Minutes of the Fifth BoG meetine of LBS lnstitute of Technoloev for Women,

Pooiappura held on 01-08-2013 at 10.30 am

Members Present:-

1.
2.
3.

Dr. Devdas Menon, Professor in Civil Engineering, IIT Madras,

Dr. V. Radhakrishnan, Emeritus Professor,
Dr,

J.

[Chairman)fr|f13

IIS'l"frivandrum IMember)

Letha, DTE Govt. of Kerala, ftlx-officio member)

4. Dr, V. Gopa Kumar, Director, SPFU (Ex-officio member)

5. Prof. P.A Saheeda, Joint Director (Special Invitee) ,g
6. Prof. K. Narayanan, SPFU Advisor[Special InvtteeJ
7. Sri. |ames Joseph, Joint Secretary, Finance, Govt. of Kerala, [Ex-officio
B. Sri. Sayeed Rashid IPoS, Director, LBS Centre [Ex-officio

9.

member)

Dr. A. Mujeeb, Joint Director, I-BS Centre [Special Invitee)

10. Dr. K.C.Raveendranathan, Principal IEx-officio memberJ

11. Dr. R. tsalachandran Nair,

Institute [lepresentative,

12. Sri. Manoj Kumar G,'l'tlQIP

Coordinator.

Principal of the Institute Dr,K,C Raveendranathan welcomed the members of the BoG to the
meeting. Chairman Dr. Devdas Menon presided over the meeting,
Dr. J. Letha pointed out the shortcomings in preparing the agenda notes and insisted the same to
be forwarded to the members by e-Mail sufficiently earlier which was accepted by the BoG.

Item No. 1- Confirmation of minutes of 4th BoG meeting held on

ZZ /OB /ZO1^3

BoG resolved to confirm the minutes of the 4th BoG meeting, which is attached as

Annexure-1.

Item No. 2-Reporting of the actions taken on the decisions on the 4th BoG meeting held on
22/03/2Or3.
Principal reported to the IloG on the actions taken.

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1. Appointment of
Professors

PhD

: _: _, _-

with

Action

taken

Decisions from BoG

l'

A panel of 5

Professors were BoG

strongly
forwarded to Director, t,BSCSl', recommended, and
I and is being followed up.
I entrusted the Director,
I LBSCST ro expedite
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Professors / Associate
4."-l^*
Professors/

Professors

during

August second week

since the e-SAR is to be

30th
JUth
A9gu912Qt
1013.
3.
_
I tt.tr, " beirg take, t" -.*t" An cxecutivc
,tV".ornrniE."
committee
additional posts. Extending the to
be
I
e convened
of
service
Reriod
of
faculty
exclusively
I
elv
for
on. contract is being discussing
,appointed
the
pursued.
accreditation

submitted
iQ by
oy

2.

3.

4.

for
newly srarted
courses
Post creation

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a
Academic ],t

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See

Item no - 9

fgoprry
Offering Free

Action is Ueing-tikeri" ,te" M"U, Free

elective to be
CDAC, Cbtt, XEITRON and renamed
as Audited
I NcSt and more Free Electives will courses. The approved
I be offered.
syllabus from Academic
committee to be
[o llowed fo r
fu rther
]
]

the
students
Electives to

with

5.

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f

inciconirrrr,-.y,

R&D

nrc

action,
brrs ff aO, IttC wiil

I Rlanned and will be strengthenei

I once additional infrastructure is
obtained

i
i

becombined together [or

improving Research
activities and better
coordination
Industries

with

(Action: Principal/Direiiora

lont Oniior LBS Cen

Item No. 3- progress of procurement activities

Progress of procurement activities were
reported to BoG. The commitments of all
procurement activities were due by
30 June 2013. Subsequentry in
June 2013, Npru
extended the last date for freezing the procurement
plan to31 Jury,2ol3.Accordingry the
procurement plan was finalized and put
up for approval of BoG. Ilowever, the procurement
co-ordinator pointecl out that request for
an additional amount of Rs.20.00Lakhs
immediately needed for making pending payments
sent to spFU. The BoG directed the
Principal and Purch ase f Finance co-orclinator
to follow-up further with spFU for
additional funds with all supporting ciocuments.
(Action: principal/procurement Coordinatt

Item No.4- Revised procurement plan

The complete procurement plan submitted
as on 31 luly 2013 was reported to BoG.
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BoG approved the revised procurement

plan.'fhe Revised procurement plan is attached as

Annexure-ll.

Item No.5- Reporting of activities under Faculty and staff development

Activities conducted under Faculty &Staff Development up to 31/07/2013 and

budget plan till December 201.4 were reported to BoG. The reported details of activities
are given in Annexure - III [a) and budget plan is given in Annexure - III [b). BoG
approved the budget plan. The BoG directed to report deviations, if any, in approved
plan in the next meeting.
(Action: Principal/Academic coordinator)

Item No.6-Reimbursement of fee for quality up gradation for faculty who were
relieved for the same before the date of signing of MoU (18/t1-l}O11_)
Approved to reimburse tuition fee for faculty with effect from the date of signing of
(1.8/11/20L1) to faculty members who undergo qualification up gradation
(M.Tech/Ph.D full time/part time except week end courses).
IAction: Principal)

MoU

Item No.7 - Appointment of Senior Research Advisor and formation of Research Guidance
Committee
BoG approved the appointment of Senior Research Advisor [SRA) and members of
Research Guidance Committee. 'l'he details of SRA and members of Research Guidance

committee are as follows:

Name

st.
No

Dr. M Sasikumar

Dr. R, S,

Dr. Rajasree M.

Dr. K.Balan

Designation

Appointed as

Professor & Head,

Department of ECE,
Marian Engineering
College, Tn_yAldfUg,
Professor,
Department of ECE,
Marian Engineering
College, Trivandrum.
Director,
lndian Institute of
lnformation Technology
and Management-Kerala
IIITM-K
Professor,
Denartment
of

Senior Research Advisor

Member, Research
Guidance Committee

Member, Research
Guidance Committee

Member, Research
Guidance Committee

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Cotteg-e

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Engineering,
Dr. A. Mujeeb

Trivandrum
f oint Director,
LBS Centre for Science &

Member, Research
Guidance Committee

Dr.

Technolo
Principal,
LBSITW Poojappura

Member, Research
Guidance Committee

HoD, Computer Science

Member, Research

Raveendranathan
Dr. Shreelekshmi R

K.C

Shri J Jayamohan

The BoG opinionated to utilize the services of the Research Guidance Committee to the ful
(Action: Principal/C
Item No. B- Appointment of MIS Officer

For the selection of MIS officer an advertisement was given to all leading new
through Public Relations Department. Out of the 16 candidates applied for the post
officer 3 eligible candidates were shortlisted. The rank list was prepared and appointn
the same was placed before BoG for approval, The BoG approved the rank list and der
appoint the MIS Officer,

Item No.9- Accreditation & Academic Autonomy

Summary of e-SAR being prepared was presented before the BoG. To cater to the strinl
requirements of accreditation the following decisions were taken:
a)

For NBA to consider the application for accreditation, at least 1 Professor and 2 Assor
Professors (at least one of them with Ph,D.) for each course is mandatory, To fulfill
need 2 Professors each to be posted in CSE and ECE and two Associate Professor
ECE.

b)

An executive committee exclusively for the accreditation requirements of LBSITW t

convened by the LBS Centre to consider the following items
. To promote eligible candidates to the cadre of Professor/Associate Pro
fas per the norms for Career Advancement Scheme put forth by the t
thrs regardJ and spare the services of eligible persons from LIIS Cent
LBSITW
o 'lo extend contract period of the existing Contract faculty for a further
of 11 months to increase faculty retention rate.
LBS Management to motivate the staff in LBSITW for working towards the goal of ach
Accreditation and scaling of the institution in every respect.

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c)

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d)

The whole hearted cooperation of

PTA to be utilized for the extra
activities of institution
including accreriitation.

e)

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5)

punching

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to be introduced along with surveiilance

camera as a contro,ing

Personal file to be kept for each

staff as part of their career Advancement
scheme.
vacant

administrative posts to be filled to meet

the requirements of TEQIp-r. Training
w,r

be given to staff for better aclministration.

aJ A verification to be
done before filing e-SAR by inviting prof.
v.santhakumari, Joint D1.E/
Prof' G' Madhu [cusATJ Prof Devassia
/ '
before 12/08/r3and subsequently
77

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by NBA team on

/08/13.

Mock accreditation visits to be conducted

for ensuring the preparedness.
Means and measures to be explored
for bette. pJ.,i.lprtion

of alumni of the institute

f
<i Sincc 12[BJ and 2[fJ status are pre requisites
for attaining academic autonomy from
uGC, and
application for 12[B) status was returned
from uGC for corrections in the indemnity
bond.
University of Kerala did not forward
the application for 2[f) status on the
ground that the
institution is a self financing institute. since
the institute is a government controlled
Selffinancing college' the application coulcl
be forwarded to uGC. principal and
uG Dean is asked
to follow up the application to be forwarded
to UGC for 1 2 IBJ and 2 sratus, as a parallel
[fJ
step towards attaining academic autonomy.
Additional fund requirements in connection
with accreditation to be met from LBS
centre.

[LTTAA),

[Action: Principal/LBS Director & joint Director)

Item No.10- Activities under IIIC

R&D

ieported the activities conducted

[Annexure - IV [aJ) and presented the budget plans
.\nnexure - IV [bJJ and R&D
for IIIC
fAnnexure IV

[c)J which-were approved by the BoG.

[Action: IIIC/R&D coordinator)

Item No.11- Activities under Equity

& Inclusion
Reported the activities conducted shown
as Annexure-V (aJ and budget plan
given in
'i'nnexure - v [b] to BoG' 'fhe Equity & Inclusion
Action plan was approved by the BoG.
[Action; IIIC Equity & Inclusion coordinator)

Item No.12- Financial Monitoring Report

The finance coordinator reported the
expenditure up to 29
Juty 2or3and BoG approved
the report' MFMR up to 29
July 2013 is attached as Annexure vl. The finance
coordinator
also pointed out that the total funds
of Rs.3.0Ocrore transferred to the TEQIp
main
account
was all expended' since Rs' 3.014 crore
was spent as on 29-07-2013
all
heads,
put
[on
togetherJ' additional amount of Rs.25.00lakhs
was requested for meeting the pending

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payments. The BoG directed the Finance coordinator and Principal to follow
up the r
for more funds with SpFU.

fAction: Finance coordinator/purchase coordinator/pri

Item No.13 - Any other item permitted by the Chair: NIL

The meeting came to an end by 1.30pm.

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