How to Start a Club:

1)

Write Constitution / Purpose.

Best case, an ASB constitution and bylaws should include the following:
Background information on the organization.
The name of the organization.
The purpose of the organization.
The type of activities that the organization will conduct.
The membership requirements for the organization, including the eligibility requirements.
The definition of quorum.
How the constitution is amended.
Information on the officers and meetings.
The titles and terms of office of the officers.
The duties of the officers.
How officers are elected and eligibility requirements.
Whether or not the club/organization will be represented on the student council.
How representatives other than officers will be selected.
The qualifications for eligibility on the student council.
The term limits on the student council.
How the club advisors will be appointed.
The time, frequency, and place for meetings.
How and when the budget is prepared.
How expenses are approved.
Who will monitor the budget.
What types of financial statements and reports will be generated and distributed.
How committees will be appointed.
How clubs within the student body organization will be formed, including their purpose, method of organization and
discontinuance; financial activities; and requirements for constitution and/or bylaws.

2)

Fill out Club Application (below).

3)
Turn in your Constitution and Application Sheet to the Student Voice Box
in the Orange Room, or email sotastudentvoice@live.com to be passed by ASB
and the School Board.
4)
You must elect a governing body: President, Vice- President, Secretary (to
keep minutes at all meetings), and Treasurer (to assemble budget). Please
provide Student Voice with this information at the Wednesday Student Voice
Core meeting following your clubs elections.
5)
YOU MUST have a advisor, who attends all meetings and YOU MUST meet
at least once an academic quarter. YOU MUST have a governing member serve as
a Representative for your club at Leadership Team Meetings Friday Mornings.
More Questions? Go to the Contact Me on the Student Voice Swift Page or
email sotastudentvoice@live.com.

Club Application
Requesting Students:_________________________________________________________________
Email: ___________________________________ Phone:__________________________________
Club:_______________________________________________________________________________
Is this club part of a National Program? (Honors society, Debate, ect.) Y N
Purpose (use back if needed): Describe proposed activities and goals of club; describe how
money will be raised to fund activities; describe what funds will be raised to do.

CONSTITUTION MUST BE ATTACHED

Proposed Advisors Signature: (This assures that they volunteer to attend and advise all
meetings.)
_____________________________________________ Date: ____________________________
Meeting Days/Times: _______________________________________________________________
(please inform Student Voice if this changes)

Projected Budget for Next School Year:

Activity

Cost

Revenue

TOTALS
-----------------------------------------------------------------------(FOR ASB USE ONLY)
From the Minutes of: _______________________________
Motion to Approve _______________________ Club:___________________________________
Motion Seconded By: ______________________________________________________________
Approval: ______Passed ______Tabled _______Denied(Reason: _________________________)
Presidents Signature: ____________________________________ Date:___________
Advisors Signature: ______________________________________ Date:___________