Copy - one (1) clipped, unstapled original to
Kathleen Washington, Interim Commissioner
Department of Business and Neighborhood Development
City of Rochester
30 Church Street, Room 005-A
Rochester, NY 14614
B Email PDF to
washingk@cityofrochester.gov
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Proposal Checklist
Preparers
Initials
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Exhibit B -
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