(Second Meeting)

Quality of the Letter Matters

Thank you for your order. You are demanded to send

payment within 30 days.

Please send payment within 30 days or You are requested
to pay within 30 days.
We can provide the services you outline in principal but
we request a supplementation.
principle and ask for more details or further information
You should benet us of further informations as we feel
ourselves unable to help you.
Please could you let us have some further information so
that we can help you?

Proofreading tips for your letter

Check everything you write before you send it out.
Allow sufcient time for your proofreading. If you rush

you may still overlook the mistakes you are looking for.
It can be easier to proofread on paper than on a
computer screen.
Use a dictionary or grammar book to help you, or your
computers spelling and grammar check (set on the
correct variant of English for your target audience). Do
be aware that this is not fail-safe. It may let the wrong
word(s) through, especially homophones (words which
sound the same, although the meanings and spellings
can be different) for example brake for break, there
for their and so on.

Proofreading tips for your letter (Cont)

Try reading your lines backwards (people sometimes

use a ruler to read one line at a time a time, to avoid

distraction).
You do not check for meaning this way, you just check
that the words are written correctly.
Check for meaning and logical arrangement.
Make a self-help list of any words that you regularly get
wrong, so that you can check them quickly and
effectively next time you write them.

The Importance of Punctuation and

Grammar in Writing Letters
Read the following text!

The Importance of Punctuation and

Grammar in Writing Letters
Read the following text!

Things to consider relating to

punctuation and grammar
Present facts clearly and present a well-argued, well

supported business case.

Write so that readers do not have to make an effort to
understand you or come back to you for further
information, or wait for you to make things clear.
Write so that readers are more likely to take a favorable
view of you.
Punctuation serves the useful purpose of helping readers
read messages; and it highlights where the emphasis
needs to go.
Grammar helps you set out letter writing into manageable
sections that help readers understand your meaning.
Fluidity helps you set out the points in a coherent way. All
the points you make add up. Two and two are seen to
make four in your writing, not just in your sums.

Specific Tips for Writing A Letter

When writing dates, times and measurements, one

size does not t all.

Understand the conventions used by the person to
whom you are writing.
If you do not do this, you may miss appointments
and delivery deadlines etc.
Your order books may be adversely affected if you get
dates, times and numbers wrong your prots too.
Write as precisely as possible to avoid
misunderstandings: for example, 2nd January 2012.

Examples to Note
Dates
UK: 19 March 2015; 19th March 2015;

21 Jan 2009; 21st Jan 2009; 21/01/09.

USA: January 21 2009; 01/21/09.

Time:
The meeting starts at 09.00.
The meeting starts at 9am (or 9 am or 9 a.m.).
The meeting starts at nine oclock in the morning.
The meeting starts at nine in the morning.
Numbers
1,000
10,000
100,000
100,000,000
Decimal point
9.6

Specic tips about addressing letters

Always check the spelling of the name of the person you are

writing to and their correct job title; Dear Akbar Rasyid

Take care to spell names correctly; Get a name wrong and the
chances are you will nd out the hard way: your recipients
may complain to you or about you.
Titles to use when addressing people
Standard titles used to address people in English are:
Mr (after which you write an adult males name, whether

single or married);
Master (after which you write a male childs name);
Mrs (after which you write a married females name);
Ms (after which you write the name of an adult female who
may or may not be married);
Miss (after which you write the name of a female child or an
unmarried female).

MEETING 3
Topik Yang akan dibahas

Structure and Presentation:

Letter head
Inside Address
Salutation
Body of the letter
Closing
Signature

Tujuan yang Akan dicapai

Menjelaskan bagian-bagian utama dalam sebuah surat

Mendeskripsikan bagian utama surat dengan beberapa contoh
ungkapan untuk setiap bagiannya.
Menuliskan bagian-bagian lain dalam sebuah surat