PRE-QUALIFICATION DOCUMENT

For

Conduction of Teachers/Head Teachers

Trainings of PEF Partner Schools

Issued to: _______________________________

Issued by: ________________ on __________

PUNJAB
EDUCATION FOUNDATION

87-B-I, Gulberg- III, M. M. Alam Road, Lahore.

Phone # 92-42-99286114-7

Section I Prequalification Data Sheet

A. General
ITA.1.1

Client:
Punjab Education Foundation
87-B-I, Gulberg III, M. M Alam Road, Lahore.
Phone # 92-42-99268114-7

ITA.1.2

Project:
Conduction of Teachers and Head Teachers Trainings under Continuous
Professional Development Program(CPDP)-PEF

ITA 1.3

Address:
Director (HRM)
Punjab Education Foundation
87-B-I, Gulberg III, M. M Alam Road, Lahore.
Phone # 92-42-99268114-7- Ext. 48-49
92-42-99268129
www.pef.edu.pk

ITA 1.4

Language:
The language of the application as well as of all correspondence is
English.

ITA 1.5
Closing Date:
The Last date for submission of Application is 13 April 2015 at the
address mentioned above.
Applicants shall also submit one electronic copy of documents in PDF
Format on the following e-mail address nmunir@pef.edu.pk before the
closing date.

* ITA stands for Information to Applicant.

Section II. Documents for Pre-Qualification

Punjab Education Foundation (PEF) is an autonomous organization, established under
the auspices of the Government of the Punjab, committed to the promotion of Quality
Education through Public Private Partnership (PPP).
Features of Trainings:
Trainings are conducted to provide technical support to existing partner schools of
various programs to improve teaching and administrative skills and provide quality
education to students.
Trainings are conducted for Primary, Elementary and Secondary teachers of the PEF
partner schools. The salient features of trainings are as follows:

Teachers are trained on latest Teaching techniques, pedagogy skills, Lesson

Planning, Content knowledge (English, Mathematics & Sciences i.e. Physics,
Chemistry, Biology and General Science), Assessments and etc.

Head Teachers are trained on latest school leadership & management

techniques, school improvement plans, financial management, quality
education and etc.

Trainings are conducted level wise or need based with regular interval of 2-6
months.

Trainings are conducted throughout the year as per need across Punjab (36
districts)

Trainings are conducted as per standardized procedures and formats of CPDP

Training cost for each training model is fixed by the BOD-PEF which is given
at annexure-1

40% training cost to be paid after initial verification of pre-training

documents, and 60% on completion and report submission of training

100% trainings will be monitored by PEF on prescribed format

Deductions on trainings will be applied as per annexure-II or decision of the

selection committee.
3

Training target for financial year 2015-16 is as follows:

o Continuous Teachers Development Program for primary teachers
training (6 days) = 250 trainings
o Continuous Teachers Development Program (Pivot 2 days) for
elementary and secondary teachers training = 148 trainings
o School Leadership Development Program for school heads of all PEF
partner schools (3 days) = 150 trainings

PEF intends to shortlist reputed Training Provider Organizations (TPOs) from market
for a period of three years to conduct Teachers and Head Teachers Trainings. The PreQualification process will be governed by Punjab Procurement Regulatory Authority
(PPRA) Rules 2014. Pre-qualification status will continue year on year (upto 03 years
subject to availability of funds) on performance basis. Prequalified parties with poor
performance (performance below 40%) shall be disqualified. Performance Evaluation
criteria attached at annexure-III
For the purpose of short-listing, the firms must fulfill the following requirements:
Terms & Conditions for the submission of proposals
1. The proposals must reach to Director(HRM), PEF secretariat building 87-B/I
M.M Alam Road, Gulberg III, Lahore on or before (final date) till 12:00 p.m.

2. Organizations must have:

Relevant experience in conduction of teachers/head teachers trainings in
public and private sector (give project details of last 3 years). The
projects

should

clearly

be

categorized

into

Primary,

Middle/Secondary and Head teachers trainings.

Relevant experience in Training material/content adaptation
/development. (Submit copies of 5 Academic Training Modules used in
training, developed or localized by organization itself)

Well qualified and experienced

1. Lead trainers (subject wise and level wise) with an experience in
teachers/head

teachers

training

on

organizations

panel.

Trainers criteria is attached annexure-IV (Trainers qualification

and experience as per given annexure-V)
4

2. Staff to look after the operational capability to perform the

assigned responsibilities in anyone or all region/s as given in
annexure-VI). For instance staff/coordinators to provide
required logistics support in order to meet given targets for
cluster formation, getting participants consent prior to trainings,
data collection/sharing with PEF (as and when required) and
venue selection for training.
3. Managers/s to observe trainings, conduct need analysis, give
recommendations for school improvements and submit training
reports on prescribed formats
This Section contains all the methods, criteria, and requirements on which the Client
shall be evaluated.
The following documents are (to be) required for prequalification:
a.

A comprehensive profile of Training Provider Organization (including

Name, Address, Telephone, Fax, E-Mail, National Tax No., Registered
Offices in Pakistan)

b.

Valid Registration with any government department

c.

The TPO must be registered with income and sales tax department, if
applicable. Copies of certificate should also be provided.

d.

Experience in the field of teachers/head teachers trainings conduction and

the Capacity for training module/content development/adaptation/
localization. Provide projects detail of the last 05 years along with copies
of minimum 5 training modules developed/localized/adapted by TPO.
(Attached is the Annexure-VII for submission of project details).

e.

Well qualified/experienced staff with a background in conduction of

training needs analysis, teachers/head teachers trainings, report writing,
data handling, content development/adaptation, etc.
I.
II.
III.

Lead trainers (level wise and subject wise),

Content Developers/designers
Coordinators and supervisory staff to perform the assigned
responsibilities
CVs of above mentioned staff should be provided
f.

The organization must produce proof of financial soundness worth PKR 2

million in the form of latest bank statement/ latest financial statement

g.

Certificate that the firm has never been black-listed, on stamp paper of
5

Rs.100/-duly attested/verified by the Notary Public

h.

Every page of the proposal must be stamped/signed by the organization.

Evaluation Criteria:TPOs will be evaluated for Primary Level Trainings, Elementary & Secondary Level
Training and Head Teachers Training separately. The evaluation criteria for short listing
of organizations are mentioned below:
SR #

5
6

Description

A comprehensive profile of TPO (including

Name, Address, Telephone, FAX, Email,
NTN, Registered office in Pakistan)
Details of teachers & head teachers trainings
projects of last 3 years with
photographs/Brochures and documents
proof
Submit copies of 5 Academic Training
Modules used in training developed or
localized by TPO
List of Lead Trainers (Subject wise, Level
wise) with experience in Teachers/Head
Teachers trainings
Staff to look after Operational Capability to
perform assigned responsibility (Training
Coordinators, Data Handling/Operator &
Report Writing Expert)
Valid Registration with any Government
Dept.

Total
Marks

Criteria

Annexure-VIII,IX,X

12

Annexure-VIII,IX,X

10

Annexure-VIII,IX,X

15

Annexure-VIII,IX,X

Annexure-VIII,IX,X

Registration with income and Sales Tax Dept.

Proof of Financial soundness worth PKR 2

million in form of latest bank statement

Affidavit of never blacklisted

10

All prequalification document pages must be

stamped/signed.

Note:

If TPO fails to submit any of the above mentioned documents then it will not be
technically evaluated.

Total Marks 50
Qualifying Marks 65%
6

AnnexureI

CPDPTrainingCost
ClusterBasedTraining(CBT)

TrainingModel

PivotBasedTrainings

CTDP

SLDP

CTDP&SLDP

3035

1520

2530

26,400
(4400/day)

13,200
(4400/day)

12,000
(6000/day)

TrainingModule(ProvidingbyTPO)

8,800

2,200

9,000

TrainingModule(ProvidingbyPEF)

4,950

1,100

NiL

11,550

3,300

9,000

(55/day/Participant)

(55/day/Participant)

(150/day/Participant)

33,000

16,500

20,000

TotalCost(ifmoduleprovidedbyPEF)

23,100
(110/day/participant)
99,000

6,600
(110/day/participant)
40,700

90,000
(1500/Day/Participant)
140,000

TotalCost(ifModuleprovidedbyTPO)

102,850

42,900

TrainingType
No.ofDays
No.ofParticipants
TrainersCost

Refreshment
ServiceCharges
HonorariumforParticipants

Annexure II
DEDUCTIONS: (CTDP, SLDP & Pivot)
Sr.#

Heads

CTDP

Total Amount
SLDP

Description

Pivot

Behavior 18%

Trainer

26,400

13,750
(Rs. 392/Head)
2

13,200

12,000

33,00
9000
(Rs. 165/Head (Rs.300/head)

Content Knowledge 28%

On the poor
performance of the
Communication Skills 18%
respective trainer for
each sub-head:
Presentation Skills 16%

In case Training
Provider
Organization
provide its own
module

Stationery

4950
(Rs. 55 / Head)

1100
(Rs. 55/Head)

1500
(Rs.55/Head)

In case of module
provided by PEF

CTDP

MaxDeduction
SLDP

Pivot

4,752

2,376

2,160

7,392

3,696

3,360

4,752

2,376

2,160

4,224

2,112

1,920

Facilitation 20%
%
p
g
module to all the trainees/covered schools. Otherwise, it
will vary according to no. of trainees/covered schools.
p
q
y
(
p ,
misprinting) 30% cost will be deducted under the head
of handout.

5,280

2,640

2,400

11,825

2,000

7,500

3,548

600

2,250

Head-wise deductions would be made in case of nonprovision of Pen and Note book

1,925

1,100

2,500

In case of non-provision of PEF-Modules to all the

trainees/covered schools. Otherwise, it will vary
according to no. of trainees/covered schools.

3,025

550

750

Head-wise deductions would be made in case of nonprovision of Pen and Note book

1,925

1,100

1,500

Non-availability of coordinator at the venue 3%

990

495

600

Non-availability of Monitoring Box 3%

990

495

600

660

330

400

Coordinator 10% of
Non-Conducive Training Environment and Inservice charges will
appropriate seating arrangement
2%
be deducted
Training Schedule not displayed

1%

330

165

200

PEF banner not displayed

1%

330

165

200

16,500

8,250

10,000

33,000

16,500

20,000

1,650

825

1,000

3,300

1,650

2,000

12,000

6,000

4,000

11,550

3,300

9,000

23,100

6,600

90,000

Participants above or equal to 30 in CTDP

Participants above or equal to 15 in SLDP
Participants above or equal to 25 in Pivot
Participants Between 2529inCTDP
ParticipantsBetween1014inSLDP
3

Service Charges

33,000

16,500

20,000
Administration

ParticipantsBetween2024inPivot
50%Deduction
Participants Below 25inCTDP
ParticipantsBelow10inSLDP
Participantsbelow20inPivot
Nopayment/TrainingCancellation
Report submitted within 10 days, no deduction

Training Report:
Between 11-15 days
10% of Service Cost

50%

From 16 days onwards 100%

Multimedia

Refreshment

11,550
(Rs. 55/ /Day
Head)

33,00
9000
(Rs. 55/ /Day (Rs. 150/ /Day
Head)
Head)

Honorarium

23100
6600
(Rs. 110/ /Day (Rs. 110/ /Day
Head)
Head)

90000
(Rs. 1500/
/Day Head)

In case of non availability of Multimedia on the day of

monitoring
Per Head Cost will be deducted in case of absence of 1
trainee and so on
Per Day Honorarium/Participants will be deducted in
case of absence of 1 trainee and so on
Honorarium will be paid to those participants who are
present on last day

Annexure-III
Performance Evaluation Criteria
Criteria reference No.

Performance Evaluation Indicators

Weight

Administration & Management

20

Training delivery by the Trainer

50

Training Report

10

Trainee Perspective about Training

10

Principals' Feedback of the training

10

Annexure-IV
Trainers' Criteira for the conduction of CPDP trainings
CTDP (Primary Level)

CTDP

SLDP

I, II & III

(Elementary & Secondary Level

Trainings

Need Based

Trainers Qualification

B.A/B.Sc

M.A/M.Sc
(*In relevant subject)

M.A/M.Sc/M.Phil

Trainers Professional
Qualification

B.Ed

B.Ed

B.Ed

Minimum 1 Years

Minimum 2 Years

Minimum 3 Years

TITLE

Experience as a Trainer

* English, Mathematics & Sciences (Physics, Chemistry & Biology)

CTDP stands for Continuous Teachers Development Program
SLDP stands for Schools Leadership & Development Program

CONTINUOUSPROFESSIONALDEVELOPMENTPROGRAM(CPDP)

AnnexureV

TRAINER'SLISTFORCPDPTRAINING
TPONAME:

Sr#

TrainerComplete
CNIC
Name

QUALIFICATION
Formal

Uni/College/Institute

Professi
Uni/College/Institute
onal

EXPERIENCEASATRAINER
Sr.#

DetailofOrganization
Attended

Tenure

ExperienceasTeacher
Areasof
Expertise

Sr.# OrganizationAttended

Tenure

RelevantTrainingCoursesAttended
No.

Detail

HeldBy

Contact
Cell#

Email

Nominatedfor
whichTrainings

Picture

10

11

AnnexureVI

Staff&DepartmentDetails
Sr.#

Name

Designation

Department

DateofJoining

CNIC#

Qualification

TotalExperience

Contact#

StatusofStaff
Permanent/Contractual

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15

VerifiedBy:

HeadofOrganization(Sign&Stamp)
Note*Pleaseattachextrasheetifneeded.

AnnexureVII

ProjectUndertaken&Clients'Details
(LastThreeYears)
Clients'

ScopeofWork
Sr.#

ProjectName

Training/Campaign/Development/An
yother

Fundedby
Address

NameofContact
Person

Contact#

StatusofClient

DurationofProject

Public/Private/
International

Starting
Date

Ending
Date

Certificate/MoU/Letter/
WorkOrder
(Attachevidence)

ProjectVolume
(TotalCostinPKR)

10

VerifiedBy:

HeadofOrganization(Sign&Stamp)
Note*Pleaseattachextrasheetifneeded.

Annexure-VIII

Technical Evaluation Form

Pre-Qualification of Training Providing Organizations (TPOs)
Primary Level Training
Indicator

Marks Obtained

A) Operational Capability in Punjab (Max Marks-6) (2 marks for one office in each area)
( Rent agreement, Landline no. and Documentary proof )
A-I

Office in Center

A-II

Office in North

A-III Office in South

Note: In case TPO is present in one/two region/s, explain the methodology or process of training in
other region
B) Complete information regarding Bio-Data/Qualification /Experience of at least 3 key personnel of
the organization (Max Marks-07)
B-I

3 Marks Training Coordinators

B-II 2 Marks Data Handling/Operator

B-III 2 Marks Report Writing Expert
C)Training Experience (Name of Training Project, Place & Client, Scope of work, details of project
with documentary proofs) Project will be evaluated on the basis of project size and cost.
(Max Marks 12)
2 marks for each successfully completed Primary training project in
C-I
Public Sector/Semi Govt.(Max Marks 6)
C-II

2 marks for each successfully completed Primary training project in

Private Sector (Max Marks 6)

D) 5 Different Academic Training Modules for Primary teachers used in training developed or
localized by TPO (Max Marks-10)
D-I

2 Marks for each module (Max Marks 10)

(Other then DSD teachers guidelines)

E) List of Lead Trainers for Primary Level Teachers Training (On TPOs panel) (Affidavit from
Trainer is must) (Max Marks-15)
E-I

5 Marks for Each Lead Trainer

Note: Qualifying Marks 65%

Annexure-IX

Technical Evaluation Form

Pre-Qualification of Training Providing Organizations (TPOs)
Elementary & Secondary Level Training
Indicator

Marks Obtained

A) Operational Capability in Punjab (Max Marks-6) (2 marks for one office in each area)
( Rent agreement, Landline no. and Documentary proof )
A-I

Office in Center

A-II

Office in North

A-III

Office in South

Note: In case TPO is present in one/two region/s, explain the mehtodology or process of training in
other region
B) Complete information regarding Bio-Data/Qualification /Experience of at least 3key personnel of
the organization (Max Marks-07)
B-I

3 Marks Training Coordinators

B-II 2 Marks Data Handling/Operator

B-III 2 Marks Report Writing Expert
C)Training Experience (Name of Training Project, Place & Client, Scope of work, details of project with
documentary proofs) Project will be evaluated on the basis of project size and cost. (Max Marks 12)
2 marks for each successful completed Middle/Sec. Level (Subjectwise)
training project in Public/Semi Govt. (Max Marks 6)
2 marks for each successful completed Middle/Sec. Level (Subjectwise)
C-II
in Private Sector (Max Marks 6)
D) 5 different Academic Training Modules for Middle/Sec. Level (Subjectwise) used in training
developed or localized by TPO (Max Marks-10)
C-I

D-I

2 Marks for each module (Max Marks 10) (Other then DSD teachers
guidelines)

E) List of Lead Trainers for Middle/Sec. Level (Subjectwise: English, Science, Mathematics) Teachers
Training (On TPOs panel) (Affidavit from Trainer) (Max Marks-15)
E-I

3 Marks for Each Lead Trainer

Note: Qualifying Marks 65%

Annexure-X

Technical Evaluation Form

Pre-Qualification of Training Providing Organizations (TPOs)
Principal/ Head Teachers Training
Indicator

Marks Obtained

A) Operational Capability in Punjab (Max Marks-6) (2 marks for one office in each area)
( Rent agreement, Landline no. and Documentary proof )
A-I

Office in Center

A-II

Office in North

A-III

Office in South

Note: In case TPO is present in one/two region/s, explain the methodology or process of training in
other region
B) Complete information regarding Bio-Data/Qualification /Experience of at least 3key personnel of
the organization (Max Marks-07)
B-I

3 Marks Training Coordinators

B-II 2 Marks Data Handling/Operator

B-III 2 Marks Report Writing Expert
C)Training Experience (Name of Training Project, Place & Client, Scope of work, details of project with
documentary proofs) Project will be evaluated on the basis of project size and cost. (Max Marks 12)
C-I

2 marks for each successful completed Principal/Head Teachers

training project in Public/Semi Govt.(Max Marks 6)

2 marks for each successful completed Principal/Head Teachers in

C-II
Private Sector (Max Marks 6)
D) 5 Academic Training Modules for Principal/Head Teachers used in training developed or localized
by TPO
(Max Marks-10)
2 Marks for each module (Max Marks 10)
D-I
(Other then DSD teachers guidelines)
E) List of Lead Trainers for Principal/Head Teachers Teachers Training (On TPOs panel) (Affidavit
from Trainer) (Max Marks-15)
E-I

5 Marks for Each Lead Trainer

Note: Qualifying Marks 65%